Special Common Council

A G E N D A CITY OF WAUPUN SPECIAL COMMON COUNCIL MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, June 30, 2026 at 5:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Virtually: https://us02web.zoom.us/j/81751337789?wd=R2V6MDhuMUthSGNsd1QvYjRybWJ1QT09 Teleconference: 1 312 626 6799 Meeting ID: 817 5133 7789 Passcode: 746846 CALL TO ORDER PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION ROLL CALL ORDINANCES-RESOLUTIONS 1. Resolution Designating Public Depositories and Authorizing Withdrawal of City Monies to include Wintrust Community Bank 2. Resolution Establishing Fees for 2027 Solid Waste and Recycling Collection Service in the City of Waupun CONSIDERATION - ACTION 3. Sale of 627 Maxon Street 4. Opportunities Zone 2 Application 5. Array Digital Infrastructure Request Consent for Colocation by T-Mobile 6. Amend the City of Waupun Financial Policy 7. Monthly Financials – May 2026 8. Offer to Purchase and Developer Agreement for Carver Flats 2 Development, Heritage Ridge TID 7 DISCUSSION-REVIEW 9. Ordinance Amendment for Restricted Parking of Recreation Vehicles 10. Ordinance Creation for Electronic Transportation Devices 11. Ordinance and Municipal Court Bond Schedule Potential Revisions CONSENT AGENDA 12. Future Meetings, License-Permit Applications, Expenses MEETING MINUTES 13. Zoning Board 8-4-25 14. Recreation Board 12-9-25; 3-23-26 15. Economic Development 12-11-25; 1-29-26 16. Board of Public Works 1-13-26; 3-24-26; 4-14-26; 5-12-26 17. Business Improvement District 1-20-26; 3-17-26; 4-21-26 18. Community Development Authority 1-20-26; 3-17-26 19. Plan Commission 2-18-26; 3-18-26; 4-29-26 20. Library 2-18-26; 3-18-26; 4-15-26; 5-20-26; 6-10-26; 6-11-26 21. Police & Fire Commission 3-18-26 22. Utilities Commission 5-11-26 23. Special Council 5-26-26 24. Common Council 6-9-26 25. Joint Review Board 6-22-26 26. Special Police and Fire Commission Meeting 6-16-26 DEPARTMENT REPORTS 27. Police Department 28. Fire Department 29. Library 30. Recreation 31. Public Works 32. Utilities 33. Finance 34. City Clerk-Treasurer-HR 35. Code Enforcement 36. Administrator-Economic Development ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Resolution Designating Public Depositories and Authorizing Withdrawal of City Monies to include Wintrust Community Bank AGENDA SECTION: ORDINANCES-RESOLUTIONS PRESENTER: Casey Langenfeld, Finance Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT SUMMARY: The Waupun Fire Department is providing back-up ambulance services. They are moving forward with PBS Paramedic Billing Services to collect payment for ambulance calls. The City will need to use Wintrust Community Bank for these lockbox services. STAFF RECOMMENDATION: Request action to approve the Resolution to allow the City to open an account with Wintrust Community Bank. ATTACHMENTS: Resolution RECOMMENDED MOTION: Motion to approve to adopt Resolution No. _____, Resolution Designating Public Depositories and Authorizing Withdrawal of City Monies to include Wintrust Community Bank COMMON COUNCIL CITY OF WAUPUN, WISCONSIN RESOLUTION NO. _______ RESOLUTION DESIGNATING PUBLIC DEPOSITORIES AND AUTHORIZING WITHDRAWAL OF CITY MONIES RESOLVED, that the following being qualified public depositories under Chapter 34 of the Wisconsin Statutes shall be and are hereby designated as public depositories for all public moneys coming into the hands of the City Treasurer of the City of Waupun, Dodge and Fond du Lac Counties, Wisconsin. Wintrust Community Bank That the withdrawal or disbursement from any one of the above-named depositories shall be made in accordance with Section 66.0607 of the Wisconsin Statutes; with all order checks signed by the following persons: Angela J. Hull, City Clerk/Treasurer and Cassandra E. Langenfeld, Finance Director. IT IS FURTHER RESOLVED, that in lieu of their personal signatures, a facsimile signature may be affixed on such order checks. IN ADDITION, the Common Council authorizes the investment of public money, within the terms established by law acting to the best of his ability to ensure the safety of these funds. FURTHER RESOLVED, a copy of this resolution shall be provided to the above-named depositories and Treasurer, State of Wisconsin. Adopted this 30th day of June 2026. _____________________________________ Rohn W. Bishop, Mayor ATTEST: _________________________________________ Angela J. Hull, Clerk/Treasurer This is to certify that the foregoing resolution was adopted by the Common Council of the City of Waupun, Wisconsin at a meeting held on the 30th day of June 2026. AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Resolution Establishing Fees for 2027 Solid Waste and Recycling Collection Service in the City of Waupun AGENDA SECTION: ORDINANCES-RESOLUTIONS PRESENTER: Casey Langenfeld, Director of Finance DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT SUMMARY: Based on the current contract with GFL for solid waste and recycling services, the fees for 2027 will increase to $17.66 per month. The increase is due to fuel surcharge fees and annual increases in collection costs per the contract. STAFF RECOMMENDATION: Request action to recommend to the Common Council to approve the Resolution to establish fees for 2027 Solid Waste and Recycling Collection Services in the City of Waupun. ATTACHMENTS: Resolution for consideration. RECOMMENDED MOTION: Motion to adopt Resolution No. _____, Resolution Establishing Fees for 2027 Solid Waste and Recycling Collection Service in the City of Waupun. COMMON COUNCIL CITY OF WAUPUN, WISCONSIN RESOLUTION NO. ____ RESOLUTION ESTABLISHING FEES FOR THE 2027 SOLID WASTE AND RECYCLING COLLECTION SERVICE IN THE CITY OF WAUPUN WHEREAS, the Common Council of the City of Waupun have deemed it necessary for the health, safety, and welfare of the citizens of the City of Waupun to provide Solid Waste and Recycling Collection service to its citizens under Section 10.15 and 10.17 of the City of Waupun Municipal Code; and WHEREAS, it is necessary for each and every citizen of the City of Waupun to pay a fair and equitable share of the cost of this Solid Waste and Recycling Collection Service. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Waupun that the 2027 Waste and Recycling Collection Service fee will be $17.66 per month and authorizes and directs the City Clerk to place this fee on the Waupun Utilities monthly bills. This Resolution was adopted and approved by the C ommon Council of the City of Waupun on the ___ day of ____, 2026. __________________________________ Rohn W. Bishop, Mayor ATTEST: __________________________________ Angela J. Hull, City Clerk AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Sale of 627 Maxon Street AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: After completing a sealed bid process for disposition of 627 Maxon Street, the sole bid the City received to purchase this property was withdrawn and there were no bids for the property. Staff worked with a known developer to identify alternative approaches. The attached offer to purchase was received from Valido Homes. The developer is proposing the sale of the land for $1 in exchange for a guarantee that a 1 ,200 to 1,300 square foot two-bed, two-bath home would be constructed on the property that would have a two -car garage. Timeline to construct would be yet this year with the home expected to list a sale price of $320,000. This is an alternative approach to attempting to sell land at cost and guarantees that improved value is added to the lot. Since our last discussion, staff have solicited local contractors to determine interest in a project like this. Some interest has been expressed but as of this submission no offers have been received. This is subject to change up and until the start of the council meeting on June 30. STAFF RECOMMENDATION: ATTACHMENTS: Offer to Purchase MOTION: Motion to approve bid from [select developer] as presented, contingent on approval of a signed developer’s agreement requiring a minimum 1,200 square foot home, 2 -bed, 2-bath configuration to be constructed on 627 Maxon Street with occupancy prior to December 31, 2026. AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE : Opportunities Zone 2 Application AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: A qualifying census tract within the City of Waupun is eligible for designation as a federal Opportunity Zone (OZ) under the Opportunity Zone 2.0 framework established by the One Big Beautiful Bill Act (OBBBA), signed July 4, 2025. Designations take effect January 1, 2027, and remain in place for ten years through December 31, 2036. Staff is requesting that the Common Council authorize submission of a formal application to the Wisconsin Economic Development Corporation (WEDC) and direct a letter of support to the Governor's office, urging nomination of Waupun's qualifying census tract. II. Background Program Overview Opportunity Zones are federally designated low-income census tracts where investors who place eligible capital gains into Qualified Opportunity Funds (QOFs) may receive significant federal tax advantages, including deferral, reduction, and permanent exclusion of capital gains tax liability. The program was originally enacted under the Tax Cuts and Jobs Act of 2017 (OZ 1.0) and has generated more than $100 billion in qualifying private investment in designated communities nationwide. OZ 2.0 Framework The OBBBA made the Opportunity Zone program permanent and launched a redesignation cycle. Key features of OZ 2.0 include: • Governors nominate up to 25% of eligible low-income census tracts every 10 years for Treasury certification • Tighter income eligibility thresholds (70% of area median family income, down from 80%) focus designations on genuinely distressed communities • The contiguous tract loophole has been eliminated, meaning all nominated tracts must independently qualify • Enhanced investor benefits include a 5-year rolling deferral on capital gains and permanent exclusion of appreciation after 10 years; rural QOFs receive a 30% basis step-up (versus the standard 10%) • New transparency and annual reporting requirements strengthen accountability and community impact tracking Wisconsin Process and Timeline WEDC and the Wisconsin Housing and Economic Development Authority (WHEDA) are jointly administering the designation process in Wisconsin. The following key dates govern Waupun's opportunity: Date Milestone June 12, 2026 WEDC application window opens July 31, 2026 WEDC application deadline (critical) September 28, 2026 Governor must submit nominations to U.S. Treasury January 1, 2027 OZ 2.0 designations take effect; qualifying investments may begin December 31, 2036 OZ 2.0 designations expire WEDC and WHEDA will evaluate applications based on socio-economic and housing data and application responses. Priority will be given to applicants with plans to use the designation to drive existing investment pipelines into workforce housing. The Governor must submit nominations to the U.S. Secretary of the Treasury by September 28, 2026. Wisconsin may nominate approximately 77 of its 306 eligible census tracts, which means this is a competitive process. III. Waupun's Qualifying Census Tract The City of Waupun has one census tract that meets the income and poverty threshold criteria for OZ 2.0 eligibility under the 2020–2024 American Community Survey data published January 29, 2026. The tract independently qualifies under the tightened 70% area median family income threshold. Census Tract: 9603 Geographic Description: City boundaries located in Dodge County (see map below) IV. Community and Economic Benefits An OZ 2.0 designation would deliver the following direct benefits to Waupun: • Investors may defer and ultimately eliminate capital gains tax liability by directing investment into Waupun, channeling private dollars into projects that may not otherwise pencil without public subsidy. • WEDC and WHEDA are prioritizing designations tied to workforce housing investment — directly aligned with Waupun's documented housing needs. • OZ 2.0 designation can be layered with other tools including TIF, WEDC programs, WHEDA financing, New Markets Tax Credits, and Historic Tax Credits to close project financing gaps. • Once designated, the city will have a decade-long marketing advantage — every site selector, developer, and investor with capital gains to deploy will see Waupun's tract as a preferred location. • The tax benefit is borne by the federal government; the city incurs no direct fiscal obligation from the designation itself. • Wisconsin will nominate roughly 77 of 306 eligible tracts. Communities that submit strong applications early — demonstrating investment readiness and existing pipelines — are better positioned for selection. STAFF RECOMMENDATION: Staff recommends that the Common Council take the following actions: • Formally express support for the City of Waupun's application to WEDC for OZ 2.0 designation of the qualifying census tract, and authorize the City Administrator to submit that application by the July 31, 2026 deadline. • Direct the City Administrator to transmit a formal letter from the Mayor to Governor Tony Evers urging nomination of Waupun's qualifying census tract in the Governor's OZ 2.0 submission to the U.S. Department of the Treasury. • Authorize staff to coordinate with WEDC, WHEDA, regional partners, and local stakeholders to develop and document an investment pipeline narrative in support of the application. ATTACHMENTS: MOTION: Motion to support the City of Waupun’s application to the Wisconsin Economic Development Corporation for Opportunity Zone 2.0 designation of the qualifying census tract located within the city; further, to authorize the City Administrator to submit said application by July 31, 2026; and, to direct the Mayor to transmit a letter of support to Governor Evers urging nomination of Waupun’s census tract in the Governor’s submission to the US Department of the Treasury. AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Array Digital Infrastructure Request Consent for Colocation by T-Mobile AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: Array Digital Infrastructure, formerly US Cellular, holds a ground lease with the City of Waupun for a 300'-foot cell tower located at 1208 Moorman Road. Per our current contract with US Cellular, the city needs to provide consent for colocation of T-Mobile US, Inc. on the tower. Once a contract is secured between Array Digital Infrastructure and T-Mobile, the City will receive a portion of the lease payments as added revenue per our agreement. STAFF RECOMMENDATION: Approve Request for Consent as presented. ATTACHMENTS: Request for Consent MOTION: Motion to approve the request for consent from Array Digital Infrastructure for collation by T-Mobile on the cell tower located at 1208 Moorman Road as presented. Page 1 of 2 June 11, 2026 City of Waupun Attention: Office of Clerk 201 E Main Street Waupun, WI 53963 UScellular Site: Waupun / 786314 Site Address: 1208 Moorman Rd Waupun, WI 53963 Re: Ground Lease between City of Waupun and United States Cellular Operating Company, LLC. (“UScellular”) dated January 14, 2025 (the "Lease") Dear Sir or Madam, We would like to express our appreciation for the real estate relationship that we share with you . Additionally, we would like your support in continuing to make use of the cell site on your property. Array Digital Infrastructure is committed to working with others in the wireless industry to make maximum use of ex isting infrastructure, and thereby, help reduce the need for additional tower construction. Pursuant to Section 18 of the Lease, we are requesting that you provide your consent for colocation by T-Mobile US, Inc. (including its affiliates, successors, and assigns) at the tower site Waupun / 786314 by signing the enclosed Consent Agreement. We would appreciate if you would sign and return via either the enclosed self-addressed envelope or email to Michelle.Paetow@arrayinc.com as soon as possible, and in any event, prior to July 11, 2026. Please do not hesitate to contact me at the same email address or 708-522-6052 should you have any questions. This letter may be executed in counterparts, each of which shall be an original, but all of which together shall constitute one and the same instrument. [Signature Page Follows] Sincerely, ____________________________________ Michelle Paetow Asset Manager 708-522-6052 Michelle.Paetow@arrayinc.com Page 2 of 2 ACKNOWLEDGED AND CONSENTED TO this____ day of ______________, 2026 by: City of Waupun By: ____________________________ Name: ____________________________ Title: ____________________________ [Signature Page to Consent Letter] AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Amend the City of Waupun Financial Policy AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Casey Langenfeld, Director of Finance DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government SUMMARY: The Financial policy has been updated with the following changes: Section 1.2 - #16 added, Accounts payable will be using ACH payment when available to reduce the time traditional mailing services take, to reduce the cost of printing and mailing traditional check. Section 1.3 – Remove rates and reference the IRS for the most current amounts for staff Current Rates: Breakfast $16, Lunch $19, Dinner $28 Section 1.4 – include information on Subscription based software Section 1.7 – include information on Subscription based purchases Section 1.7 (2) – Recognize the changes from the passage of Act 188 Section 1.7 (3) – Recognize revised State Statutes Section 1.10 – Revise numbering of this section and revisions to language in the section to accurately reflect current city operations 1.10.2 – Change language to City Clerk as the Finance Department does not oversee this operation 1.10.3 – Change how lost cards should be managed 1.10.4 – Update how receipts are generated from credit card transactions Section 2.6 – Revised and updated to incorporate new ACH payment processes and procedures Section 5.4 – Statute reference updated Section 5.5 – Reference updated Section 7.2 - #3 Reference updated Exhibit 2A – 1 Added for ACH Vendor Payment Enrollment STAFF RECOMMENDATION: Request to approve the City of Waupun Financial Policy revisions. ATTACHMENTS: City of Waupun Financial Policy RECOMMENDED MOTION: A motion to adopt the amended City of Waupun Financial Policy with a revision date of June 30, 2026. City of Waupun Purchasing – Budget – Accounting A Framework for Financial Stability Guide Book Process, Practices, and Policies Effective: September 12, 2017, Amended: December 13, 2022 Amended: August 19, 2024 Table of Contents Introduction 1- Purchasing Policy 1.1 Definitions 1.2 General Departmental Purchasing Requirements 1.3 Employee Reimbursements 1.4 Vendor Relations 1.5 City-Wide Contracting 1.6 Disposal of Supplies and Equipment 1.7 Purchasing Categories and Buy Local Preference Purchasing Policies 1.8 Major Equipment and Vehicle Buy Local Preference Purchasing Policy 1.9 Exceptions 1.10- Credit Card/P-(Purchase) Card Policy 1.10.1 Introduction to Credit Card Policy 1.10.2 Finance Department Approval 1.10.3 Departmental Usage Policy 1.10.4 Departmental Accounting Process 2- Accounts Payable Process 2.1 Overview 2.2 Recording of Accounts Payable 2.3 Preparation of Voucher Package 2.4 Processing of Voucher Packages 2.5 Payment Discounts 2.6 ACH 3- Budget Policy 3.1 Definition of Fund Structure 3.2 Capital Budgeting 3.3 Budget Timeline Guide 3.4 Budget Transfer Policy/Form 4- Accounting Policy 4.1 Basis of Accounting 4.2 User Fees and Charges 4.3 Accounts Receivable 4- Accounting Policy (continued) 4.4 Delinquent Payments and Collections 4.5 Cash Receipts/Cash Handling 4.6 Payments from Accounts with Non-Sufficient Funds 4.7 Bank/Cash Reconciliation 4.8 Unassigned General Fund Balance Policy 4.9 Capitalization Threshold 4.10 Debt Management Policy 5- Investment Policy 5.1 Governing Authority 5.2 Scope 5.3 General Objectives 5.4 Standards of Care 5.5 Safekeeping and Custody 5.6 Internal Controls 5.7 Suitable and Authorized Investments 5.8 Investment Parameters 5.9 Reporting 5.10 Policy Considerations 5.11 Approval of Investment Policy 5.12 Supporting Documentation 6- Internal Controls 6.1 Definition of Internal Control 6.2 Control Environment 6.3 Risk Assessment 6.4 Control Activity 6.5 Information and Communication 6.6 Monitoring 7- Federal Awards Policy 7.1 Charging of Costs to Federal Awards 7.2 Criteria for Allowability 7.3 Personnel and Fringe Benefit Cost 7.4 Procurement 8- Record Retention APPENDIX Wisconsin DOT Procurement and Contract Administration Manual ACH Enrollment Form 3 INTRODUCTION AUTHORITY, PURPOSE AND CONTENT This document repeals all other policies regarding Purchasing, Budgeting, and Accounting as prepared by the Finance Department and adopted by the City of Waupun Common Council with the effective date of September 12 , 2017, revised December 1, 2022. City Administration shall review and update the policy manual on an annual basis. Any additions or modifications shall be presented to the Committee of the Whole and approved by the Common Council. Any modifications to this policy manual shall be noted with the date that it became effective. The intent of this document is to provide purchasing, budgeting, and accounting guidance for accountability, consistency and standards of operational procedures and processes for all financial transactions. The Finance Department shall assist where further clarification is needed. This guide book shall be used as a procedural framework for employees to make sound defendable decisions of the highest ethical standards. This policy manual is a guide to procedures and policies and does not give anyone the authority to revise or manipulate the adopted budget. The adopted budget shall be adhered to as adopted by the City of Waupun Common Council. The policies in this manual cannot provide for every possible financial transaction situation. The content is guidance in every day ordinary transactions. When out of the ordinary situations arise, the Finance Department will determine the proper processing method to be used. This document does not contain any confidential information. 4 1- PURCHASING POLICY 1.1 Definitions: Agreement is a negotiated and usually legally enforceable understanding between two or more legally competent parties. An agreement typically documents the give-and-take of a negotiated settlement and a contract specifies the minimum acceptable standard of performance. Bid is the written commitment of a vendor to furnish goods, materials and/or services or a combination thereof in specific quantities at a firm price. Unless otherwise defined, bids are obtained through a formal procedure that uses written documents, advertising and defined time frames to request and receive quotations from prospective vendors. Bidder is one who submits a bid in response to a Request for Bids, Quotes or Proposals. Certificate of Insurance is a document describing the insurance policies maintained by an insured. It identifies the policy number, effective and expiration dates and name of the insurance company affording coverage. It generally acts as proof or evidence of insurance. Environmentally Preferable Products are products that have a less harmful impact on human health and the environment when compared with competing products. Information Services (IS) are those items that relate to computers, software, hardware, telephone or other technology-type equipment, services and supplies. Professional Services are performed by independent contractors/consultants whose occupation is the rendering of such services. While not limited to licensed occupations, the services are considered "professional." Such professional services include, but are not limited to: • Accounting and billing services • Appraisal services • Consulting services • Information services studies • Environmental studies • Financial and operational audits • Legal services (except witnesses/consultants retained for litigation) • Personnel, job classification and benefit studies • Training services • Translation services Public Works is any project for the construction, repair, remodeling or improvement of any public works building, infrastructure and grounds and/or the furnishing of supplies or material of any kind for such work. 5 Purchase Order (PO) is a written contract with a vendor that formalizes the terms and conditions of a proposed transaction. Quotation is the written or verbal commitment of a vendor to furnish non­ public works products or services in specific quantities at a firm price. Request for Bid (RFB) is a structured purchasing process for public works projects used to determine source selection when price is the only factor. Contract is awarded to the lowest responsible bidder provided it meets the required specifications and is within budget. Request for Information (RFI) is a method to collect information about the capabilities of various suppliers for comparative and budgeting purposes as well as help make decisions on whether to proceed with a RFP or RFQ. Request for Proposal (RFP) is a method of purchasing when price is not the only factor and used when specifications and scope of services cannot be prepared to provide all prospective contractors with a complete and accurate description of the work to be performed. It is intended that the contractor will perform that work. Performance factors along with price are considered. Contract is awarded to the highest scoring vendor provided it meets the required specifications. Request for Quote (RFQ) is a structured purchasing decision process used to determine source selection when price is the only factor. Contract is awarded to the vendor with the lowest price or highest proceeds quoted provided it meets the required specifications. Services means the furnishing of labor, time or effort by a contractor, not involving the delivery of a specific end product other than reports which are merely incidental to the required performance. This term includes professional services. Sole Source is when there is only one specific vendor that can provide the specific equipment, supplies or services requested. Specification is any description of the necessary characteristics of a product, service, or item that must be met by prospective vendors. Specifications are developed jointly by the user department and Purchasing and shall not be written to limit competition. Vendor refers to a company or firm that is a source of supply for goods and/or services. W-9 is an IRS form, also known as "Request for Taxpayer Identification Number and Certification", which is used to verify an entity’s taxpayer identification number (TIN). 1.2 General Departmental Purchasing Requirements: All purchasing activities shall be conducted in such a manner as to obtain the best possible price, quality and service for the City of Waupun. Departments shall: 1. Ensure its employees are aware of the City of Waupun’s purchasing policies and procedures. 6 2. Receive Department Head/Team Leader/Manager approval PRIOR to starting the purchasing process. 3. Ensure the necessary funding is available in their budget PRIOR to starting the purchasing process. 4. Obtain a W-9 for all new vendors except if it is a refund/reimbursement. 5. Ensure the City of Waupun does not pay sales tax for any goods or services within the State of Wisconsin. 6. Not reimburse sales tax paid for purchases within the State of Wisconsin. 7. Not lead vendors to believe they will be awarded a contract if information they provide is being used for budget or planning purposes only. 8. Have the Department Head/Team Leader/Manager review and approve all invoices and account lines being charged. 9. Negotiate terms and discounts for purchases. 10. Request a Certificate of Insurance from any vendor performing a service on any property owned by the City of Waupun. 11. Obtain proper Material/Safety data sheets where applicable. 12. Follow Federal, City and Wisconsin State Statutes regarding procurement for Public Work projects. (see PURCHASING CATEGORIES) 13. Structure specifications for all requests so as not to limit competition. 14. Return to Finance Department any checks that are returned back to the city due to error, lack of need, undeliverable, etc. 15. Allow Accounts Payable checks to be mailed directly to the vendor, unless they are city employees or the department has a specific written request for needing the check back. 16. Allow ACH, electronic payments with proper enrollment in section 2.6. 1.3 Employee Reimbursements: Travel - Every employee reimbursement must be documented, along with attached original itemized receipts, nature of business, program allocation, and funding source (if applicable) before submitting for reimbursement. Lodging - an itemized receipt from the hotel detailing all charges, the person(s) for whom the lodging was provided, and the specific business purpose. Meals and Entertainment – If an employee travels for work-related business, then the employee may be eligible for meal reimbursement for each full day of travel when engaged in approved travel. There are some restrictions as to how the allowance relates to breakfast and dinner. Breakfast is only subject to reimbursement if the employee is staying overnight the day before when traveling or leaves before 6:00 a.m. to travel. Dinner will not be covered unless the employee is not expected home before 7:00 pm. The maximum expense for meals will be reimbursed up to the current IRS per diem rates. is as follows: Breakfast Up to $9.00 per day Lunch Up to $13.00 per day Dinner Up to $21.00 per day 7 The City does not reimburse employees for snacks or alcoholic beverages Mileage – for the use of personal vehicles for City business is paid at the current IRS rate. Other Expenditures - a receipt from the vendor detailing all goods or services purchased (including the class of service for transportation) and the specific business purpose. The City of Waupun is exempt from Sales Tax and Room Taxes when traveling within the State of Wisconsin. All employees shall obtain a Sales Tax Exemption Form (S-211) prior to incurring any travel expenses or purchasing any goods that would be subject to Wisconsin Sales Tax. Sales Tax Exemption Forms may be obtained from the Finance Department. The Sales Tax Exemption Form must be presented prior to purchasing to avoid paying sales tax. Sales Tax paid by an employee will not be reimbursed. (exception for meals within per diem amounts) 1.4 Vendor Relations: City of Waupun employees participating in purchasing activities shall give all qualified bidders equal consideration and assurance of an unbiased judgment in determining whether the vendor's goods or services meet the specifications put forth by the city in the solicitation process. City of Waupun employees purchasing from vendors with a direct family or personal relationship shall take caution in doing so and document a competitive purchasing process. Family/personal relationships with vendors should be disclosed in writing to your supervisor to provide disclosure prior to any purchase. Subscription-based software contracts are subject to the same purchasing thresholds and approval requirements. City of Waupun employees are encouraged to buy local if possible. 1.5 City-Wide Contracting Pre-approved City-wide Standard Contracts Departments shall purchase standard products or services from contracts negotiated for City-wide use. Examples of such contracts may include office supplies, janitorial supplies, copy paper, copier maintenance, IT, etc. 1.6 Disposal of Supplies and Equipment: Supplies or Equipment no longer serving a useful purpose shall be disposed by transferring the material to a department which might have a use, by public auction or in such manner considered to be in the best interest of the city. 1.7 Purchasing Categories and Purchasing Policies: The City of Waupun purchasing activities are divided into categories: 1. Purchases under $5,000 2. Purchases $5,000 - $75,000 3. Purchases over $75,000 8 Values are based on the total cost of an order, not individual items, and should include all incidental costs such as shipping, installation, training, etc. Separating or splitting purchases to remain within a specific category is strictly prohibited. For the purpose of calculating purchase thresholds, recurring subscription-based contracts (including software, cloud services, and similar agreements) shall be evaluated based on the total contract value over the full ter, including any auto-renewal periods, not the monthly or annual installment amount. Details for each of the categories are described below: 1. Purchases under $5,000 Purchases under $5,000 may be procured by an employee authorized by the department head to purchase on behalf of that department in accordance with this policy. Quotes are encouraged and can be either verbal or written. Purchases in this category are encouraged to be made locally, but not required. 2. Purchases $5,000-$75,000 The procurement process shall be in accordance with WI Statute Chapter 62 regarding competitive bidding of public works projects governed under state law. For all other purchases between $5,000 and $75,000 not governed by Chapter 62, the department head may procure needed items based on the needs of the department, costs of the service or purchase, and the qualifications of the vendor, if the item being procured is included in the adopted City of Waupun budget, and after obtaining competitive bids, unless for a sole-source vendor. The procurement process for public works projects shall be in accordance with Wis. Stat. Chapter 62. Effective April 5, 2026, the competitive bidding threshold for public works under §62.15 is $50,000, and the notice threshold is $10,000. Public works projects with an estimated cost exceeding $50,000 but not greater than $75,000 are subject to the sealed bidding requirements of Chapter 62 and shall follow the Category 3 process below, notwithstanding that the total cost falls within the Category 2 dollar range. Public works projects with an estimated cost between $10,000 and $50,000 require a Class 1 notice under Ch. 985 prior to contract execution. For all other purchases between $5,000 and $75,000 not governed by Chapter 62, the department head may procure needed items based on the needs of the department, costs of the service or purchase, and the qualifications of the vendor, if the item being procured is included in the adopted City of Waupun budget, after obtaining competitive bids, unless for a sole-source vendor. Competitive bids must be solicited using an informal bidding procedure, which may include any state contract available to local municipalities in procuring a given item. Informal bidding requires preparation of specifications, which are sent to prospective bidders without formal advertising. Factors of importance that consider total cost of ownership of procured item such as lead time to delivery, access to service for warranty work or repair that can be serviced within a five-mile radius of the city, or other factors deemed important to determination of best value should be outlined and requested as part of the bid documents. Bids submitted must meet specifications as outlined. A comparison of at least two or three bids that meet specifications as outlined is expected and all bids are required to be in writing. Purchases in this category are encouraged to be made locally, but not required. The City of 9 Waupun may reject any and all bids, quotes or proposals for substantial noncompliance with the specifications or if price is higher than budgeted. A bid shall be awarded to the lowest responsible bidder, however the city reserves the right to consider bids other than the lowest bid based on overall best value for the city as outlined in bid specifications. To purchase an item included in the adopted city budget, the department head will present the information from the bidding process to a standing committee that provides oversight of their department, or in the absence of such committee, the city administrator. Board or administrator recommendation for the purchase is then presented to the Committee of the Whole for approval before a purchase agreement or contract is signed. At times, the policy recognizes that unplanned purchases may be necessary to meet the needs of the city. To purchase an item not included in the adopted city budget, the department head will present the information from the bidding process and rationale for the need to the standing committee that provides oversight of their department, or in the absence of such committee, the city administrator. Board or administrator recommendation for the purchase is then presented to the Common Council with recommendation for funding and/or a budget modification for Council approval before a purchase agreement or contract is signed. 3. Purchases exceeding $75,000 The procurement process for all purchases exceeding $75,000 shall be in accordance with Wis. Stat. Chapter 62. Note that for public works projects, the sealed bidding requirement under §62.15 applies at $50,000 — meaning public works projects between $50,000 and $75,000 are subject to this category's bidding requirements regardless of the general dollar tier. The procurement process shall be in accordance with WI Statute Chapter 62 regarding competitive bidding of public works projects governed under state law. Purchases that exceed $75,000 are subject to sealed bidding requirements unless designated otherwise by the City Council. To obtain purchase approval, the department head will present the information from the bidding process to a standing committee that provides oversight of their department, or in the absence of such committee, the city administrator. Board or administrator recommendation for the purchase is then presented to the Common Council for approval before a purchase agreement or contract is signed. 1.8 Major Equipment and Vehicle Buy Local Preference Purchasing Policy The following procedure shall be used by all departments when purchasing any vehicle or major piece of equipment. The “local area” as defined in Section 1.7 applies. The steps are as follows: 1. Funding for specific vehicle and equipment purchases are approved during the budget process by the Mayor, Committee of the Whole, and ultimately adopted by the full Common Council. 2. The department head is then responsible to inform the Standing Committee of the Common Council that they work with about the details of the impending vehicle/equipment purchase. 3. Standing Committee approves purchase. 4. When purchasing a piece of equipment costing $10,000 - $25,000, competitive quotes or bids must be taken. Competitive bids must be solicited when purchasing any vehicle, or any other piece of equipment costing $25,000 to $100,000, using an informal bidding procedure, which 10 would include any state contract available to local municipalities in procuring a given item. Informal bidding requires preparation of specifications, which are sent to prospective bidders without formal advertising. Bids submitted must meet specifications as outlined. A comparison of at least two or three quotes that meet specifications as outlined is expected and all quotes are required to be in writing. The bid is awarded to the lowest cost vendor. If a local vendor as defined in 1.7 submits a bid within 1% of the lowest non-local bidder, the purchase is awarded to that local vendor if the item to be purchased does not fall into the exceptions listed in Section 1.9. If a low bid is rejected based on local preference policy, documentation of the rationale for the rejection must be maintained in the procurement file. Purchases that exceed $100,000 are subject to sealed bidding requirements unless designated otherwise by the City Council. 5. Common Council approves successful bid and purchase agreements for items over $100,000. 1.9 Exceptions: This policy shall NOT apply to: Emergency purchases used to resolve an immediate threat to the health or safety of the public and/or employees. The department addressing the emergency situation shall procure the necessary products/services and submit a report of all emergency purchases and justification to the City Administrator within five (5) business days of the event. Purchases based on a cooperative purchasing agreement established by one or more units of government. Cooperative purchasing may include, but are not limited to, joint or multi-party contracts between units of government or open-ended state, municipal, federal or other government contracts which are made available to the City of Waupun. Purchases that are determined to be available from only one source as a result of a regulated or natural monopoly such as utility, telephone and cable services. These purchases must be approved by the City Attorney for the required supply, service, or construction, and when circumstances exist, which preclude competitive procurement. Due to state law, Buy Local Preference policies may not apply to public works projects. Due to federal restrictions, federally funded programs are also exempt. Exemptions will also be made for emergencies, sole source purchases, cooperative purchasing agreements and cases in which a local vendor is not qualified as determined by City staff. If it is determined by City staff that a vendor has misrepresented its local status, it will be ineligible to receive preference. 11 1.10- CREDIT CARD/P-(PURCHASE) CARD POLICY 1.10.1 Introduction to Credit Card Policy: The City of Waupun will issue credit cards to certain employees/departments for use in their jobs; this policy sets out the acceptable and unacceptable uses of such credit cards. Use of city-issued credit cards is a privilege, which the City of Waupun may withdraw in the event of serious or repeated abuse. Any credit card the City of Waupun issues to an employee/department must be used for business purposes only and are intended to be used primarily for conferences, hotels, meals, and purchases where vendors do not provide purchase terms. Employees with credit cards shall not use them for any non-business, non-essential purpose, i.e., for any personal purchase or any other transaction that is not authorized or needed to carry out their duties. The City of Waupun will not regard expenses for one's own business-related use, such as lodging and meals while on company-approved business trips, as personal purchases, as long as such expenses are consistent with the City of Waupun’s travel and expense reimbursement policy. If any employee uses a company credit card for personal purchases in violation of this policy, the cost of such purchase(s) could be considered an advance of future wages payable to that employee if not immediately reimbursed to the City of Waupun. If an employee uses a company credit card for any other type of unauthorized transaction in violation of this policy, i.e., incurs financial liability on the City of Waupun’s part that is not within the scope of the employee's duties or the employee's authorization to make business-related purchases, the cost of such purchase(s) or transaction will be the financial responsibility of that employee, and the employee will be expected to reimburse the City of Waupun. Any purchases an employee makes with a city credit card in violation of this policy will result in disciplinary action, up to and possibly including termination of employment, depending upon the severity and repeat nature of the offense. 1.10.2 Finance Department City Clerk Approval: The Finance Department City Clerk approves the positions/departments with the ability to use a credit card issued by the City of Waupun. The Finance Department City Clerk shall maintain a listing of all positions/departments authorized to use a credit card and associated credit limits. 1.10.3 DEPARTMENTAL USAGE POLICY Cardholders approved to use a credit card shall:  Have purchases authorized by a Department Head/Team Leader/Manager  Only use the credit card for City of Waupun purchases  Ensure that sales tax is not paid on all exempt purchases 12  Follow the policy on Employee Reimbursements (refer to 1.3 of this manual)  Cardholders are responsible for ensuring that they adhere to the Credit Card policy, thereby ensuring adequate controls are exercised to minimize the risk that credit cards are used for fraudulent or corrupt purposes  Report lost or stolen cards immediately to the City Clerk/Treasurer. 1-800-642-4720 and report immediately to the Finance Department.  Upon resignation or termination of duties with the City of Waupun, reconcile all expenditures on his/her card account since the last Statement and surrender the card upon termination to appropriate staff or exit interviewer. 1.10.4 CREDIT CARD ACCOUNTING PROCESS Purchase receipts (either paper or digital/emailed) and invoices shall be turned in to Accounts Payable department within 5 working days. It is recommended to scan receipts and email to Accounts Payable. Monthly credit card statements will be received and opened by Accounts Payable. Accounts Payable will match and reconcile receipts with purchases. Any missing receipts will be requested immediately. Cardholders that do not turn in receipts in a timely manner on a routine basis could result in cancellation of the card or shall be held responsible for any late payment fees incurred. 13 2- ACCOUNTS PAYABLE PROCESS 2.1 Overview City of Waupun strives to maintain efficient business practices and good cost control. A well-managed accounts payable function can assist in accomplishing this goal from the purchasing decision through payment and check reconciliation. It is the policy of the City of Waupun that the recording of assets or expenses and the related liability is performed by an employee independent of ordering and receiving. The amounts recorded are based on the vendor invoice for the related goods or services. The vendor invoice should be supported by an approved purchase order where necessary and should be reviewed and approved by a Department Manager prior to being processed for payment. Invoices and related general ledger account distribution codes are reviewed prior to posting to the subsidiary system. The primary objective for accounts payable and cash disbursements is to ensure that: 1. Disbursements are properly authorized 2. Invoices are processed in a timely manner 3. Vendor credit terms and operating cash are managed for maximum benefits 2.2 Recording of Accounts Payable All valid accounts payable transactions, properly supported with the required documentation, shall be recorded as accounts payable in a timely manner. Accounts payable are processed on a semi-monthly basis. Information is entered into the system from approved invoices or disbursement vouchers with appropriate documentation attached. It is the policy of City of Waupun that only original invoices will be processed for payment unless duplicated copies have been verified as unpaid by researching the vendor records. No vendor statements shall be processed for payment. 2.3 Preparation of a Voucher Package Prior to any account payable being submitted for payment, a package called a "voucher package" shall be assembled. Each voucher package shall contain the following documents: 1. Purchase Order (where appropriate) 2. Vendor invoice 3. Packing slip (where appropriate) 4. Receiving report (or other indication of receipt of merchandise and authorization of acceptance) 5. Any other supporting documentation deemed appropriate 2.4 Processing of Voucher Packages 14 The following procedures shall be applied to each voucher package by the designated department employee: 1. Check the mathematical accuracy of the vendor invoice, 2. Compare the nature, quantity, and prices of all items ordered per the vendor invoice to the purchase order request form, packing slip, and receiving report, 3. Review the general ledger distribution that has been documented by each department using the Organization's current chart of accounts, and 4. Obtain the review and approval of the department director (or their designee) associated with the goods or services purchased. Approvals by department directors indicate their acknowledgement of satisfactory receipt of the goods or services invoiced, agreement with all terms appearing on the vendor invoice, agreement with general ledger account coding, and agreement to pay vendor in full. Approvals shall be documented with initials or signatures of the approving individual. A list of employees authorized to approve purchases is attached to this manual. 2.5 Payment Discounts To the extent practical, it is the City’s policy to take advantage of all prompt payment discounts offered by vendors. When availability of such discounts is noted, and all required documentation in support of payment is available, payments will be scheduled so as to take full advantage of the discounts. 2.6 ACH Vendor Payment Policy The City of Waupun authorizes the use of Automated Clearing House (ACH) electronic funds transfer as an approved method of disbursement to vendors. ACH payments reduce the administrative costs associated with printing and mailing paper checks, accelerate payment processing, reduce the risk of check fraud, and improve the efficiency of the Accounts Payable function consistent with the goals of Section 2.1 of this manual. ACH payments are subject to all other provisions of the City of Waupun Financial Policy Manual, including purchasing approval requirements (Section 1), voucher package requirements (Section 2.3), and internal control requirements (Section 6). The issuance of an ACH payment does not alter or replace any purchasing or approval requirement; it only changes the method of disbursement. 2.6(1) Vendor ACH Enrollment Participation in ACH payment is voluntary. Vendors who wish to receive payment via ACH must complete the City of Waupun ACH Vendor Payment Enrollment Form (Exhibit 2A-1, attached) and submit it directly to the Finance Department. ACH enrollment may not be submitted by a department on behalf of a vendor. The following documentation is required to enroll: 1. A completed and signed ACH Vendor Payment Enrollment Form. 2. One of the following as verification of banking information: 15 a. A voided check from the account to receive payment, or b. A letter on financial institution letterhead confirming the account number and routing number, or c. An official bank account statement showing the account holder name, account number, and routing number. 1. A current W-9 on file with the Finance Department (consistent with Section 1.2 of this manual). If a W-9 is not already on file, it must be submitted with the enrollment form. 2.6(2) Setup and Verification Procedure Upon receipt of a completed enrollment package, the Finance Department shall: 1. Review the enrollment form for completeness and verify that all required documentation is attached. 2. Verify the vendor's identity by calling the vendor at a previously established phone number (not the number on the submitted form) to confirm the banking information provided. 3. Enter the verified banking information into the City's financial management system. Entry and approval of ACH banking information shall be performed by two separate Finance Department employees (consistent with the separation of duties requirements in Section 6.4 of this manual). 4. Retain the completed enrollment form and supporting documentation in the vendor file. These records are subject to the record retention requirements of Section 8 of this manual. 2.62(3) ACH Payment Processing ACH payments shall be initiated by the Finance Department following the same approval and voucher package process required for check payments under Section 2.3 and 2.4 of this manual. No additional approvals are required solely because the method of payment is ACH rather than check. The following processing requirements apply: • ACH payments are processed on the same semi-monthly schedule as other accounts payable disbursements (Section 2.2). • The Finance Department shall maintain a record of each ACH transaction including the vendor name, vendor ID, payment amount, payment date, and transaction reference number. • ACH payment confirmations or remittance advices shall be sent to vendors by email or through the financial management system's vendor portal at the time of payment initiation. • ACH payments are subject to the same payment discount policies outlined in Section 2.5 of this manual. 2.6(4) Changes to Vendor Banking Information 16 A vendor requesting a change to previously enrolled banking information must submit a new completed ACH Vendor Payment Enrollment Form along with updated bank verification documentation. Changes are subject to the same independent verification procedure described in Section 2A.4. 2.6(5) Remittance and Payment Notification The Finance Department shall provide each vendor receiving an ACH payment with a remittance advice at the time of payment. The remittance advice shall include:  Vendor name and vendor ID  Invoice number(s) being paid  Invoice date(s) and amounts  Payment date and ACH transaction reference number Remittance advices may be delivered by email or through the financial management system's vendor portal. The Finance Department shall maintain a record of all remittance notices sent. 2.6(6) Returned or Failed ACH Transactions If an ACH transaction is returned or fails to process due to incorrect banking information, account closure, or other reasons, the Finance Department shall: 1. Immediately void the ACH transaction in the financial management system and document the reason for the return. 2. Notify the vendor of the failed payment and request updated or corrected banking information via a new enrollment form. 3. Issue payment by check for the affected invoice(s) while the vendor's ACH enrollment is corrected, unless the vendor requests otherwise. 4. Suspend ACH payments to the vendor until updated and verified banking information has been submitted and confirmed. Returned ACH transactions shall be recorded and reported to the Finance Director. Repeated returns due to vendor-provided errors may result in removal of the vendor from ACH payment enrollment. 2.6(7) Record Retention ACH enrollment forms, banking verification documents, and ACH transaction records shall be retained in accordance with Section 8 of this manual. Specifically:  ACH enrollment forms and supporting bank verification documentation shall be retained for a minimum of 7 years from the date the vendor relationship ends or the banking information is superseded, whichever is later.  ACH transaction records (payment registers, remittance advices, returned transaction records) shall be retained for a minimum of 7 years consistent with Section 8.2(h) of this manual.  Records of banking information changes, including the date of change, the employee who made the change, and the verification method used, shall be retained for a minimum of 7 years. 17 3- BUDGET POLICY 3.1 Definition of Fund Structure: The City of Waupun uses fund accounting for its financial structure. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain City functions or activities. Funds are the control structures that ensure that public monies are spent only for authorized purposes and within the amounts authorized. Funds are established to account for the different types of activities and legal restrictions that are associated with a particular governmental function. The use of funds and the budgeting, accounting, and auditing that are associated with this fund structure are governed by the Governmental Accounting Standards Board (GASB). For financial statement presentation purposes, the various funds of the City are grouped into the following fund types under three broad fund categories: governmental, proprietary, and fiduciary / agency. 1 - Governmental Funds Governmental funds are those through which most municipal functions are financed. Governmental fund reporting focuses on the sources, uses and balances of current financial resources. Expendable assets are assigned to the various governmental funds according to the purposes for which they may or must be used. Current liabilities are assigned to the fund from which they will be paid. The difference between governmental fund assets and liabilities is reported as fund balance. The City’s Governmental Funds are the General Fund, Special Revenue Funds, Debt Service Fund and Capital Project Funds. The General Fund accounts for all financial resources except those required to be accounted for in another fund. The unassigned general fund balance is available to the City for any purpose provided it is expended or transferred according to the general laws of Wisconsin, and of the City of Waupun. Special Revenue Funds are used to account for revenue from specific sources (other than major capital projects) which require separate accounting because of legal restrictions. Debt Service Funds account for the accumulation of resources for and payment of general long-term obligations’ principal and interest. Capital Projects Funds account for financial resources to be used for acquisition of equipment and the construction of major capital facilities (other than those financed by proprietary funds), and to account for the financing of public improvements or services deemed to benefit specific properties on which assessments are levied. 18 2 - Proprietary Funds Proprietary fund reporting focuses on the determination of operating income, changes in net assets, financial position and cash flows. Proprietary funds are classified as either enterprise or internal service. Enterprise funds are used to account for operations that provide services which a fee is charged to external users for goods or services. 3 - Fiduciary /Agency Funds Fiduciary fund reporting focuses on net assets and changes in net assets. The fiduciary fund is comprised of only the agency funds. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The City does not have to appropriate agency funds. Agency funds account for money a government holds in an agency capacity on behalf of another person or entity. Therefore a government has minimal discretion in spending this money. 3.2 Capital Budgeting: Capital Projects include the acquisition of equipment and construction projects. Construction projects are defined as a study, engineering/design, and construction, or a combination of all three phases totaling $5,000 or more having a useful life of at least five years. Equipment is defined as any equipment or software with a useful life of 3 years or more and a value of $1,000 or more individually to be an equipment replacement/purchase eligible item. The Capital Improvement Plan (CIP) is comprised of all current and anticipated long-term capital needs of the City. The ability to fund those projects will be based on the Financial Forecasting “Plan”. The “Plan” is a document updated by the Finance Director as needed. The CIP is a comprehensive resource of the City’s assets indicating useful life, entry price and depreciable value. Projects will be funded by a combination of note proceeds, bond proceeds, grants, municipal capital lease financing, government loans, gifts, and operating funds. If a capital project is debt funded (note, bond, lease or loan), the term of the debt should not exceed the useful life of the project. 3.3 Budget Timeline Guide: January Carryover requests are due April-May Budget priority setting and long-term capital planning June Five-year capital and equipment plans submitted to Finance Department 19 July Departments submit operational budgets August Committee of the Whole workshop on equipment and capital improvement plan September Committee of the Whole workshop on proposed budget October Council budget review session November Council adopts the budget and sets the levy rate December Tax bills are generated 3.4 Budget Transfer Policy: BACKGROUND During the course of a fiscal year, departments often find it necessary to adjust their budget due to unanticipated savings or temporary shifting of departmental priorities. Because of the temporary (i.e., current fiscal year) basis of these adjustments, budget transfers are processed to affect the change. It is expected that department heads will make all permanent budget adjustments through the annual budget process. In addition, funding for some activities are budgeted on a system-wide basis (contingencies, etc.) and allocated to the individual departments during the fiscal year. Budget transfers are also prepared for supplemental funding and/or spending authorized or approved by the Mayor, the Committee of the Whole, other Council Standing Committees and/or the Common Council This policy applies to any changes made to the council adopted budget. POLICY Department Heads and Managers are responsible for monitoring their budgets. At a minimum, departments are to monitor their ability to be in balance by the end of each quarter and fiscal yearend. All revenues and expenses must be properly accounted for throughout the course of the year and allocated to the appropriate accounts. Department heads and managers are not allowed to manipulate revenues and expenses to avoid budget overdrafts. If, during the course of the year, a department determines an expense account may be in overdraft status at the end of the fiscal year, that department should initiate the proper budget adjustment action according to the procedures outlined below. Requests for a budget transfer should be made at the time the department realizes it cannot achieve its objective for a given account. Departments will fill out the Budget Transfer Request Form as provided by the Finance Department and present the completed form to the Finance Department to initiate the appropriate process. The document will be submitted to a department, committee or governing body contingent on the amount of the request (see below). 20 Budget transfers are bound by department. This allows for transfers between functions within departments, but restricts transfers between departments as well as different funds. In rare unforeseen circumstances, budget transfers or amendments between departments as well as different funds may occur upon approval by a two-thirds vote from Common Council. A class 1 notice of the change must be published within 10 days after the change is made or the change is invalid. Transfer approvals will be determined by the level of funds being requested for transfer.  Level #1 - Less than $2,500 – Finance Director or designee(s)  Level #2 - $2,500 – $9,999 – Oversight Committee  Level #3 - $10,000 - $24,999 – Oversight Committee and Committee of the Whole  Level #4 - $25,000 & Up – Oversight Committee, Committee of the Whole and Common Council All budget transfers will be processed by the Finance Department. Budget status and transfer activity will be monitored by the Finance Director/Treasurer (or designee) through the use of the City-Wide Financial Management System. The Mayor and the Common Council will monitor activity through monthly budget to actual reporting. After respective approval and the transfer of data has been entered into the Financial Management System, the Budget Transfer Request Form will be sent to the department head and/or manager with the Finance Department’s section completed to confirm the transfer or give feedback on a denial. Departments must review all transfers to ensure that resources have been distributed properly. 21 4- ACCOUNTING POLICY 4.1 Basis of Accounting: Basis of accounting determines when transactions are recorded in the financial records and reported on the financial statements. Government-wide financial statements are prepared using the accrual basis of accounting, and proprietary and fiduciary funds also use the accrual basis of accounting. Governmental funds use the modified accrual basis of accounting. Differences in the accrual and modified accrual basis of accounting arise in the recognition of revenue, the recording of deferred revenue, and in the presentation of expenses versus expenditures. 4.2 User Fees and Charges: The City of Waupun Common Council shall establish all user charges and fees at a level sufficient to cover the costs of services provided. It will also consider market rates and charges levied by other municipalities to establish comparable amounts. Fees and charges should be reviewed annually, and should be modified to allow growth at a rate that keeps pace with the costs of the provided service. 4.3 Accounts Receivable Training in the module is available from the Finance Department and Procedural processes are drafted and available for use to all employees using the module. Any invoice placed in the system shall not be reversed, adjusted or discounted by the department that initiated the invoice. The department shall request for their standing committee to recommend to the Common Council the bill be reversed or adjusted. Exceptions would include: an error on the billing, usual and customary adjustments, wrong customer billed or any invoice that does not require a judgment whether it is a legitimate billing. 4.4 Accounts Receivable Delinquent Payments and Collections: The Finance Department is responsible for coordinating, tracking, monitoring and collecting all delinquent payments due to the City of Waupun. The Finance Department shall process and send out letters and past due statements for overdue accounts by the end of the second week of each month. The accounts receivable aging schedule for the City of Waupun to send a past due notices to overdue accounts are:  30 days past due shall receive a letter from the Finance Department notifying them of a past due amount.  60-90 days past due accounts shall receive a letter from the Finance Department notifying them of the past due amount and the available option to start a payment plan  Over 90 days past due accounts shall receive a final notice letter regarding the account going to collection if not paid within 10 days of the letter. 22  The Finance Department is authorized to send accounts remaining delinquent after 100 days to a collection agency. 4.5 Cash Receipts/Cash Handling Any department taking in cash/check/credit card transactions must report and cash handle deliverables on a timely basis. Each department has unique situations and as such timely means something different. Therefore, the minimum deposit requirements for departments are at least weekly. Departments shall:  Contact the Finance Department to assist in the deposit process if unsure how to account for the monies.  Immediately receipt all funds collected  Deposit all receipts intact with the City Clerk’s Office. This means receipts shall be deposited in receipt number order. 4.6 Payments from Accounts with Non-Sufficient Funds: If payment is submitted to the City of Waupun from a bank account with non-sufficient funds, the City Clerk shall notify the issuer for recovery of the amount plus an administrative/service/bank fee of $25. This fee is to recover costs associated with the NSF payment. The City Clerk, for all non-tax payment transactions, when notified of a NSF, shall immediately reverse the receipt and send the debtor a letter of notification that the debt is not paid. Upon repayment the debt shall be processed through cash receipting. Repayment deadline of a tax payment that is NSF shall be determined by the installment due dates taking consideration for the grace period. If not repaid by a deadline, the City Clerk shall reverse the payment in the tax system and mark the tax parcel delinquent if applicable. 4.7 Bank/Cash Reconciliation The Finance Department is responsible for balancing cash and all bank statements monthly. This shall be done no later than the 15th of the following month. Any discrepancies, errors and adjustments shall be made and departments affected shall be notified as to the issue to assist in future accuracy. The Finance Director/Treasurer is responsible for the cash flow availability with movement of monies between accounts for positive impact of the City of Waupun’s resources. 4.8 Unassigned General Fund Balance Policy To maintain the City of Waupun’s credit rating and meet seasonal cash flow shortfalls, the Budget shall provide for anticipated Unassigned General Fund Balance between 30% and 40% of annual General Fund revenues. Should the Un assigned General Fund Balance fall below 30% of General Fund revenues a plan for regaining compliance with the policy shall be submitted to the C ity Council via the Committee of the Whole. 23 In the event the Unassigned General Fund Balance is above 40%, the difference must be used for property tax relief and/or one time capital expenditures which do not increase ongoing City costs. 4.9 Asset Capitalization Policy This policy establishes the minimum cost value (capitalization amount) that shall be used to determine the capital assets, including infrastructure assets that are to be recorded in the city’s annual financial statements. This policy also addresses other considerations for recording and depreciating fixed assets. 4.9.1 Capitalization Threshold Capital assets may be acquired through purchase, self -construction, or donation. The asset value when purchased will be the initial cost plus the trade-in value of any old asset traded, plus all costs related to placing the asset into operation. Donated or contributed assets are recorded at fair market value as of the date the asset is acquired. The cost of self-constructed assets will include all costs of construction. Capital asset value thresholds for capitalization are to be applied to individual capital assets rather than to groups of similar capital assets. Class of Asset Examples of Costs to be Capitalized Capitalization Threshold Land Purchase price or market value, closing costs, cost of preparing land for use, demolition of existing buildings and improvements Capitalize all land Machinery and equipment Purchase price, freight charges, assembly, installation $5,000 Land Improvements Included parking lots, outdoor lighting, fences, tennis courts, playground equipment, athletic fields, trails, retaining walls $5,000 Buildings Materials, labor, design costs, site excavation, purchase price $5,000 Building Improvements Component units when separately replaced. Major renovation or alterations of original building. $5,000 Intangible assets Software, land use rights, patents, copyrights, trademarks $25,000 Infrastructure See Attachment A of Examples $25,000 a. Capital assets having values of $250 to $5,000 are to be controlled at the department level for insurance and inventory reporting purposes. However, these capital assets will not be capitalized and will not be reported as capital assets. b. Value estimates of capital assets required to be reported, but for which no historical documentation is available due to past accounting practices, shall be reviewed by the City auditor in accordance with GASB requirements. c. A listing of capital assets is to be kept, annua lly reconciled and reported in the annual financial statements. 4.9.2 Useful Lives Consider the following when determining the useful life of an asset:  The length of time these assets have historically lasted  Anticipated changes in technology 24  Specific asset use  Maintenance practices – among City departments, similar assets may be assigned different useful lives, depending on asset use and maintenance Capital Assets – General Guidance  Buildings 30-50 years  Building Improvements 15-50 years  Machinery and equipment 3-20 years  Land improvements 15 – 30 years  Intangible assets 2 – 100 years Infrastructure Assets – Specific Guidance  Asphalt 20 years  Curb & Gutter 30 years  Concrete 30 years  Sidewalks 30 years  Bridges 50 years 4.9.3 Salvage Value The salvage value of capital assets is estimated to be immaterial to the financial statements. Therefore, generally the City will not record salvage value on capital assets. 4.9.4 Disposition of Assets Fixed assets may be disposed of due to sale, obsolescence, loss, destruction, or replacement. Upon disposal of an asset, the capital asset records will be relieved of the cost and related depreciation. 4.9.5 Depreciation Method The straight -line depreciation method will be used for all capital assets. The capital asset software program used by the City allows for depreciation to be calculated on an individual asset basis. In addition, depreciation will be calculated in the year of addition based on one half year’s depreciation regardl ess of when in the year the asset was put into use. Infrastructure assets will be depreciated on the straight -line method on an annual basis. Assets will be depreciated on an individual segment basis, when possible, or a composite method when determined to be more reasonable. 4.9.6 Works of Art and Historical Treasures Works of art and historical treasures purchased by or donated to the City should be reported at their historical cost or estimated fair value at date of donation. 22 Attachment A – Infrastructure Capitalization Guidance Infrastructure Examples of Costs to be Capitalized Examples of Costs to be Expensed Streets, Curb, & Gutter New construction, partial reconstruction, full reconstruction Crack filling, sweeping, patching, seal coating, pavement rehabilitation, pavement recycling, overlay Bridges New construction, partial reconstruction, full reconstruction Crack filling, patching Storm Sewers New construction, partial reconstruction, full reconstruction Storm sewer repairs Sidewalks New construction, partial reconstruction, full reconstruction Spot replacements Dams New construction, partial reconstruction, full reconstruction Spot repairs, maintenance 4.10 Debt Management Policy The City of Waupun shall, as a matter of policy, conduct its finances so that the amount of direct, non- self-supporting, unlimited tax general obligation debt outstanding at any time that is subject to approval by the City Council does not exceed 75% of the city’s legal debt margin capacity which is calculated at 5% of the city’s total equalized valuation. The city’s general obligation public improvement bond issues should be structured such that, on average, the life is less than 15 years. When the city finances capital projects by issuing bonds, it will pay back the related debt within a period not to exceed useful life of the projects. The city will promote effective communications regarding its financial conditions with bond rating agencies and others in the marketplace based on full disclosure. The city will regularly evaluate its adherence to the debt policy. 23 5- INVESTMENT POLICY 5.1 Governing Authority Legality – The investment program shall be operated in conformance with federal, state and other legal requirements, including Wisconsin Statute §66.0603. 5.2 Scope This policy applies to the investment of all funds. Proceeds from certain bond issues, as well as separate foundation or endowment assets, may be covered by a separate policy as necessary. 1. Pooling of Funds Except for cash in certain restricted and special funds. The City of Waupun will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 5.3 General Objectives The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: 1. Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. a. Credit Risk The City of Waupun will minimize credit risk, which is the risk of loss due to the failure of the security issuer or backer, by:  Limiting investments to the types of securities listed in Section 7 of this Investment Policy  Pre-qualifying the financial institutions, broker/dealers, intermediaries, and adviser with which the City of Waupun will do business in accordance with Section 5.  Diversifying the investment portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. b. Interest Rate Risk The City of Waupun will minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changes in the market interest rates, by: 24  Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity.  Investing operating funds primarily in shorter term securities, money market funds, or similar investment pools and limiting the average maturity of the portfolio in accordance with this policy (see Section 8) 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the short term portion of the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). Alternatively, a portion of the portfolio may be placed in money market mutual funds or local government investment pools, which offer the same date liquidity for short term funds. 3. Yield The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity with the following exceptions:  A security with declining credit may be sold early to minimize loss of principal.  A security swap would improve the quality, yield or target duration in the portfolio.  Liquidity needs of the portfolio require that the security be sold. 4. Local Considerations Where possible, funds may be invested for the betterment of the local economy or that of local entities within the state. The City of Waupun may accept a proposal from an eligible institution, which provides for a reduced rate of interest provided that such institution documents the use of deposited funds for community development projects. 5.4 Standards of Care 1. Prudence The standard of care to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from the expectations 25 are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this policy. The “prudent person” standard states that, “Investments shall be made with judgment and care, under circumstances when prevailing, which the persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.” 2. Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with which business is conducted on behalf of the City of Waupun. 3. Delegation of Authority Authority to manage the investment program is granted to the Finance Director/Treasurer and City Administrator, hereinafter referred to as investment officers and derived from the following: Wisconsin State Statute 59.62 66.0603. Responsibility for the operation of the investment program is hereby delegated to the investment officers. 5.5 Safekeeping and Custody Securities will be held by a (centralized) independent third party custodian selected by the entity as evidenced by safekeeping receipts in the City of Waupun’s name. The safekeeping institution shall annually provide a copy of their most recent report on internal controls SOC1 Type II report. (Statement of Auditing Standards No. 70, or SAS 70). 5.6 Internal Controls The finance director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City of Waupun are protected from losses, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the valuation of costs and benefit requires estimates and judgments by management. The internal controls shall address the following points:  Control of collusion.  Separation of transaction authority and review from accounting and recordkeeping.  Custodial safekeeping.  Avoidance of physical delivery of securities.  Clear delegation of authority to subordinate staff members. 26  Written confirmation of transactions for investment and wire transfers.  Development of a wire transfer agreement with the lead bank and third-party custodians. 5.7 Suitable and Authorized Investments 1. Investment Types Consistent with the GFOA Policy Statement on State and Local Laws Concerning Investment Practices, the following investments will be permitted by this policy and are those defined by state and local law where applicable:  U.S. Treasury obligations which carry the full faith and credit guarantee of the United States Government and are considered to be the most secure instruments available;  U.S. government agency and instrumentality obligations that have a liquid market with a readily determinable market value (e.g., debt issued by the Federal National Mortgage Association, Federal Home Loan Mortgage Corp, Federal Home Loan Bank, Federal Farm Credit Bank);  Certificates of Deposit and other evidences of deposit at financial institutions;  Commercial paper, rated in the highest tier (e.g., A-1, P-1, F-1 or D-1 or higher) by a nationally recognized rating agency;  Bonds, notes, debentures or other evidences of indebtedness issued or guaranteed by a corporation which are, at the time of purchase, rated by any Rating Agency in any of the three highest rating categories (without regard to any refinement or gradation of rating category by numerical modifier or otherwise):  Investment-grade obligations of state provincial and local governments and public authorities;  Repurchase agreements whose underlying purchased securities consist of the aforementioned instruments;  Money Market mutual funds regulated by the Security and Exchange Commission and whose portfolios consist only of dollar denominated securities; and  Local government investment pool either state administered or developed through joint powers statutes and other intergovernmental agreement legislation. 2. Collateralization Where allowed by state law and in accordance with the GFOA Recommended Practices on the Collateralization of Public Deposits, full collateralization may be required on all demand deposit accounts, including checking accounts and non-negotiable certificates of deposit 5.8 Investment Parameters 1. Diversification 27 The City of Waupun will minimize concentration of credit risk, the risk of loss attributed to the magnitude of a government's investment in a single issuer, by diversifying the portfolio so that reliance on any one issuer or broker/dealer will not place an undue financial burden on the City of Waupun. Accordingly, the permitted concentrations of investments, as a percentage of the portfolio and per individual issuer, are as follows:  U.S. Treasury Obligations: 0-100 percent.  State or Municipal Debt Obligations: 0-50 percent, 0-10 percent per issuer.  U.S. Sponsored Agencies: 0-70 percent, 0-10 percent per issuer.  Certificates of Deposit: 0-10 percent, not to exceed applicable FDIC coverage per institution.  Corporate Notes/Bonds: 0-70 percent, 0-10 percent per issuer.  Cash and cash equivalents (savings and money market accounts): 0-100 percent, not to exceed applicable FDIC coverage unless covered by a collateralization agreement or bond(s). 2. Maximum Maturities To the extent possible, the City of Waupun shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City of Waupun will not directly invest in securities maturing more than seven (7) years from the date of purchase or in accordance with state and local statutes and ordinances. The City of Waupun shall adopt weighted average maturity limitations (which range from 90 days to 7 years), consistent with the investment type objectives. Reserve funds and other funds with longer term investment horizons may be invested in securities exceeding six (6) years if the maturities of such investments are made to coincide as nearly as practicable with expected use of funds. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds such as the local government investment pool, money market funds, or overnight repurchase agreements to ensure that appropriate liquidity is maintained to meet ongoing obligations. 5.9 Reporting 1. Methods The finance director shall prepare a detailed investment report semiannually. The investment report will be prepared in a manner, which will allow the City of Waupun to ascertain whether investment activities during the reporting period have conformed to the investment policy. The report will be provided to the Committee of the Whole. The report will include the following:  Listing of individual securities held at the end of the reporting period  Average weighted yield to maturity of portfolio on investments as compared to applicable benchmarks.  Listing of investment by maturity date.  Percentage of the total portfolio, which each type of investment represents. 28 2. Performance Standards The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable rates. A series of appropriate benchmarks shall be established against which portfolio performance shall be compared on a regular basis. The benchmarks shall be reflective of the actual securities being purchased and risks undertaken and the benchmarks shall have a similar weighted average maturity as the portfolio. 3. Mark to Market The market value of the portfolio shall be calculated monthly as part of the monthly report. This will ensure that review of the investment portfolio, in terms of value and price volatility, has been performed consistent with the GFOA Recommended Practice on “Mark-to-Market Practices for State and Local Government Investment Portfolios and Investment Pools.” 5.10 Policy Considerations 1. Exemption Any investment currently held that does not meet the guidelines of this policy shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy. 5.11 Approval of Investment Policy The investment policy shall be formally approved and adopted by the city council and may be reviewed as deemed appropriate. 5.12 Supporting Documentation Documents, as applicable, including but not limited to the following, will be available as supplements to the investment policy:  Relevant investment statutes and ordinances;  Investment Procedures and Internal Controls;  Glossary;  Broker/Dealer Questionnaire  Credit studies for securities purchased and financial institutions used;  Safekeeping agreements;  Wire transfer agreements;  Sample investment reports;  Methodology for calculating rate of return;  GFOA Recommended Policies. 29 6- INTERNAL CONTROLS 6.1 Definition of Internal Control Internal control is a process that is developed by the municipality to provide reasonable assurance that the following categories of objectives will be achieved: • the municipality’s financial reporting will be reliable; • the municipality will be operated effectively and efficiently; and • the municipality will comply with applicable laws, regulations, contracts and grant agreements. A good internal control structure is essential to providing reasonable assurance that the City of Waupun is achieving their objectives. Such objectives include, but are not limited to, utilizing public resources in compliance with laws, regulations and budgetary limitations. An adequate control structure will provide information that helps detect errors and fraud, and provides reasonable assurance that financial reports are accurate. It will limit the opportunity for theft or unauthorized use of assets, including cash, inventory and capital assets. These Internal Controls establish guidance related to internal control and compliance for management within the City of Waupun. Developing an adequate internal control system requires continual analysis and modification to address changing circumstances. Management should identify and address additional objectives that are relevant to their operations. These objectives are often stated as goals and should address all significant activities of the City of Waupun. There is the need to identify these activities and place relevant risks and related control procedures to them. The framework for a comprehensive control plan is within these five essential components: 1. Control environment 2. Risk assessment 3. Control Activity 4. Information and communication 5. Monitoring These five components must operate together to have effective internal control. 6.2 Control Environment The control environment is the foundation for all the other components. It “sets the tone at the top”. That is, if management (the Mayor, Council, Department Heads) views internal control as important, the rest of the organization will likely follow that same path. Control environment factors include integrity, ethical values, management’s philosophy and operating style, organizational structure, assignment of authority and responsibility, and human resource policies and practices. 30 The control environment involves more than setting standards, policies, and structures; it involves communicating and enforcing those standards, policies and structures. 6.3 Risk Assessment Municipal officials should have processes in place to identify potential risks due to changing circumstances. Technological developments, employee turnover, new programs, new accounting standards, new laws and regulations, economic growth and decline, and many other factors impact the adequacy of a municipality’s internal control structure. Municipal officials need to consider the potential for fraud in assessing the various types, assessing incentive, pressures and opportunities. Each will present different risks that must be identified and analyzed for its significance and each risk needs a determination of the level for response. Operations – • Ensure that the municipality’s resources are adequately safeguarded • Provide taxpayer services efficiently and effectively • Consider tolerances for risk • Provide for the long-term stability of the municipality • Provide a stable and rewarding environment for employees Financial Reporting – • Provide timely internal financial reports and schedules for evaluating operations • Provide timely external financial and non-financial reporting • Issue timely financial reports that comply with generally accepted accounting principles and the additional requirements of GASB (Government Accounting Standards Board) • Provide an Internal Audit Report regarding security status of municipal resources Compliance– • Comply with all relevant laws, regulations, contracts and grant agreements 6.4 Control Activities Control activities are management’s specific policies and procedures that help ensure that the risks related to achieving management’s objectives are addressed. Management should at a minimum: • Develop an employee manual that addresses management’s expectations regarding business practices and ethical behavior (includes pay scales, promotions, dress code, probationary period, evaluations, conflict of interest issues, etc.); job skills requirements (job descriptions, lines of authority and responsibility, certifications, education, training, etc.); employee benefits (leave, flex plans, health insurance, pension, PTO, etc.); disciplinary policies and procedures • Establish a simple and flexible organizational plan that clearly places responsibility for specific activities upon specified individuals/job titles. Control over the accounting function should be centralized under one official who is responsible for all recordkeeping and reporting and who has 31 the authority to supervise the entire financial operation. Centralizing the accounting function does not eliminate the approval and custodial functions. It allows for consistent application of accounting rules and a general overall review of all activities of the municipality. • Separate duties of employees so that no one person has control over a complete transaction from beginning to end. Work flow should be established so that one employee’s work is automatically verified by another employee working independently. When possible, different persons should be responsible for the authorization, recordkeeping (posting), custodial (cash and materials handling), and review procedures, to prevent manipulation of records and minimize the possibility of collusion. When adequate segregation of duties is not possible, management oversight should be increased to provide reasonable assurance that errors, irregularities or fraud are prevented or detected and corrected in a timely manner. Such oversight would include, but not be limited to, the review of bank statements, cash receipts and cash disbursements summaries as well as the related supporting documentation, and analysis of monthly reports. • Maintain record retention to substantiate transactions. • Should ensure that qualified individuals are hired and that appropriate training is provided. • Establish IT controls for information processing a)security b)passwords c)change management d)numerical sequences of transactions and checks • Use tangible and intangible safeguards to secure the organization’s resources. Tangible being: cameras, locks, barriers; Intangible being: collateral/insurance on financial resources, institutional knowledge. 6.5 Information and Communication Information and communication systems should provide reliable reports for both internal and external purposes. The means of communicating information within the organization will significantly impact whether objectives are achieved. 6.6 Monitoring Monitoring the internal control system provides assurance to management that: policies and procedures are being followed; information is being communicated accurately and timely; and, risks are being identified and appropriately addressed. In addition, it ensures that internal control continues to operate effectively, since processes, goals, and circumstances are not static and changes in those areas will necessitate changes in internal control. During the annual external audit, performed by a Certified Public Accounting Firm, internal controls shall also be analyzed and measured for their effectiveness throughout the organization. They shall issue a report on internal controls and compliance, offering information regarding laws and regulations and internal controls related to financial reporting. 32 7- FEDERAL AWARDS 7.1 Charging of Costs to Federal Awards Only costs that are reasonable, allowable and allocable to a federal award shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to Federal awards. 7.2 Criteria for Allowability All costs must meet the following criteria in order to be treated as allowable direct or indirect costs under a federal award: 1. The cost must be "reasonable" for the performance of the award, considering the following factors: a. Whether the cost is of a type that is generally considered as being necessary for the operation of the Organization or the performance of the award; b. Restraints imposed by such factors as generally accepted sound business practices, arm's length bargaining, federal and state laws and regulations, and the terms and conditions of the award; c. Whether the individuals concerned acted with prudence in the circumstances; d. Consistency with established policies and procedures of the Organization, deviations from which could unjustifiably increase the costs of the award. 2. The cost must be "allocable" to an award by meeting one of the following criteria: a. The cost is incurred specifically for a federal award; b. The cost benefits both the federal award and other work, and can be distributed in reasonable proportion to the benefits received; or c. The cost is necessary to the overall operation of the Organization, but where a direct relationship to any particular program or group of programs cannot be demonstrated. 3. The cost must conform to any limitations or exclusions of OMS Circular A-122 2 CFR Part 200 or the federal award itself. 4. Treatment of costs must be consistent with policies and procedures that apply to both federally financed activities and other activities of the Organization. 5. Costs must be consistent with Non Federal charges and be consistently treated over time. 6. The cost must be determined in accordance with generally accepted accounting principles. 33 7. Costs may not be included as a cost of any other federally financed program in the current or prior periods. 8. The cost must be adequately documented. 7.3 Personnel and Fringe Benefit Costs The cost of fringe benefits in the form of compensation paid to employees during periods of authorized absences from the job, such as for vacation, family-related leave, sick leave, holidays, court leave, military leave, and other similar benefits, are allowed and provided for under the City of Waupun’s written employment compensation and benefits manual. 7.4 Procurement The City of Waupun will adhere to all Wisconsin DOT Transit procurement procedures when 5311 Federal Grant monies are used, WisDOT Procurement Manual attached in the appendix. 34 8- RECORD RETENTION 8.1 Record Retention The City of Waupun’s policy is to retain records as required by Wisconsin statutes and city ordinance 3.10. 8.2 Financial Records Officers may destroy the following nonutility records under their jurisdiction after the completion of an audit by State auditors or an auditor licensed under Ch. 442, Wis. Stats., but not less than 7 years after payment or receipt of the sum involved in the applicable transaction: (a)Bank statements, deposit books, slips and stubs. (b) Bonds and coupons after maturity. (c) Cancelled checks, duplicates and check stubs. (d) License and permit applications, stubs and duplicates. (e) Payrolls and other time and employment records of personnel included under the Wisconsin Retirement Fund. (f) Receipt forms. (g) Special assessment records. (h) Vouchers, requisitions, purchase orders and all other supporting documents pertaining thereto. 8.3 Utility Records Officers may destroy the following records of municipal utilities subject to regulation by the State Public Service Commission and after an audit as provided above, but not less than 2 years after payment or receipt of the sum involved in the applicable transaction: (a) Water, sewer, electrical stubs and receipts of current billings. (b) Customers' ledgers. (c) Vouchers and supporting documents pertaining to charges not included in plant accounts. (d) Other utility records after 7 years with the written approval of the State Public Service Commission. 8.4 Other Records Officers may destroy the following records, but not less than 7 years after the record was effective: (a) Assessment rolls and related records, including Board of Review minutes. (b) Contracts and papers relating thereto. (c) Financial reports other than annual financial reports. (d) Insurance policies. (e) Justice dockets. (f) Oaths of office. (g) Reports of boards, commissions, committees and officials duplicated in the official minutes. 35 (h) Resolutions and petitions. (i) Voter record cards. 8.5 Notice Required Prior to the destruction of any public record described above, at least 60 days notice shall be given the State Historical Society. 36 37 APPENDIX WisDOT Procurement Manual – For the current version see http://wisconsindot.gov/Pages/doing-bus/local-gov/astnce-pgms/transit/procure.aspx 38 EXHIBIT 2A-1 ACH Vendor Payment Enrollment Form Complete all fields and submit directly to the Finance Department with required documentation. Do not submit this form to any city department other than Finance. CITY OF WAUPUN — ACH VENDOR PAYMENT ENROLLMENT FORM SECTION A — VENDOR INFORMATION Legal Business Name: _______________________________________________ DBA (if different): _______________________________________________ Federal Tax ID (EIN/SSN): _______________________________________________ Mailing Address: _______________________________________________ City, State, ZIP: _______________________________________________ Primary Contact Name: _______________________________________________ Contact Phone Number: _______________________________________________ Contact Email Address: _______________________________________________ SECTION B — BANKING INFORMATION Financial Institution Name: _______________________________________________ Bank Routing Number (ABA): _______________________________________________ Account Number: _______________________________________________ Account Type: ☐ Checking ☐ Savings Account Holder Name (as shown on account): _______________________________________________ SECTION C — VERIFICATION ATTACHMENT (check one) ☐ Voided check attached ☐ Bank letter on institution letterhead attached ☐ Official bank account statement (account number, institution name, and routing number visible) attached SECTION D — AUTHORIZATION AND CERTIFICATION I certify that I am authorized to make changes to the bank account information for the above-named vendor, that the information provided above is accurate and complete, and that the City of Waupun is authorized to initiate ACH credit entries to the designated account. I understand that it is my responsibility to notify the City of Waupun Finance Department in writing of any changes to this information. Authorized Signature: _________________________________________ Date: ________________ Printed Name: _______________________________________________ Title: ________________ 39 FOR FINANCE DEPARTMENT USE ONLY Vendor ID in Financial System: _______________________________ Banking information verified by: _____________________________ Date: ________________ Entered into financial system by: ____________________________ Date: ________________ Second review / approval by: ________________________________ Date: ________________ Pre-notification (penny test) sent: ___________________________ Confirmed: ___________ Instructions for Vendors Return this completed form with one of the following: (a) a voided check, (b) a bank letter on institution letterhead, or (c) a bank statement showing your name, routing number, and account number. Submit directly to: City of Waupun Finance Department, 201 E. Main Street, Waupun, WI 53963, or scan and email to: finance@cityofwaupunwi.gov Do not email banking information without encryption or a secure file transfer. Contact the Finance Department if you need a secure upload link. Allow 2–3 business days for processing. You will receive a small test deposit (penny test) to confirm your account before the first payment is made. Please verify receipt and notify the Finance Department to confirm. To change banking information in the future, a new completed form with updated documentation is required. City of Waupun Financial Policy Manual • Exhibit 2A-1 ACH Enrollment Form • Finance Department: 920-324-7900 • finance@cityofwaupunwi.gov 40 AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Monthly Financials – May 2026 AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Casey Langenfeld, Finance Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT SUMMARY: The May 2026 Monthly Financial Statements is attached for your review. STAFF RECOMMENDATION: Request action to accept the financials for May 2026. ATTACHMENTS: Monthly Financials RECOMMENDED MOTION: Motion to accept the May 2026 monthly financials. 2026 January Revenues Expenses Property and Workers Comp are now paid 100% at the beginning of the calendar year instead of quarterly payments. February Revenues Expenses March Revenues Expenses April Revenues Expenses May Revenues Expenses CITY OF WAUPUN FINANCIAL SUMMARY REPORT CITY OF WAUPUN MONTHLY FINANCIAL REPORT 5/31/2026 5/31/2026 5/31/2026 5/31/2026 % of Year Past Month Activity YTD Actual Budget Amount Over/(Under) 42% REVENUE Taxes 86,489 1,663,392 2,343,720 (680,328) 70.97 Special Assessments - 109 100 9 108.80 Intergovernmental Aids 302 404,510 4,287,916 (3,883,406) 9.43 Licenses and Permits 13,994 26,761 61,700 (34,939) 43.37 Penalties, Forefeitures 4,221 23,448 42,000 (18,552) 55.83 Public Charges for Service 25,229 274,257 480,924 (206,667) 57.03 Intergovernmental Charges - - - - Miscellaneous Revenue 24,929 143,297 172,000 (28,703) 83.31 Special Funds Activity - 105,760 - 105,760 0.00 TOTAL REVENUE 155,163 2,641,534 7,388,360 (4,746,826) EXPENDITURES General Government 82,921 641,753 1,376,529 (734,776) 46.62 Recreation 43,841 139,112 665,916 (526,804) 20.89 Assessor/Inspector 3,200 16,001 40,500 (24,499) 39.51 Police 196,274 1,050,070 2,775,892 (1,725,822) 37.83 Fire 31,463 164,837 717,826 (552,989) 22.96 Public Works 114,463 714,571 1,798,343 (1,083,772) 39.73 Economic Dvlp/Admin 794 3,666 28,354 (24,688) 12.93 TOTAL EXPENDITURES 472,956 2,730,010 7,403,360 (4,673,350) NET REVENUES OVER EXPENDITURES (317,792) (88,476) (15,000) Month Activity YTD Actual Budget Amount Over/(Under) REVENUE Tax Levy - 474,249 585,283 (111,034) 81.03 Interest/Divid/Grants/Cty Approp - 228,442 226,875 1,567 100.69 Fees 50 937 1,300 (363) 72.10 Revenue/Donations 3,211 27,008 5,000 22,008 540.15 TOTAL REVENUE 3,261 730,636 818,458 (87,822) EXPENDITURES Wages/Benefits 58,974 317,511 838,130 (520,619) 37.88 Revenue/Donations - - - - 0.00 TOTAL EXPENDITURES 58,974 317,511 838,130 (520,619) NET REVENUE OVER EXPENDITURES (55,714) 413,125 (19,672) May 31, 2026 General Operations Fund Library Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 2 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Federal Grants - - - - State/Misc Grants & Donations 26,232 29,597 6,100 23,497 TOTAL REVENUE 26,232 29,597 6,100 23,497 EXPENDITURES General Government - - 5,000 (5,000) Recreational Grants - - - - Police Grants 59 25,932 - 25,932 Fire/EMR Grants 5,599 15,987 - 15,987 DPW Grants - - - - Economic Development - 926 1,000 (74) TOTAL EXPENDITURES 5,658 42,845 6,000 36,845 NET REVENUE OVER EXPENDITURES 20,574 (13,248) 100 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Levy - - - - Building Permits 7,440 19,077 100,000 (80,923) 19.08 Fees 1,645 4,655 9,000 (4,345) 51.72 TOTAL REVENUE 9,085 23,732 109,000 (85,268) EXPENDITURES Operating Supplies/Wages 8,253 22,116 102,313 (80,197) 21.62 TOTAL EXPENDITURES 8,253 22,116 102,313 (80,197) NET REVENUE OVER EXPENDITURES 832 1,616 6,687 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Paid to Escrow Agent - - - - General Property Tax - 899,828 1,110,550 (210,722) 81.03 Funds Applied 120 591 996 (405) 59.33 Transfer in Other Funds 77,169 596,114 1,244,056 (647,942) 47.92 TOTAL REVENUE 77,289 1,496,533 2,355,602 (859,069) EXPENDITURES Principal and Interest Payments - 6,000 127,000 (121,000) 4.72 Principal and Interest Payments 109,456 856,975 2,189,563 (1,332,588) 39.14 TOTAL EXPENDITURES 109,456 862,975 2,316,563 (1,453,588) NET REVENUE OVER EXPENDITURES (32,167) 633,558 39,039 Grants and Donations Fund Building Inspection Fund Debt Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 3 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Levy - 275,499 340,000 (64,501) 81.03 Sidewalks - 131 50,000 (49,869) 0.00 State Shared Revenue/Exp. Restr. - - 32,013 (32,013) 0.00 Fees - Recreation Facilities - - 15,000 (15,000) 0.00 Co. & Muni. Street & Highways - - - - Interest and Misc Income 1,589 15,052 10,000 5,052 150.52 Transfer in Other Funds - - 23,000 (23,000) 0.00 TOTAL REVENUE 1,589 290,682 470,013 (179,331) EXPENDITURES City Hall - - 40,000 (40,000) 0.00 Recreation 4,589 4,589 - 4,589 #DIV/0! Public Safety - - 325,000 (325,000) 0.00 Library 3,500 10,500 23,000 (12,500) 0.00 DPW/Streets 70,933 (78,777) 486,762 (565,539) -16.18 Transfer Out - Other Funds - 59,636 - 59,636 0.00 TOTAL EXPENDITURES 79,022 (4,053) 874,762 (878,815) NET REVENUE OVER EXPENDITURES (77,433) 294,735 (404,749) Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment - - - - Interest Income 8 39 - 39 Leases/Debt Proceeds 2,567 13,811 31,237 (17,426) 44.21 TOTAL REVENUE 2,575 13,850 31,237 (17,387) EXPENDITURES Operating - 50,376 10,000 40,376 503.76 TOTAL EXPENDITURES - 50,376 10,000 40,376 NET REVENUE OVER EXPENDITURES 2,575 (36,526) 21,237 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment 12,311 186,549 219,838 (33,289) 84.86 PILOT - (6,081) 6,000 (12,081) -101.34 Grants - - - - Permits - - - - Donations - - - - Proceeds Long Term Debt Issue - - 1,000,000 (1,000,000) TOTAL REVENUE 12,311 180,469 1,225,838 (1,045,369) EXPENDITURES Operating 34,158 116,433 1,411,605 (1,295,172) 8.25 Transfer Out - Other Funds - - - - TOTAL EXPENDITURES 34,158 116,433 1,411,605 (1,295,172) NET REVENUE OVER EXPENDITURES (21,847) 64,035 (185,767) Capital Fund Business Park Fund TID 3 Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 4 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment 10,064 368,110 463,575 (95,465) 79.41 Developer Guarantees - 28,585 20,000 8,585 142.93 Fees - - - - Interest Revenue - - - - Proceeds Long Term Debt Issue - - - - TOTAL REVENUE 10,064 396,695 483,575 (86,880) EXPENDITURES Operating - 36,895 386,100 (349,205) 9.56 TOTAL EXPENDITURES - 36,895 386,100 (349,205) NET REVENUE OVER EXPENDITURES 10,064 359,799 97,475 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment - 105,760 134,060 (28,300) 78.89 State/Federal Grants - - - - Permits - - - - Donations/Transfer In - - - - TOTAL REVENUE - 105,760 134,060 (28,300) EXPENDITURES Transfers Out - Other Funds - 105,760 60,000 45,760 Operating 5,260 - 5,150 (5,150) 0.00 TOTAL EXPENDITURES 5,260 105,760 65,150 40,610 NET REVENUE OVER EXPENDITURES (5,260) 0 68,910 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment 864 89,644 110,430 (20,786) 81.18 Permits - - - - State Grants - - - - Permits - Other - - - - Donations - - - - TOTAL REVENUE 864 89,644 110,430 (20,786) EXPENDITURES Int on Adv/Transfer to Debt Fund 25,419 25,419 160,838 (135,419) 15.80 Operating - 2,170 1,150 1,020 188.74 TOTAL EXPENDITURES 25,419 27,589 161,988 (134,399) NET REVENUE OVER EXPENDITURES (24,555) 62,054 (51,558) 113,612 TID 5 Fund TID 6 Fund TID 7 Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 5 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment 6,308 176,710 216,605 (39,895) 81.58 Permits - - - - Fees - - - - Interest Revenue - - - - Proceeds from Long Term Debt Issue - - - - TOTAL REVENUE 6,308 176,710 216,605 (39,895) EXPENDITURES Transfer Out - Debt Fund - 57,070 92,679 (35,609) 61.58 Operating - 2,170 1,550 620 140.03 TOTAL EXPENDITURES - 59,240 94,229 (34,989) NET REVENUE OVER EXPENDITURES 6,308 117,469 122,376 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Increment - 388,064 478,919 (90,855) 0.00 Interest Revenue 1,303 229,612 - 229,612 0.00 Proceeds Long Term Debt - - - - TOTAL REVENUE 1,303 617,676 478,919 138,757 EXPENDITURES Transfer Out - Other Funds 51,750 51,750 103,500 (51,750) 50.00 Operating 570 33,520 1,814,658 (1,781,138) 1.85 TOTAL EXPENDITURES 52,320 85,270 1,918,158 (1,832,888) NET REVENUE OVER EXPENDITURES (51,017) 532,406 (1,439,239) Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Levy - 227,635 280,930 (53,295) 81.03 Grants - - - - 0.00 Misc. 1,688 8,542 5,000 3,542 170.85 Transfers In - Other Funds - - - - #DIV/0! TOTAL REVENUE 1,688 236,177 285,930 (49,753) EXPENDITURES Administration - 10,063 19,700 (9,637) 51.08 Recreation - 9,190 14,600 (5,410) 62.95 Police 55,765 103,293 205,550 (102,257) 50.25 Fire - 219,683 455,385 (235,702) 48.24 Library - - - - DPW 1,000 147,737 310,617 (162,880) 47.56 TOTAL EXPENDITURES 56,765 489,967 1,005,852 (515,885) NET REVENUE OVER EXPENDITURES (55,077) (253,789) (719,922) TID 8 Fund TID 9 Fund Equipment Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 6 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Grant - - 5,000 (5,000) 0.00 Fees 12,548 50,196 160,242 (110,046) 31.33 Interest 380 1,865 3,500 (1,635) 53.29 TOTAL REVENUE 12,928 52,062 168,742 (116,680) EXPENDITURES Operating 13,789 67,502 159,832 (92,330) 42.23 TOTAL EXPENDITURES 13,789 67,502 159,832 (92,330) NET REVENUE OVER EXPENDITURES (860) (15,440) 8,910 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Fees 37,645 150,589 442,572 (291,983) 34.03 TOTAL REVENUE 37,645 150,589 442,572 (291,983) EXPENDITURES Operating 38,054 183,302 441,302 (258,000) 41.54 TOTAL EXPENDITURES 38,054 183,302 441,302 (258,000) NET REVENUE OVER EXPENDITURES (410) (32,712) 1,270 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Local Room Tax 5,169 24,637 60,000 (35,363) 41.06 Misc. - - 10,000 (10,000) 0.00 TOTAL REVENUE 5,169 24,637 70,000 (45,363) EXPENDITURES Operating 10,916 20,539 70,000 (49,461) 29.34 TOTAL EXPENDITURES 10,916 20,539 70,000 (49,461) NET REVENUE OVER EXPENDITURES (5,748) 4,099 - Recycling Fund Solid Waste Fund Tourism Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 7 5/31/2026 5/31/2026 5/31/2026 5/31/2026 Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Tax Levy - 36,463 45,000 (8,537) 0.00 State/Federal Grants - 38,288 93,000 (54,712) 41.17 Sale of Vehicles/Property - - - - 0.00 Transfer In - Other Funds - - - - 0.00 TOTAL REVENUE - 74,751 138,000 (63,249) EXPENDITURES Operating - 32,930 162,946 (130,016) 20.21 TOTAL EXPENDITURES - 32,930 162,946 (130,016) NET REVENUE OVER EXPENDITURES - 41,821 (24,946) Month Activity YTD Actual Budget Amount Over/(Under) Percent REVENUE Grants - - - - Fees - - - - Stormwater Fees 52,221 210,832 592,500 (381,668) 35.58 Proceeds Long Term Debt Issue - - - - #DIV/0! TOTAL REVENUE 52,221 210,832 592,500 (381,668) EXPENDITURES Operating, Wages, Benefits 204,267 318,636 910,217 (591,581) 35.01 TOTAL EXPENDITURES 204,267 318,636 910,217 (591,581) NET REVENUE OVER EXPENDITURES (152,046) (107,804) (317,717) Taxi Fund Stormwater Fund CITY OF WAUPUN MONTHLY FINANCIAL REPORT 8 AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Offer to Purchase and Developer Agreement for Carver Flats 2 Development, Heritage Ridge TID 7 AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: We will review the general terms of an offer to purchase and developer agreement for Phase 2 of Carver Flats development. Phase 2 project is a similar project in scope to the project currently under construction in the Heritage Ridge development. STAFF RECOMMENDATION: ATTACHMENTS: MOTION: AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Ordinance Amendment for Restricted Parking of Recreation Vehicles AGENDA SECTION: DISCUSSION-REVIEW PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: The City of Waupun’s municipal code currently restricts the street parking of recreational vehicles, campers, and trailers to a maximum of 48 consecutive hours at any one location. This provision was established to balance the interests of residents who use recreational vehicles recreationally and seasonally with the City’s broader goals of maintaining neighborhood aesthetics, traffic flow, and equitable use of public right-of-way. The ordinance has been the subject of significant Council deliberation over the past year, having been discussed at six separate Common Council or committee meetings. The most recent amendment, adopted in November 2025, addressed trailer length restrictions. The 48-hour parking limitation itself was not changed at that time and remains in its current form. A formal complaint has been received from a resident regarding the 48-hour limitation as it applies to recreational vehicles and campers parked on public streets. The complaint raises concerns about the practical application of the current restriction, particularly during the summer recreational season when residents may load, prepare, or temporarily store RVs and campers adjacent to their property. In response to this complaint, this agenda item is presented to the Council for discussion regarding whether the 48-hour limitation remains appropriate, or whether a modification – such as an extended time period, a seasonal allowance, or an alternative permitting mechanism – may better serve the needs of residents while protecting the public interest. STAFF RECOMMENDATION: Staff requests Council direction on one of the following: 1. Provide direction to staff to draft amended ordinance language based on a preferred option above; 2. Refer the matter to appropriate committee for further review and recommendation; or 3. Take no action and retain the existing 48-hour limitation. ATTACHMENTS: MOTION: Discussion Only 1 Angie Hull From: Angie Hull Sent: Wednesday, May 20, 2026 9:57 AM To: Angie Hull Subject: FW: District 5 Objection to Chapter 6.05 RV Parking Ordinance and Its Safety Consequences From: KB Thurk < kbthurk@gmail.com > Sent: Thursday, April 9, 2026 9:04 AM To: Dan Siebers < district5@cityofwaupunwi.gov >; Rohn Bishop < mayor@cityofwaupunwi.gov >; Katharine Schlieve <Kathy@cityofwaupunwi.gov >; mbeer@waupunpd.org ; bj.demaa@waupunpd.org ; Jason Westphal <district1@cityofwaupunwi.gov >; Peter Kaczmarski < district2@cityofwaupunwi.gov >; Ryan Mielke <district3@cityofwaupunwi.gov >; Mike Matoushek Jr. < district4@cityofwaupunwi.gov >; Bobbi Joe Kunz <district6@cityofwaupunwi.gov > Cc: Love Husband < jrthurk@gmail.com > Subject: District 5 Objection to Chapter 6.05 RV Parking Ordinance and Its Safety Consequences Dear Council President Siebers, Mayor Bishop, and Members of the Common Council, I am writing as a resident of Aldermanic District 5 to formally object to the enforcement and scope of the City’s recreational vehicle parking restrictions as set forth in Chapter 6, Section 6.05 of the Waupun Municipal Code, along with the related recreational vehicle provisions in Chapter 16, which together impose a forty-eight hour limit on the parking of RVs, campers, and trailers on residential property and adjacent streets. [library.municode.com] As you are aware, these provisions were adopted and reaffirmed by the Common Council during the summer of 2025, following public discussion at the August 12, 2025 Council meeting and subsequent review by the Plan Commission, which ultimately voted on August 20, 2025 to recommend no substantive changes to the ordinance. That recommendation was presented to the Council at the August 26, 2025 meeting, and the ordinance remained in force without modification. [waupunpioneer.com] I raise this history because the consequences I am experiencing were neither unforeseeable nor hypothetical. During those meetings, City officials expressly acknowledged that restricting RVs on private property would result in more trailers being pushed onto public streets, worsening congestion and creating safety concerns. Despite that acknowledgment, the ordinance was allowed to stand unchanged. As a homeowner on a corner lot, I am already subject to dual frontage requirements and increased setback limitations. Applying Chapter 6.05 in this context adds a disproportionate burden that is not justified by any demonstrable safety or welfare concern. The RV in question is lawfully owned, properly licensed, well maintained, and not used for habitation. It is not connected to utilities and does not obstruct sidewalks or pedestrian travel when parked on my property. The forty-eight hour limit, in particular, is unreasonable for a household with two working parents returning from vacation. Properly unloading, cleaning, and securing an RV takes time, and doing so responsibly while complying with full time employment is not achieved within an arbitrary two-day window. The ordinance reflects an assumption of personal schedule flexibility that simply does not exist for many families. More troubling is the result the ordinance now compels. In order to comply with the restriction on private property, I must park the RV on the public street adjacent to my corner lot. When parked there, the RV necessarily obstructs traffic sightline s 2 at the intersection, reducing visibility and increasing the risk of collisions. This is precisely the street congestion and safety issue that was discussed during the Plan Commission and Council deliberations, yet it has now been institutionalized by enforcement. It is difficult to reconcile how a regulation justified on grounds of safety actively encourages behavior that makes an intersection less safe. A policy outcome that forces large vehicles onto narrow residential streets, particularly near corners, is not only counterproductive but contrary to the City’s stated objectives. Municipal governance requires balancing neighborhood interests with fundamental property rights and real world conditions. Regulations that prioritize visual conformity over safety, practicality, and fairness warrant reconsideration, especially when their negative impacts were previously identified by City officials themselves. Accordingly, I respectfully request the following: 1. A written explanation of the specific public inter est served by enforcing Chapter 6.05 against temporary RV parking on corner lots under these conditions. 2. Consideration of exemptions or variances for corne r lot properties that are already subject to heightened zoning requirements. 3. Reevaluation of the forty-eight hour limit to refl ect the realities faced by working families. 4. A renewed assessment of whether forcing RVs onto p ublic streets near intersections aligns with the City’s traffic safety goals, given the concerns previously acknowledged during the 2025 ordinance review process. I am not opposed to reasonable regulation. I am opposed to regulation that is arbitrary, enforced inconsistently, and dismissive of known consequences. I look forward to a prompt and substantive response. Sincerely, Kristi Thurk 451 Bittersweet Ln Waupun, WI Resident, Aldermanic District 5 AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Ordinance Creation for Electronic Transportation Devices AGENDA SECTION: DISCUSSION-REVIEW PRESENTER: Kathy Schlieve, Administrator DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: We have received citizen complaints regarding regulation of electronic transportation devices of various types and their use on sidewalks, streets, etc. specific to public safety concerns. Communities around Wisconsin are addressing regulation of these types of vehicles. The purpose of this discussion is to gather information specific to ordinance creation. STAFF RECOMMENDATION: ATTACHMENTS: MOTION: Discussion Only AGENDA SUMMARY SHEET MEETING DATE: 6/30/26 TITLE: Ordinance and Municipal Court Bond Schedule Potential Revisions AGENDA SECTION: DISCUSSION-REVIEW PRESENTER: Kathy Schlieve, Administrator Jeremy Rasch, Police Chief DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality - ISSUE SUMMARY: The City contracts with Beaver Dam Municipal Court for municipal court services. That agreement requires participating communities to adopt a uniform bond schedule established by the municipal judge. This requirement was not consistently implemented as com munities joined the court and the proposed work aims to resolve this issue. A common misconception in prior discussions has been that the City is required to follow the state bond schedule. That requirement applies only to traffic citations. For all other municipal violations, the bond schedule is set by the municipal judge who has requested ordinance revisions that permit a range of penalties like Beaver Dam’s. Prosecuting Attorney Mike Devitt views a uniform bond schedule as providing broader tools to r esolve outstanding citation matters while reducing overall costs to the City. City Attorney Dan Vande Zande is requesting discussion to ensure that any ordinance revision works to resolve problems we may be experiencing with existing ordinance and that we look at this through the lens of Waupun’s needs vs. just adopting a surrounding community’s ordinance. Proposed Direction Staff is asking Council to affirm the following approach:  Amend Ordinance 18.04 to allow for penalty ranges (e.g., $5 –$1,000, consistent with Beaver Dam's model) and progressive penalties over time. References to the fee schedule may be revised to instead reference an approved bond schedule.  Work with the Beaver Dam Municipal Court C lerk and Judge Snow to establish a uniform bond schedule for adoption by Council.  Review penalty provisions throughout the City Code for conflicts with proposed changes and amend as needed.  Update the fee schedule in coordination with bond schedule adoption.  Direct the Police Department to update its citation system once revised code and penalties are approved. Next Steps (Pending Council Direction) Step Lead Notes Review Ord. 18.04; prepare redlined draft City Attorney For staff review prior to Council action Coordinate with Court Clerk/Judge Snow on bond schedule City Attorney Draft bond schedule for Council adoption Review City Code for penalty conflicts Staff/City Attorney Parallel with ordinance revision Align fee schedule with bond schedule Staff Parallel path Step Lead Notes Council adoption of revised ordinance(s), bond schedule, fee schedule changes Council Final action Citation system update Police Department Following Council approval Action Requested Staff requests Council discussion and affirmation of this direction so that the ordinance review, bond schedule development, and code audit may proceed. STAFF RECOMMENDATION: ATTACHMENTS: MOTION: Discussion Only AGENDA SUMMARY SHEET MEETING DATE: 06/30/26 TITLE: Future Meetings, License-Permit Applications, Expenses AGENDA SECTION: CONSENT AGENDA PRESENTER: Angela Hull, City Clerk/Treasurer DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government FUTURE MEETINGS Tuesday, July 14, 2026 Common Council 6:00PM Tuesday, July 28, 2026 Committee of the Whole 5:30PM Tuesday, August 11, 2026 Common Council 6:00PM Tuesday, August 25, 2026 Committee of the Whole 5:30PM Tuesday, September 8, 2026 Common Council 6:00PM Sept 7 Labor Day-Closed Tuesday, September 29, 2026 Committee of the Whole 5:30PM Tuesday, October 13, 2026 Common Council 6:00PM Tuesday, October 27, 2026 Committee of the Whole 5:30PM LICENSE-PERMITS Operator’s License- Jay Panetti, Jeremiah Larsen, Dylan Stein, Katlin Schlieve, Holly Schaver, Roni Schulz, Hunter Clark, Trista Steinbach, Brezlynn Brown, Danielle Erwin, Courtney Respalje, Brianna Zinke, Natasha Welch, Jennifer Harmsen, Olive Schrandt, Eva McAuly, Patti Domask, Jill Embertson-Majors, Amy Mohr, Emily Navis, Sara Duer Temporary Class B License- Waupun Volksfest Inc. DBA Waupun Volksfest (Agent Brett Pribbenow) for Volksfest City Event on September 9-10, 2026 at 510 E Spring St., Waupun Temporary Class B License- Waupun Fine Arts Inc. DBA Waupun Fine Arts (Agent Jessica Lang) for Concerts in the Park on July 2, 9, 16, 23, and 30, 2026 at West End Park, 200 Beaver Dam St., Waupun Solicitor Renewal- Joshua Hughes, Joshua Grams, Connor McCarty, Maximos Gatica, Owen Bailey- Mad City Windows Solicitor Renewal – Robert Farber- Charter Communications EXPENSES Attached MOTION Motion to approve the Consent Agenda. M I N U T E S CITY OF WAUPUN ZONING BOARD OF APPEALS Waupun City Hall – 201 E. Main Street, Waupun WI Monday, August 4, 2025, at 4:30 PM CALL TO ORDER Mark Nickel, Acting Chairman, called the In-house & Virtual Zoning Board of Appeals meeting at 4:30 p.m. ROLL CALL Members present: Mark Nickel, Dylan Stein, Rick Vanthoff, Derek Minnema & Patricia Beyer Alternate Absent: Jason Westphal Also in attendance were Rachel & Kenneth Darnick, Andy, Signarama (Via Zoom), Susan Leahy, Zoning Administrator & Kathy Schlieve, Administrator RECOGNITION OF MAYORAL APPOINTMENTS OF BOARD MEMBERS ALDERMAN Mayoral Appointed Chairman 4/30/2025 Jason Westphal CITIZEN 4/30/2028 Mark Nickel CITIZEN 4/30/2026 Derek Minnema CITIZEN 4/30/2027 Rick Vanthoff CITIZEN 4/30/2027 Dylan Stein CITIZEN ALTERNATE 4/30/2026 Patricia Beyer Motion by Nickel, second Minnema to approve the appointed board members. Motion carried 5-0. PUBLIC HEARING Public Hearing - Variance Application: Kenneth & Rachel Darnick at 601 Beekman Street to encroach into the front yard setback 5’ with a deck to infill each side of existing deck extending to edge of house with a railing per Municipal Code 16.03(1)(c)(ii). Nickel read request to discuss/approve a variance request of Kenneth & Rachel Darnick at 601 Beekman Street to encroach into the front yard setback 5’ with a deck to infill each side of existing deck extending to edge of house with railing per Municipal Code 1603(1)(c)(ii).  Discussion with Darnicks’ and the board regarding the proposed deck. Nickel closed the public hearing. Motion by Stein, second Vanthoff to approve variance as read. Motion carried 5-0 on roll call. Public Hearing - Variance Application: Waupun Community Center, City of Waupun at 520 McKinley Street to allow a Type 5 double sided ground sign not exceeding 100 square feet per side in the R-4 Mixed Residential District per Municipal Code Section 16.11 (3) & (4). Nickel read request to discuss/approve a variance request for the Waupun Community Center, City of Waupun, 520 McKinley Street to allow a Type 5 double sided ground sign not exceeding 100 square feet per side in the R-4 Mixed Residential District per Municipal Code Section 16.11 (3) & (4). Schlieve described to the board the proposed sign for the Community Center. The sign shall be located at the intersection of McKinley Street and Beaver Dam Street. Andy spoke about the LED lighting that can be dimmed at night if too bright. Schlieve state she received 2 telephone calls in favor of the sign. Nickel closed the public hearing Motion by Beyer, second by Minnema to approve variance as read. Motion carried 4-1 with Stein voting Nay. PERSONS WISHING TO ADDRESS THE ZONING BOARD OF APPEAL No persons appeared. CONSIDERATION - ACTION Approve meeting minutes of the September 30, 2024 Zoning Board of Appeals Motion by Minnema, second by Vanthoff to approve the September 30, 2024 Zoning Board of Appeals meeting minutes. Motion carried 5-0. Establish Day of Month and Time of Board Meeting Meeting date to remain the first Monday of the month at 4:30 pm on an as needed basis. Leahy stated that there were no applications at this time. ADJOURNMENT Motion by Vanthoff, seconded by Beyer to adjourn the meeting. Motion carried, meeting adjourned at 4:37 pm. M I N U T E S CITY OF WAUPUN BOARD OF PARK & RECREATION Waupun Community Center 520 McKinley St. Waupun Tuesday, December 09, 2025 at 5:00 PM CALL TO ORDER Vice President Zarn calls the meeting to order at 5:02pm. ROLL CALL Board Members Present: Lexi Zarn, Ryan Mielke, Karissa Smits, Megan Williams (virtual), Wanda Nick (phone) Ex-officio Present: City Administrator/Economic Development Kathy Schlieve, Recreation Director Rachel Kaminski Board Members Absent: Bridget Winterhack, Nicole Flegner PERSONS WISHING TO ADDRESS THE RECREATION BOARD- None CONSIDERATION - ACTION 1. Nomination and Appointment of Secretary a. Mielke expressed interest in being the secretary. Smits nomination of Mielke. Motion Smits / Seconded Zarn 2. Approve October 27, 2025 Minutes a. Motion Williams / Seconded Zarn 3. 2026 Park Shelter Rental Fees a. Kaminski stated park shelter rental fees have not increased in five years. Recommendation to increase the outdoor shelter rental rates to Dodge Park, Harris Mill Park, McCune Park, Wilcox Park, and West End Park $10 making the fee $75/resident and $100 non/resident. Recommendation to increase McCune Park indoor concession stand fee to $125/resident and $150 non-resident. Motion by Zarn to take recommendation / Seconded Smits / Motion Carried 5-0 on Roll Call to recommend to Common Council 4. 2026 Waupun Family Aquatic Center Rates a. Schlieve commented on operating deficit due to age of facility, mechanical issues, chemical costs, utilities and weather conditions. Board discussion about affordability, student rates, percentage of increase, and attendance. Recommendation in rates to recover the contracted costs of staffing, gap in deficiencies and to increase attendance. Motion Zarn / Seconded Mielke/ Motion Carried 5-0 on Roll Call to recommend to Common Council DISCUSSION ITEMS 5. Extension of Youth Sports & Recreation Grant a. Options are to roll into 2026 or use for a recreation related project. Discuss at next meeting. 6. Community Center Updates – Activities, Services, Events, Rentals a. 2nd Tuesday: WASD Update by Steven Hill, November 11: Veterans Day Party, November 17: Schools Day Out event sponsored by Waupun Recreation Department, REACH Waupun, Waupun Food Pantry, and student volunteers from the Waupun Area School District, November 21: Writing Workshop, November 26: Thanksgiving Party b. Many holiday activities coming up in December at the Community Center c. December is membership renewal month d. Several weekend room rentals in November, December and January FUTURE MEETINGS 7. Monday, January 26, 2025 at 5:30pm at Waupun Community Center dependent on agenda items, time of year, and board member availability ADJOURNMENT Motion Zarn / Seconded Mielke. Adjournment at 5:40pm. MINUTES CITY OF WAUPUN BOARD OF PARK & RECREATION Waupun Community Center 520 McKinley St. Waupun, WI 53963 Monday, March 23, 2026 at 5:30pm CALL TO ORDER Vice President Zarn calls the meeting to order at 5:33pm ROLL CALL Board Members Present: Lexi Zarn, Ryan Mielke, Karissa Smits, Megan Williams, Wanda Nick Ex-officio Present: City Administrator/Economic Development Kathy Schlieve, Recreation Director Rachel Kaminski Board Members Absent: Bridget Winterhack Guests: Darian Schmitz PERSONS WISHING TO ADDRESS THE RECREATION BOARD - None CONSIDERATION - ACTION 1. Approve December 9, 2025 Minutes a. Motion Zarn/Seconded Smits 2. Resignation of Board Members Nicole Flegner and Bridget Winterhack a. Motion Williams/ Seconded Zarn 3. 2026 Waupun Family Aquatic Center Operating Days a. Aquatic Center operating plan and operating days. Plan to reflect increasing pool staff wages to be competitive with neighboring community pool facilities. The plan reflects a shorter pool season schedule, open 72 days versus 79 of the prior season. Reduced operating schedule equates to no change in proposed budget of $109,000. Pool operating schedule to be open June 6 and close on August 16. Motion Williams/Seconded Zarn. Motion Carried 5-0 on Roll Call to recommend to Common Council DISCUSSION ITEMS 4. Recognition of Service - Board Member, Wanda Nick a. Nick reflected on her time served on the City of Waupun Board of Park & Recreation Commission and dedicated involvement in the policy development for the Waupun Community Center. 5. Adoption of the Electronic Message Center (EMC) Sign Policy a. The purpose of the sign is to provide timely and relevant information to residents, promote community engagement, and share announcements that serve the public interest. Sign is intended for community- related messages only and are not to be used for personal, political, or commercial promotion. 6. Community Center Flooring Replacement Schedule a. Director Kaminski shared a phased replacement over a six week period from May 4 thru June 28. 7. 2026 Park Program Plan a. Director Kaminski shared that previous 2025 season park leaders would be returning for the 2026 season park program. Park programs will be active June 8 thru August 14, M-F 9:00am - Noon, 1:00pm - 4:00pm. Available at the following park locations: Dodge Park ( 518 S. Madison Street), Pine Street Park (404 Pine Street), West End Park (200 Beaver Dam Street). Noted special events scheduled on Fridays. 8. Community Center Updates - Activities, Services, Events, Rentals a. 500+ Community Center members b. Evaluating an open gym and gym court reservation policy due to increased participation c. In search of four welcome desk shift volunteers to fulfill weekly schedule d. Director Kaminski requested committee to consider the Board of Park & Recreation meet on quarterly schedule FUTURE MEETINGS Monday, May 18, 2026 at 5:30pm at Waupun Community Center Monday, August 24, 2026 at 5:30pm at Waupun Community Center Monday, November 23, 2026 at 5:30pm at Waupun Community Center ADJOURNMENT Motion Williams/Seconded Zarn. Adjournment at 6:09pm. M I N U T E S CITY OF WAUPUN ECONOMIC DEVELOPMENT COMMITTEE Waupun City Hall – 201 E. Main Street, Waupun WI Thursday, December 11, 2025 at 10:00 AM Meeting called to order by Chairperson, Pete Kaczmarski at 10:01 am. Roll call taken. Members present include: Jason Westphal, Pete Kaczmarski, Dan Siebers, Mayor Bishop, Dan Vande Zande and Steve Brooks. Absent and excused is Lis McAurhter. Also present, Mayor Bishop, Public Works Director Daane, Administrator Schlieve, and Assistant Administrator Casey Langenfeld. No one present for public comment. Motion Siebers, second Brooks to approve the minutes from November 26, 20225 Economic Development Committee meeting. Carried unanimously. Administrator Schlieve provides an overview and confirms invitations for the group to the WEDC Main Street cohort site visit planned for January 6, 2026. The group is asked attend a noon luncheon to hear an overview of the program and to participate in small group discussions on program implementation immediately following. Administrator Schlieve provides an overview of plans to apply for a Vibrant Spaces Grant to support the back alley reconstruction project. Staff is currently seeking permission to write an application for the project. The project will require approval of a resolution by the Council. Applications are due January 31, 2026. Motion Siebers, second Brroks to adjourn in closed session under Section 19.85 (1) of the WI Statutes for: (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session to discuss investment of public funds for housing development in TID 9, North of Claggett Avenue. Carries unanimously. Motion Siebers, second Brooks to reconvene to option session under Section 19.85(2) of the WI Statutes. Carried unanimously. No action from closed session. No comments during advanced planning. Motion Siebers, second Brooks to adjourn the meeting as of 11:01 am. Carried unanimously. 2 Item 1. M I N U T E S CITY OF WAUPUN ECONOMIC DEVELOPMENT Waupun City Hall – 201 E. Main Street, Waupun WI Thursday, January 29, 2026 at 1:30 PM Meeting called to order at 1:30 pm by chairperson Kaczmarski. Roll call taken. Members in attendance include Kaczmarski, Westphal, Siebers, Brooks. Absent and excused McArthur. Also in attendance, Attorney Vande Zande, Mayor Biship, Administrator Schlieve, Assistant Administrator Langenfeld, and Public Works Director Daane. No one present for public comment. Motion Siebers, second Westphal to approve Economic Development Committee minutes from December 11, 2025. Carried unanimously. Motion Siebers, second Westphal to adjourn in closed session under Section 19.85 (1) of the WI Statutes for: (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. 2. Negotiate Land Acquisition Monroe Street Stormwater Pond 3. Investment of Public Funds for Housing Development in TID 9, North of Claggett Avenue 4. Investment of Public Funds for Housing Development in TID 7, Heritage Ridge Motion Westphal, second Siebers to reconvene in open session under Section 19.85(2) of the WI Statutes. No action from closed session. Motion Brooks, second Siebers to adjourn the meeting at 2:25 pm. Carried unanimously. 2 Item 1. M I N U T E S CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, January 13, 2026 at 4:30 PM CALL TO ORDER Chairperson Siebers called the meeting to order at 4:30pm. ROLL CALL Members Present Include: Alderpersons: Dan Siebers, Mike Matoushek, Bobbi Jo Kunz. Citizens: Andy Sullivan, Marcia Maly, Dave Rens, Dale Heeringa. Ex Officio: DPW Director Jeff Daane. City Staff: Mayor Rohn Bishop. Public: Todd Snow, Snow Links 17 Fond du Lac St. PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS None FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS 1. Next Regularly Scheduled Meeting: Tuesday, February 10, 2026, 4:30 p.m. Waupun City Hall, 201 E Main Street, Waupun, WI CONSIDERATION - ACTION 2. Prior Minutes Motion Matoushek, second Sullivan to approve minutes from November 11, 2025 Board of Public Works Meeting. Carried unanimously. 3. Ordinance to Amend Ch.6.05 Entitled Parking Limitations. DPW Director Daane states City has been in discussion with downtown businesses looking at ways to continue to improve parking and majority were in favor of extending parking hours in the downtown from 2 hours to 4 hours. Todd Snow, Snow Links, 17 Fond du Lac St, presents to the board he would like to see some sort of improvement for parking on Fond du Lac St in front of his business as many patrons that use his establishment take longer than 2 hours. Motion Heeringa, second Matoushek to recommend to Council to change parking ordinance from two hours to four hours. Carried unanimously. DISCUSSION 4. Newton Ave. & Rock Ave. Reconstruction Phase 2 Update Daane provides update majority of the construction work for the Newton & Rock Ave. Reconstruction Project (Phase 2) was completed in 2025 except for the asphalt surface course and some punch list items that the contractor is working on with the City staff, which are all anticipated to be completed in the spring of 2026. 5. Winter Salt Awareness Week January 26-30, 2026 Daane presents Salt Awareness Week and how salt can prematurely age roads, bridges, and degrade freshwater lakes, streams, and drinking water and that the City of Waupun continues to explore ways to use less salt and educate our staff and the public on the harmful side effects on salt on the environment. 6. Department Report Daane provides an overview of department report for November and December noting that November a lot of time was spent on yard waste pickup and then went right into snow/ice removal. ADJOURNMENT Motion Matoushek, second Kunz to adjourn this meeting at 4:59pm. Carried unanimously. M I N U T E S CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, March 24, 2026 at 4:30 PM CALL TO ORDER Chairperson Siebers called the meeting to order at 4:30pm ROLL CALL Members Present Include: Alderpersons: Dan Siebers, Mike Matoushek, Bobbi Jo Kunz Citizens: Andy Sullivan, Marcia Maly, Dave Rens, Dale Heeringa. Ex Officio: DPW Director Jeff Daane. City Staff: Mayor Rohn Bishop, City Administrator Kathy Schlieve Public Virtual: Jason Whitford PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS None FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS 1. Next Regularly Scheduled Meeting: Tuesday, April 14, 2026, 4:30 p.m. Waupun City Hall, 201 E Main Street, Waupun, WI CONSIDERATION - ACTION 2. Prior Minutes Motion Maly, second Matoushek to approve minutes from January 18, 2026 Board of Public Works Meeting. Carried unanimously. 3. 2026 Equipment Rates Motion Matoushek, second Sullivan to approve 2026 Equipment Rates. The rates are important to have in case of a disaster event to collect reimbursement. Carried unanimously. 4. Ordinance to Amend Chapter Six of the Municipal Code of the City of Waupun Entitled “Traffic code” Daane presents that with the upcoming Shaler Dr. extension project, the intersections of Claggett Ave. and Shaler Dr. and Country View Dr. and Shaler Dr. will get a lot more traffic. In advance of the project’s completion, we should install a stop sign at both intersections. The posts are already there. Motion Matoushek, second Kunz to approve recommend to council an Ordinance to Amend Chapter Six of the Municipal Code to add 2 stop signs at Shaler Dr. Carried unanimously. 5. Aquatic Center Camera System Update Daane presents due to recent break-ins at the Aquatic Center, City has started to look into updating the current camera system and adding additional cameras to provide better coverage. Pros4 gave the option to add a slide camera. Motion Kunz, second Matoushek to approve camera update with Pros4 for $9,383.50 plus additional $2,7740 for slide camera. Carried unanimously. 6. Equipment Package for Tandem Patrol Truck Daane presents equipment build lead times for new dump trucks can be as long as year if not longer. City has received quotes from three companies. Daane recommends Madison Truck and Equipment due to the lead time being significantly less than the others. Motion Matoushek, second Sullivan to approve and recommend to council Madison Truck and Equipment in the amount of $177,966.00. Carried unanimously. 7. Shaler Dr. Extension Project Notice of Award Motion Matoushek, second Kunz to approve and recommend the low bid in the amount of $809,453.73 from Kartechner Brothers to Council. Carried unanimously. DISCUSSION 8. January & February 2026 Department Report Daane provides an overview of department report for November and December noting most of the hours were for snow/ice removal and building maintenance. 9. 2025 MS4 Annual Report Daane presents annually the city is required to submit an MS4 report in accordance with our MS4 permit issued under WI Statute NR 216.025. Under this legislation, the city is one of roughly 256 municipalities listed as federally designated urbanized area with a population exceeding 10,000 as of the latest decennial census. The 2025 MS4 report includes an extensive list of tactics that the City completes each year to meet the conditions of our MS4 permit. 10. TMDL Compliance plan Daane presents the current TMDL compliance plan with the WIDNR shows the path we are on for future stormwater ponds to come in compliance with our general permit WI-S050075-3 and are currently working on design of the Gateway pond that will replace the Rounsville pond that was due to be constructed in 2025. City will need to work on the future pond location for 2031. The current cost of stormwater utility to maintain infrastructure, equipment purchase, and repairs has increased. If we were to look at rates to accomplish our current capital plan and maintenance requirements, we estimate rates would need to adjust in 2026 and then annually. 11. Edgewood Drive Flood Study and Hazel/Pattee Dr. Flood Reduction Study Daane provides overview of Edgewood Dr & Hazel/Pattee flood study. Both areas affect property and roadway in a different way. In late 2024 we reviewed and approved to have MSA Professional Services complete two studies that could provide a possible solution to help with flooding. The studies do show possible solutions to both locations but the estimates do not include land acquisition, bedrock removal, and if materials need to be hauled off site. Potential options to fund one or both projects include completing future stormwater rate study and seeking grant funding where applicable. In all cases, the City would need to issue debt to fund improvements for any non-grant funded portion of the project(s). Any debt issued would impact our available debt capacity and may limit our ability to make other needed capital improvements in the City. ADJOURNMENT Motion Heeringa, second Kunz to adjourn this meeting at 5:24pm. Carried unanimously. M I N U T E S CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, April 14, 2026 at 4:30 PM Meeting called to order at 4:30 pm by Chairperson Dan Siebers. Roll call taken. Members Present Include: Alderpersons: Dan Siebers, Mike Matoushek, Bobbi Jo Kunz Citizens: Marcia Maly, Dave Rens, Dale Heeringa. Absent: Andrew Sullivan. Ex Officio: DPW Director Jeff Daane. City Staff: Mayor Rohn Bishop, City Administrator Kathy Schlieve Public Virtual: Jason Whitford No one present during public comment. Next regularly scheduled meeting: Tuesday, May 12, 2026, 4:30 p.m. Waupun City Hall, 201 E Main Street, Waupun, WI, Motion Kunz, second Matoushek to approve minutes from March 24, 2026 Board of Public Works Meeting. Carried unanimously. Motion Matoushek, second Maly to approve ordinance to amend Chapter 6.05 (c) 3 entitled parking limitations as presented. Carried unanimously. Public Works Director Jeff Daane explains the back-alley project on the north side of the 300 and 400 blocks of East Main St. Bids came in higher than expected, however it is a more challenging project with more constraints. Waupun Utilities approved their portion of the project this evening. The City’s portion is funded by TID 3. Motion Matoushek, second Kunz to recommend to council the low base bid from Koplin & Kinas Co. Inc. in the amount of $1,741,299.60. Carried unanimously. Public Works Director Daane reviews his department report for March. Specific areas of focus over the last month included snow and ice removal and equipment repair due to the late winter storm. Daane noted the parks just passed inspections for summer and the community center floor replacement is scheduled to begin in May. Motion Kunz, second Rens to adjourn this meeting at 4:39 pm. Carried unanimously. M I N U T E S CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 12, 2026 at 4:30 PM CALL TO ORDER Chairperson Siebers called the meeting to order at 4:30pm. ROLL CALL Members present include: Alderpersons: Dan Siebers, Mike Matoushek, Bobbi Jo Kunz. Citizens: Dale Heeringa, Marcia Maly, Andrew Sullivan, Dave Rens Ex Officio: DPW Director Jeff Daane City Staff: Mayor Rohn Bishop, City Administrator Kathy Schlieve, Police Chief Jeremy Rasch Citizens: Stan & Linda Mittelstaedt, Sherry Wiles, Angie Matoushek RECOGNITION OF MAYORAL APPOINTMENT OF BOARD MEMBERS Mayoral appointment of board members were recognized NOMINATIONS AND APPOINTMENT OF BOARD CLERK Siebers made motion to nominate Kunz as board clerk, second Heeringa. Carried unanimously. ESTABLISH DAY OF MONTH AND TIME OF BOARD MEETING Date and time of meeting will stay the same, the second Tuesday of the month at 430pm. PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS Sherri Wiles, 701 Visser Ave, addressed her concern regarding the stop sign issue on Elm Ave and is concerned about getting hit and wishes something would get done. Linda Mittelstaedt, 700 Visser Ave, addressed her concern regarding the stop sign issue on Elm Ave and is concerned for everyone that passes through that corner, and is asking for the city’s help to make it a safer intersection. FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS Next regularly scheduled meeting is June 9, 2026 at 4:30PM. CONSIDERATION - ACTION 2. Prior Minutes Motion Kunz, second Matoushek to approve minutes from the April 14, 2026 meeting. Carried unanimously. 3. Fraser Ln Extension Project Jeff discusses the Fraser Ln Extension Project, which will create engineered plans for potential future development in a farm field area, going through the intersection of Seymour St and south to the property line. Motion Sullivan, second Kunz to recommend this agreement with MSA for $18,980 to city council. Carried unanimously. 4. Window Repair at Heritage Museum Jeff presents over the last 5-6 years, 3-4 windows per year have been repaired at the museum. The previous contractor from Fond du Lac has retired, and a replacement was difficult to find and since the Library Board voted to gift $9,000 from a donation received from the Carnegie Foundation, it makes sense to repair all the remaining windows at once. Motion Sullivan, second Heeringa to recommend repair of leaded windows at the Carnegie Building in the amount of $10,777.20, with $1,777.20 coming from the capital fund. Carried unanimously. 5. Stop Sign at Elm Ave and Grace St. Jeff provides background, noting the issue has been raised before and yellow "stop sign ahead" signs were previously added. The police report shows no recorded accidents at the location. He cautioned the board about budget constraints and the precedent of approving enhanced signage, noting his traffic sign budget is limited. Alderman Matoushek stated he lives in the neighborhood and observes violations constantly. He described the intersection as a shortcut from Fox Lake Road to Beaver Dam Street and expressed concern that switching the stop sign direction would create a racetrack effect past the park. He would like to see LED stop signs or a solar- powered single flashing light as a more budget-friendly option. General discussion was held on which approach to take and Jeff would recommend a trial period to see if it helps and if it doesn’t change then will need to at other options. Motion Matoushek, second Kunz, to approve solar powered LED lights on a 60 day trial basis to begin after the lights are installed. Carried unanimously. 6. City Hall Deficiency/Improvement Capital Needs Jeff presented a prioritized and cost-refined list of capital improvement needs for City Hall, significantly reduced from a prior architect-generated list estimated at $5.5–$6 million or more. Jeff discussed the areas the City needs to prioritize such as ADA compliance (accessible parking stalls and restrooms), carpet replacement, stairway repair, exterior repair, boiler replacement, auditorium HVAC, and generator. This is a discussion to see what the board recommends and will start looking into costs further. DISCUSSION 7. April Report Jeff provides overview of April report, noting that the crew finished up yard waste pickup and now will start to see increase in park maintenance and getting the pool ready. ADJOURNMENT Motion Rens, second Maly to adjourn meeting at 5:18pm. Carried unanimously. M I N U T E S CITY OF WAUPUN BUSINESS IMPROVEMENT DISTRICT Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, January 20, 2026 at 7:00 AM Meeting called to order by Board Chair, Gary DeJager at 7 am. Roll call taken. Members present include DeJager, Greenfield, Much (online), Yohn, Daute, Salkowski and Schultz. Absent and Excused, Mallas. Absent and Unexcused, Ruch, Bohn. Also present, Mayor Bishop, Administrator Schlieve, Finance Director, Casey Langenfeld, and Kristen Schultz (Chic Tique Girls - online). No one is present for public comment. Motion Schulz, second Greenfield to approve consent agenda, including Minutes from BID Meeting on November 18, 2025 and BID Financials for November and December 2025. Carried unanimously. Tyler Schulz presented an application for his business located at 116 E Main Street (Werner Harmsen). The business has evolved to include additional signage and is adding signage to represent that. Motion Greenfield, second Much to approve the application as a 50% match grant capped at $2,400. Carried 6-0-1 with Schulz abstaining. Kristen Schultz presented an application for business relocating to 301 E Main Street (former Senior Center). The project includes a full façade renovation. Motion Greenfield, second DeJager to approve the application as a 50% match grant capped at $2,400. Carried unanimously. Administrator Schlieve discussed annual awards and recognition for the annual Waupun Business Alliance dinner to be held March 10. After group discussion, determination was made to award the Best New Business to Hoya Hop House, Best Redevelopment Project to Jud’s for their kitchen addition; and to do a special recognition of Ignite Rural for their entrepreneurship support in Waupun in 2025. No update from Waupun Business Alliance as staff had previous commitments and were unable to attend. Administrator Schlieve provides an update of progress with Main Street visit and business meeting with WEDC, indicating a group continues to make progress on the Main Street cohort program. Back alley project engineering is being finalized and the City needs to finalize work with private property owners on private improvements. The Common Council signed an agreement with Dodge County for a grant to support Shaler Drive extension that will open additional housing opportunity. The next regularly schedule BID meeting will be February 17,2026 at 7 am. Motion Schultz, second Greenfield to adjourn the meeting at 7:25 am. Carried unanimously. M I N U T E S CITY OF WAUPUN BUSINESS IMPROVEMENT DISTRICT Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, March 17, 2026 at 7:00 AM Board chairperson Gary DeJager called the meeting to order at 7 am. Roll call taken. Members present include DeJager, Much (online), Daute, Mallas and Schultz (online). Absent and excused, Greenfield and Yohn. and Unexcused, Ruch, Vacant seat held by Bohn, and Salkowski. Also present Administrator Schlieve, Finance Director Casey Langenfeld, and Melanie Williams. No one present for public comment. Motion Daute, second Much to approve the consent agenda, including Minutes from January 20, 2026 BID Meeting and January and February 2026 BID Financials as presented. Carried unanimously. Administrator Schlieve discusses the proposed project for 313 E Main Street, home to Radio Plus. Jeff Collien worked with staff on the submitted application. He plans to replace windows, front door and will complete some tuckpointing and paint the exterior. Motion Much, second Mallas to approve the application for a 50% match, capped at $2,400. No further discussion. Carried unanimously. Melanie Williams is present as owner of 309 and 311 E Main Street. Melanie is the winner of the Main Street Makeover Contest, which will provide $10,000 and technical assistance to support a façade makeover. Administrator Schlieve notes that Melanie is working to secure matching funds right now through the BID and CDA. Melanie’s project is in the design phase with WEDC and work will be completed over the summer. The design as shown is an illustration of what Melanie hopes to accomplish with this makeover. Once the final design is completed by WEDC partners, Willaims will return for final design review. Because this is two buildings, the request is for $4,800 combined. Motion Daute, second Mallas to approve $4,800 combined for the project with the contingency that the final design is presented to BID and CDA prior to work commencing. Carried unanimously. Jodi Mallas provided a Waupun Business Alliance Update. WBA will hold a community Job Fair at the Waupun Community Center on May 7, from 1 to 4 pm. Employers are encouraged to participate if they are looking for staff. More information is forthcoming from WBA. Administrator Schlieve reports that the Main Street group has determined that they will fully pursue Main St designation. They will be working with the City on agreements for funding to better leverage BID as well as room tax funds. Spring Wine Walk is May 1 and ticket sales are in process. The intern has created in-store signage with QR Code linked to online ticket sales that will be distributed this week. Back Alley bids are due end of March and the City has secured a majority of private property improvement commitments. Ribbon cutting for Carver Flats will be held March 24, at 1 pm. FVSBank will host an Everyday AI for Small Business seminar at the Stayer center on April 29, starting at 3 pm. Next regularly scheduled BID meeting is April 21, 2026 at 7 am. Motion Daute, second Mallas to adjourn meeting at 7:23 am. Carried unanimously. M I N U T E S CITY OF WAUPUN BUSINESS IMPROVEMENT DISTRICT Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, April 21, 2026 at 7:00 AM Called to order by adhoc board vice-chair, Tyler Schulz, at 7 am. Roll call taken. Members present include Gary DeJager (arrived at 7:06 am), Craig Much, Steve Daute, Jodi Mallas, Tyler Schultz, Mitch Greenfield, Kristine Salkowski. Absent and excused, BJ Yohn. Two seats are vacant. Also present Administrator Schlieve; Raina Lyman, Waupun Business Alliance; and Finance Director Casey Langenfeld. No one present for public comment. Motion Much, second Daute to approve the consent agenda as presented, including minutes from March 17, 2026 BID Meeting, March 2026 BID Financials, and Outstanding BID Applications. Carried unanimously. 4. Application for 18 S Madison Street (Kartechner & Girls Flower Co.) Christina Kartechner has worked with staff on her application for 18 S Madison Street (Kartechner & Girls Flower Co.). Kartechner has rebranded her business and the application requests support to cover the cost of new signage on her storefront to reflect the new brand. Request is for $393.21. Motion Much, second Mallas to approve a 50% matching grant capped at $393.21. Carried unanimously. Waupun Business Alliance update is provided by Raina Lyman. There is a business connection this evening in Green Lake at the Goose Blind. Aside from that, WBA is hosting an Idea Slam on Tuesday, 4/28/26, 10 am at the Library and a Community Job Fair on Thursday, 5/7/26, from 1:30 to 4 pm at the Community Center. Businesses can still register to participate. Administrator Schlieve provided an update, reporting progress with the Main Street Cohort, which is nearing completion. The group working on the project has decided to move forward with pursuit of Main Street and is currently working on formalizing legal structure of the entity and aligning funding sources to support operations. Committees are forming around promotion and economic vitality, and members may be tapped to participate. BIDS for the back-alley project have been awarded. A schedule for that project will be shared as soon as we complete the pre-construction meeting. Progress is being made on Melanie Williams’ façade renovation. Williams won the Main Street makeover contest and is receiving professional design support from WEDC. Schlieve notes that Williams is currently working on costing the overall design. Family Fun nights will return to downtown Waupun on June 5, July 10, and August 7 from 5 to 8 pm and the Mid-town market will hold night markets during the event. Mid-town market will also run every other Saturday during the summer downtown. A beer/cider walk is planned for June 19 (information forthcoming from Downtown Promotions). Mayoral appointments will occur this evening for the BID vacancies. Schlieve thanks and acknowledges Steve Daute and BJ Yohn who are terming off the board. Next regularly scheduled BID meeting will be held Tuesday, May 19, 2026, at 7 am. Motion Greenfield, second Much to adjourn the meeting as of 7:16 am. Carried unanimously. M I N U T E S CITY OF WAUPUN COMMUNITY DEVELOPMENT AUTHORITY Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, January 20, 2026 at 7:45 AM Meeting called to order by Chairperson Mayor Bishop at 7:45 am. Roll call taken. Members present: Bishop, Drews, Vandeberg; Kunz; Ver Hage (online); DeJager. Also present, Administrator Schlieve, Assistant Administrator Langenfeld, Tyler Schulz (Werner Harmsen), Kristen Schultz (Chic Tique Girls – online). No one is present for public comment. Next regularly scheduled CDA meeting is February 17, 2026 at 7:45 am. Motion DeJager, second Vandeberg to approve consent agenda, including Minutes from November 18, 2025 CDA Meeting, revised financials for October 2025, November and December 2025 CDA Financials. Carried unanimously. Tyler Schulz presented an application for his business located at 116 E Main Street (Werner Harmsen). The business has evolved to include additional signage and is adding signage to represent that. Motion DeJager, second Kunz to approve the application as a 50% match grant capped at $5,000. Carried 6-0 unanimously. Kristen Schultz presented an application for business relocating to 301 E Main Street (former Senior Center). The project includes a full façade renovation. Administrator Schlieve requests a larger award of $10,000 for the project given the scope of the renovation and past practice. Motion DeJager, second VerHage to approve the application as a 50% match grant capped at $10,000. Carried unanimously. Administrator Schlieve provides an update of progress with Main Street visit and business meeting with WEDC, indicating a group continues to make progress on the Main Street cohort program. Back alley project engineering is being finalized and the City needs to finalize work with private property owners on private improvements. Additional work is underway on a Vibrant Spaces grant to assist with the project. The Common Council signed an agreement with Dodge County for a grant to support Shaler Drive extension that will open additional housing opportunity. Motion Ver Hage, second Vande berg to adjourn the meeting at 8:05 am. Carried unanimously. M I N U T E S CITY OF WAUPUN COMMUNITY DEVELOPMENT AUTHORITY Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, March 17, 2026 at 7:45 AM Meeting called to order at 7:48 am by Vice-Chair, Sue Vande berg. Roll call taken. Members present include Vande berg, Ver Hage (online), DeJager, Drews (online), Daute. Absent and excused, Mayor Bishop and Kunz. Also present, Administrator Schlieve, Assistant Administrator Langenfeld, and Melanie Willaims. No person present for public comment. Next regularly scheduled CDA meeting is April 21, 2026 at 7:45 am. Motion DeJager, second Daute to approve Minutes from January 20, 2026 CDA meeting, January 2026 CDA Financials and February CDA Financials as presented. No further discussion. Carried unanimously. Motion DeJager, second Daute to extend deadline for 101 Fond du Lac Street (Waupun Taxi) application which has been delayed by contractor and weather issues until May 31, 2026. Daute notes that the work is in process and it is looking like a good improvement to the building. Carried unanimously. Administrator Schlieve discusses the proposed project for 313 E Main Street, home to Radio Plus. Jeff Collien worked with staff on the submitted application. He plans to replace windows, front door and will complete some tuckpointing and paint the exterior. Motion DeJager, second VerHage to approve the application for a 50% match, capped at $5,000. Discussion about the contributions made by Collien to the downtown and the possibility of providing a larger grant was had. Administrator Schlieve points out that there are limited grant funds available this year. No further discussion. Motion and second carried unanimously. Melanie Williams is present as owner of 309 and 311 E Main Street. Melanie is the winner of the Main Street Makeover Contest, which will provide $10,000 and technical assistance to support a façade makeover. Administrator Schlieve notes that Melanie is working to secure matching funds right now through the BID and CDA. Melanie’s project is in the design phase with WEDC and work will be completed over the summer. The design as shown is an illustration of what Melanie hopes to accomplish with this makeover. Once the final design is completed by WEDC partners, Willaims will return for final design review. Because this is two buildings, the request is for $10,000 combined. Motion DeJager, second Daute to approve $10,000 combined for the project with the contingency that the final design is presented to CDA prior to work commencing. Discussion on limiting approval until design is approved was had but group consensus was that requiring design approval satisfies this concern. Carried unanimously. Administrator Schlieve reports that the Main Street group has determined that they will fully pursue Main St designation. They will be working with the City on agreements for funding to better leverage BID as well as room tax funds. Spring Wine Walk is May 1 and ticket sales are in process. The intern has created in-store signage with QR Code linked to online ticket sales that will be distributed this week. Back Alley bids are due end of March and the City has secured a majority of private property improvement commitments. Ribbon cutting for Carver Flats will be held March 24, at 1 pm. FVSBank will host an Everyday AI for Small Business seminar at the Stayer center on April 29, starting at 3 pm. Motion Daute, second DeJager to adjourn at 8:07 am. Carried unanimously. M I N U T E S CITY OF WAUPUN PLAN COMMISSION MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Wednesday, February 18, 2026 at 4:30 PM CALL TO ORDER Chairperson Mayor Bishop called meeting to order at 4:30pm. ROLL CALL Members In-Person: Chairperson Rohn Bishop, Gary Dejaeger, Jerry Medema, Elton TerBeest, Jeff Daane, Jason Whitford Members Virtual: None City Staff In-Person: City Attorney Dan Vande Zande, City Administrator Kathy Schlieve, Sue Leahy Grand Valley Inspector Absent and Excused: Michael Matoushek PUBLIC HEARING 1. William Wendlandt at 1804 Shaler Drive to construct a 40’x196’, 32 Unit Storage Building per Municipal Code Section 16.04(3)(d)(v). Motion Dejaeger, second Medema to open the public hearing. Carried unanimously. No public comment. Motion Whitford, second TerBeest to close public hearing. Carried unanimously. Sue Leahy, Grand Valley Inspector, presents this is only for conditional use permit, will have to come back for site plan review. Motion Whitford, second TerBeest to approve conditional use permit for William Wendlandt at 1804 Shaler Dr. Carried unanimously. NO PERSONS WISHING TO ADDRESS THE PLAN COMMISSION FUTURE MEETINGS AND GATHERING INVOLVING THE PLAN COMMISSION 2. Next Regularly Scheduled Meeting: Wednesday, March 18, 2026, 4:30 p.m. CONSIDERATION - ACTION 3. Minutes from January 21, 2026 Plan Commission Meeting Motion Whitford, second Dejaeger to approve the January 21, 2026 minutes. Carried unanimously. ADJOURNMENT Motion Medema, second TerBeest to adjourn this meeting at 4:32pm. Carried unanimously. M I N U T E S CITY OF WAUPUN PLAN COMMISSION MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Wednesday, March 18, 2026 at 4:30 PM CALL TO ORDER Chairperson Mayor Bishop called meeting to order at 4:30pm ROLL CALL Members In-Person: Alderperson: Mike Matoushek. Citizens: Gary DeJager, Jerry Medema, Elton TerBeest, Members Virtual: Jason Whitford City Staff In-Person: City Attorney Dan Vande Zande, City Administrator Kathy Schlieve Absent and Excused: Jeff Daane PERSONS WISHING TO ADDRESS THE PLAN COMMISSION None FUTURE MEETINGS AND GATHERING INVOLVING THE PLAN COMMISSION 1. Next Regularly Scheduled Meeting: Wednesday, April 22, 2026, 4:30 p.m. Waupun City Hall, 201 E Main Street, Waupun, WI CONSIDERATION - ACTION 2. Prior Minutes Motion Whitford, second Medema to approve minutes from February 18, 2026 Plan Commission Meeting. Carried unanimously. 3. Certified Survey Map of Lot 2 CSM #5337 and Unplatted Lands Described as Parcel B in Document No. 1361951, Located in the SW ¼ of the SW ¼ and the SE ¼ of the SW ¼, Section 4, the NW ¼ of the NW ¼ and the NE ¼ of the NW ¼ Section 9, All In T.13N., R.15E., City of Waupun, Dodge County, WI Motion Matoushek, second Whitford to approve CSM with contingencies on property owners. Carried unanimously. 4. Certified Survey Map of Lot 1 CSM #3577, Dodge County Located in the NW ¼ of the SW ¼ of Section 9, T.13N., R., 15E., In the City of Waupun, Dodge County, WI, Motion Terbeest, second Matoushek to approve CSM with contingencies on property owners. Carried unanimously. ADJOURNMENT Motion Dejager, second Medema to adjourn this meeting at 4:33pm. Carried unanimously. M I N U T E S CITY OF WAUPUN PLAN COMMISSION MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Wednesday, April 29, 2026 at 4:30 PM CALL TO ORDER Chairperson Mayor Bishop called meeting to order at 4:33pm. ROLL CALL Members In-Person: Chairperson Rohn Bishop, Gary Dejaeger, Elton TerBeest, Jerry Medema Members Virtual: Jeff Daane, Jason Whitford City Staff In-Person: Administrator Kathy Schlieve, Sue Leahy Grand Valley Inspector Public: Gene Lambert, Gary Lenz PUBLIC HEARING 1. Gary Genz at 411 Carrington St, to extend the driveway within the front plane of the residence per Municipal Code Section 16.03(4)(b)(iv)a. Motion Matoushek, second Medema to open the public hearing. Carried unanimously Gary Genz presents he is looking to extend his driveway with pea gravel and that would eliminate any mud that is there currently due to parking on grass. He currently has 9 people living in the house with 7 vehicles so it would be helpful to add more parking and clean up the yard. Sue Leahy, Grand Valley Inspector, would recommend approval with 10ft wide stall and nothing bigger. Motion Matoushek, second Whitford to close public hearing. Carried unanimously. Gene Lambert, 410 Carrington St, expresses that himself and neighbors are all against the proposal due to there being plenty of parking all around and enough to park on the street. If approved, would like a cement slab and fence installed. Objection noted. Motion Whitford, contingent on 10ft setback in the greenspace between sidewalk and new parking with 1 car limit. Second Matoushek to approve conditional use permit for Gary Genz at 411 Carrington St. Carried unanimously. NO PERSONS WISHING TO ADDRESS THE PLAN COMMISSION FUTURE MEETINGS AND GATHERING INVOLVING THE PLAN COMMISSION 2. Future Meetings Motion DeJager, second Medema to change the Plan Commission meeting to the last Wednesday of the month making the next Plan Commission meeting to be on Wednesday, May 27, 2026 at 4:30pm. Carried unanimously. CONSIDERATION - ACTION 3. Prior Minutes Motion TerBeest, second Medema to approve the minutes from March 18, 2026 Plan Commission Meeting. Carried unanimously. ADJOURNMENT Motion DeJager, second Medema to adjourn this meeting at 4:49pm. Carried unanimously. Page 1 of 1 Minutes of the Waupun Public Library Board Meeting Wednesday, February 18, 2026 The Waupun Public Library Board was called to order by Dr. Bev Martens, President, at 4:30 p.m. on Wednesday, February 18, 2026. Present were Beer, DeJager, Gehl, Hill, Homan, Mielke, Svec, Jaeger, and Garcia. Minutes from Previous Meetings Motion by Beer, second Homan, to accept the January 2026 minutes as presented. Motion carried. Persons Wishing to Address the Library Board - none Visitors attending were Dave DeJager, Jenny Nygren, Kaedon DeJager, Julie Steinhauer, Andy Nygren, and Angie Hull. Monthly Statistics January statistics were reviewed. Budget Summary Current budget was reviewed. Consideration of Bills for Payment Motion by Svec, second Mielke, to pay the January 2025 bills as presented. Motion carried 8-0 on roll call. Committee Reports Hiring Committee reported that they have met and will cover more information in closed session . They will also be meeting tomorrow. Librarian’s Report The library received a donation of $10,000 from the Carnegie Corporation in celebration of the 250 th anniversary of the Declaration of Independence. Old Business None. New Business Motion by Martens, second Gehl, that the Monarch Library System did provide effective leadership and adequately met the needs of the library. Motion carried. Motion by Svec, second Homan, to accept the 2025 Public Library Annual Report as presented. Motion carried . Motion by Mielke, second Beer, to accept the revised window replacement quote from Hometown Glass for a total of $11,010, with the funds coming from the Library’s LGIP Trust account. Motion carried 8 -0 on roll call. Key Performance Indicators for libraries were discussed, and a committee comprised of Steve Hill, Mike Beer, and Ryan Mielke will look closer at this when the Department of Public Instruction publishes their new Public Library Standards later this year. Future meetings and gatherings involving the Library Board Next tentative meeting: Wednesday, March 18, 2026, at 4:30 p.m. Adjournment Motion by Svec, second Mielke, to adjourn at 6:00 p.m. Motion carried. Page 1 of 1 Minutes of the Waupun Public Library Board Meeting Wednesday, March 18, 2026 The Waupun Public Library Board was called to order by Dr. Bev Martens, President, at 4:30 p.m. on Wednesday, March 18, 2026. Present were Beer, DeJager, Gehl, Hill, Homan, Mielke, Svec, and Garcia. Minutes from Previous Meetings Motion by Svec, second Beer, to accept the February 2026 minutes as presented. Motion carried. Persons Wishing to Address the Library Board – Forsell Gappa: Mr. Gappa again asked the Board to change policies to exclude LGBTQ+ books from the library. Visitors attending were Rohn Bishop, Wayne Fix, Andrew Nygren, Jennifer Nygren, Madeleine Nygren, and Kathy Schlieve. Monthly Statistics February statistics were reviewed. Budget Summary Budget through February 28, 2026 was reviewed. Consideration of Bills for Payment Motion by Svec, second Mielke, to pay the February 2025 bills as presented. Motion carried 8-0 on roll call. Committee Reports Statement from the search committee: “The search committee will be responsible for each step of the search process, and will bring the final recommendation to the board for a vote.” Librarian’s Report Upcoming library programming was highlighted. Old Business Approve Updated Library Director Job Description: tabled pending further review of job description. Waupun Public Library KPI Dashboard—Strategic Transition & Performance Framework: Framework was presented by Hill based on DPI State Library Standards and Waupun Public Library statistics. Several items will be reviewed over time to measure current performance and future growth. Hill will further develop steps. New Business No new business. Future meetings and gatherings involving the Library Board Next tentative meeting: Wednesday, April 15, 2026, at 4:30 p.m. Adjournment Motion by Beer, second Mielke, to adjourn at 5:22 p.m. Motion carried. Page 1 of 2 Minutes of the Waupun Public Library Board Meeting Wednesday, April 15, 2026 The Waupun Public Library Board was called to order by Dr. Bev Martens, President, at 4:30 p.m. on Wednesday, April 15, 2026. Present were Beer, Gehl, Hill, Homan, Martens, Mielke, Sanders and Garcia. Svec was present via Zoom. Also in attendance were: Rohn Bishop, Wayne Fix, Andy Nygren, Jenny Nygren, Madeleine Nygren, and Kathy Schlieve. Persons wishing to address the Library Board No appearances. Consideration-Action 1. Closing of the Waupun Public Library Special Fund Motion by Gehl to authorize the closing of the NEBAT Waupun Library Special Fund and transfer the total balance of $9,619.19 to be held in an account with other Library funds that will be recorded in a Reserve Account within the City’s accounting system; second by Beer. Motion carried on roll call vote 7-0. 2. Termination of Manual Checking Account Procedures & Guidelines Motion by Hill to terminate the Manual Checking Account Procedures & Guidelines; second by Mielke. Motion carried. 3. Carnegie Corporation of New York Gift Motion by Hill to authorize transfer of $9,000 of the $10,000 gifted from the Carnegie Corporation of New York from the Library Fund to the City Capital Projects Fund to be used at the discretion of the Department of Public Works for the Carnegie Building/Waupun Heritage Museum located at 22 S. Madison St., Waupun, WI; second by Beer. Motion carried on roll call vote 7-0. 4. Authorize Payment of Expenses Motion by Svec to pay the bills as presented; second by Homan. Motion carried on roll call vote 7-0. 5. Approval of Prior Meeting Minutes, March 18, 2026 Motion by Beer to accept the minutes as presented, second by Hill. Motion carried. Discussion-Review 6. Librarian Monthly Report, Statistics and Budget Summary through March 31, 2026 were reviewed. 7. Library Board Member Meaghan DeJager’s Service to the Board was recognized. Thank you, Meaghan, for your service. Consideration-Action Library Director Vacancy 8. Waupun Public Library KPI Dashboard-Strategic Transition & Performance Framework Page 2 of 2 Motion by Hill to table the KPI discussion until the next board meeting, with the plan to select 5-8 of the proposed indicators to be reviewed on an annual basis; second by Mielke. Motion carried. 9. Overview Employment Practice Liability and Hiring Process Oversight Kathy gave a brief presentation to stress the importance of using a structured, fair and legally compliant hiring process. 10. Library Director Job Description Motion by Beer to approve the Library Director job description; second by Mielke. Motion carried. 11. Library Director Hiring Timelines and Process Motion by Beer that the Library Board adopt a standardized hiring process to ensure recruitment and selection activities are conducted in a fair, consistent, and legally compliant manner. The process shall include collaboration with the City’s Human Resources Department as outlined. I further move that the Board may determine, through its deliberative process, whether candidate interviews and final selection are conducted by the full Board or by a designated hiring committee, with final action taken by the Board prior to scheduling of initial interviews; second by Hill. Motion carried. Adjournment Motion by Beer, second Hill, to adjourn at 5:12pm. Motion carried. Page 1 of 2 Minutes of the Waupun Public Library Board Meeting Wednesday, May 20, 2026 The Waupun Public Library Board was called to order by Pam Garcia, Assistant Director, at 4:30 p.m. on Wednesday, May 20, 2026 at Waupun City Hall, 201 E Main St, Waupun, WI. Present were Beer, Hill, Homan, Martens, Mielke, Svec and Vande Zande. Nickel was present via Zoom. Also in attendance were: Lisa Bille, Mila Bille, Rohn Bishop, Jessica DeJager, Kaedon DeJager, Calvin Gappa, Forsell Gappa, Kristen Gappa, Tracy Gappa, Zac Gappa, Janet Gehl, Bob Krueger, Kristy Krueger, Tami Lont, Andy Nygren, Clive Nygren, Henry Nygren, Frances Nygren, Jenny Nygren, Leah Nygren, Madeleine Nygren, Owen Nygren, Summer Nygren, Willow Nygren, Amanda Pearce, Matt Pearce, Kathy Schlieve, Logan Wobschall, and others who did not sign in or names were written illegibly. Recognition of 2026-2027 Mayoral Appointment of Library Board Members Garcia welcomed Linda Nickel and Randy Vande Zande to the board, and recognized the reappointment of Mike Beer, Casey Homan and Ryan Mielke. Appointment of Library Board President Garcia called for nominations. Svec nominated Bev Martens. Homan seconded. Vande Zande nominated Mike Beer. Hill seconded. Garcia called for any additional nominations, none heard. Motion to close nominations made by Svec, seconded by Vande Zande. Motion carried. Voice vote: Mike Beer 5 votes; Bev Martens 3 votes. Appointment of Library Board Vice President Beer called for nominations. Martens nominated Casey Homan. Mielke seconded. Nickel nominated Steve Hill. Vande Zande seconded. Beer called for any additional nominations, none heard. Motion to close nominations made by Martens, seconded by Vande Zande. Motion carried. Voice vote: Steve Hill 5 votes, Casey Homan 3 votes. Appointment of Library Board Secretary/Treasurer Beer called for nominations. Svec nominated Casey Homan. Vande Zande seconded. Beer called for any additional nominations, none heard. Motion to close nominations made by Hill, seconded by Martens. Motion carried. Voice vote: All in favor. Designation of Future Meeting Date and Time of the Library Board Consensus of Board was to keep time and date the same, the third Wednesday of the month at 4:30pm. Persons wishing to address the Library Board Janet Gehl addressed the board. She summarized her willingness to be on the Board but explained frustration with her being removed. She warned about the library getting political. She asked the Board to remember how important the library is to the whole community. Consideration-Action 1. Appointment of members to the hiring committee. Mielke volunteered to be on the hiring committee. Motion by Vande Zande to appoint Mielke to the hiring committee. Second by Hill. Motion carried. 2. Appointment of members to the budget committee. Beer appointed Hill, Nickel and Vande Zande to the budget committee. Garcia will reach out to schedule meetings. Page 2 of 2 3. Establish a threshold for billing adjacent counties due to residential use. Motion by Vande Zande to bill adjacent counties when the 70% reimbursement threshold reaches $100. Second by Svec. Motion carried 8-0 on roll call. 4. Approval of Prior Meeting Minutes, April 15, 2026 Motion by Martens to accept the April 15, 2026 minutes as presented; second by Mielke. Motion carried. 5. Authorize Payment of Expenses Motion by Homan to pay the bills as presented, second by Mielke. Motion carried 8-0 on roll call. Discussion-Review 6. Recognition of Library Board Member Janet Gehl’s Service to the Board. Several board members expressed their thanks to Janet for her service and her recent work on the hiring committee. 7. 2027 City of Waupun Budget Timeline document was included in the packet. 8. Librarian Monthly Report, Statistics and Budget Summary through April 30, 2026 were reviewed. Consideration-Action Library Director Vacancy 9. Waupun Public Library Director Replacement Timeline was included in the packet. 10. Waupun Public Library KPI Dashboard-Strategic Transition & Performance Framework Hill would like Garcia to come back with recommendations on standards to be reviewed on an annual basis after the new standards are published. Target is Autumn, 2026 for standards to be published. Closed Session Motion by Hill to convene into closed session under Section 19.85 (1)(c)(e) of the Wisconsin Statutes for the purpose of: i. To review and discuss the employment record, performance strengths, and performance weaknesses of the former Library Director for the purpose of identifying Library Director position criteria and developing interview questions for the Library Director recruitment and selection process. ii. To deliberate on and develop interview questions and criteria for the Library Director recruitment and selection process, the specific contents of which require confidentiality for competitive reasons so as not to provide any candidate a significant advantage over another and to ensure the ability to assess each candidate’s on-demand competency. Second by Martens. Motion carried. Open Session Motion by Beer, second by Svec to conclude closed session and return to open session. Motion carried. No action from closed session. Adjournment Motion by Mielke, second Hill, to adjourn at 6:25pm. Motion carried. M I N U T E S CITY OF WAUPUN LIBRARY BOARD City Hall Council Chambers 201 E. Main Street Waupun WI 53963 Wednesday, June 10, 2026 at 4:15 PM CALL TO ORDER Vice President Hill called the meeting to order at 4:19pm. ROLL CALL Board Members present on roll call are Vice President Steve Hill, Secretary Casey Homan, Ryan Mielke, Bev Martens, Linda Nickel, Marie Svec, and Randy VandeZande. Members absent and excused are President Mike Beer. Audience in attendance is City Clerk/Treasurer Angela Hull, Ripon Library Director Nancy Bell, Brownsville Library Director Kristen Mielke, Beaver Dam Library Administrator Sarah Cournoyer . CLOSED SESSION Motion Homan, second Mielke to adjourn in closed session under Section 19.85 (1) (c) of the WI Statutes to Conduct Interviews for Library Director. Motion carried 7-0. OPEN SESSION Motion Mielke, second Nickel to reconvene in open session under Section 19.85(2) of the WI Statutes. Motion carried 7-0. ACTION FROM CLOSED SESSION No action is taken. ADJOURNMENT Motion Homan, second Mielke to call the meeting adjourned. Motion carried 7-0. M I N U T E S CITY OF WAUPUN LIBRARY BOARD City Hall Council Chambers 201 E. Main Street Waupun WI Thursday, June 11, 2026 at 4:30 PM CALL TO ORDER Vice President Hill called the meeting to order at 4:30pm. ROLL CALL Board Members present on roll call are Vice President Steve Hill, Secretary Casey Homan, Ryan Mielke, Bev Martens, Linda Nickel, Marie Svec, and Randy VandeZande. Members absent and excused are President Mike Beer. Audience in attendance is City Clerk/Treasurer Angela Hull CLOSED SESSION Motion Mielke, second VandeZande to adjourn in closed session under Section 19.85 (1) (c) of the WI Statutes to Conduct Interviews for Library Director. Motion carried 7-0. OPEN SESSION Motion Svec, second Nickel to reconvene in open session under Section 19.85(2) of the WI Statutes. Motion carried 7-0. ACTION FROM CLOSED SESSION No action is taken. ADJOURNMENT The Board duly call the meeting adjourned at 5:55pm. 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/23 /24 /25 /26 /27 /28 □ /20 /6 □ /1 /29 /30 /6 /31 /32 /22 □ /28 /3 /3 /20 /21 /22 /2 □ /28 /1 /29 /3 □ /33 /34 □ /35 /36 □ /37 /3 /20 /20□ /1 /22 /29 □ /37 /36 □ /37 /31 /38 /39 /39 /6 /40 /41 □ /42 /3 /38 /6 /22 /29 /43 □ /1 /40 /40 □ /21 /22 □ /7 /1 /44 /6 /32 /45 □ /28 /6 /20 /21 /6 /22 □ /27 /1 /42 /42 /3/29 /36 □ □ /46 /3 /42 /27 /3 /38 /20 /7 /31 /40 /40 /34 □ /42 /31 /33 /28 /21 /20 /20 /3 /29 /45 □ /47 /1 /32 /1 □ /46 /39 /6 /29 /3 /42 /45 □ /48 /3 /38 /32 /3 /20 /1 /32 /34 □ Minutes of a Regular Meeting of the Waupun Utilities Commission Monday, May 11, 2026 Meeting called to order by General Manager Brooks at 4:00 p.m. Present: Commissioners Heeringa, Homan, Kunz, Mielke, Siebers, and Thurmer, and Mayor Bishop Absent with Notice: Commissioner Daane General Manager Brooks updated the Commission that Mayor Bishop re-appointed citizen Commissioner Nate Daane to another term expiring in April 2031. Election of officers was held. On nomination by Thurmer, seconded by Homan, and unanimously carried, Joe Heeringa was re-elected Commission President. Upon his re-election, President Heeringa assumed leadership of the meeting from General Manager Brooks. General Manager Brooks noted that he had spoken with Commissioner Daane prior to the meeting, and Commissioner Daane indicated he would accept nomination for the position of Commission Vice President if nominated. On nomination by Kunz, seconded by Siebers, and unanimously carried, Nate Daane was re-elected Commission Vice President. The General Manager was appointed Secretary, with the option to designate a minute taker. Commissioners unanimously agreed to continue holding regular meetings on the second Monday of each month at 4:00 p.m. Motion made by Kunz, seconded by Thurmer, and unanimously carried to approve the minutes from the April 13, 2026, meeting. Motion by Siebers, seconded by Kunz, and unanimously carried to approve the bills for the month of April 2026 as presented. On motion by Siebers, seconded by Mielke, and unanimously carried, year-to-date financial reports through March 2026 were approved as presented by Finance Director Stanek. Electric operating income was $152,400. Water operating income was $88,300. Sewer operating income was $8,400. Treatment Facilities Superintendent Sytsma presented the findings of the 2025 Annual Water Quality Report. The report confirmed that the Utility had no violations of maximum contaminant levels or other water quality standards. Providing safe, high-quality water remains a top priority of the Utility. Staff will continue monitoring for specific contaminants and striving to meet all compliance requirements. On motion by Kunz, seconded by Siebers, and unanimously carried, the 2025 Annual Water Quality Report was approved as presented. Treatment Facilities Superintendent Sytsma provided an update to the Commissioners regarding Well #6. The well siting study has been completed; however, Wisconsin DNR representatives will not approve the proposed site, resulting in the Utility withdrawing its request for the location. Staff have been working alongside Municipal Well & Pump to develop several options, alternatives, and plans to ensure continued system capacity and reliability into the future. The Utility may also consider rehabilitation of existing wells. Commission President Heeringa highlighted the award plaque and recent news article from the American Council of Engineering Companies recognizing Applied Technologies, Inc. (ATI) with the ACEC Waupun Utilities Commission May 11, 2026 Meeting Minutes Page 2 Engineering Excellence – Best in State Award for the Waupun Utilities Wastewater Treatment Plant upgrade project, which harnesses algae to meet ultra-low phosphorus limits. General Manager Brooks and retired Treatment Facilities and Operations Superintendent Schramm were present alongside ATI’s team to receive the prestigious award. General Manager Brooks provided updates regarding the Business Park Substation project, recent conferences and meetings, and the ongoing development of the Bring-Your-Own-Device demand response program. Discussion also included regional load growth challenges and grid reliability concerns associated with increasing demand from data centers. A bill comparison review was presented to the Commissioners comparing WU’s current electric rates to comparable rates of investor-owned utilities (IOUs) for standard usage across the different customer classes. The Utility’s rates were shown to be lower than IOU rates, which is a benefit to customers and supports potential economic development and community growth. Electric Superintendent Vande Kolk provided an update on call-ins, the upcoming addition of street lighting, the alleyway project, cutout replacements, and Business Park Substation planning, as well as highlights of WPPI GIS services and enhancements to the mapping system that will provide added benefit to Utility crews. A presentation was shown highlighting the work recently completed at the Main Substation, including relay replacements, and the benefits these updates will provide to Utility operations. Treatment Facilities Superintendent Sytsma reported on operations and maintenance activities completed at the water and wastewater treatment facilities, including annual maintenance activities at the water plant, generator testing at Well #4, and participation in an EPA cybersecurity assessment program. Updates were also provided regarding operational challenges at the wastewater treatment facility related to intermittent main circuit breaker trips. Staff have been working closely with vendors and engineers to troubleshoot the issue, maintain operations and permit compliance, and develop plans to retrofit existing panels with modern breakers while utilizing the existing equipment structure. General Manager Brooks provided a brief overview of the Water and Sewer Operations Report and the Energy Services Manager Report. Highlights included the recent findings of the annual leak detection survey, which indicated that the system is the tightest it has been since the inception of the leak detection program in 2015. Additional highlights included repairs made to reduce infiltration in manholes. Treatment facilities have also observed decreased flows and pumpage. On motion by Kunz, seconded by Homan, and unanimously carried, the meeting adjourned at 5:38 p.m. The next regular commission meeting will be held on June 8, 2026, at 4:00 p.m. Jen Benson Office & Customer Service Supervisor M I N U T E S CITY OF WAUPUN SPECIAL COUNCIL MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 26, 2026 at 5:30 PM CALL TO ORDER Mayor Bishop called the meeting to order at 5:32pm. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION The Pledge of Allegiance is heard followed by a moment of silence. ROLL CALL Council in-person: Mayor Bishop, Alderman Siebers, Alderman Kaczmarski, Alderman Kunz, Alderman Mielke, Alderman Matoushek Council Virtual- Alderman Westphal Council Absent/Excused- None Management in-person: City Clerk/Treasurer Hull, Administrator Schlieve, Deputy Police Chief Sullivan, Library Assistant Director Garcia, Public Works Daane, Fire Chief Demaa, Utility Manager Brooks, Finance Director Langenfeld Management Virtual: None Management absent/excused: Attorney Vande Zande Police Chief Rasch, Recreation Director Kaminski Audience in-person: Jaedon Buchholz, Brooke Straks, Michelle Brown, Gary Dejager, Harry Allen of Ehlers Audience Virtual: None PRE-SALE REPORT FOR CITY OF WAUPUN, WISCONSIN $2,265,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2026A 1. Ehlers Public Finance Advisors Pre-Sale Report Harry Allen, Senior Municipal Advisor of Ehlers, provides the proposed issue which includes financing for a variety of projects in the City’s Tax Incremental District numbers 3 and 9 (“TID 3” & “TID 9”). The City will pledge the ad valorem property tax to repay the debt with the expectation that TID 3 and TID 9 revenues will be used to fully abate the need to levy for the debt service. RESOLUTIONS 2. Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $2,265,000 General Obligation Promissory Notes, Series 2026A Motion Matoushek, second Siebers to adopt Resolution 05-26-26-01 a Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $2,265,000 General Obligation Promissory Notes, Series 2026A. Motion carried 6-0 on roll call. 3. Resolution to Declare Official Intent Under Reimbursement Bond Regulations Motion Kunz, second Matoushek to adopt Resolution 05-26-26-02 a Resolution to Declare Official Intent Under Reimbursement Bond Regulations. Motion carried 6-0 on roll call. ORDINANCES 4. Ordinance to amend Ch.8 entitled Orderly Conduct to create Ch. 8.15 Rummage Sales Motion Matoushek, second Mielke to adopt Ordinance 26-06 to amend Ch.8 entitled Orderly Conduct to create Ch. 8.15 Rummage Sales. Motion carried 6-0 on roll call. CONSIDERATION - ACTION 5. Award Bid for Sale of 627 Maxon Street Motion Matoushek, second Kunz to table the bid award for the sale of 627 Maxon Street for a future meeting. Motion carried 6-0 on roll call. 6. Request for City Contribution for External Camera System Motion Kaczmarski, second Siebers to deny the request for City Contribution for External Camera System. Motion carried 6-0 on roll call. 7. Grant Application – United Cooperative Motion Kunz, second Matoushek to authorize the Waupun Fire Department to submit a United Cooperative grant application to replace 1 of 3 Thermal Imaging Cameras and battery-operated equipment. Motion carried 6-0 on roll call. 8. Grant application – Firehouse Subs Motion Matoushek, second Kunz to authorize the Waupun Fire Department to submit a Firehouse Subs grant application to replace 7 sets of turnout gear. Motion carried 6-0 on roll call. 9. Grant application – Compeer Financial Motion Siebers, second Matoushek to authorize the Waupun Fire Department to submit a Compeer Financial Grant application to replace 2 of 3 Thermal Imaging Cameras. Motion carried 6-0 on roll call. 10. Grant application – Assistance to Firefighters Motion Kunz, second Siebers to authorize the Waupun Fire Department to submit Assistance to Firefighters Grant application to replace all portable radios. Motion carried 6-0 on roll call. 11. Amend Job Description for Assistant Director of Public Works Motion Siebers, second Matoushek to approve the amended job description for the Assistant Director of Public Works. Motion carried 6-0 on roll call. DISCUSSION-INFORMATION 12. Main Street Cohort Progress Update and Next Steps Brooke Straks, a member of the Waupun business community, participated in a structured Main Street cohort program for working to strengthen their downtown commercial districts. Possible funding sources are room tax and BID funds. Future discussions will continue. 13. 2027 Budget Planning Process and Priorities 2027 Budget timeline is reviewed. 14. City Hall Short-Term Capital Plan Daane provides financial needs for continued maintenance of the City Hall building. CONSENT AGENDA Motion Matoushek, second Siebers to approve the Consent Agenda. Motion carried 6-0 on roll call. ADJOURNMENT At 6:40pm, motion Kunz, second Siebers to duly call the meeting adjourned. Motion carried 6-0. M I N U T E S CITY OF WAUPUN COMMON COUNCIL Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, June 09, 2026 at 6:00 PM CALL TO ORDER Mayor Bishop called the meeting to order at 6:00pm. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION The Pledge of Allegiance is heard followed by a moment of silence. ROLL CALL Council in-person: Mayor Bishop, Alderman Siebers, Alderman Kaczmarski, Alderman Kunz, Alderman Mielke, Alderman Matoushek Council Virtual- Alderman Westphal Council Absent/Excused- None Management in-person: Attorney Vande Zande, City Clerk/Treasurer Hull, Administrator Schlieve, Police Chief Rasch, Library Assistant Director Garcia, Public Works Daane, Fire Chief Demaa, Utility Manager Brooks, Recreation Director Kaminski, Finance Director Langenfeld Management Virtual: None Management absent/excused: Audience in-person: Jaedon Buchholz Audience Virtual: Jason Whitford PUBLIC HEARING 1. 2026-2027 City of Waupun Liquor and Fermented Malt Beverage Licenses Motion Matoushek, second Siebers to open the public hearing. Motion carried 6-0. No comments are heard. Motion Matoushek, second Siebers to close the public hearing. Motion carried 6-0. Motion Matoushek, second Siebers to approve the 2026-2027 Fermented Malt Beverage and Intoxicating Liquor License Renewal Applications effective July 1, 2027, contingent upon approval of inspections and all payments and delinquencies owed to the City be paid in full, not to exceed sixty (60) days AND approve the 2026-2027 Fermented Malt Beverage and Intoxicating Liquor License Renewal Application for Prison City effective July 1, 2027, subject to the Stipulation entered into by the parties April 8, 2026, and approved by the Council on May 12, 2026 and contingent upon approval of inspections and all payments and delinquencies owed to the City be paid in full, not to exceed sixty (60) days. Motion carried 6-0 on roll call. PERSONS WISHING TO ADDRESS COUNCIL No persons are before Council. RESOLUTIONS AND ORDINANCES: 2. Resolution Authorizing the Opening of a Lockbox Account for the Collection and Payment of Ambulance Bills Motion Kunz, second Matoushek to adopt 06-09-26-01 Resolution Authorizing the Opening of a Lockbox Account for the Collection and Payment of Ambulance Bills. Motion carried 6-0 on roll call. 3. Resolution for Approval of Changes to the City of Waupun Functional Classification System Motion Siebers, second Kunz to adopt 06-09-26-02 Resolution for Approval of Changes to the City of Waupun Functional Classification System. Motion carried 6-0 on roll call. BOARD/COMMITTEE/COMMISSION RECOMMENDATIONS 4. Award Asphalt Paving Contract 2 for W. Brown St Termini to County Park Rd (LRIP FUNDED); E Lincoln St S. Madison St to RR Tracks; Sunset Ct N. West St to Termini Motion Matoushek, second Kunz to award Asphalt Paving Contract 2 for W. Brown St Termini to County Park Rd (LRIP FUNDED); E Lincoln St S. Madison St to RR Tracks; Sunset Ct N. West St to Termini to Northeast Asphalt in the amount of $88,826.40. Motion carried 6-0 on roll call. 5. Budgets to Raze and Remove 26 N. Mill St., Waupun WI 53963 and Budgets for Parking Lot/Preliminary Layout Motion Matoushek, second Kunz to approve the completion of the work at 26 N. Mill St. item #1 environmental $650, item #2 Raze and Remove former house $19,875 and item #3 Site work $8,910. Motion carried 6-0 on roll call. CONSIDERATION - ACTION 6. Paid-On-Call Emergency Medical Services (EMS) Staff Compensation Plan Motion Kunz, second Matoushek to approve the amended Paid-On-Call Emergency Medical Services (EMS) Staff Compensation Plan. Motion carried 6-0 on roll call. 7. License-Permit Applications, Expenses Motion Siebers, second Kunz to approve the license-permit applications and expenses. Motion carried 6-0 on roll call. DISCUSSION-INFORMATION 8. Disposition 627 Maxon Street Property Schlieve provides the bid received for the purchase of 627 Maxon Street was withdrawn and provides alternative options to Council of how to proceed with the city owned land: work with a developer the city has worked with in the past to develop the parcel, consideration for Habitat of Humanity project, solicit out to obtain other developers with contingencies for timeline of build. ADJOURNMENT At 6:32pm, motion Kunz, second Mielke to duly call the meeting adjourned. Motion carried 6-0. M I N U T E S CITY OF WAUPUN JOINT REVIEW BOARD Waupun City Hall – 201 E. Main Street, Waupun WI Monday, June 22, 2026 at 9:00 AM CALL TO ORDER Clerk called the meeting to order at 9:00am. ROLL CALL In-Person Members: Waupun School District – Director of Business Services Carrie Hintze Municipality Member- Mayor Rohn Bishop Appointed Public Member- Peter Kaczmarski Virtual Members: Dodge County –Administrator Cameron Clapper Technical College – Dean of Workforce Development and Strategic Partnerships Pete Rettler Fond Du Lac County – Director of Administration Erin Gerred Members Absent: None In-Person Staff: Clerk/Treasurer Angela Hull, Administrator Kathy Schlieve, Finance Director Casey Langenfeld RECOGNITION OF MAYORAL APPOINTED PUBLIC MEMBER 1. 2026 Joint Review Board Membership - Representatives and Designee The Board acknowledges Pete Kaczmarski as the Public Member of the Board NOMINATION AND ELECTION OF CHAIRPERSON Hull calls for nominations for Board Chairperson. Motion Kaczmarski, second Hintze to nominate Rohn Bishop No other nominations are heard. Nominations close. Motion Kaczmarski, second Hintze to appoint Rohn Bishop as the 2026 Joint Review Board Chairperson. Motion Carried 6-0. PRIOR MEETING MINUTES 2. Joint Review Board 9-29-25 Motion Kaczmarski, second Clapper to approve the September 29, 2025 meeting minutes of the Joint Review Board. Motion carried 6-0. PERFORMANCE OF TAX INCREMENTAL DISTRICTS 3, 5, 7, 8, 9 & 10 3. 2025 TID Annual Meeting Presentation Overview, Financial Reports, and Notes: TID 8 (Fond Du Lac County) Created 2018 as a mixed-use area. TID expenditure period ends 2034 with anticipated early closure in 2033 (Project Plan 2029). This TID lies on the west side in Fond Du Lac County. Due to the 2023 TID laws, personal property in the amount of $231,200 was removed from the base value of the TID. Estimates for future projects, prior to closure of the TID, provide revenue of $3,309,420, expenses of $2,062,656, and a surplus of $1,488,155. Overview, Financial Reports, and Notes: TID 3 (Fond Du Lac and Dodge County) Created 2005 as a mixed use/blighted area which was amended in 2012 to extend boundaries. TID expenditure period ends 2027 with closure in 2032. This TID lies in our downtown central business district in both Dodge and Fond Du Lac Counties. Future project provides northside alley improvements. Estimates for future projects, prior to closure of the TID, provides revenue of $3,160,769, expenses of $2,937,423, and a surplus of $349,006. Overview, Financial Reports, and Notes: TID 5 (Dodge County) Created 2008 as mixed use and amended in 2012 and extended in 2018. TID expenditure period ended 2023 with closure in 2034. This TID lies on the east side in Dodge County for commercial development. There are no future planned projects. Projected revenues, prior to closure of the TID, provide $4,248,848, expenses of $2,750,695, and a surplus of $0. Overview, Financial Reports, and Notes: TID 7 (Dodge County) Created 2017 as mixed use. TID expenditure period ends 2033 with closure in 2038. This TID lies on the east side in Dodge County for commercial development. Future projects provide for Eric Mulder Construction and 18- Wheeler truck wash. Estimates for future projects, prior to TID closure, provides revenue of $1,572,639, expenses of $2,906,763, and a surplus of ($1,638,287). Overview, Financial Reports, and Notes: TID 9 (Dodge County) Created 2022 as mixed use. TID expenditure period ends 2037 with closure in 2043. This TID lies on the south side in Dodge County for commercial development. Future projects provide for extension of Shaler Drive and lighting, and other commercial development. Projected revenues, prior to closure of the TID, Provides $13,922,941, expenses of $17,329,390, and a surplus of $583,406. Overview, Financial Reports, and Notes: TID10 (Fond Du Lac and Dodge County) Created 2025 for the property of 331 Bly Street as blighted area. TID expenditure period ends 2047 with closure in 2053. This TID lies in Dodge County. Future projects provide to work with a developer to ensure code compliance, meet housing needs, and rehabilitation of the surrounding neighborhood. Estimates for future projects, prior to closure of the TID, provide revenue of $3,216,180 expenses of $3,169,988, and a surplus of $0. PE-300 TID ANNUAL REPORTS 4. TID Reports: TID 3, 5, 6, 7, 8, 9 Motion Clapper, second Hintze to accept the 2025 PE-300 TID Annual Reports. Motion carried 6-0. ADJOURNMENT Motion Kaczmarski, second Clapper duly called the meeting adjourned at 9:18am. Motion carried 6-0. . Page 1 of 1 M I N U T E S CITY OF WAUPUN Police & Fire Commission (PFC) Meeting Waupun Safety Building – 16 E. Main Street, Waupun Tuesday, June 16, 2026 at 4:30pm Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. CALL TO ORDER Meeting convened at 4:38pm by PFC President. ROLL CALL Present: John Bett (PFC Vice President), WFD Chief BJ DeMaa, Teresa Heidemann (PFC Citizen); Tara Rhodes (PFC Citizen/Secretary), Mike Thurmer (PFC Citizen/President) Member(s) absent (excused): Bobbi Jo Kunz (Council Member-Ex Officio), Josh Snow (PFC Citizen) Guests: N/A CLOSED SESSION The Waupun Police and Fire Commission adjourned into closed session under Section 19.85 (1) (c) of the WI Statutes to conduct interviews with qualified applicants for Firefighter and EMT positions. (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Motion to go into Closed Session at 4:39pm was made by T. Rhodes and J. Bett second; all in favor, motion passed. OPEN SESSION The Waupun Police and Fire Commission reconvened in open session under Section 19.85(2) of the WI Statutes at 5:32pm after motion from J. Bett and T. Heidemann second; all in favor, motion passed. ACTION FROM CLOSED SESSION Motion at 5:33pm to extend a conditional offer to applicant(s) W. Kunz and R. Underwood was made by T. Rhodes and T. Heidemann second; all in favor, motion passed FUTURE MEETINGS AND GATHERING INVOLVING THE POLICE AND FIRE COMMISSION The next regularly schedule Commission meeting is tentatively scheduled for July 1 2026, at 4:30pm in the Waupun Safety Building. The PFC meets quarterly, at minimum. If necessary, please send any agenda requests to Chief DeMaa or Chief Rasch so appropriate preparation(s) can be made. Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. ADJOURNMENT Motion at 5:35pm to adjourn meeting made by J. Bett and T. Rhodes second; all in favor, motion passed. Respectfully submitted, Tara Rhodes, Secretary Waupun Public Library Monthly Statistics CIRCULATION May. 26 May. 25 YTD 2026 YTD 2025 YTD% Juvenile Nonfiction 278 409 1,778 2,617 -32.1% Juvenile Fiction 2,198 2,231 11,954 11,483 4.1% Juvenile Periodical 1 3 28 44 -36.4% Juvenile Book on CD 35 28 104 105 -1.0% Juvenile MP3 audio 150 4 197 16 1131.3% Juvenile DVD 284 266 1,351 1,375 -1.7% Juvenile Music CD 8 0 21 8 162.5% Juvenile Video Game 59 50 324 249 30.1% Misc. (kits, av tapes, etc) 0 1 10 7 42.9% Total Juvenile 3,013 2,992 15,767 15,904 -0.9% Adult Nonfiction 425 439 2,346 2,599 -9.7% Adult Fiction 1,667 1,912 8,905 9,578 -7.0% Adult Periodical 34 64 208 281 -26.0% Adult Book on CD 79 119 539 480 12.3% Adult MP3 audio 10 2 27 16 68.8% Adult DVD 1,459 1,429 7,372 7,344 0.4% Adult Music CD 83 107 390 500 -22.0% Adult Video Game 23 32 87 82 6.1% Pamphlets/Vertical File 0 0 10 0 #DIV/0! Equipment/die cuts 0 0 6 3 100.0% Misc (kits, tapes, av games) 0 0 2 15 -86.7% Total Adult 3,780 4,104 19,892 20,898 -4.8% State Report Circulation 6,793 7,096 35,659 36,802 -3.1% Downloads (OverDrive) 1,371 1,256 6,587 6,292 4.7% Downloads (Hoopla) 566 383 2,482 1,848 34.3% ILL-Items Sent 2,238 2,389 12,202 12,601 -3.2% ILL Item Received 59 43 315 236 33.5% TOTAL CIRCULATION 11,027 11,167 57,245 57,779 -0.9% To Columbia Co. Rural 39 51 306 404 -24.3% To Dodge Co. Rural 547 472 3,202 2,742 16.8% To FDL Co. Rural 1,121 1,440 6,358 7,194 -11.6% To Green Lake Co. Rural 17 37 70 175 -60.0% To Washington Co. Rural 47 0 123 1 12200.0% Rural circ subtotals 1,771 2,000 10,059 10,516 -4.3% Patron Gate (visits) 4,404 3,943 22,964 21,251 8.1% In-person Programs 818 271 3,075 1,634 88.2% Virtual Programs 0 0 0 0 #DIV/0! Take & Make Activities 53 29 357 159 124.5% Meeting Room Use 349 476 1,444 1,592 -9.3% Computer Use 297 289 1,341 1,478 -9.3% Wireless Use 414 412 1,993 1,924 3.6% Reference Questions 542 455 2,693 2,476 8.8% Monthly website hits 1,938 9,758 9,268 5.3% Curbside/Window service 100 111 511 614 -16.8% LIBRARY MONTHLY REPORT June 2026 Subject Summary Stats and Budget Statistics for May 2026 are included for your review. SRP Update Our Summer Reading Program kickoff was held on June 5 from 4-6pm. This was also the kickoff for the Parks & Rec Summer Program. Just short of 500 people attended. We had program signup information, bounce houses, an obstacle course, games, a dunk tank, popcorn & freeze pops, glitter tattoos, balloon animals, and a couple of dinosaurs roaming around. As of the writing of this report, 325 children have signed up to participate. Sign-ups continue throughout the program. 250th Programming Our first 250th event on June 16 was a success! Our own Rohn Bishop and his team won second place! Our scavenger hunt around Waupun starts July 1 and runs through July 31. Come in during the month and check it out! Prizes will be awarded. Lions Donation We received $1,000 from the Waupun Lions. They would like it to go toward the purchase of large print books. We will create name plate labels and place them in the books to recognize their generous contribution. Thanks, Lions! Staff Evaluations Pam has completed staff evaluations. Website Most corrections to the library’s portion of the website have been completed. Training videos formerly housed on the site need to be added to the new site. Calendar entries did not transfer over, so those will also need to be added to the new site. Our old site had a Newsletter option, which we utilized to email program information to a list of interested individuals. The new site does not appear to have one, so other options are being investigated. Page 1 of 2 Recreation RECREATION REPORT REPORT DATE: June 30, 2026 DEPARTMENT: Recreation PREPARED BY: Rachel Kaminski COMMUNITY CENTER 2026: Data collected 6/24/26 Membership Member Average Daily Attendance January 2026 February 2026 March 2026 April 2026 May 26 June 2026 July 2026 Agugust 2026 September 2026 November 2026 Day Passes Duplicated Per Month Jan - 26 Feb - 26 Mar - 26 Apr - 26 May - 26 Jun - 26 Jul - 26 Aug - 26 Sep - 26 Oct - 26 Nov - 26 Dec - 26 255 288 294 137 109 76 Rentals Jan - 26 Feb - 26 Mar - 26 Apr - 26 May - 26 Jun - 26 Jul -26 Aug - 26 Sep - 26 Oct - 26 Nov - 26 Dec - 26 8 0 3 6 0 (Flooring) 0 (Flooring) PARK RENTALS 2026: Data collected 6/24/26 May - 26 Jun - 26 Dodge: 1 Harris Mill: 2 McCune: 2 West End: 2 Wilcox: 1 Dodge: 3 Harris Mill: 1 McCune: 2 West End: 4 Wilcox: 2 PARK PROGRAM 2026: Data collected 6/24/26  Park Program Dates: June 8 – August 14, 2026  Park Program Hours: Monday – Friday, 9am – Noon & 1-4pm (Closed Friday, July 3 and severe weather) Page 2 of 2 Recreation  113 participants registered 2026 Park Program Attendance June 8 – 24 July 1-31 August 3-14 Dodge 304 Pine Street 147 West End 118 Friday Special Event Bike Rodeo: 70 Fishing Tournament: 35 Field Trip: Art in the Park: Park Bingo: Ice Cream Social: Slip n’ Slide: Pool Olympics: Picnic: WAUPUN FAMILY AQUAITC CENTER 2026: Data collected 6/24/26  Waupun Family Aquatic Center Dates: June 6 – August 16, 2026  Waupun Family Aquatic Center Hours: Saturday - Sunday, Noon – 7pm & Monday – Friday, 1pm – 6pm  Family Passes: 92  Individual Passes: 17  Pool Pavilion Rentals: 1  Full June report will be in July 28, 2026 Recreation Report GENERAL COMMENTS & UPDATES:  Next Board of Park & Recreation Commission Meeting: Monday, August 24, 2026 TO: Waupun Utilities Commissioners FROM: Steve Brooks, General Manager DATE: June 8, 2026 SUBJECT: General Manager Report Comtech Substation Transformer Failure Update Following the transformer failure at the Comtech Substation, load was successfully transferred to the Main Substation to maintain service reliability. The Comtech transformer was subsequently removed from service and evaluated. Initial testing indicates the transformer will require either a complete rewind or replacement. To reduce system risk and restore redundancy, a portable substation was mobilized and a plan was developed to install it adjacent to the Comtech Substation and integrate it into the distribution system. On Tuesday, the temporary portable substation was energized, testing was completed, and load was successfully transferred to the unit. Staff are currently working with transformer manufacturers and repair facilities to evaluate options for rebuilding the existing transformer or replacing it with a new unit. We are also coordinating closely with our insurance carrier throughout the assessment and claims process. In addition, crews are conducting diagnostic testing on the power transformer at the Main Substation to identify any potential concerns. Both the Main and Comtech transformers were purchased in 2007 as part of Waupun Utilities' conversion of the distribution system from 4 kV to 12 kV service. Staff will continue to evaluate replacement and repair options while taking steps to mitigate outage risk. The Commission will be kept informed as additional information becomes available and plans for the replacement of the Comtech Substation transformer are finalized. Wastewater Treatment Plant (WWTP) WU staff from both the WWTP and Electric Departments removed the main breaker from the MCC board and installed a solid bus bar to permanently remove the old breaker from the panel. Completing the work in-house saved the utilities both time and more than $10,000 in outside contractor costs. WPPI Contract Extension Over the next few months, we will be discussing the need to extend member contracts with WPPI. Extending member contract end dates prior to addressing future financing and long-term planning needs helps preserve WPPI membership access to beneficial resource and financing opportunities that assist in maintaining stable and competitive wholesale power costs for members. Main Street Alley Project WU and the City of Waupun have reached an agreement with the contractor regarding the project change order request. WU staff will install the temp water services and maintain the temp water main throughout the duration of the project. This change order will save the Water Utility approximately $70,000 on the project. MEUW Day at the Capitol & Annual Conference I attended the MEUW Day at the Capitol and Annual Conference along with utility staff to meet with elected officials, participate in industry discussions, and engage with fellow municipal utility professionals from across the state. The multi-day event provided valuable opportunities to advocate for the interests of municipal electric utilities and the communities we serve while also learning about current industry trends, challenges, and best practices. During Day at the Capitol, we met with legislators to discuss issues impacting municipal utilities, including infrastructure investment needs, regulatory requirements, workforce development, and maintaining reliable and affordable service in an evolving energy landscape. The event also provided an opportunity to strengthen relationships with policymakers and highlight the value of public power, including local control, reliability, affordability, and community investment. The Annual Conference included governance discussions, educational sessions, utility tours, industry presentations, and networking opportunities with utility leaders, supply partners, and MEUW representatives. Conference sessions focused on emerging utility issues, operational challenges, industry developments, and strategies to support the continued success of municipal utilities and the communities they serve. Overall, the event was a valuable opportunity to advocate for our community, collaborate with industry peers, and gain insight into issues affecting public power utilities across Wisconsin. This concludes my report for June 2026. Please contact me at 324-7920 or sbrooks@waupunutilities.org with any questions or concerns. TO: Waupun Utilities Commissioners FROM: Owen Vande Kolk, Electric Operations Superintendent DATE: June 8th, 2026 SUBJECT: Electric Operations Report Electric Department Update: Call-Ins • Two Rivers Mutual Aid – May 17th through May 19th o Two Rivers sustained widespread wind damage and requested multiple mutual aid crews. o MEUW contacted WU at approximately 5:00 PM on Sunday, May 17th, requesting a two-man crew and bucket truck. o Crews also responded from Menasha, Kaukauna, Shawano, New Holstein, Hartford, Manitowoc, Cedarburg, and JT&S personnel through MEUW. o WU’s two-man crew returned on Tuesday, May 19th, at approximately 7:00 PM. • AMI Reported Outage – June 4th o On June 4th, at approximately 6:05 AM, an AMI reported outage in the 400 block of E. Main Street and E. Jefferson Street was received through WU’s OMS. o The cause of the outage was determined to be wildlife-related. o Power was restored by refusing two switches located on Carrington Street. Development Planning • Shaler Drive Extension o Estimate for new street lighting from Bayberry Lane to Mayfair along Shaler Drive extension has been submitted to the City of Waupun. o Directional drilling contractor will be utilized to install conduit from south side of Flyway Drive to the north side of Claggett to reduce surface restoration along that portion of Shaler Drive. • City of Waupun Alley Project o Material procurement and project planning are underway to rebuild a portion of a main feeder in the 300-400 blocks of E. Main Street. o New poles have been installed in the 400 block. o Work will continue in the coming weeks. Main Substation Relay Project • Conduit and handholes being installed will provide infrastructure to support: o New AC service to each relay. o New DC service to each relay. o New URD AC service to sub house. o Fiber for future SCADA. o Additional lighting and security cameras. • Relay installation and commissioning by AC Engineering is scheduled for June. Apprentice Position Posting • WU Electric Department is currently accepting applications to fill an Apprentice Line Technician position. • The position is critical for succession planning within the Electric Department. • WU has received multiple applications from perspective candidates. • Application deadline is June 14th. WWTP Sub-Main Breaker Bypass • Due to ongoing issues with an aging sub-main breaker at the WWTP, and following consultation with AC Engineering, the decision was made to bypass the breaker. • WU Electric Department staff, alongside WWTP staff, removed the breaker and fabricated and installed new copper bus bar connections in place of the sub-main breaker. This concludes my report for the June 2026 WU Commission Meeting. Please contact me at 324-7920 or ovandekolk@waupunutilities.org with any questions or concerns. TO: Waupun Utilities Commissioners FROM: Darren Sytsma DATE: June 8, 2026 SUBJECT: Monthly Operation Report Water Treatment Facility: • Call-In Report No call-ins to report. • Operations Work continues with gathering data from our SCADA integrators/suppliers for the preliminary EPA Cybersecurity Assessment report. The assessment will determine whether services and products could directly impact our cybersecurity infrastructure and highlight potential vulnerabilities. A full report should be complete in late July or early August. Lead and Copper testing is taking place this week. This testing is required as part of our Water Plant permit every few years. There are 20 approved sites located throughout the city for testing. Water Tower #1 is scheduled for an interior washout and inspection the week of June 6th. Tower #2 is scheduled for the week of June 27th. Wastewater Treatment Facility: • Call-In Report No call-ins to report. • Operations Staff from the Treatment Facilities and Electric Department successfully removed the sub-main breaker and installed solid copper plating to bus through the removed breaker. Since removal, there have been no new power losses or main breaker failures. Planning and budgeting for the removal of 1970’s breakers and installation of upgraded retrofit breakers is underway for early 2027. Staff successfully completed the aeration tank diffuser acid-cleaning process. This cleaning process is a critical maintenance procedure aimed at removing blockages caused by biofouling and mineral deposits within the aeration system. The cleaning process involved introducing a diluted acid-cleaning agent into the air system to effectively dissolve deposits and improve oxygen transfer efficiency to the wastewater, which is essential for the biological process. The North and South Grit tanks have been drained, cleaned, and inspected. Both tanks and feed augers are in good working condition. Grit aeration diffusers were inspected, and faulty ones were replaced. • Operations (continued) Primary clarifier draining, cleaning, and inspection has begun. Primary Clarifier #1 has been completed, with Clarifiers #2 and #3 to follow as time permits. A Kaeser compressor service tech performed the first of two biannual maintenance services on all treatment facility blowers and compressors. Staff met virtually with the algae end-user to discuss testing results and observations made from recently submitted dried algae samples. An algae sample was sent to Water’s Edge Scientific lab in Baraboo for analysis to: identify (lowest practical taxonomic level), perform cells/units per mL, estimate biovolume (based on geometric measurements), determine relative abundance, and provide photo-microscopy documentation. A full report should be provided later this week. Three additional samples have recently been delivered to a lab for microbial analysis of our aeration tank MLSS, final clarifier effluent, as well as our post mix algae concentration. A full report should be provided next week. The WPDES permit modification for Waupun WWTF will take effect July 1, 2026, reducing our PFAS sampling requirements from once every two months to annually. The Treatment Facilities job opening has been recently posted. The Utilities is currently looking for a Treatment Facilities Lead or a Treatment Facilities Operator with electrical and/or mechanical maintenance experience. This concludes my report. Please do not hesitate to contact me with your questions or concer ns at 324-7920 or dsytsma@waupunutilities.org. TO: Waupun Utilities Commissioners FROM: Matt Geschke DATE: June 8, 2026 SUBJECT: Monthly Operation Report Collection and Distribution Crew: Call-In Report There are no call-ins to report this month. Water Distribution Operations Approximately 400 feet of 2-inch temporary Yelomine water main was installed in the Northeast Alley to provide uninterrupted water service to customers affected by the E. Main Street alley construction project. Temporary water service consists of an above- or below- ground bypass main and temporary service laterals connected to each property. The temporary system is flushed, disinfected, and tested to ensure safe drinking water before being placed into service. Customers are connected to the bypass main through small blue lateral pipes and will remain on the temporary system until the new water main, valves, hydrants, and permanent services are installed. A similar temporary water service installation will be completed in the Northwest Alley when that phase of the project begins. Hydro-excavation and final grade adjustments of all valve boxes within the Shaler Drive Extension project area were also completed. In addition, hydro-excavation work was performed at the Main Substation and in alley locations to support electric utility pole installation projects. Sanitary Sewer Operations Annual spring cleaning and maintenance of all sanitary sewer lift stations was completed.. This concludes my report. Please do not hesitate to contact me with your questions or concerns at 324-7920 or mgeschke@waupunutilities.org. Page 1 of 3 TO: Waupun Utilities Commissioners FROM: Jeff Stanek, CPA, Finance Director DATE: June 8, 2026 SUBJECT: April 2026 Financial Report CONSTRUCTION AND PLANT ADDITIONS The electric utility began construction in April incurring costs related to the replacement of porcelain cut - outs in addition to providing mutual aid to Two Rivers Utilities. Engineering work continues associated with the Business Park substation and the Mill to Madison Street Alleyway reconstruction projects. Plant additions included the replacement of the remaining administration building office windows for $26,100 and a new wire trailer for the electric utility totaling $6,495. MONTHLY OPERATING RESULTS – April 2026 Monthly and Year-To-Date (YTD) Sales Electric ➢ Monthly kWh sales were 6.3% above budget & 9.1% higher than April 2025 on increased sales to Large & Industrial Power customers. ➢ YTD kWh sales were 5.1% above budget & 10.0% higher than April 2025 YTD actual sales. Water ➢ Monthly sales units of 100 cubic feet were 0.4% above budget & 0.4% above than April 2025 sales on and increase in sales to Commercial customers. ➢ YTD water sales were 2.4% below budget & 2.1% lower than April 2025 YTD actual sales. Sewer ➢ Monthly sales units of 100 cubic feet were 8.9% above budget & 4.7% higher than April 2025 from higher volumes to Industrial & Public Authority customers. ➢ YTD sewer sales were 6.4% above budget & 4.2% higher than April 2025 YTD actual sales. Income Statement Electric ➢ Operating revenues and purchased power expense were above budget $120,500 and $161,300, respectively, due to increased consumption and higher energy costs. ➢ Gross margin was $40,700 below budget as a result of the higher energy costs. ➢ Operating expenses were $49,900 below budget primarily due to lower distribution expenses associated with tree trimming during the non-construction season and increased work order activity. ➢ Operating income was $232,100 or $84,300 above budget, largely due a higher operating revenue and lower expenses than originally budgeted. ➢ Net income was $280,100 or $130,200 above budget primarily from increased operating revenues. ➢ The rolling 12-month Rate of Return was 8.2%. Page 2 of 3 Water ➢ Operating revenues were below budget by $4,800. ➢ Operating expenses were $11,500 above budget on higher distribution expenses associated with water main breaks during winter freezing periods and meter costs from repaired meters. ➢ Operating income was $155,200 or $12,800 below budget. ➢ Net income was $172,300 or $17,600 above budget. ➢ The rolling 12-month Rate of Return was 3.8%. Sewer ➢ Operating revenues were $65,000 above budget due to slight increases high strength charges to Public Authority customers. ➢ Operating expenses were $98,100 below budget due to fewer maintenance costs experienced during the month. ➢ Operating income (loss) was $45,600 or $151,000 above budget as a result of lower operating expenses. ➢ Net income (loss) was ($16,000) or $174,100 above budget largely due to lower operating expenses. ➢ The rolling 12-month Rate of Return was 2.7%. Balance Sheets Electric ➢ Balance sheet decreased $32,500 from March 2025 due to an increase in payables associated with higher consumption & power-related costs ➢ Unrestricted cash decreased $51,200 from routine operations. ➢ Net Position increased $89,700. Water ➢ Balance sheet increased $62,600 from March 2025 due to an increase in cash from routine operations. ➢ Unrestricted cash increased $79,600 from routine operations and fewer cash reserve restrictions from the final redemption associated with the 2019 Revenue Bonds paid off in March 2026. ➢ Net Position increased $73,900. Sewer ➢ Balance sheet increased $60,000 from March 2025 due to lower than budget operating expenses during the month. ➢ Unrestricted cash increased $103,800 from routine operations. ➢ Net Position increased $22,800. Cash and Investments The monthly metrics dashboard for cash and investments provides a monthly comparison of cash and investment balances and graphs that present long-term investments by maturity, type, and rating. The Utility’s investments are typically fixed-income and held-to-maturity unless called before maturity by the issuer. Held to maturity investments recognize monthly mark to market adjustments that ultimately are not realized when the investment matures. ➢ Total cash and investments increased $254,200 or 1.8% from March 2025 primarily from routine operating activity. ➢ Received interest and distributions of $19,000 and recorded unrealized market adjustments of ($3,700) along with ($800) in management fees, resulting in a net portfolio gain of $14,500 for the month. ➢ Total interest and investment income earned (excluding market value adjustments) on all accounts for the month was $38,200 and $138,400 year-to-date. Page 3 of 3 OTHER FINANCIAL MATTERS WWTP Upgrade – Construction Update and Progress Listed below is a summary of the costs incurred and paid for with USDA loan proceeds requested to date: Total Project Budget (As of 4/14/2022): $ 37,508,000 Total Project Costs to Date (Thru 3/4/2026): $ 37,362,326 Loan Draws – Project to Date (Thru 8/29/2022): $ 27,807,000 Grants Provided (Thru 4/8/2026): $ 9,413,209 Disburse Request #41 Requested (2/17/26): $ 41,439 Disburse Request #41 – Paid (3/3/2026): $ 42,433 This concludes my report. Please do not hesitate to contact me at 324-7920 or jstanek@waupunutilities.org with any questions or comments. PROPERTY MAINTENANCE - STATUS OF ORDERS Status Violation Inspection Orders Compliance Violation Parcel Address Date Issued Deadline Description Number 4/13/2026 4/17/2026 7/17/2026 Order sent to: - Repair or replace all deteriorated siding on the property. - Repair or replace all broken or hanging gutters. - Repair or replace the sagging porch to ensure it is safe for use. - Paint all areas of the property with exposed wood, chipped or missing paint. - Ensure all exterior parts are in good condition, structurally sound, and weather-tight. WPN-14-15- 99-OV-026-02 4/13/2026 4/17/2026 5/4/2026 Order sent to clean up and remove all discarded items, rubbish, trash, wood debris, and all other unsightly debris in the area, or properly store items away from public view. All firewood must be neatly stacked and raised off the ground. WPN-14-15- 99-OV-045-01 5/21/2026 5/31/2026 6/21/2026 Not fully complied. FN sent to clean up and remove all discarded items, rubbish, trash, wood debris, and all other unsightly debris in the area, or properly store items away from public view. All firewood must be neatly stacked and raised off the ground. 4/13/2026 4/17/2026 7/20/2026 Order sent to: - Repair or replace all damaged and missing siding on the property. - Repair or replace all deteriorated roofing and ensure materials are uniform. - Repair or replace all broken or hanging gutters, soffit, and fascia. - Repair or replace the porch steps. - Paint all areas of the property with exposed wood or chipped or missing paint. - Ensure all exterior parts are in good condition, structurally sound, and weather-tight. WPN-14-15- 99-OV-045-01 4/13/2026 Order sent to clean up and remove all discarded items, rubbish, trash, wood debris, and all other unsightly debris in the area, or properly store items away from public view. WPN-14-15- 99-HE-010-00 4/28/26 Initial letter was not sent. CNW. 5/21/2026 6/1/2026 6/15/2026 Order sent to clean up and remove all discarded items, rubbish, trash, wood debris, and all other unsightly debris in the area, or properly store items away from public view. 4/13/2026 Order sent to raze or repair the dilapidated shed on the property. Ensure all exterior components, including the siding, roof, doors and windows, are complete, weather-tight, and in good condition. WPN-14-15- 99-HE-010-00 4/28/26 Initial letter was not sent. CNW. 5/21/2026 6/1/2026 9/1/2026 Order sent to raze or repair the dilapidated shed on the property. Ensure all exterior components, including the siding, roof, doors and windows, are complete, weather-tight, and in good condition. CITY OF WAUPUN CODE ENFORCEMENT MONTHLY REPORT May 2026 390 Fond du Lac St Pending Pending 232 Fond du Lac St Pending 232 Fond du Lac St Pending 240 Fond du Lac St Pending 240 Fond du Lac St 4/13/2026 4/15/2026 7/15/2026 Order sent to paint all exterior surfaces of the property with exposed wood, chipped, or missing paint. WPN-14-15- 99-TB-010-00 Note: This is under 2 N Division St on iWorQ based on the Parcel # 4/13/2026 4/15/2026 7/15/2026 Order sent to: - Repair or replace all damaged and missing siding, soffit and fascia. - Repair or replace all deteriorated doors. - Install missing handrails on the front steps to ensure they are safe for use. - Paint all exterior surfaces of the property with exposed wood, chipped, or missing paint. WPN-14-15- 99-TB-055-00 4/13/2026 4/20/2026 5/4/2026 Order sent to: - Clean up and remove all discarded items, including but not limited to the pallets, wood debris, and all other unsightly debris in the area, or properly store items away from public view. - Remove the junked bus from the property. WPN-14-15- 99-TC-245-00 6/1/2026 4/29/26 Extension granted. 4/13/2026 4/20/2026 7/20/2026 Order sent to: - Repair or replace all missing, damaged, or disconnected gutters and downspouts. - Repair or replace any broken soffit and fascia. - Paint all exterior surfaces of the property with exposed wood, chipped, or missing paint. WPN-14-15- 99-TC-245-00 4/13/2026 4/20/2026 5/7/2026 Order sent to clean up and remove all discarded items and all other unsightly debris in the area or properly store items away from public view. WPN-14-15- 99-TC-231-00 5/21/2026 5/31/2026 6/21/2026 Not complied. FN sent to clean up and remove all discarded items and all other unsightly debris in the area or properly store items away from public view. 4/13/2026 4/20/2026 5/4/2026 Order sent to: - Clean up and remove all discarded items and all other unsightly debris in the area, or properly store items away from public view. - Remove all inoperable or unregistered vehicles otherwise make all vehicles operable and properly registered. WPN-14-15- 99-TC-175-00 5/21/2026 CNW - Try to get unobstructed photos of the GMC vehicle without rear plate in the driveway AND all UDs Check 1st week of June Pending 240 Fond du Lac St Pending 10 N Division St Pending 20 N Division St 38 W Franklin StPending Pending Pending Pending 38 W Franklin St 24 W Franklin St 114 W Franklin St 4/13/2026 4/20/2026 7/20/2026 Order sent to paint all exterior surfaces of the garage with exposed wood, chipped or missing paint. WPN-14-15- 99-TC-175-00 4/13/2026 4/20/2026 7/20/2026 Order sent to: - Repair or replace all damaged and missing siding, soffit, and fascia. - Remove all vegetation from the structures. - Repair or replace all missing, damaged, or disconnected gutters and downspouts. - Repair or replace the roof over the front porch. - Paint all exterior surfaces of the property with exposed wood, chipped or missing paint. - Ensure all exterior parts are in good condition, structurally sound, and weather-tight. WPN-14-15- 99-NU-040-00 4/13/2026 4/20/2026 5/4/2026 Order sent to: - Clean up and remove all discarded items, trash, tree debris, and all other unsightly debris in the area, or properly store items away from public view. - Remove all inoperable or unregistered vehicles otherwise make all vehicles operable and properly registered. WPN-14-15- 99-HA-040-00 5/21/2026 CNW - Get closer photos of the vehicle plates and UD, including those on the right side of the house. Check 1st week of June 4/13/2026 4/20/2026 5/11/2026 Order sent to clean up and remove all discarded items, trash, tree debris, and all other unsightly debris in the area, or properly store items away from public view. WPN-14-15- 99-HA-050-00 6/16/2026 5/16/26 Extension granted 4/13/2026 4/16/2026 7/20/2026 Order sent to: - Repair or replace all damaged or missing exterior parts of the garage. Ensure all openings are properly secured with doors or windows to prevent pest and vermin entry. - Paint all exterior surfaces of the house and garage with exposed wood, chipped or missing paint. WPN-14-15- 99-HA-050-00 4/13/2026 4/20/2026 5/11/2026 Order sent to: - Clean up and remove all discarded items, wood debris, and all other unsightly debris in the area, or properly store items away from public view. - Remove all inoperable or unregistered vehicles otherwise make all vehicles operable and properly registered. WPN-14-15- 99-SE-130-00 5/21/2026 Complied Pending Pending 376 Fond du Lac St Pending Pending Pending Closed 114 W Franklin St 332 Fond du Lac St 374 Fond du Lac St 376 Fond du Lac St 120 E Franklin St 4/13/2026 4/20/2026 7/20/2026 Order sent to: - Repair or replace all deteriorated and missing siding, soffit, and fascia. - Repair or replace all missing, damaged or disconnected gutters and downspouts. - Repair or replace any damage to the front steps and ensure all components, such as railings are properly installed for safety. - Paint all exterior surfaces of the property with exposed wood, chipped or missing paint. - Ensure all exterior parts are in good condition, structurally sound, and weather-tight. WPN-14-15- 99-SE-130-00 4/13/2026 4/20/2026 5/4/2026 Order sent to clean up and remove all discarded items and all other unsightly debris in the area or properly store items away from public view. WPN-14-15- 99-EA-190-00 5/21/2026 Complied 5/21/2026 6/1/2026 6/15/2026 Order sent to remove or relocate the vehicle to an appropriate and permitted parking location. WPN-14-15- 99-EA-190-00 4/28/2026 5/5/2026 8/5/2026 Order sent to: - Repair or replace all deteriorated roofing, soffits, fascia, and window trims. Ensure all parts are in good condition, structurally sound, and weather-tight. - Paint all exterior surfaces of the property with chipped or missing paint. WPN-14-15- 99-EA-248-00 4/28/2026 5/6/2026 5/20/2026 Order sent to clean up and remove all discarded items and all other unsightly debris in the area or properly store items away from public view. WPN-14-15- 99-OV-020-01 5/21/2026 5/26/26 CompliedClosed Pending Closed Pending Pending 375 Fond du Lac St 120 E Franklin St 208 E Franklin St 208 E Franklin St 420 E Franklin St COUNCIL COMMUNICATION REPORT DATE: June 26, 2026 DEPARTMENT: Administration / Economic Development PREPARED BY: Kathy Schlieve Staff have finalized work with USI to issue an RFP soliciting bids for the City's 2027 health insurance renewal. In parallel, policy work is underway to formalize a wellness requirement encouraging annual exams and age- appropriate screenings. The goal is to have the policy in place for 2027 so it can support the 2028 renewal cycle and potentially position the City to negotiate a multi-year rate cap through this RFP process. After extensive work on recruitment to support the Library Board, Pam Garcia was appointed to the role of Library Director for the Waupun Public Library. Pam has served our library since before 2000, starting as a library page, and then advancing to a desk assistant, reference librarian, and most recently assistant director. Since February, Pam has provided interim leadership during the search process. Her academic credentials — a bachelor's from Marian University and a master's in library and information science from UW–Madison — are matched by decades of practical, community-rooted experience. Interviews for the Assistant Director of Public Works position were held June 10 and 11, and second round interviews are in process. This position was create to support department succession needs within the department. Staff completed all work to proceed with issuing GO Notes per the parameters resolution approved in late May. Debt being issued will pay for the city’s portion of Shaler Drive extension and the back-alley reconstruction projects slated for construction in 2026 with debt payments supported through TIF. After ratings calls, Moody’s rate analysis maintains our Aa3 rating. Positive factors noted in the analysis include our moderate long-term liabilities, manageable fixed costs and strong fund balance position. The GO Note sale occurred on June 17. Seven bids were received, with the winning bid going to TD Financial Products LLC out of New York, NY with a final True Interest Cost of 3.4227% after restructuring (the presale had assumed a TIC of 4.00%). Due to a premium bid and lower underwriter’s discount, we were able to decrease the borrowing by $30,000 to $2,235,000. The total net principal and interest is $2,620,289 which is $62,834 less than our pre- sale estimate. Attorneys from Quarles & Brady have confirm compliance with the resolution parameters. Staff have begun work on contract negotiations with the Police Union. The current contract expires at the end of 2026. Jaelle Weinberger joins us as a youth apprentice this summer. Jaelle will be a junior at Waupun Area School District this fall. Jaelle’s first project is focused on cleanup of our website migration, where she has already made significant progress. If you have an opportunity, please stop and introduce yourself and welcome Jaelle to our team. Chic Tique Girls, LLC held their grand opening at their newly renovated space, located at 301 E Main St. The space was formerly the home of the Waupun Senior Center. Substantial improvements have been made and I encourage you to stop in to view the space and congratulate owner, Kristin Schultz, on this milestone. Staff continue to support the owner of BH Home/Blue Heron Antiques for the Main Street Makeover Contest. BH Home/Blue Heron Antiques has been working with WEDC experts on a façade design and progress is being made to finalize the design elements. The full façade renovation is expected to be complete this fall. The Main Street Cohort with WEDC completed in early June. The business leaders working on this have determined that they wish to move an application forward to WEDC to request Main Street designation. That application is due July 1 and it will be later summer when WEDC makes final determination. In the meantime, staff have been working on strengthening collaboration across committee structures and are working on a memorandum of agreement to present specific to reallocation of room tax as well as alignment with the BID operating plan. Staff have been working with housing contractors to determine level of interest in constructing a home, yet in 2026, on the city-owned land located at 627 E Maxon Street. This item will appear at the committee of the whole meeting on June 30, 2026 for further discussion and possible action. Construction on Shaler Drive extensions is slated to begin right after July 4. Back-alley construction will begin in the 400 Block of E Main the week of July 6 and in the 300 Block of E Main the week of August 3. Both projects are slated to be complete by mid-September.