Committee of the Whole Agenda & Packet (PDF)

CITY OF PLYMOUTH, WISCONSIN TUESDAY, JUNE 9, 2026 COMMITTEE OF THE WHOLE MEETING, 6:00 PM COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET AGENDA 1. Call to Order and Roll Call 2. Approve the Minutes from May 26, 2026 and May 29, 2026 3. Police Department Staffing and Referendum Discussion 4. Council IT Training 5. Adjourn It is likely a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated me eting to gather information. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Please note that, upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through appro priate aids and services. For additional information or to request this service, please contact the City of Plymouth Clerk’s Office, located at Plymouth City Hall at 128 Smith St., Plymouth, WI or call (920) 893-1271. CITY OF PLYMOUTH, WISCONSIN TUESDAY, MAY 26, 2026 COMMITTEE OF THE WHOLE MEETING, 6:00 PM COUNCIL CHAMBERS, ROOM 302 CITY HALL, 128 SMITH STREET UNOFFICIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order. On the call of the roll, the following were present: Angie Matzdorf, Diane Gilson, Mike Penkwitz, John Binder, Jeff Tauscheck, Dave Herrmann, Dana Haucke and Kevin Sande. Also present: City Administrator/Utilities Manager Tim Blakeslee, Police Chief Ken Ruggles, Deputy Police Chief Matt Starker, Director of Public Works Cathy Austin, Assistant Administrator/Community Development Director Jack Johnston, Finance Manager Chris Russo, and City Clerk/Deputy Treasurer Anna Voigt. 2. Approve the Minutes from May 12, 2026: Motion was made by Herrmann/Gilson to approve the minutes from May 12. A unanimous aye vote was cast. Motion carried. 3. Police Department Staffing Update Presentation: Chief Ruggles did his annual presentation of the Police Department. This year the focus was on current staffing challenges and additional data related to the department’s need. 4. Ehlers Referendum Financing Presentation: Kayla Thorpe with Ehlers did a presentation following the Police Departments explaining the two options for a potential referendum. 5. Adjourn: Motion was made by Matzdorf/Tauscheck to adjourn the meeting. A unanimous aye vote was cast. Motion carried. CITY OF PLYMOUTH, WISCONSIN FRIDAY, MAY 29, 2026 COMMITTEE OF THE WHOLE MEETING, 8:00 AM GENERATIONS 1500 DOUGLAS DR. SUITE D, PLYMOUTH, WI 53073 UNOFFICIAL MINUTES 1. Call to Order and Roll Call: Mayor Pohlman called the meeting to order. On the call of the roll, the following were present: Angie Matzdorf, Diane Gilson, Mike Penkwitz, John Binder, Dave Herrmann, Dana Haucke and Kevin Sande. Also present: City Administrator/Utilities Manager Tim Blakeslee, Assistant Administrator/Community Development Director Jack Johnston, Police Chief Ken Ruggles, Deputy Police Chief Matt Starker, Director of Public Works Cathy Austin, Finance Manager Chris Russo, Electric Operation Manager Ryan Roehrborn, IT Manager Dave Augustin, and City Clerk/Deputy Treasurer Anna Voigt. 2. Conduct Strategic Planning Session #1: Lauren Palmer from EverStrive Solutions lead the group through strategic planning session #1. 3. Adjourn: There being no further business, the meeting adjourned. City of Plymouth 128 Smith St. - P.O. Box 107 Plymouth, WI 53073-0107 Telephone: (920) 893-3745 Facsimile: (920) 893-0183 Web Site: plymouthgov.com DATE: June 4, 2026 TO: Committee of the Whole FROM: Tim Blakeslee, City Administrator/Utilities Manager RE: Police Department Staffing and Referendum Discussion Background: At the May 26 Committee of the Whole meeting, Chief Ruggles presented additional data related to Police Department needs and statistics supporting the budget request for additional police officers. Ehlers also presented information related to the estimated cost and potential tax impact of a referendum. Tonight, staff is requesting discussion and direction on three topics: 1) Whether to proceed with adding additional Police Department staffing through a potential referendum. 2) If the direction is to proceed with a referendum, staff is requesting direction on the referendum dollar amount. Since the last meeting, staff has further refined the potential request based on the anticipated hire dates in 2027. The options are as follows: a) $420,000 - Includes 2 officers, 1 vehicle, and support for future Police Department wages. For an average Plymouth home valued at $215,000, the estimated tax impact is $98 per year, or approximately $8 per month. b) $600,000, Staff Recommended - Includes 3 officers, 2 vehicles, and support for future Police Department wages. For an average Plymouth home valued at $215,000, the estimated tax impact is $140 per year, or approximately $12 per month. The related tax impacts are shown in further detail in the chart below: 3) Whether to continue the use of Mueller Communications to provide support and educational materials related to public education for a potential referendum. As noted by several consultants, public education will be important due to the required statutory ballot language, which can be confusing for voters. The recommended education strategy is beyond what staff would be able to produce internally. Phase 3 with Mueller Communications includes the following: a) Partnering with City staff to draft and refine referendum language for presentation to the Council b) Refining content for the landing page, FAQs, and fact sheet c) Developing content for up to three direct mail pieces, including finalizing and distributing by mail d) Ongoing media outreach, as appropriate e) Scheduling and facilitating information sessions, including preparation of a presentation deck and talking points for spokespeople f) Ongoing website and social media updates g) Scheduling and facilitating presentations to community groups Recommendation: Discuss the presentation and provide direction regarding whether to proceed with a referendum, the preferred referendum amount, and whether to continue with Phase 3 support from Mueller Communications. City of Plymouth 128 Smith St. - P.O. Box 107 Plymouth, WI 53073-0107 Telephone: (920) 893-3745 Facsimile: (920) 893-0183 Web Site: plymouthgov.com DATE: June 4, 2026 TO: Committee of the Whole FROM: Tim Blakeslee, City Administrator/Utilities Manager RE: Cybersecurity Presentation Background: CVMIC, the City’s insurance provider, requires all staff and Council members to complete cybersecurity training. IT Manager Dave Augustin will provide a cybersecurity presentation for Council members as part of the Committee of the Whole meeting which accommodates the training requirement. Staff Recommendation: Receive the cybersecurity presentation. Attachments: 1. Presentation