Finance and Personnel Committee Agenda & Packet (PDF)

MEETING AGENDA FINANCE & PERSONNEL COMMITTEE OF THE PLYMOUTH COMMON COUNCIL COUNCIL CHAMBERS 128 SMITH STREET CITY OF PLYMOUTH, WISCONSIN TUESDAY, OCTOBER 13, 2026 @ 6:00 PM 1. Call to Order and Roll Call. 2. Approval of Meeting Minutes for September 29, 2026 meeting 3. 2027 Budget Work Session – Utility Operating and Capital / Debt Financing 4. Adjournment It is likely a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmen tal body specifically referred to above in this notice. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appro priate aids and services. For additional information or to request this service, please contact the City of Plymouth Clerk’s Offic e, located at Plymouth City Hall at 128 Smith St., Plymouth, WI or call (920) 893-1271. Members Present: ____ Mayor Pohlman ____ Angie Matzdorf ____ Jeff Tauscheck ____ Diane Gilson ____ Mike Penkwitz (Chair) Staff: ____ Tim Blakeslee ____ Anna Voigt Other: UNOFFICIAL MINUTES FINANCE & PERSONNEL COMMITTEE OF THE PLYMOUTH COMMON COUNCIL COUNCIL CHAMBERS 128 SMITH STREET CITY OF PLYMOUTH, WISCONSIN TUESDAY, SEPTEMBER 29, 2026 1. Call to Order and Roll Call.: Chairperson Penkwitz called the meeting to order at 6:00 PM. On the call of the roll, the following were present: Mayor Pohlman, Angie Matzdorf, Diane Gilson, and Mike Penkwitz. Other Alderpersons present: Dana Haucke, Kevin Sande, John Binder, and Dave Herrmann. Also present: City Administrator/Utilities Manager Tim Blakeslee, Fire Chief Jim Klug, Police Chief Ken Ruggles, Assistant City Administrator/Community Development Director Jack Johnston, Finance Manager Chris Russ, Director of Public Works Cathy Austin , HR Manager Angela Olszewski and City Clerk/Deputy Treasurer Anna Voigt. 2. Approval of Meeting Minutes for September 8, 2026 meeting: Motion was made by Gilson/Matzdorf to approve the minutes for September 8. A unanimous aye vote was cast. Motion carried. 3. 2027 Budget Work Session – Capital Improvement Plan Budget, Small Fund Budgets (Committed, RLF, USDA RLF, Housing, WSL RLF, TIF 5 – TIF 11, Health, Risk, Housing Increment, Police Referendum): Blakeslee presented on capital project fund and small funds. 4. Discussion and Potential Recommendation on Paylocity Human Resources Information System (HRIS): HR Manager Olszewski explained that Plymouth currently operates without an HRIS relies on a lot of paper requests and timesheets. As the organization grows the manual processes are creating inefficiencies and administrative burdens. Olszewski explained that after investigating other HRIS’s Paylocity is the one staff is recommending. Gilson asked if it was going to eliminate any jobs. Olszewski explained that it wouldn’t eliminate jobs, it would in enhance the jobs. Penkwitz asked if staff had input. Blakeslee stated that department head were notified of the change. Matzdorf stated that she has used Paylocity and is surprised the City doesn’t have an HRIS. Motion was made by Pohlman/Matzdorf to recommend Paylocity HRIS to Council. Upon the call of the roll, all voted aye. Motion carried. 5. Fire Department On-Call Pilot Program Informational Update: Chief Klug updated the committee that the Fire Department would be starting an officer on- call system pilot program on October 1. The program is to evaluate whether the department can modify its current officer on- call system to provide reliable officer availability when it is most needed while reducing the burden the current system places on the officers, families and the department’s ability to recruit and retain qualified officers. 6. Adjournment: Motion was made by Pohlman/Gilson to adjourn the meeting. A unanimous aye vote was cast. Motion carried.