_06082026-14

Minutes of a Regular Meeting of the Waupun Utilities Commission Monday, June 8, 2026 Meeting called to order by President Heeringa at 4:00 p.m. Present: Commissioners Daane, Heeringa, Mielke, and Siebers Absent with notice: Commissioners Homan, Kunz, and Thurmer Motion made by Daane, seconded by Siebers, and unanimously carried to approve the minutes from the May 11, 2026 meeting. Motion by Siebers, seconded by Mielke, and unanimously carried to approve the bills for the month of May 2026 as presented. On motion by Daane, seconded by Mielke, and unanimously carried, year-to-date financial reports through April 2026 were approved as presented by Finance Director Stanek. Electric operating income was $232,100. Water operating income was $155, 200. Sewer operating income was $45,600. Presentation provided virtually by Matt Shefchik, Assistant Vice President, Total Rewards Consulting, of Cottingham & Butler regarding the final compensation study market update. The market study consisted of a peer study as well as additional compensation data focused on utilities and included review of benchmark positions within the utility. Discussion followed regarding methodology, market comparisons, pay structure recommendations, and fiscal impacts. On motion by Siebers, seconded by Daane, and unanimously carried, the compensation study was adopted as presented. Treatment Facilities Superintendent Sytsma presented a review of the 2025 Compliance Maintenance Annual Report (CMAR) and requested approval of the CMAR for submission to the WDNR. The purpose of the CMAR is to evaluate wastewater treatment systems for operational problems or deficiencies. The 2025 report received grades of “A” in all evaluated areas. On motion by Siebers, seconded by Mielke, and unanimously carried, Resolution No. 06-08-26-01 Adopting the 2025 Compliance Maintenance Annual Report was approved. General Manager Brooks and Electric Operations Superintendent Vande Kolk provided an update regarding substation transformer and system operations. A substation equipment failure occurred, resulting in crews switching load to an alternate substation. Staff continues working with utility partners regarding repairs. Discussion was held regarding the possibility of cancelling the July Commission meeting. It was concluded that the July Commission meeting will be held on July 13, 2026. General Manager Brooks provided updates regarding electric maintenance completed at the WWTF to prevent nuisance trips, as well as discussion regarding a potential contract extension for WPPI members on long-term power purchase agreements. Electric Operations Superintendent Vande Kolk provided updates regarding mutual aid assistance, AMI- reported outages, street light installations, utility infrastructure projects, and the Apprentice Line Technician job posting. Waupun Utilities Commission June 8, 2026 Meeting Minutes Page 2 Treatment Facilities Superintendent Sytsma reported on operations and maintenance activities at the water and wastewater treatment facilities, algae sample analysis being completed by outside laboratories, WPDES permit modifications regarding PFAS sampling requirements, and Treatment Facilities Operator-Lead/Operator job postings. General Manager Brooks provided a brief overview of the Water and Sewer Operations Report and the Energy Services Manager Report. Operations staff installed a temporary water service on the east side of the alleyway project, completed lift station maintenance, and assisted Electric and Treatment Facilities staff with vacuum excavation and cleaning activities. Motion by Mielke, seconded by Siebers, and unanimously carried to adjourn to closed session pursuant to Section 19.85(1)(c), Wis. Stats., to discuss the performance evaluation of the General Manager. Motion by Siebers, seconded by Daane, and unanimously carried to reconvene in open session pursuant to Section 19.85(2), Wis. Stats. No further action was taken in open session. Motion by Daane, seconded by Mielke, and unanimously carried to adjourn the meeting at 5:59 p.m. The next regular commission meeting will be held on July 13, 2026, at 4:00 p.m. Jen Benson Office & Customer Service Supervisor