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M I N U T E S CITY OF WAUPUN SPECIAL COUNCIL MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 26, 2026 at 5:30 PM CALL TO ORDER Mayor Bishop called the meeting to order at 5 :32 pm. PLEDGE OF ALLEGIANCE FOLLOWED BY A MOMENT OF SILENT MEDITATION The Pledge of Allegiance is heard followed by a moment of silence. ROLL CALL Council in-person: Mayor Bishop, Alderman Siebers, Alderman Kaczmarski, Alderman Kunz, Alderman Mielke, Alderman Matoushek Council Virtual- Alderman Westphal Council Absent/Excused- None Management in-person: City Clerk/Treasurer Hull, Administrator Schlieve, Deputy Police Chief Sullivan , Library Assistant Director Garcia, Public Works Daane, Fire Chief Demaa, Utility Manager Brooks, Finance Director Langenfeld Management Virtual: None Management absent/excused: Attorney Vande Zande Police Chief Rasch , Recreation Director Kaminski Audience in-person: Jaedon Buchholz, Brooke Straks, Michelle Brown, Gary Dejager, Harry Allen of Ehlers Audience Virtual: None PRE-SALE REPORT FOR CITY OF WAUPUN, WISCONSIN $2,265,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES 2026A 1. Ehlers Public Finance Advisors Pre-Sale Report Harry Allen , Senior Municipal Advisor of Ehlers , provides the proposed issue which includes financing for a variety of projects in the City ’s Tax Incremental District numbers 3 and 9 ( “ TID 3 ” & “ TID 9 ” ). The City will pledge the ad valorem property tax to repay the debt with the expectation that TID 3 and TID 9 revenues will be used to fully abate the need to levy for the debt service. RESOLUTIONS 2. Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $2,265,000 General Obligation Promissory Notes, Series 2026A M otion Matoushek , second Siebers to adopt Resolution 05-26-26-01 a Resolution Authorizing the Issuance and Establishing Parameters for the Sale of Not to Exceed $2,265,000 General Obligation Promissory Notes, Series 2026A . Motion carried 6-0 on roll call. 3. Resolution to Declare Official Intent Under Reimbursement Bond Regulations M otion Kunz, second Matoushek to adopt Resolution 05-26-26- 02 a Resolution to Declare Official Intent Under Reimbursement Bond Regulations . Motion carried 6-0 on roll call. ORDINANCES 4. Ordinance to amend Ch.8 entitled Orderly Conduct to create Ch. 8.15 Rummage Sales Motion Matoushek, second Mielke to adopt Ordinance 26-06 to amend Ch.8 entitled Orderly Conduct to create Ch. 8.15 Rummage Sales . Motion carried 6-0 on roll call. CONSIDERATION - ACTION 5. Award Bid for Sale of 627 Maxon Street Motion Matoushek, second Kunz to table the bid award for the sale of 627 Maxon Street for a future meeting. Motion carried 6-0 on roll call. 6 . Request for City Contribution for External Camera System Motion Kaczmarski, second Siebers to deny the request for City Contribution for External Camera System . Motion carried 6-0 on roll call. 7. Grant Application – United Cooperative Motion Kunz, second Matoushek to authorize the Waupun Fire Department to submit a United Cooperative grant application to replace 1 of 3 Thermal Imaging Cameras and battery-operated equipment . Motion carried 6-0 on roll call. 8. Grant application – Firehouse Subs Motion Matoushek, second Kunz to authorize the Waupun Fire Department to submit a Firehouse Subs grant application to replace 7 sets of turnout gear . Motion carried 6-0 on roll call. 9. Grant application – Compeer Financial Motion Siebers, second Matoushek to authorize the Waupun Fire Department to submit a Compeer Financial Grant application to replace 2 of 3 Thermal Imaging Cameras . Motion carried 6-0 on roll call . 10. Grant application – Assistance to Firefighters Motion Kunz, second Siebers to authorize the Waupun Fire Department to submit Assistance to Firefighters Grant application to replace all portable radios . Motion carried 6-0 on roll call . 11. Amend Job Description for Assistant Director of Public Works Motion Siebers, second Matoushek to approve the amended job description for the Assistant Director of Public Works. Motion carried 6-0 on roll call. DISCUSSION-INFORMATION 12. Main Street Cohort Progress Update and Next Steps Brooke Straks , a member of the Waupun business community , participated in a structured Main Street cohort program for working to strengthen their downtown commercial districts . Possible funding sources are room tax and BID funds. Future discussions will continue. 13. 2027 Budget Planning Process and Priorities 2027 Budget timeline is reviewed. 14. City Hall Short-Term Capital Plan Daane provides financial needs for continued maintenance of the City Hall building. CONSENT AGENDA M otion Matoushek , second Siebers to approve the Consent Agenda. Motion carried 6-0 on roll call. ADJOURNMENT At 6 :40 pm, motion Kunz, second Siebers to duly call the meeting adjourned. Motion carried 6-0.