575613440-board-meeting-minutes-may-5-2022.pdf

Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 VILLAGE OF SIREN VILLAGE BOARD MEETING THURSDAY MAY 5, 2022 SIREN VILLAGE HALL MINUTES The Regular Village Board meeting held on May 5, 2022, was called to order at 2:00 p.m. by Village President Dave Alden. Members Present: Dave Alden, Rick Engstrom, Janet Hunter, Rudy Mothes, Sara Reimann-Hill, Steve Young Members Absent: Jim Pearson Others Present: Ann Peterson, Clerk/Treasurer; Chris Sybers, Siren Police Chief; Teresa Anderson, MSA; Cindy Mickelson, Inter County Leader Reporter; Greg Marsten, Burnett County Sentinel; Jim Jaskolka, Public Works Director; Edwin Johnson; Andrew Hursch; Wayne Wiberg, Town of Siren Board Member; Celeste DeWitt; Ray & Angela Robbins President Alden called for Public Comments. Celeste DeWitt spoke on her desire to have a street in the Village named after LaVern Heath along with the notation with his status as a war vet. President Alden informed Ms. DeWitt that he would refer this matter to the Streets & Utilities Committee for further discussion. A motion was made by Steve Young and seconded by Rudy Mothes to approve the agenda as presented. Motion carried without negative vote. A motion was made by Sara Reimann-Hill and seconded by Steve Young to approve the following minutes: • Regular Village Board meeting of April 7, 2022 • Personnel & Finance Committee meeting of April 19, 2022 • Reorganizational Board meeting of April 19, 2022 • Committee of the Whole meeting of April 19, 2022 Motion carried without negative vote. A motion was made by Steve Young and seconded by Rudy Mothes to approve payment of the bills in the amount of $48,140.17 general vouchers and checks cut since the last regularly scheduled board meeting in the amount of $44,301.82 for a grand total of $92,441.99. Motion carried without negative vote. President Alden presented Clerk/Treasurer Peterson with a flower basket in appreciation of Municipal Clerk Week and her work with the Village. Clerk/Treasurer Peterson reported on the MTAW Conference she attended the end of April and reminded the Board that at least one member of the Board of Review needs to be certified with the State by taking the yearly training course. Chief Sybers gave the April Police Report. April DMV totals were $912.50. There have been multiple issues within the Village of individuals/businesses not pulling building permits before starting projects. The Village will be getting a bill for the “new” signs that were put up on the State Highways per the State’s requirements. Chris did order two new radios to replace the existing radios that are sixteen years old. The cost is $2500 Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 each. A portion of the cost will be paid for through the $7000 ARPA allotment that the Village is receiving. The rest of the ARPA funds will be put towards the first-year payment of the body cams. STANDING COMMITTEE RECOMMENDATIONS & REPORTS Committee of the Whole A motion was made by Steve Young and seconded by Janet Hunter to amend Village Ordinance §298-5 Fireworks Liability. This amendment requires the owners of short-term rentals to provide the names and contact details to law enforcement, upon request, for follow-up of possible firework violations. Failure to do so could result in the property owner being assessed any fines for violations. President Alden called for a roll call vote: Alden aye Mothes aye Engstrom aye Reimann aye Hunter aye Young aye Motion carried. A motion was made by Steve Young and seconded by Sara Reimann-Hill to increase the pay for election workers to $15 per hour. Motion carried without negative vote. A motion was made by Steve Young and seconded by Sara Reimann-Hill to purchase two new voting booths at a cost of $119 each. Motion carried without negative vote. OLD BUSINESS a. Discussion/Action on 2022 Road Work Public Works Director Jaskolka received quotes from Fahrner as well as Burnett County for crack sealing as well from Burnett County for spray patching areas throughout the Village and then crack-sealing Nyberg Road. Nyberg Road is a boundary road so the cost for that project would be split with the Town of Siren. He also got quotes from Monarch to blacktop the alley behind Lee’s Sports and the north end of Railroad Avenue by Main Street. The Board discussed which streets needed to have work done on them. Jim had suggestions for three roads to be crack-filled – Johnson Street from State Road 35/70 to Fourth Avenue, Third Avenue from Main Street to County Road B and Main Street from State Road 35/70 to Fourth Avenue along with blacktopping Lee’s alley along with crack=sealing Nyberg which will be cost-shared with TOS. The repairs on Railroad Avenue could be financed through TID 2 since it is directly adjacent to the new building constructed which will have an increased increment. He would also like to see the spray patching done in various places around the Village. This total cost would be around $39,632.71 for General Fund costs along with $11,962.68 for Railroad Avenue out of TID 2 funds. A motion was made by Steve Young and seconded by Rudy Mothes to approve road work in the amount of $39,632.71 along with Railroad Avenue to be paid out of TID 2 expenses. Motion carried without negative vote. b. Discussion/Action on summary of water survey Teresa Anderson from MSA gave an overview of the Village-wide water survey that was done. MSA has provided a Draft copy of the entire study that can be reviewed. Their analysis shows that we have plenty of capacity; however, there is an issue with the amount of static pressure that would affect the highest acreage in the new Tewalt Road Development area. The Village does have an elevated level of manganese. This does not affect the water quality for drinking purposes, but it does cause an odor in the water. The south side of the Village water supply system is not looped which could be done in the future to improve water quality. MSA has some recommendations that the Village could look at undertaking: Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 • Adding chemical to Well #1 and possibly Well #2 for manganese • Repainting the wet interior of the water tower and possibly the exterior of the tank • The Village could add a mixer to the interior of the tank • Looping watermain through Ball Park to Rasmussen Street • Looping watermain along the Gandy Dancer Trail Estimated cost of all of these would be $1.5 to $2 million dollars with the possibility of using Community Development Block Grant along with Safe Drinking Water Loan Funds. None of these recommendations are required other than painting of the water tower which will be required by the DNR. The cost of the water tower painting could be used as part of the Village’s “matching funds” for the additional funding. Teresa could start discussing with CDBG to see if they would look at the funding option and then submit ITA’s to the DNR for the SDWL program. A motion was made by Dave Alden and seconded by Rick Engstrom to move forward with the CDBG and SDWL programs for initial discussions. Motion carried without negative vote. c. Update on Industrial Street Projects The Department of Transportation has already issued the permit for the access to State Road 70. A-1 Excavating will begin working on the Molly Engstrom Drive project the end of May. d. Discussion/Action on Robbins’ Apartment Complex Ray and Angela gave a brief overview of the project. There are a lot of material delays they are dealing with. A-1 Excavating is also doing their work so their portion will be done in conjunction with the Molly Engstrom Drive project. The buildings have had some structural appearance changes made. Each unit will now have a washing machine/dryer as opposed to a laundry room. Each tenant will be required to have renter insurance. The project is fully funded. i. Inspection of water/sewer lines The Robbins’ engineers will be on site for the entire project so that individual will handle the inspection of the water/sewer lines. ii. Purchase of water meters The plan is to put up three buildings and each building will need eight meters for the apartment complex as well as a meter for the building so the Village should order 29 meters total. NEW BUSINESS a. Discussion/Action with Siren Sanitary District Board on sewer system. Wayne Wiberg from the Town of Siren Sanitary District Board updated the Board on Burnett County and their plan to hook the existing Government Center to the Sanitary District lines, but the new jail/public safety building will not be on the Sanitary system. They will connect to their existing private system. Teresa Anderson from MSA gave a brief overview of the existing pipe and estimated flow capacity. The Village can handle all of the capacity of the Sanitary District, but the Siren Sanitary District lines can’t get the amount of proposed flow to the Village’s system. Andy Hursch, who has a proposal to Burnett County to put in a 93-unit manufactured home community in the Sanitary District inquired of the Village what would need to happen to have his project connected to the sanitary line. Public Works Director Jaskolka indicated that if the Sanitary District grows the Village may need to upgrade the Elizabeth Lift Station to handle the additional flows. Where Andy’s project would flow into the Village comes down a different pipe than flow from the Government Center. There could be an issue with both projects being done and brought into the Village’s system. Public Village of Siren is an Equal Opportunity Provider and Employer. Complaints of discrimination should be sent to USDA, Director, Office of Civil Rights 1400 Independence Avenue, S.W., Washington DC 20250-9410 Works Director Jaskolka said that Elizabeth Lift Station has had some high run times. Jason Towne from Burnett County inquired of MSA if the Village could handle the flow from Andy’s proposed project. The Village’s WWTP has the capacity to handle the additional flow however if the flow is constant, it could cause problems with the Elizabeth Lift Station. This information was relayed to the County and the County has reached out to MSA for further clarification. The Town of Siren Sanitary District and Andy Hursch will need to come to an agreement on his proposed project. b. Approval of Resolution #2022-01: A Resolution Accepting the Compliance Maintenance Annual Report for the Village of Siren. The Village received an overall score of 3.61 on the CMAR. There was a grade of C attributed to the section on the Ponds, but the Village did correct an issue in July of 2021 so that grade should go up in future years. A motion was made by Steve Young and seconded by Janet Hunter to approve the CMAR. President Alden called for a roll call vote: Alden aye Mothes aye Engstrom aye Reimann aye Hunter aye Young aye Motion carried. c. Discussion/Action on sending representative to the LWMII Policyholder Conference in May. Clerk/Treasurer provided information on the upcoming LWMMI Policyholder Conference for May 19th and 20th at the Chula Vista in Wisconsin Dells. The Board discussed the benefit of sending a representative and felt it was important. LWMMI will pay for one night’s lodging and the Village would have to cover the lodging for Wednesday night. The Board indicated that Clerk/Treasurer Peterson will attend as the Village’s representative. d. Discussion/Action on Spring Clean-up Day President Alden informed the Board that dumpster costs are almost double in price from prior years. The Board discussed possibly waiting until fall to see if costs will come down. The Board also commented on the number of ordinance violations that are around town for non-registered vehicles, etc. The Police Department and the Public Works Department will stay vigilant in watching areas around town to stay on top of any potential violations. The meeting schedule was set as follows: a. Committee of the Whole: May 24th at 9:00 a.m. b. Plan Commission & Board of Appeals: May 18th at 10:00 a.m. c. Personnel & Finance Committee: May 12th at 9:00 a.m. d. Tourism: May 18th at 9:00 a.m. e. Ball Park Committee: August 8th at 4:00 p.m. f. Board of Review: May 17th; 12:00 – 2:00 p.m. A motion was made by Dave Alden and seconded by Steve Young to adjourn the Village Board Meeting at 3:21 p.m. Motion carried without negative vote. Submitted by Ann L Peterson, Clerk/Treasurer