Committee of the Whole Agenda & Packet (PDF)

CITY OF PLYMOUTH, WISCONSIN MONDAY, AUGUST 24, 2026 COMMITTEE OF THE WHOLE MEETING, 6:15 PM COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET AGENDA 1. Call to Order and Roll Call 2. Approve the Minutes from August 11, 2026 3. Presentation and Discussion from WPPI regarding Contract Extension 4. Discussion on Garbage and Recycling Bids 5. Adjourn It is likely a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated me eting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appro priate aids and services. For additional information or to request this service, please contact the City of Plymouth Clerk’s Office, located at Plymouth City Hall at 128 Smith St., Plymouth, WI or call (920) 893-1271. CITY OF PLYMOUTH, WISCONSIN TUESDAY, AUGUST 11, 2026 COMMITTEE OF THE WHOLE MEETING, IMMEDIATELY AFTER PUBLIC WORKS AND UTILITIES COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET UNOFFICIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order at 6:12. On the call of the roll, the following were present: Angie Matzdorf, Diane Gilson, Mike Penkwitz, Dave Hermann, Dana Haucke, and Kevin Sande. Also present: City Administrator/Utilities Manager Tim Blakeslee and Assistant City Administrator/Community Development Director Jack Johnston, Fire Chief Jim Klug, Police Chief Ken Ruggles, Assistant Police Chief Matt Starker. 2. Approve the Minutes from July 14, 2026: Motion was made by Sande/Gilson to approve the minutes from July 2026. Upon the call of the roll, all voted aye. 3. Police Department Referendum Preview: City Administrator/Utilities Manager Tim Blakeslee introduced the preview, while Kayla Thorpe from Ehlers presented. Staff noted that the resolution for putting a referendum on the November ballot would be held at the next Council meeting on August 24, 2026. 4. Cemetery Ordinance: Assistant City Administrator/Community Development Director Jack Johnston presented information regarding columbaria and cemetery fees to the Committee of the Whole. The Committee requested staff to work on an ordinance update to present to the Council at a future meeting. 5. Adjourn: Motion was made by Hermann/Penkwitz to adjourn the meeting. A unanimous aye vote was cast. Motion carried. Meeting adjourned at 6:37 PM. City of Plymouth 128 Smith St. - P.O. Box 107 Plymouth, WI 53073-0107 Telephone: (920) 893-1271 Facsimile: (920) 893-0183 Web Site: plymouthgov.com DATE: August 20, 2026 TO: Committee of the Whole FROM: Tim Blakeslee, City Administrator/Utilities Manager RE: Presentation and Discussion from WPPI regarding Contract Extension Background: WPPI President and CEO Mike Peters will present information regarding a requested extension of the City’s contract with WPPI. The current contract runs through 2055, and the proposed extension would extend the agreement through 2073. Following the presentation and discussion by the Committee of the Whole, staff will review the request, gather any additional information requested by the Committee, and consult with peer communities regarding their approach to the proposed extension. The item would then be placed on a future Common Council agenda for further consideration. Recommendation: No action needed Attachments: • Presentation • Information Sheets MEMBER CONTRACT EXTENSION AUGUST 24, 2026 Mike Peters President & CEO 2 wppienergy.org 3 3 WPPI AVERAGE WHOLESALE POWER COST TO MEMBERS ($/MWh) 4 WPPI MEMBER UTILITY COMPETITIVENESS 5 wppienergy.org 6 Subject to changes in load and power supply portfolio PROJECTED CAPACITY NEEDS 6 Megawatts ATC VOLUNTARY ADDITIONAL CAPITAL CALLS 7 A LEGACY OF LONG-TERM PLANNING 1989 35-year agreements to 2024 2015 18-year extension to 2055 2002 13-year extension to 2037 Owned • High-voltage transmission project Contract • Solar • 100 MW Contract • Nuclear • 117 MW Wind contracts • 162 MW First owned gas plants 154 MW First owned plant • Coal 114 Megawatts (MW) 8 Owned gas plant • 52 MW Owned coal plant • 106 MW Contract • Gas plant • 90 MW Owned • High-voltage transmission project Wind contract • 132 MW WHY EXTEND NOW? 2028 2073 Current Agreement End Date 2055 New Natural Gas Peaking Plant Transmission: Project WISE American Transmission Co. Investments Energy Prepay Transactions Transmission: Grid Forward Project New Generation Financing / Contr act Length Benefit After Debt is Repaid P otential for Discounted Energy P urchases 10 18 Year Extension Contract end date moves from 2055 to 2073 Blended Wholesale Rate Maintains the shared wholesale rate structure benefitting all members Member Equity Preserves member equity and shared long-term approach Shared Long-Term Model Supports continued long-term resource planning for member utilities WPPI Energy | Contract Extension WHAT THE EXTENSION DOES 11 wppienergy.org 12wppienergy.org 12 CURRENT EXTENSION TIMING 12 13 QUESTIONS? 13 mpeters@wppienergy.org THANK YOU 14 Contract Extension Information for WPPI Energy Member Governing Bodies Your locally owned, not-for-profit electric utility delivers significant local value. To help preserve and enhance that value for the long term, member-owned, not-for-profit WPPI Energy stands behind your community with competitive wholesale power, forward- thinking services and effective advocacy. Long-Term Utility Success Your WPPI wholesale power agreement is key to how your utility delivers reliable electric service, competitive costs and local control. A Legacy of Long-Term Planning Over decades, members have made long-term commitments, extending their contracts as needs evolved. Their decisions built the diverse resources that power your community today. WPPI MEMBERS June 25, 2026 2 Long-Term Decisions. Strong Results. WPPI is the low-cost leader for powering local communities. Member utilities provide highly competitive electric rates. Meeting Future Needs Future needs are already visible. Some are reflected in the lighter portions of this capacity needs chart. The same long-term planning approach that positioned your utility for success in the past continues to identify and plan for the needs ahead. Extending the agreement helps preserve continued access to cost-effective long-term wholesale power for your community. June 25, 2026 3 Why Extend Now? WPPI is actively pursuing opportunities to continue serving your community’s needs. These and other beneficial solutions are not possible without a member agreement end date that is sufficient to back the needed financing and contracts. Transmission Investment WPPI's ownership interest in American Transmission Co. (ATC) provides returns that help lower wholesale power costs for your community. As the regional grid build- out unfolds, future ATC investments will require financing beyond what WPPI’s margin alone can support. The extension will help preserve WPPI's ability to finance future ATC investments and continue receiving returns that help your community’s wholesale power costs. June 25, 2026 4 Key Facts for Local Officials WPPI CEO and the staff leadership team are available to participate in governing body meetings. Members receive legal documents and amendment packages. Local approval processes begin. Annual Meeting recognition of members with completed approvals and documents. WPPI board provides necessary approvals for adoption. Target date for members to complete local approvals: December 31, 2026. Final deadline: February 26, 2027. A Record of Success  WPPI is the low-cost leader for powering local communities.  Overall WPPI member rates are very competitive compared to utilities in the region.  Together WPPI members have achieved a diverse, low-cost power supply. Your Community and WPPI  Your WPPI wholesale power agreement is key to how your utility provides electric service at competitive costs.  The need for additional, cost-effective resources to power WPPI member communities is visible now.  WPPI is actively pursuing electric generating resource options, transmission system investments and financial transactions for this purpose. Why Extend Now?  The current 2055 end date of the WPPI member agreement falls short of the typical 30 years needed for securing the most cost-effective long-term solutions to meet your community’s energy needs.  The request is for an 18-year extension of the current 2055 end date.  An 18-year extension is not new for WPPI members. Your previous extension was also 18 years. What if a Member Does Not Extend? The existing agreement continues through 2055. The member would have no rights to WPPI’s power supply or services beyond that term. Contract Extension Timeline Member Support WPPI staff is available to assist members throughout the contract extension process. Questions? Reach your utility's Energy Services Manager for support, or contact: Lauri Morehart | 608-834-4571 lmorehart@wppienergy.org Jun - Nov July Sept Feb Dec 2024 POWER SUPPLY RESOURCES Owned Generation Fuel Capacity (MW) South Fond du Lac Units 1 & 4 Gas 154 Boswell Unit 4 Coal 117 Elm Road Generating Station Coal 106 Island Street Peaking Plant Gas 52 Worthington Wind Turbines Wind 2 Power Purchase Agreements Fuel Capacity (MW) Bishop Hill III Wind Energy Center Wind 132 WPS System Energy 50 Point Beach Nuclear Nuclear 117 Point Beach Solar Solar 99 Nelson Energy Center Gas 90 Butler Ridge Wind 54 Top of Iowa II Wind 50 Member-Owned Generation Gas, Oil 45.2 Barton I Wind 30 Forward Wind Energy Center Wind 27.5 Kimberly Hydro Hydroelectric 2.1 Richland Center Renewable Energy Biogas 1.8 Jefferson Solar Solar 1 Community Solar Gardens Solar 0.6 2025 FUEL MIX 35.0% Coal 20.9%Nuclear 10.3% Renewables 19.1% Natural Gas 14.7% Renewables: No RECs1 2025 POWER SUPPLY RESOURCES AVERAGE POWER COST TO MEMBERS AT A GLANCE Member-owned, not-for-profit WPPI Energy serves 51 locally owned electric utilities. 1425 Corporate Center Drive | Sun Prairie, WI 53590 | 608-834-4500 | wppienergy.org The Joint Action Advantage Together, WPPI members have built a reliable, competitive and responsible power supply. They share modern utility business technologies and forward-thinking services, and they speak with a unified voice for effectiv e energy policy advocacy. Diverse. Competitive. Responsible. WPPI’s average wholesale power costs to members are stable and competitive, and together our membership shares a diverse, long-term portfolio of electric generation resources. $ / MWh100 80 60 40 20 2024 202520232022202120202016 2017 2018 2019 $71.08$75.88 $76.75 $70.28 $71.25 $75.42 $82.50 $78.72$76.11 $74.67 UTILITIES 1 For every megawatt hour of electricity produced by renewable sources, a renewable energy certificate or credit (REC) is created. The person or entity holding that REC is entitled to claim all of the environmental benefits of the associated renewable electricity generation. WPPI holds some, but not all, of the RECs associated with the electricity it receives from renewable sources. WPPI uses RECs (by retiring them within a REC tracking system) in connection with certain WPPI and member programs and to comply with state renewable energy standards. WPPI also sells some RECs, the revenues from which help lower the wholesale costs for WPPI members. The area of the chart labeled “Renewables” represents the portion of electricity received from renewable sources for which WPPI received and has not sold the associated RECs. These RECs may in the future be used by WPPI to comply with regulatory requirements, retired for other purposes or sold to third parties as described above. The portion of the chart labeled “Renewables, No RECs” represents the portion of electricity received from renewable sources for which WPPI did not purchase the associated RECs in the first instance, or for which the associated RECs have been sold. The Power of Joint Action The not-for-profit utilities that make up WPPI deliver safe, reliable, cost-competitive electric power, and much more. To preserve and enhance this significant local value for the long term, WPPI members share technology, expertise and resources that help their communities thrive. Forward-Thinking Services & Technologies WPPI member utilities cost-effectively serve their customers and communities with forward-thinking programs and services, shared expertise and a suite of modern utility technologies.  Customer information systems  Advanced meter data management  Shared meter technicians  GIS mapping  Outage management technologies  Joint purchasing  Electric rates studies  Financial modeling  Renewable energy options  Online self-service tools  Energy efficiency programs  Marketing/communications  Key account management  …And more Effective Advocacy State and federal policymakers’ decisions about energy issues can significantly impact local utilities, their customers and their communities. Together with WPPI’s government affairs staff, member local officials work to inform legislators and regulators about constituents’ energy policy needs. A few current topics include:  Preserving access to tax-exempt bonds for utility infrastructure financing  Streamlining permitting for transmission and energy infrastructure  Keeping costs down while maintaining robust grid reliability Member Communities WISCONSIN Algoma Black River Falls Boscobel Brodhead Cedarburg Columbus Cuba City Eagle River Evansville Florence Hartford Hustisford Jefferson Juneau Kaukauna Lake Mills Lodi Menasha Mount Horeb Muscoda New Glarus New Holstein New London New Richmond Oconomowoc Oconto Falls Plymouth Prairie du Sac Reedsburg Richland Center River Falls Slinger Stoughton Sturgeon Bay Sun Prairie Two Rivers Waterloo Waunakee Waupun Westby Whitehall MICHIGAN Alger Delta CEA Baraga Crystal Falls Gladstone L’Anse Negaunee Norway IOWA Independence Maquoketa Preston IOWA WISCONSIN UPPER MICHIGAN Member Utilities 51 President & CEO Mike Peters Established 1980 Homes & Businesses Served by WPPI Energy Members: 220,000+ Peak Demand in 2025: 1,019 megawatts As of December 31, 2025: Total Assets: $764 million Net Positon (Retained Earnings): $388 million Equity Ownership in American Transmission Co.: $197 million 2026.04.09 The Power of Joint Action The not-for-profit utilities that make up WPPI deliver safe, reliable, cost-competitive electric power, and much more. To preserve and enhance this significant local value for the long term, WPPI members share technology, expertise and resources that help their communities thrive. Forward-Thinking Services & Technologies WPPI member utilities cost-effectively serve their customers and communities with forward-thinking programs and services, shared expertise and a suite of modern utility technologies. QUICK FACTS City of Plymouth 128 Smith St. - P.O. Box 107 Plymouth, WI 53073-0107 Telephone: (920) 893-3745 Facsimile: (920) 893-0183 Web Site: plymouthgov.com DATE: August 20, 2026 TO: Mayor and Committee of the Whole FROM: Cathy Austin, Director of Public Works RE: Refuse and Recycling Collection Services: Review of Request for Proposals Background: In 2016 the City signed a 10-year contractor with Advanced Disposal, which is now Waste Management, for the collection of garbage and recycling within the City of Plymouth. The current contract ends December 31, 2026. As a reminder, a special charge for garbage collection, disposal, and recycling services is placed annually on the tax bills for all single-family residential properties and multifamily residential properties containing four or fewer units where these services are provided by the City of Plymouth. The special charge was originally pha sed in over time; however, 100% of the annual cost is now collected through the special charge on the property tax bill. Staff is also recommending that any future increases in the cost of these services continue to be collected as a special charge, rather than through the City’s tax levy, due to levy limit considerations. On August 3, 2026, the City issued a Request for Proposals (RFP) for Refuse and Recycling Collection Services. The RFP requested proposals for a seven-year contract beginning January 1, 2027, including pricing for weekly garbage collection, weekly recycling collection, and an option to change recycling collection to every other week. The City received three proposals: Waste Management, Harter's Lakeside Disposal, and GFL Environmental. A summary of the proposals is attached for review. Proposal Pricing: Waste Management submitted the lowest pricing for both weekly and every other week recycling services. GFL's proposal provides for an annual increase of 3% or the applicable Trash/Sewer CPI, whichever is greater. For purposes of the attached comparison, the future GFL pricing was projected using the 3% minimum annual increase. Actual future pricing could be higher if the applicable CPI exceeds 3%. For reference, the historical U.S. City Average CPI for Water, Sewer and Trash Collection Services has been: Year CPI Increase 2021 4.0% 2022 4.8% 2023 5.2% 2024 5.2% 2025 4.7% The historical CPI has exceeded GFL's 3% minimum increase in each of the last five years. Therefore, the actual cost of the GFL proposal could be higher than the amounts shown in the attached comparison if this trend continues. Waste Management's proposal provides for an annual increase based on 5% or the applicable Trash/Sewer CPI, the City will need to choose prior to signing an agreement. Harter's proposal provides for approximately a 4% annual increase, as reflected in its submitted pricing. Based on the proposals and the minimum annual increases used in the attached comparison, Waste Management has the lowest overall cost for both weekly and every-other-week recycling service. Recommendation: Staff recommends entering into a new seven-year agreement with Waste Management for residential refuse and recycling collection services beginning January 1, 2027. The primary decision for the Committee of the W hole is whether to continue weekly recycling collection or change to every-other-week recycling collection. Based on Waste Management's proposal, the 2027 annual residential cost would be: • Weekly recycling: $181.44 per residence (increase of $32.40 from the 2026 yearly special charge) • Every-other-week recycling: $156.84 per residence (increase of $7.80 from the 2026 yearly special charge) The Committee of the Whole will also need to determine whether the annual contract adjustment should be based on Waste Management's 5% annual increase or the applicable Trash/Sewer CPI. The CPI option would result in an annual adjustment that varies from year to year and cannot be determined in advance. A formal contract agreement with Waste Management will be brought forward to the Common Council for approval following direction on the recycling frequency and annual price adjustment. Proposal Item Current Agreement Waste Management Harter’s Lakeside Disposal GFL Environmental 2026 Monthly Resident Fee: Garbage $9.09 - - - 2026 Monthly Resident Fee: Recycling Weekly $3.33 - - - 2026 Yearly Resident Fee: Garbage and Every Week Recycling $149.04 - - - 2027 Monthly Resident Fee: Garbage - $10.07 $10.40 $10.00 2027 Monthly Resident Fee: Recycling Weekly - $5.05 $8.25 $7.40 2027 Monthly Resident Fee: Recycling Bi-Weekly - $3.00 $4.70 - 2027 Total Yearly Fee: Garbage and Every Week Recycling - $181.44 $223.80 $208.80 2027 Total Yearly Fee: Garbage and Bi-Week Recycling - $156.84 $181.20 - 2028 Monthly Resident Fee: Garbage - $10.57 $10.82 $10.30 2028 Monthly Resident Fee: Recycling Weekly - $5.30 $8.58 $7.62 2028 Monthly Resident Fee: Recycling Bi-Weekly $3.15 $4.89 2028 Total Yearly Fee: Garbage and Every Week Recycling - $190.44 $232.80 $215.06 2028 Total Yearly Fee: Garbage and Bi-Week Recycling - $164.64 $188.52 - 2029 Monthly Resident Fee: Garbage - $11.10 $11.25 $10.61 2029 Monthly Resident Fee: Recycling Weekly - $5.57 $8.92 $7.85 2029 Monthly Resident Fee: Recycling Bi-Weekly $3.31 $5.08 - 2029 Total Yearly Fee: Garbage and Every Week Recycling - $200.04 $242.04 $221.52 2029 Total Yearly Fee: Garbage and Bi-Week Recycling $172.92 $195.96 - 2030 Monthly Resident Fee: Garbage - $11.66 $11.70 $10.93 2030 Monthly Resident Fee: Recycling Weekly - $5.86 $9.28 $8.09 2030 Monthly Resident Fee: Recycling Bi-Weekly $3.48 $5.28 - 2030 Total Yearly Fee: Garbage and Every Week Recycling - $210.24 $251.76 $228.16 2030 Total Yearly Fee: Garbage and Bi-Week Recycling - $181.68 $203.76 - 2031 Monthly Resident Fee: Garbage - $12.24 $12.17 $11.26 2031 Monthly Resident Fee: Recycling Weekly - $6.15 $9.65 $8.33 2031 Monthly Resident Fee: Recycling Bi-Weekly $3.65 $5.49 - 2031 Total Yearly Fee: Garbage and Every Week Recycling - $220.68 $261.84 $235.01 2031 Total Yearly Fee: Garbage and Bi-Week Recycling - $190.68 $211.92 - 2032 Monthly Resident Fee: Garbage - $12.85 $12.66 $11.59 2032 Monthly Resident Fee: Recycling Weekly - $6.46 $10.04 $8.58 2032 Monthly Resident Fee: Recycling Bi-Weekly $3.83 $5.71 - 2032 Total Yearly Fee: Garbage and Every Week Recycling - $231.72 $272.40 $242.06 2032 Total Yearly Fee: Garbage and Bi-Week Recycling - $200.16 $220.44 - 2033 Monthly Resident Fee: Garbage - $13.49 $13.17 $11.94 2033 Monthly Resident Fee: Recycling Weekly - $6.78 $10.44 $8.84 2033 Monthly Resident Fee: Recycling Bi-Weekly $4.02 $5.94 - 2033 Total Yearly Fee: Garbage and Every Week Recycling - $243.24 $283.32 $249.32 2033 Total Yearly Fee: Garbage and Bi-Week Recycling - $210.12 $229.32 - Percent Increase Each Year 2.50% Fixed as listed above (approx. 5%) or Trash/Sewer CPI (we chose at time of contract) Fixed as listed above (approx. 4%) 3% or Trash/Sewer CPI whichever one is greater (prices shown above are at the 3% increase) Fuel Surcharge: Trigger Diesel Price $4.00 $5.00 $4.00 $4.00 Fuel Surcharge: Adjustment Frequency $0.25 $0.25 $0.25 $0.25 Fuel Surcharge: Adjustment Method 1% additional charge each $0.25 above $4.00 <$5.00 0% $5.00-$5.24 2% increase $5.25-$5.49 4% increase $5.50-$5.74 5% increase Every $0.25 above $5.74 1% increase 1% additional charge each $0.25 above $4.00 1% additional charge each $0.25 above $4.00 Other Note from Proposal Service over 3-day period Request for Proposals: Refuse & Recycling Collection Services Proposal Summary