Board of Public Works Meeting

A G E N D A CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, June 09, 2026 at 4:30 PM The City of Waupun Board of Public Works and Facilities Committee will meet in-person, virtually and teleconference. Instructions to join the meeting are provided below. Virtual: https://us02web.zoom.us/j/81987138114?pwd=jmbyz8Ck1Pdb9Bh58wB99oGOinRW9y.1 Meeting ID: 819 8713 8114 Passcode: 359980 Phone: 312.626.6799 US (Chicago) CALL TO ORDER ROLL CALL PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS--State name, address, and subject of comments. (2 Minutes) No Public Participation after this point. FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS 1. Next Regularly Scheduled Meeting: Tuesday, July 14, 2026, 4:30 p.m. Waupun City Hall, 201 E Main Street, Waupun, WI CONSIDERATION - ACTION 2. Minutes from May 12, 2026 Board of Public Works Meeting 3. Raze and Remove 26 N. Mill St. 4. Asphalt Paving Contract 2 (portion LRIP Funded) DISCUSSION 5. May Department Report ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915. M I N U T E S CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 12, 2026 at 4:30 PM CALL TO ORDER Chairperson Siebers called the meeting to order at 4:30pm. ROLL CALL Members present include: Alderpersons: Dan Siebers, Mike Matoushek, Bobbi Jo Kunz. Citizens: Dale Heeringa, Marcia Maly, Andrew Sullivan, Dave Rens Ex Officio: DPW Director Jeff Daane City Staff: Mayor Rohn Bishop, City Administrator Kathy Schlieve, Police Chief Jeremy Rasch Citizens: Stan & Linda Mittelstaedt, Sherry Wiles, Angie Matoushek RECOGNITION OF MAYORAL APPOINTMENT OF BOARD MEMBERS Mayoral appointment of board members were recognized NOMINATIONS AND APPOINTMENT OF BOARD CLERK Siebers made motion to nominate Kunz as board clerk, second Heeringa. Carried unanimously. ESTABLISH DAY OF MONTH AND TIME OF BOARD MEETING Date and time of meeting will stay the same, the second Tuesday of the month at 430pm. PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS Sherri Wiles, 701 Visser Ave, addressed her concern regarding the stop sign issue on Elm Ave and is concerned about getting hit and wishes something would get done. Linda Mittelstaedt, 700 Visser Ave, addressed her concern regarding the stop sign issue on Elm Ave and is concerned for everyone that passes through that corner, and is asking for the city’s help to make it a safer intersection. FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS Next regularly scheduled meeting is June 9, 2026 at 4:30PM. CONSIDERATION - ACTION 2. Prior Minutes Motion Kunz, second Matoushek to approve minutes from the April 14, 2026 meeting. Carried unanimously. 3. Fraser Ln Extension Project Jeff discusses the Fraser Ln Extension Project, which will create engineered plans for potential future development in a farm field area, going through the intersection of Seymour St and south to the property line. Motion Sullivan, second Kunz to recommend this agreement with MSA for $18,980 to city council. Carried unanimously. 4. Window Repair at Heritage Museum Jeff presents over the last 5-6 years, 3-4 windows per year have been repaired at the museum. The previous contractor from Fond du Lac has retired, and a replacement was difficult to find and since the Library Board voted to gift $9,000 from a donation received from the Carnegie Foundation, it makes sense to repair all the remaining windows at once. Motion Sullivan, second Heeringa to recommend repair of leaded windows at the Carnegie Building in the amount of $10,777.20, with $1,777.20 coming from the capital fund. Carried unanimously. 5. Stop Sign at Elm Ave and Grace St. Jeff provides background, noting the issue has been raised before and yellow "stop sign ahead" signs were previously added. The police report shows no recorded accidents at the location. He cautioned the board about budget constraints and the precedent of approving enhanced signage, noting his traffic sign budget is limited. Alderman Matoushek stated he lives in the neighborhood and observes violations constantly. He described the intersection as a shortcut from Fox Lake Road to Beaver Dam Street and expressed concern that switching the stop sign direction would create a racetrack effect past the park. He would like to see LED stop signs or a solar- powered single flashing light as a more budget-friendly option. General discussion was held on which approach to take and Jeff would recommend a trial period to see if it helps and if it doesn’t change then will need to at other options. Motion Matoushek, second Kunz, to approve solar powered LED lights on a 60 day trial basis to begin after the lights are installed. Carried unanimously. 6. City Hall Deficiency/Improvement Capital Needs Jeff presented a prioritized and cost-refined list of capital improvement needs for City Hall, significantly reduced from a prior architect-generated list estimated at $5.5–$6 million or more. Jeff discussed the areas the City needs to prioritize such as ADA compliance (accessible parking stalls and restrooms), carpet replacement, stairway repair, exterior repair, boiler replacement, auditorium HVAC, and generator. This is a discussion to see what the board recommends and will start looking into costs further. DISCUSSION 7. April Report Jeff provides overview of April report, noting that the crew finished up yard waste pickup and now will start to see increase in park maintenance and getting the pool ready. ADJOURNMENT Motion Rens, second Maly to adjourn meeting at 5:18pm. Carried unanimously. AGENDA SUMMARY SHEET MEETING DATE: 6/9/26 TITLE: Budgets to Raze and Remove 26 N. Mill St. and Budgets for parking lot/preliminary layout AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Jeff Daane, Public Works Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Strategic Investment Item #1 $650, item #2 $19,875, item #3 $8,910 ISSUE SUMMARY: The City recently acquired this property to continue with parking and overall flow of the alleys downtown We received a quote from W&D Navis Inc. to do the work as outlined. Item #1 Environmental $650 Item #2 Raze and Remove former house $19,875 Item #3 Site work $8,910 The city would then replace the curb in the spring of the year 2027 and hire a contractor to final grade and pave this with our mill and overlay projects. STAFF RECOMMENDATION: Approve all items 1,2 and 3 be completed and sent to city council ATTACHMENTS: W&D Navis Budgets for work RECOMMENDED MOTION: Motion to recommend to city council the completion of the work at 26 N. Mill St. item #1 environmental $650, item #2 Raze and Remove former house $19,875 and item #3 Site work $8,910. N2747 HWY 26 PO BOX 48 WAUPUN, WI 53963-0048 (920) 324-9541 ♦ (920) 324-8995 FAX (920) 324-0100 May 27, 2026 City of Waupun Via E-mail: Attention: Jeff Daane Jeff@cityofwaupunwi.gov 201 E. Main Street Waupun, WI 53963 RE: Budgets to Raze and Remove 26 N. Mill St., Waupun, WI 53963 and Budgets for Parking Lot / Preliminary Layout We hereby submit specifications and prices, subject to all terms and conditions set forth as follows: Item #1: Environmental  Perform asbestos abandonment inspection report and file D.N.R. notice of intent =$650.00 Note: Includes no asbestos removal or disposal Item #2: Raze and Remove Former House  Cap sewer and water at property line  Furnish and install temporary fence and erosion control  Raze and remove former house, porch and garage  Dispose of demo debris at certified landfill  Break and remove concrete floors, foundations and walls  Break and remove concrete drive  Includes all dump fees and mobilization Total for Item #2………………………………………………………….…………..………………$19,875.00 Item #3: Site Work Budgets  Remove tree, stump and landscaping  Cut site to proposed sub grade and use fill to fill former basement  Saw cut and remove curbs at former and new driveway  Compact and prepare new sub grade  Furnish and place 12” crushed rock over 4,000 S.F. new parking lot  Includes mobilization Total for Item #3………………………………………………………………….……………………..$8,910.00 Note: Includes no concrete sidewalk, curb or approach concrete replacement Raze & Remove 26 N. Mill St. May 27, 2026 Page 2 Exclusions  No lead paint testing or disposal  No topsoil or seeding This quote is guaranteed if work begins within 60 days of proposal date. If you have any questions, please do not hesitate to call. Sincerely, W & D NAVIS, INC. Dennis Navis, President DN/gmw PROVIDING ALL YOUR EARTHLY NEEDS AGENDA SUMMARY SHEET MEETING DATE: 6/9/26 TITLE: Asphalt paving contract 2 (portion LRIP Funded) AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Jeff Daane, Public Works Director DEPARTMENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Strategic Investment ISSUE SUMMARY: On June 4th at 11 am we received bids for the above contract. Please note that a portion of this work is LRIP funded STAFF RECOMMENDATION: Approve all low bidder and recommend to council ATTACHMENTS: Bid tab RECOMMENDED MOTION: Recommend to city council the low bidder Item No Item Description Approx S.Y. Mill Price Surface Price Total Price 2" Profile Mill 2" Blacktop Sufrace (4LT 58‐28s) W Brown St Termini To County Park Rd (LRIP Funded) 3,483 $ 1.30 $ 9.10 36,223.20 E. Lincoln St S. Madison St to RR Tracks 3,790 $ 1.30 $ 9.10 39,416.00 Sunset Ct N. West St to Termini 1,268 $ 1.30 $ 9.10 13,187.20 8,541 $ 88,826.40 Item No Item Description Approx S.Y. Mill Price Surface Price Total Price 2" Profile Mill 2" Blacktop Sufrace (4LT 58‐28s) W Brown St Termini To County Park Rd (LRIP Funded) 3,483 $ 2.29 $ 9.87 42,353.28 E. Lincoln St S. Madison St to RR Tracks 3,790 $ 2.29 $ 9.87 46,086.40 Sunset Ct N. West St to Termini 1,268 $ 2.29 $ 9.87 15,418.88 8,541 $ 103,858.56 Item No Item Description Approx S.Y. Mill Price Surface Price Total Price 2" Profile Mill 2" Blacktop Sufrace (4LT 58‐28s) W Brown St Termini To County Park Rd (LRIP Funded) 3,483 $ 12,710.00 $ 31,520.00 44,230.00 E. Lincoln St S. Madison St to RR Tracks 3,790 $ 13,835.00 $ 34,300.00 48,135.00 Sunset Ct N. West St to Termini 1,268 $ 5,895.00 $ 12,425.00 18,320.00 $ 32,440.00 $ 78,245.00 $ 110,685.00 Total Item #1 Total Item #1 Stark Pavement Corporation 12845 W Burleigh Rd Brookfield, WI 53005 1 Northeast Asphalt 20 Camelot Dr. Fond Du Lac WI 54935 1 Total Item #1 W Brown St Termini to Coun ty Park Rd (LRIP Funded) E Lincoln St S. Madison St to RR Tracks Sunset Ct N. West St to Termini 1 ASPHALT PAVING CONTRACT 2- BID TAB Thursday, June 4, 2026 11:00AM Kartechner Brothers LLC N11829 County Rd I Waupun WI 53963 0 50 100 150 200 250 300 350 Aquatic Center Building Maintenance Curb & Gutter Development Equipment / Vehicle Maintenance Events Garbage/Recycling/Bulk Pick-Up Mowing Park Maintenance Sidewalk Signs Storm Sewer Street Maintenance Trees Yard Waste Work Orders Employee Hours # of Work Orders May 2026 $0.00 $2,000.00 $4,000.00 $6,000.00 $8,000.00 $10,000.00 $12,000.00 $14,000.00 $16,000.00 Cost Employee Cost Equipment Cost Material Cost PO Cost May 2026