Committee of the Whole Agenda & Packet (PDF)

CITY OF PLYMOUTH, WISCONSIN TUESDAY. OCTOBER 13, 2026 COMMITTEE OF THE WHOLE MEETING, IMMEDIATELY AFTER FINANCE & PERSONNEL COMMITTE COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET AGENDA 1. Call to Order and Roll Call 2. Approve the Minutes from September 15, 2026 3. Discussion regarding property appraisal when selling property – Alderperson Sande 4. Adjourn It is likely a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated me eting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appro priate aids and services. For additional information or to request this service, please contact the City of Plymouth Clerk’s Office, located at Plymouth City Hall at 128 Smith St., Plymouth, WI or call (920) 893-1271. CITY OF PLYMOUTH, WISCONSIN TUESDAY, SEPTEMBER 15, 2026 SEPECIAL COMMITTEE OF THE WHOLE MEETING UNOFFIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order at 6:00 PM. On the call of the roll, the following were present: Dave Herrman, Mike Penkwitz, Jeff Tauscheck, John Binder, Kevin Sande, Angie Matzdorf, Diane Gilson, and Dana Haucke. Staff present: City Administrator/Utilities Manager Tim Blakeslee, Police Chief Ken Ruggles, and City Clerk/Deputy Treasurer Anna Voigt. 2. Approve the Minutes from August 11, 2026: Motion was made by Tauscheck/Gilson to approve the minute from August 11. A unanimous aye vote was cast. Motion carried 3. Discussion on Agreement with Flock Group Inc.: Chief Ruggles started the conversation explaining in the light of recent discussions among law enforcement agencies across the state regarding Flock Group, Inc., the Police Department is proactively bringing its contract before the committee to provide information and answer any questions. The cameras were part of the 2025 capital budget. The PD entered a contract with Flock Group in February 2025. Installation of the four cameras was completed in July 2025. Chief Ruggles explained that beginning with the installation process the PD viewed the primary use of the cameras as an investigatory tool. He pointed out that they did something most communities didn’t which was to aim the cameras on the side of the road where traffic is leaving, not entering. The Police have implemented safeguards to ensure Flock data is not misused. The new restrictions and ongoing evaluation of the city’s contract with Flock are in response to issues and questions that have arisen in other communities. Pohlman asked the Chief if this is something beneficial to the department with the right restrictions. Chief responded that he does think its beneficial and it’s important to have the appropriate policies and procedures to dictate how it should be used. Herrmann asked if the city has received any feedback from the community about the cameras based on recent news items? Chief stated there have been a small number of negative emails from community member regarding the cameras. Blakeslee stated the City hasn’t received anything. Herrmann asked if other alderpeople have received anything. Haucke was the only one that stated she received anything. Herrmann asked if there was any need for an additional camera? Chief answered initially when the contract was signed the thought was to get a reasonable number to start and see where it goes. It ultimately will be council decisions. Tauscheck asked if there has been input from the Chief of Police Associations concerning this issue? Chief stated that the association recognizes the technology is beneficial for law enforcement but the responsible use of all technology by government and law enforcement is key. Penkwitz asked what the main vision was for the cameras? Chief stated that intent is investigatory. He gave an example of responding to an incident and if there is a vehicle involved, they get a partial description. The cameras can help if someone is fleeing an incident and passes one of the cameras, it could help narrow down the offending vehicle. Gilson asked if the department would share information with the federal government? Chief stated that prior to some changes in the parameters there were a handful of federal partners they would share with, FBI included. Now with the parameters the agencies will have to request the information. Haucke asked about parameters for the retention of data from 30 day to 7 days. She wanted to know if that’s something that can be changed back at anytime and who is authorized to do that. Chief stated that he is authorized to request the change. Haucke asked if the Flock group can share data with whoever they want? Chief answered it depends on the data set. The license plate data and vehicle data per the agreement is determined Plymouth’s data. Some data the cameras are capable of such as vehicle count and potentially vehicle speed or other traffic related data. Flock is marketing in other regards. Chief stated he is aware the data is available but they are currently not using it and doesn’t intend to. Haucke asked if the department has any access to private entities using the cameras. Chief stated that they haven’t been sharing with private entities and they don’t have access to any private entities using flock cameras. Binder asked how it was determined where the cameras were placed. Chief stated that they tried to place them roughly in the four corners to capture anyone who could be fleeing area. Binder asked if the department uses any privately owned surveillance cameras. Chief stated that they frequently look for privately owned cameras. It has been helpful in the past. Sande stated that his biggest concern is what Flock gets off the cameras and who they can potentially sell it to. He stated there is a long list of cities that have suspended use or have announced plans to discontinue use. He suggested having a policy on exactly how its to be used if the plan moving forward is to keep the cameras. Tauscheck asked the city has cameras on all the buildings. Blakeslee stated yes there are cameras on all the buildings. Gilson asked if Flock can do that, if they own the cameras. Chief stated that the city doesn’t own the hardware we pay a service fee to maintain them. The data regarding license plate reads, vehicle pictures, and descriptors of the vehicles that data belongs to the city as the user per the agreement. There is other data such as number of vehicles that pass a camera that Flock retains some use of. Chief explained that is where is some of the discrepancy is coming from among other agencies. When he looks into the operating system he finds there is a service that he can pay for to get that data. Mayor Pohlman explained that this meeting is for discussion and encouraged alderpeople to forward any questions and comments to staff. Committee and staff agreed a review of this and any changes should be brought back to Council in 3 months and to repair the camera that is down. 4. Adjourn: Motion was made by Herrmann/Tauscheck to adjourn the meeting. A unanimous aye vote was cast. Motion carried.