Finance-HR Agenda 07-16-2026

Notice of Public Meeting AGENDA Committee: Finance – Human Resources Committee Date: Wednesday, June 17, 2026 Time: 8:30 A.M. Location: 3rd Floor County Board Room, 407 S. 2nd Street, Alma, WI 54610 Remote Access: https://teams.microsoft.com/meet/252993177669487?p=JRHkUHDVh8TSCdSwTy This meeting is open to the public, but portions of the meeting may be closed if this notice indicates that the committee may convene in closed session. The following matters may be reviewed, discussed and acted upon at this meeting. Please note that deviations from the order shown may occur. 1. Call to Order 2. Roll Call of Members 3. Verification of Open Meetings Law Compliance 4. Approve Agenda 5. Approve Minutes from Previous Meeting 6. Public Comment 7. Risk Management and Safety Report 8. Fountain City Rod and Gun Club Request to Become Exempt from Property Tax 9. Flyway Trail Maintenance Agreement 10. A Resolution Updating Policy 109 – County Vehicle and Fleet Operations 11. A Resolution to Adopt Policy 405 – Artificial Intelligence Acceptable Use 12. A Resolution to Designate Public Depositories 13. Request a Return of Funds to DHHS from Consortium 14. Authorization for the Sale of Property 15. Remonumentation Update 16. Monthly Vendor Invoices/Employment Payroll/Investment Report 17. Committee Chair Report 18. Human Resources Manager Report 19. County Administrator Report 20. Correspondence 21. Future Agenda Items 22. Next Meeting Date and Time: July 16, 2026 @ 8:30 a.m. 23. Adjournment Date: June 12, 2026 Dennis Bork, Chair _______________________________ By: Lisa Schmitt, County Clerk Board Members: If unable to attend, please contact the Chair. If the Chair is unavailable, please contact the County Clerk’s Office at 608-685- 6209. If the Chair and the County Clerk are not available, please call the Administrative Coordinator at 608-685-6234. Persons with Disabilities: Buffalo County shall attempt to provide reasonable accommodation for access to its public meetings, provided reasonable notice of special need is given. If you require special accommodation to attend this meeting, please contact the County Clerk’s Office at 608-685-6209. Public Access to the Courthouse: The South Entrance will be the only access to the building after 4:00 p.m. Monday – Thursday and after 12:00 p.m. on Fridays. Persons who are members of another governmental body, but who are not members of this committee, may attend this meeting. Their attendance could result in a quorum of another governmental body being present. Such a quorum is unintended, and they are not meeting to exercise the authority, duties, or responsibilities of any other governmental body. BUFFALO COUNTY FINANCE-HUMAN RESOURCES COMMITTEE MINUTES Date of the Meeting: Wednesday, May 20, 2026 Call to Order: Chair Dennis Bork called the meeting to order at 8:30 a.m. Roll Call of Members: Mr. Dennis Bork, Mr. William Bruegger, Ms. Carol McDonough, Mr. Brian Michaels, and Mr. Max Weiss. Others Present for All or Parts of the Meeting: Mr. Lee Engfer, Ms. Ana Rolbiecki, and Mr. Steve Wall. Verification of Open Meetings Law Compliance: Mr. Engfer verified compliance of agenda postings. Approve Agenda: Mr. Weiss made a motion to approve the agenda, seconded by Mr. Bruegger. Carried. Approve Minutes from Previous Meetings: Mr. Michaels made a motion to approve the minutes of the April 16, 2026, Finance Committee meeting, and the March 18, 2026, Human Resources Committee meeting, seconded by Mr. Bruegger. Carried. Public Comment: None. Election of Finance-Human Resources Committee Chair and Vice-Chair: Mr. Bruegger made a motion to nominate Mr. Bork for chair, seconded by Ms. McDonough. A unanimous ballot was cast for Mr. Bork for chair. Ms. McDonough made a motion to nominate Mr. Weiss for vice-chair, seconded by Mr. Michaels. A unanimous ballot was cast for Mr. Weiss for vice-chair. Risk Management and Safety Report: Mr. Wall gave an update on the Regroup Notification System. Adoption of Committee Meeting Dates and Times: The Finance-Human Resources Committee adopted the third Thursday of each month at 8:30 A.M. for their meetings. Resolution to Remove Outstanding Checks: Mr. Bruegger made a motion to approve the resolution, seconded by Ms. McDonough. Carried. Resolution to Authorize the Establishment of a Petty Cash Fund for the Office of Clerk of Court: Mr. Bruegger made a motion to approve the resolution, seconded by Ms. McDonough. Carried. Resolution to Authorize the Establishment of a Petty Cash Fund for the Office of County Treasurer: Mr. Bruegger made a motion to approve the resolution, seconded by Mr. Michaels. Carried. Resolution to Amend Personnel Policy 108 – Travel, Meals and Lodging: Mr. Weiss made a motion to approve the resolution, seconded by Ms. McDonough. Carried. Resolution to Adopt Personnel Policy 514 – Safety Equipment/Uniforms: Mr. Michaels made a motion to approve the resolution, seconded by Mr. Weiss. Carried. Resolution to Amend Personnel Policy 601 – Workplace Safety: Mr. Bruegger made a motion to approve the resolution, seconded by Ms. McDonough. Carried. Ordinance to Impose a Fee on Worthless Payments: Mr. Michaels made a motion to approve the ordinance, seconded by Ms. McDonough. Carried. Monthly Vendor Invoices/Employment Payroll/Investment Report: Mr. Weiss made a motion to approve the reports as presented, seconded by Mr. Michaels. Carried. Committee Chair Report: Mr. Bork gave an update on the Workforce Development situation. There will be several meetings during the next few months to determine the next steps. The state is possibly going to help cover some costs, depending on what happens next. Human Resources Manager Report: Open positions were discussed. County Administrator Report: None. Correspondence: None. Future Agenda Items: Remonumentation. Next Meeting Date and Time: The next regular meeting date will be June 17, 2026, at 8:30 a.m. Adjournment: Meeting adjourned at 9:45 a.m. Respectfully Submitted, Lee Engfer Buffalo County Resolution _______________________________________________________________________ Drafted By: County Department: Ana Rolbiecki Administration Presented Month/Year: Involved Committees: June 2026 Finance / Human Resources RESOLUTION # 26-06-____ A RESOLUTION UPDATING AND RENAMING POLICY 109 – COUNTY VEHICLE AND FLEET OPERATIONS WHEREAS, Buffalo County maintains a fleet of vehicles for the purpose of conducting official County business; and WHEREAS, the existing Fleet Policy and Equipment policy requires updating to reflect current operations, technology, and best practices in safety, liability, and fleet management; and WHEREAS, updates were necessary to improve clarity regarding driver authorization, vehicle use, safety expectations, insurance requirements, accident reporting, monitoring systems, and overall accountability; and WHEREAS, the revised policy modernizes procedures including vehicle reservation systems, incorporates vehicle tracking and monitoring practices, and aligns with current County operational needs; and WHEREAS, the updated policy has been reviewed and recommended for approval by County Administration; NOW, THEREFORE, BE IT RESOLVED, that the Buffalo County Board of Supervisors hereby repeals and replaces the existing “Fleet Policy and Equipment” policy; and BE IT FURTHER RESOLVED, that the policy shall be renamed: “Policy 109 – County Vehicle and Fleet Operations”; and BE IT FURTHER RESOLVED, that the revised policy, attached hereto as Exhibit A, establishes updated standards for: • Authorized drivers and driver qualification requirements • Vehicle reservation, use, and operational procedures • Safety expectations and prohibited vehicle use • Personal use limitations • Accident and incident reporting Buffalo County Resolution _______________________________________________________________________ • Vehicle care, fueling, and accountability • Insurance and liability requirements • Vehicle tracking and monitoring practices • Compliance and enforcement expectations BE IT FURTHER RESOLVED, that all County departments and employees shall comply with the updated policy effective upon adoption; and BE IT FURTHER RESOLVED, that the County Administrator or designee is authorized to implement and administer the policy and establish related procedures and forms necessary for its operation. Adopted at a duly called and noticed meeting of the Buffalo County Board of Supervisors on the _______ day of ______________, 2026. _______________________ County Clerk ATTEST: _______________________ County Board Chairperson Respectfully Submitted by the Finance / Human Resources Committee: Dennis Bork William Bruegger Carol McDonough Brian Michaels Max Weiss Buffalo County Resolution _______________________________________________________________________ Exhibit A: New Version POLICY 109 - COUNTY VEHICLE AND FLEET OPERATIONS Purpose: To provide guidelines, assign responsibilities, and establish safety, liability, and operational standards for the use of County-owned vehicles. General Policy: • The County maintains a fleet of vehicles for business-related purposes. Use of County-owned fleet vehicles supports safe, consistent transportation for official business, reduces individual liability exposure, and helps manage overall County transportation costs. • Whenever a County- owned fleet vehicle is available, employees must use the fleet vehicle for business travel unless prior approval is granted by the County Administrator or designee. • Fleet vehicles will be assigned and coordinated by the County Administration Office or by departments assigned specific vehicles, in accordance with this policy. Authorized Drivers: • Only employees and elected officials may operate County vehicles unless otherwise specifically authorized. • Interns, volunteers, or other non-employee individuals are not permitted to operate County vehicles unless explicitly approved by the department head and approved in accordance with County requirements, including verification of eligibility and insurance coverage. • All operators must: o Possess a valid driver’s license appropriate for the vehicle operated o Maintain an acceptable driving record as determined by the County o Immediately notify their supervisor of any suspension, revocation, restriction, or change to their driving privileges • Driver Authorization: o Employees required to drive for County business must be authorized in advance. o Authorization includes:  Completion of the County “Authorization to Drive for County Business” form  Verification of driver’s license status  Review of eligibility to operate vehicles o Authorization must be completed prior to operating any County vehicle or using a personal vehicle for County business. o Departments may establish additional vehicle use or driver authorization requirements based on operational needs. Any departmental policies must be consistent with, and may not conflict with, this policy. In the event of a conflict, this County policy shal l govern. Department-specific policies shall not reduce or waive driver eligibility, safety, or insurance requirements established herein. License Requirements and Reporting: • All authorized drivers must maintain a valid driver’s license appropriate for the vehicle operated. • Employees must: o Notify their supervisor of any suspension, revocation, or restriction to their driving privileges immediately. o Report any changes that may affect their ability to operate a vehicle for County business • Employees may not operate a County vehicle or drive for County business without a valid driver’s license. • Driving Record Review: Buffalo County Resolution _______________________________________________________________________ o The County may review driving records periodically or as needed to ensure continued eligibility to operate vehicles. o If concerns are identified, the County may take appropriate action, including requiring additional training, restricting driving privileges, or other personnel actions consistent with County policies. Vehicle Reservation and Use: • Administration fleet vehicles must be reserved through the County Outlook resource calendar system. o Employees will receive an automated acceptance or denial notification based on availability o Employees are responsible for verifying reservation details prior to use o Reservations should include employee name and reason for travel and should be booked for only the time and day/s it’s needed. • Reservation priority may be adjusted based on operational needs, including: o Distance and duration of trip o Number of passengers o Business necessity • For fleet vehicles managed by a specific department other than Administration, employees should follow internal department procedures for reserving them. • Employees should schedule vehicle usage as far in advance as possible. Late changes or cancellations should be avoided unless necessary. Vehicle Check-Out and Return: • Employees must obtain vehicle keys, fuel card, and mileage log prior to use • Upon return, employees must: o Accurately complete mileage logs o Return keys, fuel card, and documentation o Submit any fuel receipts • If returning after normal business hours, materials must be placed in the designated after -hours drop location. Safety Expectations: All operators must: • Wear seatbelts at all times • Operate vehicles in compliance with all traffic laws • Adjust driving behavior based on weather and road conditions • Minimize distractions while driving Prohibited Use of County Vehicles: The following uses are prohibited: • Personal use without authorization • Transporting unauthorized passengers • Operating a vehicle while under the influence of alcohol, illegal drugs, or impairing medications • Reckless, unsafe, or negligent driving behavior • Smoking or vaping in County vehicles • Use of handheld cell phones while driving, unless permitted by law or specific departmental exception • Transporting unsecured materials or equipment Passengers: Buffalo County Resolution _______________________________________________________________________ Passengers in County vehicles must be limited to individuals conducting official County business or otherwise authorized by the County. Transporting unauthorized individuals is prohibited. Personal Use: • Personal use of County vehicles is prohibited unless expressly authorized by the County Administrator or designee. • Personal use is defined as any use not directly related to official County business. • Limited incidental use may occur when employees are engaged in authorized business travel, including brief stops for meals, fuel, or other necessary travel-related purposes, provided such use does not interfere with County business. • County vehicles are not to be used for pleasure travel or personal errands unrelated to County business. • Use of County vehicles in a manner that may reflect negatively on the County or its operations is prohibited. • Approved personal use must be documented and may be subject to IRS taxable benefit reporting requirements. • Employees using a personal vehicle for business purposes when a fleet vehicle is available may receive reduced mileage reimbursement in accordance with County policy. Accident or Incident Reporting: • In the event of an accident involving a County vehicle, the employee driving shall: o Contact law enforcement as appropriate o Notify your supervisor as soon as possible o Obtain necessary information from all parties involved o Complete all required County accident or incident reports • Failure to report an accident may result in corrective action in accordance with County policy. • In the event of a vehicle breakdown: o Safely secure the vehicle o Notify the County Administration Office or appropriate department contact as soon as possible Vehicle Care and Responsibilities: • Employees are responsible for: o Performing a basic safety check prior to use, including lights, signals, tires, and general condition o Returning vehicles in clean condition, free of debris and personal items o Ensuring vehicles are left in safe and operational condition • Any damage, maintenance issues, or concerns must be reported promptly using the appropriate process. Fueling: • Fuel cards must be used for fueling County vehicles • Fuel must be refueled to a full tank upon returning and receipts must be submitted with vehicle documentation Insurance and Liability: • County vehicles are insured for authorized business use only. • Personal Vehicle Requirements: o Employees who use personal vehicles for County business must:  Maintain automobile liability insurance with minimum coverage of: • $100,000 per person • $300,000 per accident • $100,000 property damage Buffalo County Resolution _______________________________________________________________________  Provide proof of insurance to the County, in a form approved by the County, as a condition of authorization and reimbursement o Failure to maintain required coverage or provide proof of insurance may result in denial of mileage reimbursement, reduced mileage reimbursement rate ($0.26/mile) and/or loss of authorization to drive for County business. o Employees must be authorized to drive for County business prior to receiving mileage reimbursement. • The County assumes no responsibility for: o Personal property left in vehicles o Unauthorized use of vehicles o Unauthorized passengers Vehicle Tracking and Monitoring: • County-owned fleet vehicles may be equipped with GPS, video recording systems, and/or other electronic monitoring devices. These systems may include outward-facing cameras that record activity outside of the vehicle. • Vehicle monitoring systems are intended to support employee safety, reduce accidents and liability, improve operational efficiency, and protect County assets. • The use of monitoring systems is not intended to be punitive or used solely to monitor individual employees; however, information obtained may be used when policy violations or safety concerns are identified. • These devices are used for legitimate business purposes, including: o Vehicle location and recovery o Fleet utilization and efficiency o Safety monitoring o Protection of County property and the public o Maintenance and operational management o Vehicle diagnostics o Documentation of weather events, disasters, and emergency situations • Monitoring data may be reviewed under the following circumstances: o Following an accident or safety-related incident o In response to a complaint or concern o For operational or maintenance review o Periodically or on a random basis to ensure compliance with this policy • Access to vehicle monitoring and tracking data will be limited to authorized personnel, which may include the employee’s supervisor, department head, County Administrator, Risk & Safety Director, Human Resources, and any investigator hired for an independent investigation. • Employees must report any malfunction of the GPS tracking devices immediately to their supervisor and/or Risk and Safety Director. • Employees should have no expectation of privacy when operating or riding in a County vehicle. • Monitoring data may be used as part of administrative review, investigation, or personnel actions, consistent with County policies. • The use of monitoring technology is not intended to monitor employees beyond legitimate business purposes. • Vehicle monitoring systems are not intended to record activity inside the vehicle cab unless otherwise authorized. • Any attempt to disable, tamper with, or interfere with a vehicle tracking device is prohibited. Buffalo County Resolution _______________________________________________________________________ Note: Law enforcement vehicles used by the Sheriff’s Office may be governed by separate Sheriff’s Office policies regarding vehicle-mounted cameras, audio capabilities, and related monitoring systems. Such policies should align with the general intent of this policy, including those related to safety, appropriate use, and compliance. Fines and Violations: Any fines (monetary or otherwise) incurred by employees while operating a County vehicle due to the employee’s actions are the sole responsibility of the employee, unless otherwise required by law. Such actions may result in corrective action in accordance with County policy. Compliance and Enforcement: Failure to comply with this policy may result in corrective action, including loss of driving privileges and discipline up to and including termination. Employees must complete all required documentation and provide requested information to maintain eligibility to operate vehicles or receive mileage reimbursement. Policy 109 – Effective May 31, 2015; Revised June 22, 2026 ===================Old version=================== POLICY 109 - FLEET POLICY AND EQUIPMENT Purpose: To provide guidelines and assign responsibilities for the safe operation and use of vehicles owned by the County. Policy: The County has established a fleet of vehicles (automobiles, SUVs and pickups) to be available for business related use by the employees of the County. By making use of a county owned fleet vehicle, the individual’s overall risk exposure (liability) will be greatly reduced and the cost of departmental vehicle related mileage reimbursement expense should be diminished, thus leaving funds available for other departmental uses. • Whenever a county owned fleet vehicle is available for business related purposes, employees are required to use the fleet vehicle in place of a personally owned vehicle unless prior approval is granted from department manager or designee. • The scheduling and maintenance of the county owned fleet vehicles will be the complete responsibility of the County Administration Office or Department Manager or designee if a county vehicle is assigned to their department. Department Managers will develop policies for scheduling vehicle usage in their control. • A fleet vehicle (for outside of Buffalo County use) can be reserved through the County Administration Office via e-mail using the County Admin Office e-mail address. • Reservation priority will be given to business related trips for extended periods/distance traveled for meetings, training, conferences or the transport of multiple authorized passengers via e -mail using the County Admin Office e-mail address. • All requests for reservation of a county owned fleet vehicle must contain: employee name, departure date and time, destination, and estimated return date and time. • When multiple duplicated date and time requests are received, preference will be given to the trip(s) which will incur the most out of county mileage during a given period of time, and/or when multiple employees (or authorized passengers) will be attending the same meeting. • Reservations are confirmed with the information being placed on an Outlook Express calendar (computerized) under Public Folders under County Car that can easily be accessed by all employees. • The County Administration Office will not normally notify individuals of any changes made to vehicle reservations. However, it is best to periodically verify that a fleet vehicle has been reserved for you by Buffalo County Resolution _______________________________________________________________________ confirming the information contained in the Outlook Express calendar in the Public Folders under County Car. • Please schedule your vehicle usage as far in advance as possible. Reservation alterations (bumping) will not normally be allowed within three (3) working days of the scheduled departure date. • Please be certain to make your vehicle reservations on a timely basis. Please note that fleet vehicles for use solely within Buffalo County are available on a first come, first serve basis and cannot normally be reserved. These in-county vehicles are not normally available for out of county usage. • It is the responsibility of each employee to maintain all Buffalo County vehicles and equipment in a well - kept manner and to perform a safety check of the vehicle. At a minimum, the employee should do a visual check of lights, brake lights and signal checks, horn and tires prior to leaving. • Prior to your departure, please obtain the fleet vehicle keys, fuel card and mileage log from the County Administration Office. • Please fill the fleet vehicle with fuel, before returning keys, if the tank is less than one- half full. • Upon your return, please assure the vehicle mileage log sheet is accurately completed; take the vehicle keys, fuel card and all documents (including any fuel receipts) to the County Administration Office. • If returning a fleet vehicle after normal business hours, please deposit the mileage log sheet clipboard, keys, fuel card and all documents (including any fuel receipts) in the overnight box located in the entryway of the Sheriff’s Department entrance. • Please inform the County Administration Office personnel of any problem(s) you encounter with a fleet vehicle, to allow for corrective action to be taken/appropriate maintenance to be completed. Forms are provided on the clipboard to document issues related to the vehicle. General Vehicle Usage Policy Guidelines: • These are not meant to be all inclusive, but rather cover several of the more common questions. • The fleet vehicles are not to be used for personal use without express permission of the County Administrative Coordinator, County Board Chair or Department Manager. Any personal mileages may be taxable under IRS regulations and must be noted on the mileage log. • For overall safety purposes, there will be no food consumed in the fleet vehicles by the driver while the vehicle is in motion. No beverage may be consumed in the fleet vehicle if it causes the driver to be inattentive. • In addition, whenever usage of a cell phone is required by the driver, the vehicle must be safely stopped and adequately parked, except Law Enforcement. Violations of this provision are subject to disciplinary action and legal prosecution. • If you do not intend to make use of a fleet vehicle for a county business related trip, you must inform your Department Manager or designee, in writing or by department policy, in advance of your trip, of the specific reason you wish to be exempted from the use of a fleet vehicle. • The appropriate Department Manager or designee will review the request and determine if the request for exemption is to be allowed, based on the merits of the request, and inform the employee of their decision. • In the event an employee does not request an exemption, in advance, regarding the use of a fleet vehicle, or the request for exemption is denied by the Department Manager or designee, and the employee uses a personal vehicle for a business related trip (wh en a county fleet vehicle is available for use), individual mileage reimbursement will be limited to the rate per mile applied when the appropriate vehicle insurance coverage information is not on file – currently $ 0.26 per mile. • If the use of a personal vehicle is specifically authorized for a combination business and personal use trip, an employee will be reimbursed the prevailing mileage rate for the mileage incurred on one (1) way only (to the actual location of the business function). Buffalo County Resolution _______________________________________________________________________ • The fleet vehicles will be assigned in a consistent predetermined manner by the County Administration Office or department policy if the vehicle is under the control of the department. • Requests for use of a specific fleet vehicle cannot normally be honored. However, exceptions may be granted as appropriate. • Please address all questions to your Department Manager. Your Department Manager will then correspond with the County Administration Office. • There will no doubt be situations or questions that arise which are not covered in this document. • Each such unique situation or question will be addressed by the County Administration Office as they are encountered. • At the conclusion of each use, all debris and equipment must be removed from the vehicle. • The Buffalo County Employee Safety Handbook details the overall policy. This policy will be enforced by random checks performed by the County Administration Office or designee, your governing “Standing” Committee of the County Board of Supervisors or the County Board Chair. • Do not drive under the influence of alcohol, prescription medicines that warn against operating a vehicle, sleepiness, or illegal drugs. Alcoholic beverages or any illegal drugs are not permitted in county vehicles at any time. Fines Incurred by Employees: • Any fines (monetary or otherwise) incurred by employees while performing official county business, due to the employee’s actions, are the sole responsibility of the employee, with the exception of Wisconsin Statute 895 (State and political subdivisions thereof to pay judgments taken against officers). • Where applicable, such actions may result in disciplinary action. Policy 109 – Effective May 31, 2015; Revised January 23, 2017 POLICY 405 – ARTIFICIAL INTELLIGENCE ACCEPTABLE USE Purpose: Buffalo County recognizes that Generative Artificial Intelligence (AI) has significant potential to provide benefits in our work to serve our community more efficiently and effectively. This policy provides for the responsible and ethical use of Generative AI by Buffalo County staff while also protecting confidential, sensitive, and personally identifiable information (PII), and maintaining compliance with all County policies and applicable laws. Scope: This policy applies to all Buffalo County employees, interns, contracted staff, and third parties performing work on behalf of Buffalo County and it provides the framework for assessing appropriate use of Generative AI. The policy complements other existing Buffalo County policies—including confidentiality and security policies —and any applicable policies or restrictions imposed by funding sources, such as private or public grants, or by external regulatory entities—including various Wisconsin governmental agencies (e.g., Department of Children & Families, Department of Health Services, etc.,). This policy applies to the use of Generative AI tools that are standalone in nature (e.g., Microsoft Copilot chat) or embedded within other systems or software tools (e.g., Microsoft Copilot or Google Gemini within Google Chrome browser). Definitions: • Active use of AI - defined as interactive, iterative, or conversational engagement with an AI tool beyond a single prompt. • Artificial intelligence system or AI system - software that performs tasks typically requiring human intelligence, such as learning, reasoning, prediction, decision-making, or content generation. • Closed AI system - an AI system in which input and data are used only within a private or internal environment and are not shared or reused to train a public model. • Open AI system - AI system where the input provided by all users is used to train the AI model. Input data from all users is not private and may be revealed to other users. • Embedded AI Tools - AI tools embedded in existing software tools approved and used by the county. • Generative Artificial Intelligence (GenAI)/AI - is a tool that creates new content, such as text, images, audio, or code, based on user input and trained data (e.g., ChatGPT, Copilot, Microsoft 365 Copilot, Gemini). • Non-public data - any information that, if disclosed, could violate the privacy of individuals, government regulations, or statutes. • Confidential/Sensitive Information – is non-public data the County is obligated to protect by law, regulation, or organizational policy (e.g., PII/PHI/CJIS/PCI, attorney- client privileged materials, non-public HR data, non-public operational/financial information). o PII is “Personally Identifiable Information” o PHI is “Protected Health Information” (e.g., HIPAA) o CJIS is “Criminal Justice Information Services” o PCI is “Payment Card Information” • Passive use of a generative AI tool embedded within an internet browser - means using a web browser’s built‑in generative AI features only for single, one‑directional search queries, similar to traditional internet searching. It does not include conversational, iterative, or back‑and‑forth interactions with the embedded AI. Any use that involves follow‑up questions, refinement of responses, or extended dialogue constitutes “active use” and therefore requires approval as set forth in this policy. • Personal information - information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular person or household. • Public Information - content suitable for public release (published policies, website copy, press releases, public datasets). Guiding Principles: • The intent of this policy is to provide general guidance on the use of AI as a tool while ensuring it continues to meet legal and ethical obligations. The use of AI should never compromise core values or introduce undue risk to the organization. Rather, the use of AI should be focused on improving business effic iencies and enhancing our ability to fulfill our mission. • This policy is not intended to address every use of AI. There are certain functions that bear more consideration and potential risks. If an employee has concerns related to a potential use of AI, the employee should consult with their supervisor. • The following high-level principles apply when considering using an AI system: o Security & Privacy First. Do not expose confidential or regulated data in AI tools unless (1) expressly authorized by your Department Head and the County Administrator and (2) you are using an approved, closed AI tool. Consider the information you are putting into AI the same way you would approach information you disclose in a public records request where redactions would be needed to maintain confidentiality and/or compliance with laws or county ordinances. o Transparency and Public Records Compliance. Information entered into AI systems may be subject to Wisconsin Public Records Law (Wis. Stat. §§ 19.21– 19.39). AI-generated content and outputs used for County business are considered County records and must comply with applicable records retention and disclosure requirements. o AI is NOT a substitute for Expertise and Human Review is R equired. AI is assistive—not authoritative. All AI output must be reviewed by the human author for accuracy, bias, completeness, and tone prior to use or release. The AI generated work product is best viewed as the starting point, not the ending point for a project. The user will be responsible for the work product, and the user should ensure that they have sufficient knowledge to ensure the quality of output. Employees are responsible for all AI -assisted work product and must ensure accuracy, completeness, and compliance with County policy prior to use or distribution. AI - generated content may not be used for County business unless it has been independently ver ified for accuracy . The following strategies are critical in ensuring quality work product:  Ask AI to cite sources used in generating its response.  Develop a procedure to verify the outputs from generative AI tools, including review of source material (e.g., the sources cited in its response)  Develop a procedure to ensure that copyrighted, or otherwise protected work (e.g., images), are not improperly used and that work product is properly attributed (e.g., citations to quotations)  Remember, AI tools can generate incorrect and/or fictional information. Directing AI not to guess may help, but the tool may still speculate or hallucinate. Always double-check AI outputs (i.e., the results). o Department Layering. Departments may impose additional training, approvals, and stricter rules for high -risk use . Departmental rules complement this policy. Employees must ensure that they are aware of the various authorities that may relate to their use of AI tools. Prohibited Uses & Areas of Risk: • No sensitive, confidential, or regulated data (e.g., PII/PHI/CJIS/PCI/privileged or non- public HR data) may be entered into AI tools, absent an expressed written approval to do so by the supervising Department Head and the County Administrator. • No use of personal AI accounts for County business. Employees may not use personal AI accounts or tools for County business. • No use contrary to other regulatory body guidance. Employees that perform work that is governed by other regulatory bodies or agencies, such as the Wisconsin Department of Children & Families or the Wisconsin Department of Administration, must refrain from using AI in any circumstance that would be contrary to such regulatory body guidance. • No unethical or unlawful use . This includes content that is misleading, harassing, discriminatory, or otherwise violates County policy or core values, or applicable law. Employees should avoid using AI in situations that pose ethical, operational, or other serious risks. If, through the course of using AI, you think its outputs may have inadvertently strayed into one of these areas, stop where you are and notify your supervisor. • Be wary of potentially copyrighted material. Generative AI tools may rely upon material that is copyright protected, such as branded images, slogans, photos, or other trademarked content. Further dissemination of such information can expose the county to liability. Permitted Uses and Approved Generative AI Tools: • Buffalo County recognizes Microsoft 365 Copilot (M365) as a secure AI tool for internal use and approved for active use consistent with this policy. Copilot has been evaluated and is available under the County’s current IT licensing program. The public version of Copilot is not approved for active use. Employees may use M365 Copilot for tasks consistent with this policy, such as drafting internal content, generating educational resources, and supporting administrative workflows, provided that: o All outputs are reviewed by a qualified staff member before dissemination. o Use complies with Buffalo County’s privacy, security, and ethical standards. • Use of other Generative AI tools, except the passive use of generative AI embedded in an internet browser, require the approval of both the Department Head and the County Administrator. “Passive use” means using a web browser’s built‑in generative AI features only for single, one‑directional search queries, similar to traditional internet searching. It does not include conversational, iterative, or back‑and‑forth interactions with the embedded AI. Any use that involves follow‑up questions, refinement of responses, or extended dialogue constitutes active use and therefore requires approval as outlined in this section. Obligation to Report Non-Compliance & Violation Response: • Buffalo County employees aware of any conduct that may violate this policy have a responsibility to report it. Individuals are encouraged to make reports through normal reporting relationships beginning with their immediate supervisor or as otherwise provided under Buffalo County employee conduct policies. • The County will investigate and respond to all reports of violations of this policy. Violations may result in the loss of access, or prohibition of use, to these tools and disciplinary action up to and including termination. Required Training and Acknowledgement: All personnel must complete Buffalo County’s AI Awareness and Responsible Use training and all ongoing training and education as assigned. Supervisors are responsible for ensuring staff understand and comply with this policy. Policy 405 – Effective June 23, 2026 Buffalo County Resolution _____________________________________________________________________________________________ Drafted By: County Department: Tina Anibas Treasurer Presented Month/Year: Fiscal Impact: NO June 2026 Involved Committee: Finance/Human Resources RESOLUTION # A RESOLUTION TO DESIGNATE PUBLIC DEPOSITORIES WHEREAS, Section 34.05, Wis. Stats., requires boards of public depositors to designate one or more financial institutions as public depositories, and WHEREAS, The County Treasurer wishes to update the list of eligible public depositories for Buffalo County, NOW THEREFORE BE IT RESOLVED, That the following financial institutions shall be the officially designated depositories for Buffalo County: Alliance Bank Waumandee Bank State of Wisconsin-Local Government Investment Pool WISC PMA CCF Bank Together with all branch offices of the above financial institution located within Wisconsin. Buffalo County Resolution _____________________________________________________________________________________________ _____________________________________ Dennis Bork, County Board Chairperson ATTEST: ____________________________________ Lisa Schmitt, County Clerk Finance/Human Resources Committee: ______________________________ _____________________________ Dennis Bork Max Weiss ______________________________ _____________________________ William Bruegger, Sr. Carol McDonough ______________________________ Brian Michaels Legal-Fiscal-Administrative Approvals: Legal Note: Fiscal Impact: ____________________________________ ________________ Dennis Bork, Finance-HR Comm. Chair Date ____________________________________ ________________ Lee Engfer, County Administrator Date 6/10/2026 2:24:21 PM Page 1 of 2 Expense Approval Register BUFFALO COUNTY, WI Packet: APPKT01925 - 06/18/2026 Finance AmountVendor Name Payable Number Post Date Description (Item) Account Number Fund: 230 - HUMAN SERVICES FUND 27,895.142025 EBS EXPENSES05/21/20262025 DECPEPIN CO DHS 230.00.21100.000.0000 26,141.151ST QTR TRANSPORTATION05/18/202685.21 2026-0300PEPIN CO DHS 230.26.54614.217.0000 1,644.44JAN-MAR 2026 CHILD SUPPO…06/02/2026CS 2026-1ST QTRPEPIN CO DHS 230.25.54440.217.0000 644.37APR 2026 HOMEMAKER SERV…04/30/2026HM2026-0400PEPIN CO DHS 230.26.54608.801.0000 1,363.28MAR 2026 NUTRITION - CONG03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54609.217.0000 1,833.08MAR 2026 NUTRITION - HDM03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54610.217.0000 1,666.16MAR 2026 NUTRITION - SUP …03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54610.217.0000 264.33MAR 2026 NUTRITION - VEHI…03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54610.241.0000 2,370.89MAR 2026 NUTRITION - DRIV…03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54610.804.0000 126.88MAR 2026 NUTRITION - HDM…03/31/2026NUTR 03-2026PEPIN CO DHS 230.26.54610.804.0000 Fund 230 - HUMAN SERVICES FUND Total: 63,949.72 Fund: 700 - HIGHWAY FUND 32,589.25RUBBER BLOCKS06/18/2026SS111358SHERWIN INDUSTRIES INC 700.00.16110.000.0000 305,907.00PURCHASE TWO TRUCKS 83 …06/18/2026DE-67960PTG WISCONSIN, LLC 700.72.53281.349.0000 Fund 700 - HIGHWAY FUND Total: 338,496.25 Grand Total: 402,445.97 Expense Approval Register Packet: APPKT01925 - 06/18/2026 Finance 6/10/2026 2:24:21 PM Page 2 of 2 Fund Summary Fund Expense Amount 230 - HUMAN SERVICES FUND 63,949.72 700 - HIGHWAY FUND 338,496.25 Grand Total: 402,445.97 Account Summary Account Number Account Name Expense Amount 230.00.21100.000.0000 DHS: ACCOUNTS PAYAB… 27,895.14 230.25.54440.217.0000 DHS: CHILD SUPPORT - P… 1,644.44 230.26.54608.801.0000 DHS: TITLE III-B - HOME… 644.37 230.26.54609.217.0000 DHS: CONG MEALS - PR… 1,363.28 230.26.54610.217.0000 DHS: HDM - PROF CONS… 3,499.24 230.26.54610.241.0000 DHS: HDM - VEHICLE REP… 264.33 230.26.54610.804.0000 DHS: HDM - TRANSPORT… 2,497.77 230.26.54614.217.0000 DHS: SECTION 85.21 - P… 26,141.15 700.00.16110.000.0000 HWY CONSUMABLE MA… 32,589.25 700.72.53281.349.0000 HWY ACQ OF EQUIP - O… 305,907.00 Grand Total: 402,445.97 Project Account Summary Project Account Key Expense Amount **None** 402,445.97 Grand Total: 402,445.97 Authorization Signatures Finance Committee Approval Signatures May 2026 Financial Report Tina Anibas, Buffalo County Treasurer Investment Notes 5/13/2026 From LGIP to Alliance $900,000 5/20/2026 From WISC PMA to General $750,000 5/27/2026 From WISC PMA to Alliance $5,720,120.81 5/13/2026 Closed LGIP Health and Comm Block moved to Alliance 6/2/2026 Closed out Trust Point and moved final balance to Alliance / Market Adjustment on Interest GENERAL CASH $9,017,496.93 WAUMANDEE CDARS/CDS $1,000,000.00 TOTAL GENERAL FUNDS $10,017,496.93 CAPX CDARS $675,000.00 TAX DEED $8,699.90 LAND RECORDS $238,413.21 VEHICLE REPLACEMENT $46,643.48 HEALTH INSURANCE $79,590.30 DEBT SERVICE $201,536.12 RECYCLING $94,270.07 ORTHO/LIDAR $72,068.24 OPIOID FUNDS $220,874.68 COMMUNITY BLOCK GRANT FUNDS $27,033.46 2021 AMERICAN RESCUE FUNDS $277,371.09 2024 NOTE FUNDS $711,218.97 TOTAL OTHER FUNDS $2,652,719.52 SALES TAX 2026 YEAR TO DATE Jan-Feb $214,053.09 YEAR TO DATE INTEREST $62,024.62 TOTAL RECEIPTS $2,202,778.93 TOTAL DISTRIBUTED $2,303,666.64 UNPAID TAX REPORT PAYABLE 2023-2024 Delinquent $175,921.41 2025 Delinquent $417,403.88 2025 Postponed $5,026,573.14 TOTAL OUTSTANDING TAXES $5,619,898.43 6/9/2026 9:18:19 AM Page 1 of 4 Vendor Purchasing Report BUFFALO COUNTY, WI For Date Range 05/01/2026 - 05/31/2026 Vendor Name Volume Vendor Set: Vendor Set 01 STATE OF WI (FINES)01001 41,307.76 SECURIAN FINANCIAL GROUP INC01009 2,120.50 BANK OF ALMA (FED-STATE-S S)01010 146,240.38 TDS TELECOM01012 48.35 XCEL ENERGY01014 4,753.86 CITY OF MONDOVI01041 6,962.38 AMERICAN LUTHERAN HOME01044 2,726.88 PARTS HOUSE INC01095 184.14 SCHAFFNER'S PLUMBING & HEATING LLC01104 75.00 TREMPEALEAU CO SHERIFF01149 19,238.44 BAUER BUILT INC01191 3,499.99 JFTCO, INC01197 616.08 MISSISSIPPI WELDERS SUPPLY INC01213 21.39 BUFFALO CO TREASURER01274 96.00 WI DEPT OF ADMINISTRATION01309 1,722.00 PEPIN CO TREASURER01319 15.88 NATIONWIDE RETIREMENT SOLUTION01339 10,014.60 EAU CLAIRE CO SHERIFF DEPT01402 100.00 MIDWEST NATURAL GAS INC01403 136.90 WPPA-LEER01410 517.00 PIERCE COUNTY SHERIFF01457 8,982.99 NTEC01468 -17.31 PEPIN CO DHS01473 281.19 RONCO ENGINEERING COMPANY01534 307.17 NATIONAL SHERIFFS ASSOCIATION01583 250.00 MONDOVI HARDWARE COMPANY01591 30.28 WI DEPT OF TRANSPORTATION01647 108,107.05 WI REGISTER OF DEEDS ASN01681 125.00 WI COUNTY TREASURER'S ASS'N01690 125.00 FASTENAL COMPANY01707 634.57 BUFFALO CO SNOWMOBILE ASS'N01711 18,742.00 LOCAL GOV'T INVESTMENT POOL01728 24,367.33 BUFFALO COUNTY FAIR01731 150.00 BUFFALO CO TREASURER(125 PLAN)01800 12,709.92 PEPIN CO SHERIFF'S DEPT02042 1,487.88 TOM'S LOCK SERVICE02100 550.00 LANGE ENTERPRISES INC02113 327.07 ALLIANCE BANK02125 75.84 DEPARTMENT OF WORKFORCE DEVELOPMENT02162 978.03 EAU CLAIRE CITY COUNTY HEALTH02257 32.00 NAPA AUTO PARTS MONDOVI02298 54.78 COCHRANE COOPERATIVE TELEPHONE02370 3,098.47 WI COUNTY MUTUAL INSURANCE COR02431 59,752.00 RIVERLAND ENERGY COOP02525 1,097.62 AT&T02541 4,547.20 REDWOOD TOXICOLOGY LAB INC02790 95.75 WI SCTF03010 395.28 WVWP03050 250.00 MILESTONE MATERIALS03086 41,137.48 EAU CLAIRE CO CLERK OF COURT03136 77.07 SIRCHIE ACQUISITION COMP LLC03140 308.91 GUNDERSEN HEALTH SYSTEM03488 919.04 Vendor Purchasing Report For Date Range 05/01/2026 - 05/31/2026 6/9/2026 9:18:19 AM Page 2 of 4 Vendor Name Volume Vendor Set: Vendor Set 01 BADGER STATE INDUSTRIES03807 325.81 ARING EQUIPMENT EXCHANGE03892 194.00 SHERWIN INDUSTRIES INC03894 1,700.00 WI COUNTIES ASSOCIATION03964 150.00 KWIK TRIP INC04002 9,600.03 KULIG, MICHALAK & FRANKLIN04063 1,004.30 ALLAN L MORGAN04107 6,252.94 PEHLER OIL LLC04160 28,226.27 TRY MEDIATION INC04217 314.67 BANK OF ALMA (R E TRSF FEES)04294 17,491.44 BANK OF ALMA (WRS)04564 91,089.96 CESA 1004723 4,806.25 MOTOROLA SOLUTIONS INC04769 44,726.49 WASTE TRANSPORT LLC04893 757.33 DODGE FUEL COMPANY LLC04896 2,948.56 DASH MEDICAL GLOVES04933 396.00 SOUTHERN WISCONSIN INTERPRETIN04946 751.00 PERSONNEL EVALUATION INC05013 50.00 GRAPHIC IMAGE LLC05017 225.00 COMMAND CENTRAL05025 100.00 ANCOM TECHNICAL CENTER05118 2,310.00 WI ELEVATOR INSPECTION INC05237 240.00 GUNDERSEN LUTHERAN MED CEN INC05396 106.00 VERIZON WIRELESS05446 25.02 EAU CLAIRE CO DHS05525 35,075.00 CHIPPEWA CO DHS05544 81,106.55 BAYCOM INC05726 7,842.00 JOHN DEERE FINANCIAL05750 384.21 FIVE STAR BOAT HULL AND05752 6,935.82 PRECISE MOBILE RESOURCE MGMT05775 242.00 OLSEN CHAIN & CABLE CO INC05821 1,016.39 LEXIPOL LLC05829 1,189.11 HILLYARD-HUTCHINSON05899 1,877.67 HARTLAND FUEL PRODUCTS LLC05923 5,277.23 QUEST DIAGNOSTICS TB, LLC06026 1,248.00 NUSS TRUCK & EQUIPMENT06079 3,733.19 CAMPION, BARROW & ASSOCIATES06114 509.60 FBI-LEEDA06142 795.00 A-1 GLASS COMPANY INC06157 1,780.00 WESTERN WI TITLE SERVICES LLC06186 3,125.00 MACTEK SYSTEMS INC06258 3,608.00 M-TECH SOLUTIONS LLC06278 10,192.00 TACTICAL SOLUTIONS06336 2,211.77 LISA A PLUNKETT06339 1,531.25 PRODUCTIVITY PLUS ACCOUNT06358 236.45 LOFFLER COMPANIES INC06441 830.58 FIDLAR TECHNOLOGIES INC06496 1,034.48 MAXVILLE TRUCK & REPAIR06532 1,240.93 CONTROL SOLUTIONS INC06533 195.00 BI INCORPORATED06565 2,496.00 DONNA MAE'S PANTHER CAFE06567 11,880.00 WENDY JOHNSTON06581 22.50 GUNDERSEN HEALTH SYSTEM06608 150.00 CINTAS CORPORATION06680 387.36 RISTOW ENTERPRISES LLC06697 125.00 KELLY J. SWAN06700 1,059.82 AHERN FIRE PROTECTION06707 272.00 ENTERPRISE FM TRUST06709 13,373.37 Vendor Purchasing Report For Date Range 05/01/2026 - 05/31/2026 6/9/2026 9:18:19 AM Page 3 of 4 Vendor Name Volume Vendor Set: Vendor Set 01 CULLIGAN WATER CONDITIONING06723 317.00 US BANK06788 8,942.18 MIDTOWN BUILDING SUPPLY06837 29.94 JW TRANSCRIPTION06848 13.16 MIDWEST REPAIR LLC06873 662.67 DELTA DENTAL OF WISCONSIN06909 6,460.33 ASHLEY N HENTHORN06915 37.50 LIONBRIDGE TECHNOLOGIES LLC06920 30.55 MEDIA ONE INC06934 203.82 GREATAMERICA FINANCIAL SERVICES CORPORATION06936 768.98 GREEN CIRCLE RECYCLING LLC06937 2,319.18 HENRY G MEIGS LLC06938 454.86 AUTH CONSULTING & ASSOC INC06939 8,546.20 LOST PIRATE, LLC06949 3,785.75 AT&T MOBILITY LLC07047 1,393.57 LOBERG LAW OFFICE LLP07083 375.00 TALON PROTECTION AGENCY INC07088 145.00 1ST CHOICE PEST SOLUTIONS INC07112 80.00 ODP BUSINESS SOLUTIONS LLC07128 1,426.12 CANON FINANCIAL SERVICES INC07149 1,201.12 SHARON BRABBIT07163 1,560.00 EMPLOYEE BENEFITS CORPORATION07166 3,288.65 PAMELA LARSON07173 1,152.00 TOP PACK DEFENSE LLC07193 60.96 ADVENT FINANCIAL SYSTEMS LLC07195 60.00 BIANCA MULLEN07204 143.36 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS INC07205 200.00 MODERN OFFICE07210 1,799.00 JOSE PAEZ07219 1,302.00 R&S NORTHEAST LLC07224 28.45 CHAD GLIDDEN07240 651.00 ALLEGIANCE BENEFIT PLAN MANAGEMENT INC07308 254,636.43 FRONTIER PRECISION INC07315 4,800.00 DUNN CO CLERK OF COURT07316 6.25 BUFFALO CO TREASURER (SELF INS)07326 219,823.00 NEIGHBORHOOD FAMILY CLINICS INC07344 1,693.00 AMERICAN HERITAGE LIFE INSURANCE COMPANY07404 872.55 SUN LIFE07423 270.47 FLOCK GROUP, INC07429 3,000.00 GFL SOLID WASTE MIDWEST LLC07492 71.71 ASCENDANCE TRUCKS, LLC07493 941.19 US BANK07496 2,128.42 FACTORY MOTOR PARTS07531 37.72 CITY OF ALTOONA07539 975.00 JUDY BRITTON07561 90.00 ABIGAIL SODERBERG07620 651.00 MUTUAL OF OMAHA INSURANCE COMPANY07722 2,888.27 QUALI-TEE SCREEN PRINTING OF WINONA, INC07739 264.00 CONSERVATORSHIP OF MARTIN HENELY07777 750.26 CHRISTIAN SERVANTS HOME CARE LLC07842 110.00 AMAZON CAPITAL SERVICES, INC.07844-ADM 556.50 AMAZON CAPITAL SERVICES, INC.07844-LE 292.38 JONAH HEWITT07866 2.37 UP NORTH RECYCLING, LLC07868 25.00 JOSHUA J NELSON07944 434.51 WIN IT SERVICES07962 66,369.55 LITTLE RAIDERS CHILDCARE CENTER07965 7,191.20 DAVID W CARLSON JR08000 1,100.00 Vendor Purchasing Report For Date Range 05/01/2026 - 05/31/2026 6/9/2026 9:18:19 AM Page 4 of 4 Vendor Name Volume Vendor Set: Vendor Set 01 SPARTAN INVESTIGATIONS08060 125.00 BRENDA BONESTEEL08071 75.00 MACY EMBERSON08076 3,025.00 NEIGHBORHOOD FAMILY CLINICS, INC08082 926.00 EVERLAST REHAB08083 4,800.00 STEVEN A BENSON, PHD LLC08086 4,575.00 MN DEPT OF HEALTH - OFFICE OF VITAL RECORDS08087 40.00 KIM A & VICKY L ALLEMANN REVOCABLE TRUST08089 65.89 KENNETH M JR & NORMA M LARSON08090 46.21 CLIFTONLARSONALLEN LLP08091 24,150.00 REGISTER OF DEEDS PETTY CASH FUND08094 200.00 CLASS A08095 150.00 TD SYNNEX CORPORATION08096 3,353.62 ST CROIX COUNTY JAIL08097 1,180.00 MINDY WICK08099 45.00 TRI-COMMUNITY FIRE DEPARTMENT08100 312.50 JW DIESEL TUNING & PARTS08103 1,600.00 1,609,239.84Vendor Set Vendor Set 01 Total: