Business Improvement District

A G E N D A CITY OF WAUPUN BUSINESS IMPROVEMENT DISTRICT Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, July 21, 2026 at 7:00 AM The Waupun Business Improvement District will meet In-person, virtual, and teleconference. Instructions to join the meeting are provided below: Virtual: https://us02web.zoom.us/j/84244523055?pwd=MBRsKBd6lp5hbUGjDX3CpqqdPMBU6m.1 Meeting ID: 842 4452 3055 Passcode: 307067 CALL TO ORDER APPROVAL OF AGENDA: ROLL CALL OF BOARD MEMBERS: PUBLIC COMMENT: (State name, address, and subject of comments - 2 minutes). CONSENT AGENDA: 1. Minutes from May 19, 2026 BID Meeting 2. May 2026 BID Financials 3. June 2026 BID Financials CONSIDERATION/ACTION: 4. Outstanding BID Applications 5. Façade Grant Application for 426 E and 428 E Main Street (C.Verhage.Photo & Paul Salzwedel) 6. Design for 309 E Main Street (Blue Heron Antiques / BH Home) 7. 2027 BID Operating Plan Creation DISCUSSION: 8. Waupun Business Alliance Update 9. City Administrator Update ADVANCED PLANNING: 10. Next Regularly Scheduled Meeting is August 18, 2026, 7 am at Waupun City Hall ADJOURNMENT: Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. M I N U T E S CITY OF WAUPUN BUSINESS IMPROVEMENT DISTRICT Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 19, 2026 at 7:00 AM Meeting called to order by board chairperson, Gary DeJager at 7 am with motion Schulz, second Mallas to adopt the agenda as presented. Roll call of members is taken. Present: Gary DeJager, Tyler Schulz, Brooke Straks, Michelle Brown, Mitch Greenfield (online), Misty Snyder, Jodi Mallas, Travis Pitz, Luke Ganz, Kristine Salkowski. Also present, City Administrator, Kathy Schlieve, and Assistant City Administrator, Casey Langenfeld, Mayor Bishop, Raina Lyman, Jason Whitford (online). Chairperson DeJager, recognizes Mayoral Appointed Board Members and welcomes new members Brooke Straks, Michelle brown, Misty Snyder, Travis Pitz, and Luke Ganz. Motion Schulz, second Greenfield to nominate Gary DeJager and close nominations for committee chairperson. DeJager accepts. Carried unanimously. Motion DeJager, second Greenfield to nominate Tyler Schulz as committee vice-chairperson and to close nominations. Schulz accepts. Carried unanimously. Motion Mallas and second Schulz to maintain the current meeting schedule with regularly planned meetings occurring on the third Tuesday of each month at 7 am. Carried unanimously. No one present for public comment. Administrator Schlieve provides a review of 2026 BID operating plan, goals and budget, noting the BID was created in 1988 and is an elective tax that is to be used to support the overall health of the district. The BID was formed around the 4-pillar Main Street model. An update on the Main Street Cohort project was provided next with Schlieve noting that we are nearing completion of this week and that Waupun is one of four communities statewide participating. To become a Main Street community the City needs to hire a full-time director to oversee the program. There are four committees that have formed as part of this week, including promotion, economic vitality, design and organization. The BID board will need to collaborate over the next several months to align the BID operating plan with this group’s work. BID board members will be contacted to participate in various committee work that is being organized. Schlieve provides an overview of the UW Whitewater Enactus citywide pitch program and talks about the need to change our approach to business attraction, noting that the current grant program has been useful in attracting but not retaining business. Motion Schulz, second Straks to approve minutes from April 21, 2026 BID Meeting. Carried unanimously. Motion Greenfield, second Mallas to approve financials for April 2026. Carried unanimously. Motion Straks, second DeJager to suspend the BID Business Attraction Grant and to develop a more comprehensive and strategic approach to business attraction. Carried unanimously. Raina Lyman provides an update for Waupun Business Alliance. Lyman discussed the success of the recent Waupun Job Fair and discussed upcoming events WBA has planned. Administrator Schlieve provided an update for the Vibrant Spaces grant award for the back allow project. The grant provides a $50,000 match for beautification and activation of the North 300 block of East Main Street. Work will be completed in 2027. Schlieve further notes that Shaler Drive extension is commencing with anticipated completion occurring in this fall. The next regularly scheduled BID Meeting is Tuesday, June 16, 2026. Motion Schulz, second Straks to adjourn the meeting at 7:40 am. Carried unanimously. For the Month Ending: 05/31/26 CASH ON HAND Prior Month Ending Balance 46,530.63$ Plus Current Month Deposits -$ Less Current Month Expenses (including expenses in accounts payable) (4,800.00)$ Total Cash on Hand 41,730.63$ Less Outstanding Grants/Checks (not in accounts payable) (7,593.21)$ 34,137.42$ BUDGET Revenue 50,030.63$ Less Approved Grants & Expenses 15,893.21$ 34,137.42$ Blue Heron Antiques/BH Home 4,800$ ABB&J Investment 2,400$ Kartechner & Girls Flower Co. 393$ 7,593$ 2026 Actual Operating Expenses Intern Wages 3,500.00$ Chic Tique 2,400.00$ Werner Harmsen 2,400.00$ 8,300.00$ Total of Grants Approved Not Dispersed and Actual Expenses 15,893.21$ 2026 Upcoming Operating Expenses -$ Projected Unrestricted Funds 34,137.42$ Business Improvement District Financial Statement 2026 Grants Approved - Not Dispersed Remaining Budget Funds Available BID Funds Available 6/1/2026 12:25 PM For the Month Ending: 06/30/26 CASH ON HAND Prior Month Ending Balance 41,730.63$ Plus Current Month Deposits -$ Less Current Month Expenses (including expenses in accounts payable) -$ Total Cash on Hand 41,730.63$ Less Outstanding Grants/Checks (not in accounts payable) (7,593.21)$ 34,137.42$ BUDGET Revenue 50,030.63$ Less Approved Grants & Expenses 15,893.21$ 34,137.42$ Blue Heron Antiques/BH Home 4,800$ ABB&J Investment 2,400$ Kartechner & Girls Flower Co. 393$ 7,593$ 2026 Actual Operating Expenses Intern Wages 3,500.00$ Chic Tique 2,400.00$ Werner Harmsen 2,400.00$ 8,300.00$ Total of Grants Approved Not Dispersed and Actual Expenses 15,893.21$ 2026 Upcoming Operating Expenses -$ Projected Unrestricted Funds 34,137.42$ Business Improvement District Financial Statement 2026 Grants Approved - Not Dispersed Remaining Budget Funds Available BID Funds Available 7/2/2026 8:32 AM AGENDA SUMMARY SHEET MEETING DATE: July 21, 2026 TITLE: Outstanding BID Applications AGENDA SECTION: Discussion PRESENTER: Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality Grant Budgets as Awarded ISSUE SUMMARY: The following applications are outstanding: STAFF RECOMMENDATION: Approve extensions where needed. ATTACHMENTS: RECOMMENDED MOTION: Blue Heron Antiques/BH Home 4,800$ ABB&J Investment 2,400$ Kartechner & Girls Flower Co. 393$ 7,593$ 2026 Grants Approved - Not Dispersed AGENDA SUMMARY SHEET MEETING DATE: July 21, 2026 TITLE: 2027 BID Operating Plan Creation AGENDA SECTION: Discussion PRESENTER: Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality Planning ISSUE SUMMARY: The Main Street group is working on development of a 4-pillars approach and the BID operating plan should be aligned with the goals of that group. Discussion should focus on whether to create a separate working group to develop the 2027 BID operating plan or whether this group can partner with the Main Street Group to create the 2027 Plan. The plan must be finalized and recommended to the Common Council by October to approve the levy. STAFF RECOMMENDATION: ATTACHMENTS: RECOMMENDED MOTION: Option A: Motion to nomination [list name of members] to a subcommittee to develop the 2027 BID operating plan and budget. OR Option B: Motion to delegate the creation of the 2027 BID operating plan to the Main Street organization with a deadline to present to the BID Board by September 22, 2027 for approval.