board_meeting_minutes_july_7_2022.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN VILLAGE BOARD MEETING THURSDAY JULY 7, 2022 SIREN VILLAGE HALL MINUTES The Regular Village Board meeting held on July 7, 2022, was called to order at 2:00 p.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Rudy Mothes, Jim Pearson, Sara Reimann-Hill, Steve Young Members Absent: Janet Hunter Others Present: Ann Peterson, Clerk/Treasurer; Eric Barclay, MSA; Greg Marsten, Burnett County Sentinel; Jim Jaskolka, Public Works Director; Chris Sybers, Trevor Thiex and Brady Mangen, Siren Police Department; Andy Hursch; Helen Wilkie, Big Doctors Lake Association; Ray Robbins, Lake Country Apartments President Alden called for Public Comments. None were given. A motion was made by Steve Young and seconded by Rudy Mothes to approve the agenda as presented. Motion carried without negative vote. A motion was made by Jim Pearson and seconded by Steve Young to approve the following minutes: • Regular Village Board meeting of June 16, 2022 • Personnel & Finance Committee meeting of June 28, 2022 • Streets & Utilities Committee meeting of June 30, 2022 Motion carried without negative vote. A motion was made by Steve Young and seconded by Rick Engstrom to approve payment of the bills in the amount of $137,682.82 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $39,500.39 for a grand total of $177,183.19. Motion carried without negative vote. President Alden had nothing for the President’s Report. Clerk/Treasurer Peterson had nothing for the Clerk’s Report. Chief Sybers gave the June Police Report. June DMV totals were $634. Chief Sybers introduced Officer Brady Mangen to the Board. The Department has broken down the hours worked and mileage that is being billed back to the Towns of Meenon & Oakland. The Town of Meenon still needs to get their ordinances put in place. The Town of Oakland has some ordinances in place for enforcement. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Personnel & Finance Committee A motion was made by Rick Engstrom and seconded by Steve Young to contract with Sara’s One Stop Computer Shop to create the new Village website and set up emails at a cost of $1,116. Motion carried without negative vote. A motion was made by Rick Engstrom and seconded by Rudy Mothes to allow Chief Sybers to stay on payroll to use up his accumulated time-off after his retirement date of Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 August 4, 2022. The Board discussed that the Village would need to absorb the Village’s cost of WRS and FICA taxes as part of this payroll. Rick Engstrom rescinded his motion, seconded by Rudy Mothes. Motion carried without negative vote. This issue will be brought to a Special Village Board meeting. A motion was made by Jim Pearson and seconded by Steve Young to set Incoming Chief Thiex’s wage at $28.50 starting August 5, 2022 to be reviewed in four months. Motion carried without negative vote. Streets & Utilities Committee The Board discussed the phosphorous levels within Big Doctors Lake. The Big Doctors Lake Association will be applying for a grant that is due in November to help mitigate the legacy phosphorous. One of the ways for the grant to be awarded a higher points value during scoring would be for them to have established partners. The grant does require a local match at 25% of the total grant costs. A motion was made by Jim Pearson and seconded by Steve Young to partner with Big Doctors Lake Association for a grant application to mitigate legacy phosphorous within the lake but to leave the level of funding to be determined after discussion at the Committee level. Motion carried without negative vote. A motion was made by Rick Engstrom and seconded by Steve Young to purchase a sewer jetter camera at a cost of $10,585. Motion carried without negative vote. Eric Barclay of MSA went over the probable costs for the Tewalt Road Development. MSA did look at the initial probable costs and indicated that if the Village only wanted to assess costs for the water and sewer it would bring the assessment for each lot to around $30,000. If all costs are included, such as the road, stormwater, etc. the assessed cost of each lot would be around $60,000. The total estimated cost of the whole project is $2,149,753. The Board discussed seeing what the interest level is in the lots and see if there is a lot of interest before authorizing MSA to move forward. The Board discussed reaching out to developers to see if they have any interest. A motion was made by Rick Engstrom and seconded by Steve Young to amend the contract with MSA for Molly Engstrom Drive Stormwater. Eric Barclay from MSA reported that the entrance to Molly Engstrom Drive was not included in the original stormwater permit for the Industrial Park. The DNR has now stated that even though it was not included in the original plan it must be included so therefore this project does need stormwater permits and to be engineered accordingly. Motion carried without negative vote. OLD BUSINESS a. Discussion/Action on Hursch Family Trust Property at 23793 State Road 35 President Alden and Andy Hursch have discussed this property and the proposed mini-storage project. The project has been set aside for other projects at this time. Andy did try and burn the large brush piles on the lot, but the Siren Fire Chief told him that he would not be able to burn the piles as they are larger than the DNR approved piles of 6x6x6. Any pile larger than that needs a special permit from the DNR; however, the Village does fall outside the DNR regulated area. Chief Sybers suggested contact Fornengo Forest Products to see if the piles could be chipped. The Village does have a brush pile that is of similar size that is burned every year during the winter months. b. Discussion/Action with Andy Hursch on proposed manufactured home community in Town of Siren. Andy Hursch indicated that he has spoken with the Town of Siren on his proposed Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 development in the Sanitary District. The Town said that they were not prepared to give approval until the Town gets assurance from the Village that the Village can handle the anticipated flows. Public Works Director Jaskolka indicated that the Village can handle the anticipated flows from the project. The Board discussed the per-person flow calculations that were estimated for the project and how they may have differed between the proposed manufactured home community and the Robbins Apartment complex. A motion was made by Jim Pearson and seconded by Rick Engstrom that the Village accepts the letter that was written by Teresa Anderson of MSA as proof that the Village can accept the proposed flows from the proposed manufactured home community. Motion carried without negative vote. c. Set date for Public Hearing on proposed Short-Term Rental Ordinance A motion was made by Jim Pearson and seconded by Steve Young to have the public hearing before the September Board meeting. Motion carried without negative vote. NEW BUSINESS a. A motion was made by Steve Young and seconded by Rick Engstrom to approve Pay Application #2 for the Industrial Park Street Extension in the amount of $33,938.98. This payment leaves a balance of $3,564.14 yet to be paid. Motion carried without negative vote. b. A motion was made by Steve Young and seconded by Jim Pearson to deny Pay Application #2 for the 2021 Industrial Park Street Extension in the amount of $11,042. This is on the advice of Project Engineer MSA since the work has either not been completed to the requirements of the project specifications or has not yet been accomplished. Motion carried without negative vote. c. A motion was made by Rick Engstrom and seconded by Steve Young to send a recruit to the Police Academy to fill a vacancy in the Police Department. This issue will get discussed at a Special Board Meeting. Motion carried without negative vote. d. A motion was made by Steve Young and seconded by to have incoming Chief Thiex begin training immediately with Chief Sybers. Motion carried without negative vote. The meeting schedule was set as follows: a. Committee of the Whole: July 21st at 2:00 p.m. b. Special Village Board Meeting: July 12th at 9:00 a.m. c. Plan Commission & Board of Appeals: July 21st at 1:00 p.m. d. Tourism: July 20th at 9:00 a.m. e. Ball Park Committee: August 8th at 4:00 p.m. f. Public Safety Committee: July 12th after Special Mtg5 A motion was made by Dave Alden and seconded by Steve Young to adjourn the Village Board Meeting at 3:04 p.m. Motion carried without negative vote. Submitted by Ann L Peterson, Clerk/Treasurer