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MINUTES CITY OF WAUPUN LIBRARY BOARD Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, August 19, 2026 at 4:30 PM CALL TO ORDER At 4:31 pm, President Beer called the meeting of the Waupun Library Board to order. ROLL CALL Members In Person are President Mike Beer Vice President Steve Hill Secretary Casey Homan Ryan Mielke Bev Martens Linda Nickel Marie Svec Randy VandeZande City Staff In Person are Kathy Schlieve and Casey Langenfeld. Audience In Person are Janet Gehl of Waupun and Forsell Gappa of Alto. PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No persons appeared before the Board. DISCUSSION-REVIEW 1. Librarian's Monthly Report-June, 2026 Library Director Garcia provided the July, 2026 monthly report. 2. Organizational Structure Overview Library Director Garcia provided a brief overview of the proposed Waupun Public Library organizational structure, including a new organizational chart and spreadsheet outlining the proposed distribution of the responsibilities of the Assistant Director position across the other full-time positions. 3. Budget Overview Presentation City Finance Director Langenfeld provided a high level overview of the library’s budget. CONSIDERATION-ACTION 4. Approval of Prior Meeting Minutes 7-15-2026 Motion by Randy VandeZande, second by Marie Svec to approve the Library Board minutes from 7-15-2026. Motion carried 8-0. 5. Authorization for Payment of Monthly Expenses Motion by Marie Svec, second by Casey Homan to authorize payment of the monthly expenses. Motion carried 8-0 on roll call. 6. Camera Server Quotes Motion by Steve Hill, second by Dr. Bev Martens to approve the purchase of a cloud-based service through Martin Systems at a cost not to exceed $36,500 and a monthly subscription service of $237.95. Motion carried 8 on roll call. 7. Library Board Electronic Devices Motion by Steve Hill, second by Randy VandeZande to table this discussion until next month to allow time for further research. Motion carried. 8. Adventure Pass Circulation Policy No motion made. Policy will remain as is and can be reviewed as needed in future meetings. 9. Additional Adventure Pass Purchases Motion by Steve Hill, second by Linda Nickel to authorize the purchase of Adventure Passes to include the Children’s Museum of Fond du Lac, Wisconsin State Parks, and twelve (12) historic sites through the Wisconsin Historical Society in the amount of $795. Motion carried 8 on roll call. 10. Library Staffing Standards & Organizational Structure Motion by Randy VandeZande, second by Ryan Mielke to authorize staff to finalize job descriptions as outlined and to conduct work with the City’s compensation consultant, Carlson-Dettmann, and to place all library staff onto the city’s compensation matrix. It is understood that final board review and approval of all associated job descriptions requires further board action to complete assignments on the wage scale. Motion carried 8-0 on roll call. FUTURE MEETINGS AND GATHERINGS INVOLVING THE LIBRARY BOARD 11. Next regularly scheduled Library Board meeting is Wednesday, September 16, 2026 at 4:30pm, Waupun Public Library. ADJOURNMENT Motion by Marie Svec, second by Mike Beer to call the meeting adjourned at 5:43pm. Motion carried 8-0.