Committee of the Whole Agenda & Packet (PDF)

CITY OF PLYMOUTH, WISCONSIN TUESDAY, JUNE 30, 2026 COMMITTEE OF THE WHOLE MEETING, 6:15 PM COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET AGENDA 1. Call to Order and Roll Call 2. Approve the Minutes from June 9, 2026 3. Ad-Hoc Library Committee Update 4. Adjourn It is likely a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated me eting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appro priate aids and services. For additional information or to request this service, please contact the City of Plymouth Clerk’s Office, located at Plymouth City Hall at 128 Smith St., Plymouth, WI or call (920) 893-1271. CITY OF PLYMOUTH, WISCONSIN TUESDAY, JUNE 9, 2026 COMMITTEE OF THE WHOLE MEETING, 6:00 PM UNOFFICIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order. On the call of the roll, the following were present: Angie Matzdorf, Diane Gilson, Mike Penkwitz, John Binder, Dave Herrmann, Dana Haucke and Kevin Sande. Also present: City Administrator/Utilities Manager Tim Blakeslee, Police Chief Ken Ruggles, Deputy Police Chief Matt Starker, Assistant Administrator/Community Development Director Jack Johnston, IT Manager Dave Augustin, and City Clerk/Deputy Treasurer Anna Voigt. 2. Approve the Minutes from May 26, 2026 and May 29, 2026: Motion was made by Matzdorf/Penkwitz to approve the minutes from May 26 and May 29. A unanimous aye vote was cast. Motion carried. 3. Police Department Staffing and Referendum Discussion: Blakeslee explained that at the Committee of the Whole meeting on May 26 Chief Ruggles presented additional data related to Police Department need and statistics supporting the budget request for additional police officers. Ehlers also presented information related to the estimated cost and potential tax impact of a referendum. Staff requested direction on three topics: whether to proceed with adding additional Police Department staffing through a potential referendum, whether to continue the use of Mueller Communications to provide support and if the direction is to proceed with the referendum which dollar amount; $420,000 including 2 officers and 1 vehicle or $600,000 including 3 officers and 2 vehicles. Matzdorf stated that she thinks the City should continue to use Mueller and do a referendum for the 3 officers. Haucke stated she agreed with Matzdorf and want to add she believes there should be continued education with the public. Sande stated he agreed there is a need but thinks the referendum should only be for 2 officers and he is okay with continuing service with Mueller Communications. Gilson stated should would like to see the referendum for 3 officers. Penkwitz stated he thinks the city should continue with Mueller Communications and he likes the options of 3 officers for the referendum. Binder stated we should continue using Mueller Communications. He believes the referendum has a better chance of passing with 2 officers. Blakeslee shared the comments from Herrmann and Tauscheck who weren’t in attendance. Tauscheck commented he would support two officers not sure about three. Herrmann agreed with moving the referendum forward he feels the lower number has a better chance of being passed but would be okay with the higher amount also. 4. Council IT Training: IT Manager Dave Augustin gave his presentation on IT Security. 5. Adjourn: Motion was made by Gilson/Sande to adjourn the meeting. A unanimous aye vote was cast. Motion carried. City of Plymouth 128 Smith St. - P.O. Box 107 Plymouth, WI 53073-0107 Telephone: (920) 893-3745 Facsimile: (920) 893-0183 Web Site: plymouthgov.com DATE: June 25, 2026 TO: Mayor and Common Council FROM: Tim Blakeslee, City Administrator/Utilities Manager RE: Presentation from Somerville Regarding the Ad Hoc Library Repair, Renovation, and Expansion Committee’s Future Plymouth Library Renovation Recommendation Background: In January 2025, the Common Council adopted Resolution No. 1 of 2025, formally establishing the Ad Hoc Library Repair, Renovation, and Expansion Committee. The Committee’s purpose is to evaluate the immediate, mid- term, and long -term needs of the Library. The goal of the Committee is to provide a report to the Library Board and Common Council by July 31, 2026, outlining recommended repairs, renovations, and expansion needs. The Committee’s initial focus was reviewing immediate and mid-term needs. Several immediate repair items were included in the 2026 City budget. However, to properly plan for additional immediate and mid-term needs, and to avoid duplicative work, the Commit tee issued a request for proposals in June 2025 for an Interior Renovation Master Plan. The plan focuses on ADA compliance improvements, a redesigned entrance, safety enhancements to the Children’s Pit, and other needed repairs. It also includes planning for the addition of study rooms, enhancements to the multipurpose meeting room, and refurbishment or replacement of the elevator. The RFP specified that the work should build upon the planning already completed. The Common Council hired Somerville Architects in fall 2025 to complete this work. The Library Board reviewed the recommendations from Somerville in June 2026 and recommended them to the Common Council. Somerville will present an update to the Common Council at tonight’s meeting. Following the presentation, City staff will provide updates on funding requirements and fundraising efforts targeting a potential project kick -off in 2028. To support fundraising efforts, the Library Foundation has requested that the Council consider a resolution of support for the project at an upcoming meeting. While this would be a non-binding resolution, it would allow the Foundation to begin more formal fundraising efforts. Recommendation: Receive and discuss the presentation from Somerville regarding the Ad Hoc Library Repair, Renovation, and Expansion Committee’s future Plymouth Library renovation recommendation.