Library Board

A G E N D A CITY OF WAUPUN LIBRARY BOARD Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, September 16, 2026 at 4:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Zoom Meeting: https://us02web.zoom.us/j/9338419039?omn=81726142437 Teleconference: 1-646-931-3860 Meeting ID: 933 841 9039 CALL TO ORDER ROLL CALL PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No Public Participation after this point DISCUSSION-REVIEW 1. Librarians Report, Statistics, Budget Summary, September Program Calendar 2. 2027 Budget Revenue Update 3. Report from Unique Management CONSIDERATION-ACTION 4. Library Board Minutes from August 19, 2026 5. Payment of Library Expenses 6. Chromebooks/IPADS for Board Members 7. Holiday Closure ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. LIBRARY MONTHLY REPORT September 2026 Subject Summary Budget, Programming & Statistics September 2026 program schedule, budget summary through August 31 and statistics through August 31 are included for your information. Martin Systems Camera Progress Martin Systems requires a 50% down payment, which is included in this month’s bills. Tentative installation dates are November 18-20. Adventure Passes Milwaukee Zoo passes are ready for checkout. Wisconsin Historical Society and Wisconsin State Park passes are on their way. Children’s Museum of Fond du Lac will send the pass once they receive payment. The invoice for the Children’s Museum pass is in this month’s bills. Elevator Elevator engineering is still in progress. I have not heard a timeline yet for completion of engineering and start of installation. Installation target is sometime in 2027. Carpeting/Moving/Security Panels I have requests out for quotes to replace some/most of the carpet on the first floor. Shaler, Hillyer, Carnegie, and Director’s office/hallway spaces are not in need of replacement; children’s area carpeting has also recently been replaced; the rest of the first floor carpeting is around 29 years old. We may also wish to address the tiling in the back work room. Some of the tiles have repeatedly been pushed up/broken by the cement floor shifting/buckling, and have been replaced twice. Carpeting may be a better alternative there. We will also have to investigate options to move our shelving/materials/desks when this is being completed. When we replaced the children’s area carpet, we hired Yerges, resulting in reduced time the collections were disturbed. I have requests for quotes out for this. Our security panels are also in the area where carpeting will likely be replaced. These panels are also 29 years old, and have been repaired several times. Replacement of those may also make sense at this time. S u n d a y M o n d a y T u e s d a y W e d n e s d a y T h u r s d a y F r i d a y S a t u r d a y F I N E A R T S G A L L E R Y , F E A T E I L E E N G O O D M A N , A U G 2 8 t h - N O V 6 t h * * I N D I C A T E S P R O G R A M S O P E N T O T H E P U B L I C N O T S P O N S O R E D B Y T H E L I B R A R Y 1 2 3 4 5 C L O S E D 6 7 C L O S E D 8 T O D D L E R T U E S D A Y 1 0 a m - 1 2 p m C R A F T N I G H T 6 p m 9 S T O R Y T I M E 1 1 a m A D U L T B O O K C L U B 1 1 a m & 6 p m 1 0 S I T & S T I T C H * * 6 p m 1 1 1 2 1 3 1 4 F . O . W . 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All expenditures are up in the air until the library staff position job descriptions and wage scales are approved, and staff are placed on the new wage scales. STAFF RECOMMENDATION: Discussion only ATTACHMENTS: 2027 Estimated Budget Revenues. RECOMMENDED MOTION: Account Revenue 210-41-4111-0-00 GENERAL PROPERTY TAXES $585,283 210-43-4367-0-00 COUNTY APPROPRIATION $230,109 210-46-4671-0-00 FEES-LIBRARY $1,300 210-48-4811-0-00 INTEREST REVENUE $10,000 210-48-4816-0-00 DIVIDEND REVENUE - 210-48-4850-0-00 LIBRARY TRUST DONATIONS - 210-48-4861-0-00 GRANTS AND DONATIONS - ----------------- $826,692 Columbia County $5,840 Dodge County $52,544.38 Estimate at 90% Fond du Lac County $168,738 Green Lake County $2,004 Sheboygan County $221.97 Washington County $209.32 Winnebago County $551.75 $230,109 County Appropriations AGENDA SUMMARY SHEET MEETING DATE: 09/16/26 TITLE: Report from Unique Management AGENDA SECTION: DISCUSSION - REVIEW PRESENTER: Pam Garcia, Library Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Operational Efficiency ISSUE SUMMARY: We began collection agency services with Unique Management in 1999. If patrons do not return items, or do not pay for damaged items, and the account balance exceeds $50, patrons may be sent to a collection agency and a $25 fee applied to their account. Current procedure includes mailing a paper notice of lost/damaged items to the patron with a warning of submission to the collection agency if their account exceeds $50. Typically, accounts will automatically be sent to Unique Management approximately 2 weeks after a patron’s account exceeds the $50 threshold. I have included reports received from Unique Management to include their timeline of patron contact, cumulative recovery since 1999, and recovery from the last 12 months. STAFF RECOMMENDATION: Discussion only ATTACHMENTS: Unique Management Report (cumulative since 1999 and last 12 months) Unique Management Timeline. RECOMMENDED MOTION Cumulative Recovery: Waupun Public Library January 1900 through August 2026 Accounts Submitted: 1,041 Dollars Submitted: $92,647.27 Cash Recovery: $20,309.95 Material Recovery: $45,875.00 Waives: $5,407.66 Recovery Total: $71,592.61 Percentage of Recovery: 77.27% Total Invoice Amount: $11,084.54 Total ROI: 6:1 Asset ROI: 6:1 Please note, for the purposes of these reports, the term 'Asset' will refer to the recovery of Materials and Cash. Monthly Recovery Statistics: Waupun Public Library 9/2025 Through 8/2026 Month Cash Material Waives Total Assets Only Invoice Amount August-26 $25.00 $92.96 $0.00 $117.96 $117.96 $34.95 July-26 $0.00 $97.99 $0.00 $97.99 $97.99 $0.00 June-26 $0.00 $173.96 $5.00 $178.96 $173.96 $11.65 May-26 $0.00 $649.77 $5.00 $654.77 $649.77 $11.65 April-26 $12.99 $54.98 $0.00 $67.97 $67.97 $34.95 March-26 $79.99 $16.00 $0.00 $95.99 $95.99 $11.65 February-26 $75.00 $330.81 $0.00 $405.81 $405.81 $34.95 January-26 $46.95 $94.98 $0.00 $141.93 $141.93 $46.60 December-25 $0.00 $0.00 $0.00 $0.00 $0.00 $11.65 November-25 $25.00 $218.91 $25.00 $268.91 $243.91 $46.60 October-25 $0.00 $70.00 $0.00 $70.00 $70.00 $58.25 September-25 $39.95 $151.95 $0.00 $191.90 $191.90 $58.25 Total $304.88 $1,952.31 $35.00 $2,292.19 $2,257.19 $361.15 Average $25.41 $162.69 $2.92 $191.02 $188.10 $30.10 Total ROI: $6:1 $25.41 $162.69 $2.92 $188.10 $30.10 $0.00 $20.00 $40.00 $60.00 $80.00 $100.00 $120.00 $140.00 $160.00 $180.00 $200.00 Cash Material Waives Asset Only Invoice Amount Average Monthly Recovery and Cost Unique Management Services, Inc. MINUTES CITY OF WAUPUN LIBRARY BOARD Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, August 19, 2026 at 4:30 PM CALL TO ORDER At 4:31 pm, President Beer called the meeting of the Waupun Library Board to order. ROLL CALL Members In Person are President Mike Beer Vice President Steve Hill Secretary Casey Homan Ryan Mielke Bev Martens Linda Nickel Marie Svec Randy VandeZande City Staff In Person are Kathy Schlieve and Casey Langenfeld. Audience In Person are Janet Gehl of Waupun and Forsell Gappa of Alto. PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No persons appeared before the Board. DISCUSSION-REVIEW 1. Librarian's Monthly Report-June, 2026 Library Director Garcia provided the July, 2026 monthly report. 2. Organizational Structure Overview Library Director Garcia provided a brief overview of the proposed Waupun Public Library organizational structure, including a new organizational chart and spreadsheet outlining the proposed distribution of the responsibilities of the Assistant Director position across the other full-time positions. 3. Budget Overview Presentation City Finance Director Langenfeld provided a high level overview of the library’s budget. CONSIDERATION-ACTION 4. Approval of Prior Meeting Minutes 7-15-2026 Motion by Randy VandeZande, second by Marie Svec to approve the Library Board minutes from 7-15-2026. Motion carried 8-0. 5. Authorization for Payment of Monthly Expenses Motion by Marie Svec, second by Casey Homan to authorize payment of the monthly expenses. Motion carried 8-0 on roll call. 6. Camera Server Quotes Motion by Steve Hill, second by Dr. Bev Martens to approve the purchase of a cloud-based service through Martin Systems at a cost not to exceed $36,500 and a monthly subscription service of $237.95. Motion carried 8 on roll call. 7. Library Board Electronic Devices Motion by Steve Hill, second by Randy VandeZande to table this discussion until next month to allow time for further research. Motion carried. 8. Adventure Pass Circulation Policy No motion made. Policy will remain as is and can be reviewed as needed in future meetings. 9. Additional Adventure Pass Purchases Motion by Steve Hill, second by Linda Nickel to authorize the purchase of Adventure Passes to include the Children’s Museum of Fond du Lac, Wisconsin State Parks, and twelve (12) historic sites through the Wisconsin Historical Society in the amount of $795. Motion carried 8 on roll call. 10. Library Staffing Standards & Organizational Structure Motion by Randy VandeZande, second by Ryan Mielke to authorize staff to finalize job descriptions as outlined and to conduct work with the City’s compensation consultant, Carlson-Dettmann, and to place all library staff onto the city’s compensation matrix. It is understood that final board review and approval of all associated job descriptions requires further board action to complete assignments on the wage scale. Motion carried 8-0 on roll call. FUTURE MEETINGS AND GATHERINGS INVOLVING THE LIBRARY BOARD 11. Next regularly scheduled Library Board meeting is Wednesday, September 16, 2026 at 4:30pm, Waupun Public Library. ADJOURNMENT Motion by Marie Svec, second by Mike Beer to call the meeting adjourned at 5:43pm. Motion carried 8-0. AGENDA SUMMARY SHEET MEETING DATE: 09/16/26 TITLE: Chromebooks/IPADS for Board Members AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Pam Garcia, Library Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Operational Efficiency ISSUE SUMMARY: At the last meeting, Dr. Hill mentioned he would check with techs at WASD concerning Chromebooks that have worked well. Please see responses. I contacted Ryan Lapadat of Trafera and Hudson Piotter from GDC to inquire whether or not they work with libraries. I received a quote from Hudson at GDC. I did not receive a reply from Trafera. Please note that over time, certain Chromebooks I have researched have sold out and/or otherwise become unavailable. The attached is as of 9-8-2026. STAFF RECOMMENDATION: Purchase one of the following, or a comparable model: 1. Lenovo model recommended by GDC. (Note: can purchase same model on Amazon with better/longer warranty and less expensive.) 2. Asus model ($399/chromebook) from Walmart recommended by Jud Morris of WASD. ATTACHMENTS: Spreadsheet of available Chromebooks, including price & model info from each vendor, as of 9-8-2026. Quote from GDC (info also on spreadsheet). Email responses from Jud Morris and Katie Eickelman of WASD. GDC warranty options. Warranty options through Amazon RECOMMENDED MOTION OPTIONS: Motion to authorize the purchase of ____ Chromebooks for Library Board Members from ________ Model Display Size Processor RAM Storage Price 2-year warranty 3-year warranty 4-year warranty To Note: Rating No. of Reviews w/ 3 or 4 yr 6 total HP 14 inch Celeron, 4 cores 8 GB 64 GB 319.00 62.99 83.99 N/A None yet None yet 402.99 $2,417.94 HP 14 inch Celeron, 4 cores 8 GB 128 GB 349.99 62.99 83.99 N/A 4.8 21 433.98 $2,603.88 HP 15.6 inch Intel N200, 4 cores 8 GB 192 GB 399.98 67.99 89.99 N/A 4.3 95 489.97 $2,939.82 HP 14 inch Celeron, 4 cores 8 GB 128 GB 399.99 67.99 89.99 N/A 4.1 18 489.98 $2,939.88 Lenovo 14 inch MediaTek, 8 cores 8 GB 64 GB 402.79 74.99 96.99 N/A Same model as GDC None yet None yet 499.78 $2,998.68 ASUS 14 inch Intel Core, 8 cores 8 GB 128 GB 449.00 159.99 199.99 229.99 4.3 26 648.99 $3,893.94 Lenovo 14 inch MediaTek, 8 cores 8 GB 64 GB 505.86 20.62 526.48 $3,158.88 Lenovo 14 inch N100, 4 cores 8 GB 64 GB 499.00 N/A N/A 148.39 No longer avail.? 4.3 60 647.39 $3,884.34 ASUS 14 inch Intel Core, 6 cores 8 GB 256 GB 399.00 N/A 69.00 89.00 3.9 8 468.00 $2,808.00 ASUS 14 inch Intel Core, 6 cores 8 GB 256 GB 449.00 N/A 79.00 99.00 4 left; touchscreen 4.8 26 528.00 $3,168.00 As of 9-8-2026 Best Buy Chromebook Model Amazon Chromebook Models Walmart Models PROS 4 Quote GDC Quote Lenovo Chromebooks Quote # 033210 Version 1 Prepared for: Waupun Public Library Pam Garcia pgarcia@monarchlibraries.org 123 S Forest St PO Box 391 Waupun, WI 53963 GDC IT Solutions 3051 Progress Way Suite 211 Kaukauna, WI 54130 920-486-4903 Hardware Selected Description Price Qty Ext. Price Lenovo Chromebook 14M8911 14" Chromebook - WUXGA - Octa-core (ARM Cortex A78 540 + Cortex A55) - 8 GB - 64 GB Flash Memory - English Keyboard - Luna Gray - MediaTek Kompanio 540 Chip - 1920 x 1200 - ChromeOS - ARM - In-plane Switching (IPS) Technology - $505.86 6 $3,035.16 Lenovo Mail-In - Extended Service - 2 Year - Service - Carry-in - Maintenance - Parts & Labor - Physical $20.62 6 $123.72 Subtotal: $3,158.88 Quote #033210 v1 Page 2 of 3 GDC IT Solutions 3051 Progress Way Suite 211 Kaukauna, WI 54130 920-486-4903 Lenovo Chromebooks Prepared by: Wisconsin Prepared for: Waupun Public Library Quote Information: Quote #: 033210 Hudson Piotter Ph (717) 262-2080 Fax 717-262-2082 hudsonpiotter@gdcit.com Delivery Date: 09/08/2026 Version: 1Pam Garcia Ph (920) 324-7925 pgarcia@monarchlibraries.org Expiration Date: 09/15/2026 Quote Summary Description Amount Hardware $3,158.88 Total: $3,158.88 Payment Options Selected Description Periods Payments Amount Term Options Hardware / Software Terms One-Time Payments One-Time 1 $3,158.88 Summary of Selected Payment Options Description Amount Term Options: Hardware / Software Terms Total of One-Time Payments $3,158.88 Applicable sales tax and shipping & handling charges are not included with this quote unless otherwise noted. However, PEPPM and COSTARS orders do include shipping & handling in the sell price. We reserve the right to cancel orders arising from pricing or other errors or due to drastic market pricing fluctuations. This quote is valid for 30 days barring changes in pricing and/or availability of products from our vendors. In the case of vendor pricing/availability changes, we will provide a new quote for your approval. Components and products will carry a manufacturer's warranty, direct with the stated manufacturer. *Please note that due to upcoming tariff changes this may impact pricing on your quotes. Since we rely on vendor pricing, there could be adjustments to certain products and orders. If you have any open quotes or pending orders, please keep in mind that pricing might change based on our vendor’s tariff pricing adjustments. Please let us know if you have any questions—we're happy to help!* Payments may be sent to GDC IT Solutions, 1144 Kennebec Dr, Chambersburg, PA 17201. 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More information about this protection plan is available within the “Product guides and documents” section. Simply click “User Guide” for more info. AGENDA SUMMARY SHEET MEETING DATE: 09/16/26 TITLE: Holiday Closure AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Pam Garcia, Library Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Operational Efficiency ISSUE SUMMARY: The library is closed Thursday and Friday, December 24 and 25, for Christmas Eve and Christmas Day. Should the library be open Saturday, December 26, 2026? In past years, when December 26 fell on a Saturday, we closed the library. STAFF RECOMMENDATION: Close the library December 26, 2026 ATTACHMENTS: RECOMMENDED MOTION: