Special Committee of the Whole Agenda & Packet (PDF)

CITY OF PLYMOUTH, WISCONSIN MONDAY, AUGUST 24, 2026 COMMITTEE OF THE WHOLE MEETING, 6:15 PM COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET UNOFFICIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order at 6:15 PM. On the call of the roll, the following were present: Jeff Tauscheck, Dave Herrmann, Angie Matzdorf, Dana Haucke, Mike Penkwitz, and John Binder. Also present: Fire Chief Jim Klug, Director of Public Works Cathy Austin, Electric Operation Manager Ryan Roehrborn, Finance Director Chris Russo and City Clerk/Deputy Treasurer Anna Voigt. 2. Approve the Minutes from August 11, 2026: Motion was made by Binder/Penkwitz to approve the minutes from August 11. A unanimous aye vote was cast. Motion carried. 3. Presentation and Discussion from WPPI regarding Contract Extension: Mike Peters from WPPI gave a presentation about WPPI regarding a request extension of the City’s contract with WPPI. Binder asked questions about coal and natural gas. Binder also asked if the data centers have had an impact. 4. Discussion on Garbage and Recycling Bids: Director Austin explained that in 2016 the City signed a 10-year contract with Advanced Disposal, which is now Waste Management, for the collection of garbage and recycling with the City of Plymouth. The City received three proposals: Waste Management, Harter’s Lakeside Disposal and GFL Environmental. The two main questions for the committee are if they would like to continue weekly recycling or change to every other week for a price decrease and if the committee would like to have a 5% CPI annual increase or applicable CPI. The committee agreed they liked the idea of weekly recycling pick up and the 5% CPI locked in annual increase. 5. Adjourn: Motion was made by Tauscheck/Matzdorf to adjourn the meeting. A unanimous aye vote was cast. Motion carried. Kenneth Ruggles Chief of Police Phone: 920-893-6541 Fax: 920-892-6143 Web: www.plymouthgov.com 128 Smith Street P.O. Box 218 Plymouth, WI 53073-0218 1 DATE: 10 September 2026 TO: Committee of the Whole FROM: Ken Ruggles, Chief of Police RE: Plymouth Police Department—Use of Flock Group, Inc. ALPR In light of recent discussions among law enforcement agencies across the state regarding Flock Group, Inc., the Plymouth Police Department is proactively bringing its contract before the Common Council to provide information, answer questions, and receive feedback. In 2024, the Plymouth Police Department (PPD) proposed adding Flock Group, Inc. Automatic License Plate Recognition (ALPR) cameras to our capital improvement budget for fiscal year 2025. Quotes were obtained for the system which included installation, software licensing and four (4) ALPR cameras. With the approval of the Capital Budget for 2025, the PD entered a contract with Flock Group in February 2025 with installation to begin in the spring. Installation of our four cameras and the operating system was completed in July 2025; this becomes our annual renewal month under the contract. First year (2025) contract cost including installation= $16,400 Annual renewal of contract= $12,000 A copy of the contract is attached. Beginning with the installation process, PPD viewed the primary use of ALPR technology as an investigatory tool. We directed the cameras to be placed on the side of the roadway where traffic is leaving the City of Plymouth, not driving into the community. It was our position that we have an incident first, before conducting searches of vehicles or license plates. When a victim or witness provides a partial vehicle description or license plate, a search of the Flock ALPR system, within a reasonable timeframe of the offense, can generate an exact image of the offending vehicle with accurate license plate information allowing us to focus on a suspect. This data increases accuracy and shortens the time it takes an officer to locate and identify suspects. The information can greatly improve efficiency and our ability to solve criminal offenses. We have implemented safeguards within our policy and procedure to ensure that Flock data is not misused. The City of Plymouth does not have reason to believe that data collected in Plymouth has been misused. These new restrictions and the ongoing evaluation of the city’s contract with Flock are in 2 response to issues and questions that have arisen in other communities, not to a specific incident in Plymouth. Our policy requires Flock data to be used for law enforcement purposes only. It requires system audits to be conducted on a regular basis. We have continuously updated the parameters of our system to reflect best practices, including: 1) Officers are required to enter a case report number when conducting searches in Flock. 2) We audit all searches performed by our personnel each week. 3) We are no longer sharing data with out-of-state or Federal agencies. 4) We do not share data with non-law enforcement partners, except Flock Group, Inc. 5) Our agency stopped accessing out-of-state networks. 6) We are not using live streams or recorded video from Flock ALPR cameras. 7) We do not use Flock data for traffic volume or speed analysis. 8) We have requested Flock reduce our retention from 30 days to 7 days. Some examples of cases PPD used Flock ALPR data to help solve include: 2024 Fraud and Theft. Bank employee stole money from the account of a bank customer. After a lengthy investigation warrants were obtained in 2025 for multiple counts of felony theft. Suspect refused to turn himself in and was hiding in the City of Sheboygan. Flock data was used to locate him while driving and he was taken into custody. 2025 Multiple Vehicle Entries. Offenders from Milwaukee area entered numerous vehicles in Plymouth overnight and stole property including a firearm. The same offenders were linked to similar crimes in multiple Wisconsin communities. Flock data linked the offenders to the various jurisdictions and crimes and allowed us to share suspect vehicle information with multiple law enforcement agencies which led to the arrest of three suspects. One stolen firearm was recovered. 2025 Welfare check on missing female. Female located safe outside our jurisdiction. 2026 Sex Offender failing to register his actual address in violation of Wisconsin Sex Offender Registry. 2026 Hit-and-Run to a building. Officer used Flock to locate offending vehicle. 2026 Motor Vehicle Theft. Officer determined vehicle was repossessed and towed. 2026 Hit-and-Run to City property. Flock provided the license plate and driver was located. 2026 Hit-and-Run at Sheboygan County Fair. Witness could only provide vague description of offending vehicle. License plate provided did not return. Flock provided image of vehicle with accurate license plate information leaving the City within 15 minutes of the collision. Staff Recommendation: The Council receive information from staff and provide direction regarding the City’s contract with Flock Group, Inc. 3 Options may include: 1. Discuss potential renewal of the Flock Group, Inc. contract prior to its expiration in 2027, likely in the March 2027 timeframe. 2. Consider changes to the City’s use of Flock technology prior to the expiration of the current contract. 3. Request additional information or responses to questions identified by the Common Council, with staff reporting back at a future meeting. 4. A combination of the above or other direction as determined by the Common Council. Flock Safety + WI - Plymouth PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Cody Bates cody.bates@flocksafety.com +17075992415 Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 EXHIBIT A ORDER FORM Customer: WI - Plymouth PD Initial Term: 24 Months Legal Entity Name: WI - Plymouth PD Renewal Term: 24 Months Accounts Payable Email: kruggles@wiplymouthpd.com Payment Terms: Net 30 Address: 128 Smith St Plymouth, Wisconsin 53073 Billing Frequency: Annual Plan - First Year Invoiced at Signing. Retention Period: 30 Days Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $12,000.00 Flock Safety Flock OS FlockOS ™ - Essentials Included 1 Included Flock Safety LPR Products Flock Safety LPR, fka Falcon Included 1 Included Flock Safety LPR, fka Falcon Included 3 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Flock Safety Professional Services Professional Services - Standard Implementation Fee $650.00 1 $650.00 Professional Services - MASH Tested Pole Implementation Fee - Non-Coastal Region $1,250.00 3 $3,750.00 Subtotal Year 1: $16,400.00 Annual Recurring Subtotal: $12,000.00 Estimated Tax: $0.00 Contract Total: $28,400.00 The Term for Flock Hardware shall commence upon first installation and validation, except that the Term for any Flock Hardware that requires self- installation shall commence upon execution of the Agreement. In the event a Customer purchases more than one type of Flock Hardware, the earliest Term start date shall control. In the event a Customer purchases software only, the Term shall commence upon execution of the Agreement. Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term. Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 Billing Schedule Billing Schedule Amount (USD) Year 1 At Contract Signing $16,400.00 Annual Recurring after Year 1 $12,000.00 Contract Total $28,400.00 *Tax not included Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 Product and Services Description Flock Safety Platform Items Product Description FlockOS ™ - Essentials An integrated public safety platform that detects, centralizes and decodes actionable evidence to increase safety, improve efficiency, and connect the community. Flock Safety LPR, fka Falcon Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users. Professional Services - Standard Implementation Fee One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and handling in accordance with the Flock Safety Standard Implementation Service Brief. Flock Safety LPR, fka Falcon Law enforcement grade infrastructure-free (solar power + LTE) license plate recognition camera with Vehicle Fingerprint ™ technology (proprietary machine learning software) and real-time alerts for unlimited users. Professional Services - MASH Tested Pole Implementation Fee - Non-Coastal Region MASH tested pole that meets DOT crashworthiness requirements. Includes materials, installation, and maintenance. FlockOS Features & Description FlockOS Features Description Community Network Access The ability to request direct access to feeds from privately owned Flock Safety Falcon® LPR cameras located in neighborhoods, schools, and businesses in your community, significantly increasing actionable evidence that clears cases. Unlimited Users Unlimited users for FlockOS State Network (License Plate Lookup Only) Allows agencies to look up license plates on all cameras opted into the Flock Safety network within your state. Nationwide Network (License Plate Lookup Only) With the vast Flock Safety sharing network, law enforcement agencies no longer have to rely on just their devices alone. Agencies can leverage a nationwide system boasting 10 billion additional plate reads per month to amplify the potential to collect vital evidence in otherwise dead-end investigations. Law Enforcement Network Access The ability to request direct access to evidence detection devices from Law Enforcement agencies outside of your jurisdiction. Time & Location Based Search Search full, partial, and temporary plates by time at particular device locations License Plate Lookup Look up specific license plate location history captured on Flock devices Vehicle Fingerprint Search Search footage using Vehicle Fingerprint™ technology. Access vehicle type, make, color, license plate state, missing / covered plates, and other unique features like bumper stickers, decals, and roof racks. Insights & Analytics Reporting tool to help administrators manage their LPR program with device performance data, user and network audits, plate read reports, hot list alert reports, event logs, and outcome reports. ESRI Based Map Interface Map-based interface that consolidates all data streams and the locations of each connected asset, enabling greater situational awareness and a common operating picture. Real-Time NCIC Alerts on Flock ALPR Cameras Receive automated alerts when vehicles entered into established databases for missing and wanted persons are detected, including the FBI’s National Crime Information Center (NCIC) and National Center for Missing & Exploited Children (NCMEC) databases. Unlimited Custom Hot Lists Ability to add a suspect’s license plate to a custom list and get alerted when it passes by a Flock camera Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 By executing this Order Form, Customer represents and warrants that it has read and agrees all of the terms and conditions contained in the Terms of Service located at https://www.flocksafety.com/terms-and-conditions The Parties have executed this Agreement as of the dates set forth below. FLOCK GROUP, INC. Customer: WI - Plymouth PD By: \FSSignature2\ By: \FSSignature1\ Name: \FSFullname2\ Name: \FSFullname1\ Title: \FSTitle2\ Title: \FSTitle1\ Date: \FSDateSigned2\ Date: \FSDateSigned1\ PO Number: Docusign Envelope ID: F436BAB1-5DE3-475C-892B-863A92380780 2/19/2025 Chief of Police Kenneth RugglesMark Smith General Counsel 2/19/2025