ADRC

ADRC of Taylor County Committee August 19, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Davis called the meeting to order at 1:00 PM. Members Present: Cathy Lemke; Brenda Fierke; Sandra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak, Diane Woods Members Absent: Rod Adams Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County, Mandee Ellis – Star News Approve the Agenda: Rizzi moved to approve the agenda with 9 items; Seconded by Fierke. Ayes – 7 / Nays-0. Motion carried. Public Input: None Review/Approve July 8, 2026 ADRC minutes: Lemke moved to approve the minutes of the July 8, 2026 ADRC meeting. Seconded by Scheithauer. Ayes – 7 / Nays – 0. Motion carried. Black River Industries update: No BRI representative was present, Viergutz stated that everything is going well with the meals. BRI was the fiscal agent for the 2026 Hope & Light Conference since some of the sponsorships supporting the conference required a 501c3 nonprofit entity. We are finalizing the remaining invoices & payments due with them. Review/Approve GPS unit for ADRC vehicle: Viergutz reviewed that the County Board had decided about 1 -1/2 years ago to install GPS units in County vehicles. When the decision was presented to the ADRC board, they voted to approve placement in the ADRC Explorer. The County Board wanted to ensure that county -owned vehicles weren’t being used for personal trips and to add an extra level of safety for certain departments as they’d be able to track where the vehicle/employee was at. The cost to the department is $22/month. The decision should be reviewed annually and Viergutz recommended to the committee that they not renew as there isn’t a concern. Procedures are in place for employees who do home visits such as a sign out/in sheet and Szomi is aware of where everyone is at and follows up with them if they are overdue to be back in the office. Motion to discontinue the GPS unit in the ADRC Explorer moved by Fierke. Seconded by Lemke. Ayes – 7 / Nays – 0. Motion carried. Review/Approve monthly expenses: Viergutz explained a few of the expenses such as Huey’s Hideaway. This cost is part of the Caregiver program which has been expanded to grandparents who are the sole caregivers for underage youth. This cost was for the Summer Program at Huey’s. The bill from Ackeret Brothers was for stove that was purchased for a client utilizing supportive services and was a home safety issues. The Hope and Light Conference expenses will be reimbursed by BRI. Otherwise, BRI is handling all the invoicing / payments associated with the H&L Conference. Dubiak moved to approve the monthly department expenses totaling $46,539.77. Seconded by Woods. Ayes – 7 / Nays-0. Motion carried. Directors Report: Viergutz updated the committee that she is trying a different format for her monthly reports that another ADRC is successfully using. She handed out a monthly “snapshot” report that shows the Board real time numbers in terms of budget, nutrition, clients served, donations and marketing and outreach. After reviewing the information presented – the board would like her to continue with this format. A copy is attached. 1. Fiscal Update: a. MA Match remains consistent at 41% which is within the submitted budget for 2026. b. Viergutz explained the difference between the Program donations vs the additional donations to the Board. c. The IRS mileage rate increased to $.76/mile from $.725 effective July 1, 2026. d. Viergutz stated that she & Koch are working on the budget that’s due 8/26 to Finance Director Hartwig. It will be brought back to this board during the September meeting and then presented to the Finance Committee. 2. Nutrition Update: a. Viergutz highlighted the number of C1 (dining site) and C2 (home delivered) meals that were for the month of July, but also year -to-date. Between the two accounts – the ADRC has served 13,171 meals in the 1st half of 2026. b. Viergutz explained the Meal Cost Tool. The formula considers food costs, packaging, mileage, salaries and rent from the previous year to come up with a per meal cost. The cost for 2026 dining site meals increased from $15.46 to $16.62 (+7.5 %) and home delivered meals increased from $14.44 to $17.88 (+24%). While these costs have increased – the State & Federal funding to offset them has not, leaving ADRCs scrambling to continue services at the current level and come up with creative ideas to cover the difference. c. The dishwasher will need to be replaced soon at the Gilman Dining Site. This cost has been accounted for in the 2026 budget. d. There are 22 Farmer’s Market vouchers available. They are good till October 31, 2026. 3. Marketing & Outreach: a. Szomi handed out a recap of the Hope & Light Conference. After reviewing the surveys, the overall reaction was very positive. Viergutz thanked the committee members who were able to help the day of the conference and commended her staff on a job well done. 4. Misc: a. Viergutz updated the committee that Szomi’s updated job description has been approved and took effect on 8/10/26. Her title is now Administrative Specialist. Part of her duties will also include overseeing the Volunteer Driver program, Minibus scheduling and Home Delivered Meal Drivers as the Transportation Coordinator. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Woods. Ayes – 7 / Nays – 0. Motion carried. Meeting adjourned at 1:30 PM. Next meeting will be September 9, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee July 8, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Davis called the meeting to order at 1:00 PM. Members Present: Cathy Lemke; Brenda Fierke; Sandra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak, Diane Woods Members Absent: Rod Adams Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County, Mandee Ellis – Star News Approve the Agenda: Rizzi moved to approve the agenda with 9 items; Seconded by Scheithauer. Ayes – 7 / Nays-0. Motion carried. Public Input: None Review/Approve June 10, 2026 ADRC minutes: Lemke moved to approve the minutes of the June 10, 2026 ADRC meeting. Seconded by Fierke. Ayes – 7 / Nays – 0. Motion carried. Black River Industries update: While no BRI representative was present, Viergutz stated that the meal preparation and site delivery is going well and everyone is enjoying the variety of meals. Review/Approve Bylaws: Viergutz reviewed the wording changes proposed in Article 1 sections 1 & 2. It was noted to fix the typ o in section 2 (Taylor). Dubiak moved to approve the bylaw changes as presented & reviewed. Seconded by Lemke. Ayes – 7 / Nays – 0. Motion carried. Review/Approve monthly expenses: Viergutz explained some of the expenses, such as the remaining office furniture expenses for the Resource Oasis and lobby. The expense for Kraft’s Kuddly Kritters is for the 7/15 Fair B4 The Fair and we have 5 sponsors to cover expenses associated with that event. Scheithauer moved to approve the monthly department expenses totaling $40,727.03. Seconded by Woods. Ayes – 7 / Nays-0. Motion carried. Directors Report: 5. Fiscal Update: a. MA match for June is not available yet due to the early July meeting date and a new reporting process now that the specialists are reporting their Time & Task totally online. Viergutz figured it’ll be around the budgeted 40%. b. Time & Task reporting – Viergutz said that June was the first full month on online reporting. It’s been going well, but as with all new processes – there are a few bumps to work through. c. Additional Funds – On the ADRC side, surplus base funding from 2025 were sent back to the State per State guidelines. The State then redistributed funds to all ADRC’s and we were able to receive an additional $11,000 of base funding that needs to be spent by year end. Some of the funds will be used to purchase items for Outreach & Marketing events and attend the ADILN conference in September. 6. Nutrition Update: a. We were initially provided with 165 Senior Farmers Market Voucher booklets. Jenny did request more and received an additional 35. There are currently 35 left to distribute. The voucher distribution events throughout the county went well. b. Gilman site - Viergutz did update the Board that Gilman Site Manager Diane Hacker’s last day is 7/9/26. We are looking for a 2 nd site manager and volunteers for the Home Delivered Meal route. Viergutz is hoping to mirror the operation practices that Rib Lake has in place and is working well. The site manager job & volunteer needs are posted online, in the paper and on Facebook. 7. Marketing & Outreach: a. Open House – The Open House was held on Tuesday, June 23 rd from 10AM – 2PM. The tours were well received, with many positive compliments. There were 51 attendees. Viergutz had a good discussion with Representative Karen Hurd about funding for Home Delivered meals in rural counties. Many don’t realize that ADRC funds are separate of those for the Home Delivered Meals program which operates out of the Older Americans Act funding. b. Fair b4 The Fair – This event will be held on Wednesday, July 15th. Szomi was able to secure 5 very generous sponsors for the event. The petting zoo is booked, local “celebrities” will be on site and a local Mexican Food Truck will be available, along with a “fair” themed lunch in the dining site. c. Hope & Light Conference – the conference will be on Wednesday, August 12 th at the First Baptist Church in Medford. Volunteers are still needed on the day of. Board members have expressed interest in helping. The final planning stages are going well, registrations are coming in steady and vendors/sponsors have filled up the available spaces. Grant funds have been received from Kwik Trip, 4Imprint and Taylor County Dairy Promotion Committee. Adjourn Meeting: With no further business, Woods moved to adjourn the meeting. Seconded by Lemke. Ayes – 7 / Nays – 0. Motion carried. Meeting adjourned at 1:27 PM. Next meeting will be August 19, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee June 10, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Scheithauer called the meeting to order at 1:00 PM. Members Present: Cathy Lemke; Brenda Fierke; Sandra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak, Diane Woods Members Absent: Rod Adams Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County, Mandee Ellis – Star News Approve the Agenda: Lemke moved to approve the agenda with 11 items; Seconded by Rizzi. Ayes – 7 / Nays-0. Motion carried. Public Input: None Review/Approve May 13, 2026 ADRC minutes: Dubiak moved to approve the minutes of the Amay 13, 2026 ADRC meeting. Seconded by Davis. Ayes – 7 / Nays – 0. Motion carried. Black River Industries update: While no BRI representative was present, Viergutz stated that the meal preparation and site delivery is going well. Spring Election of Officers: Lemke moved to approve Mary Davis as Vice Chair; seconded by Dubiak. Ayes - 7 / Nays – 0. Motion carried. Dubiak moved to approve Ruth Scheithauer as Secretary; seconded by Davis. Ayes - 7 / Nays – 0. Motion carried. Review/Approve August Meeting Date: Viergutz asked the board if the August 12 th meeting could be moved since the ADRC sponsored “Bringing Hope & Light to the Dementia Journey” conference is being held the same day. Fierke moved to change the date to Wednesday, August 19th; seconded by Lemke. Ayes – 7/Nays – 0. Motion carried. Review/Approve Administrative Specialist Job Description: Viergutz explained the reasons behind editing the current Office Assistant position into an Administrative Speciali st classification. Lemke moved to accept the Administrative Specialist job description pending any changes made by Human Resources; seconded by Woods. Ayes – 7/Nays – 0. Motion carried. Review/Approve monthly expenses: Viergutz explained some of the expenses, such as Mind Body Spirit yoga which is a monthly bill for an online class specifically for caregivers. Davis moved to approve the monthly department expenses totaling $35,239.57. Seconded by Fierke. Ayes – 7 / Nays-0. Motion carried. Directors Report: 1. Fiscal Update: a. MA match for May is at 41%, which is within budget. Time & Task reporting for specialists in PeerPlace (statewide database) will be fully online starting July 1. For June, they are dual reporting their hours/activities into the system but also tracking it on paper. b. Stetsonville Pride Pump – Gallons are being tracked through June. The funds received will be spent on operational costs, HDM driver mileage and supplies. The April check was greatly appreciated and we’re looking forward to the May total. 2. Nutrition Update: a. We were provided with 165 coupon booklets; we have 65 left. Jenny did submit a request for more on June 1. Jenny is hosting voucher distribution events throughout the county. b. Nutrition Advisory Council – The NAC met on 6/9/26 in Jump River. They have heard many positive food/vendor comments from the dining sites. One site has reported that they have seen not only increased traffic, but more consistent attendance. Question was asked about how Rib Lake is going with the new site co-managers. Viergutz was happy to report that they are fitting into the role quickly. Jenny is conducting Home Delivered Meal driver training on situational awareness & reporting. She will also be planning Site manager training in July to cover carryout meal qualifications (need to be HDM qualified) and meal procedure for those who eat that are under age 60. c. Welcome letter/guidelines & Expectations – The letter would explain the dining site rules and will be given to new attendees. It will be handed out dire ctly to the person and will serve as an information piece. If there is a violation of the rules, then another copy will be reviewed with the person & a signature will be necessary to verify that they have read & understood the rules and will abide by them. d. Gilman site - Viergutz did update the Board that Gilman Site Manager Diane Hacker is leaving the end of July due to personal commitments. 3. Marketing & Outreach: a. Veterans Resource Fair – the ADRC will have an exhibit space at the Medford VFW on 6/14/26. b. Open House – The Open House will be on Tuesday, June 23 rd from 10AM – 2PM. Tours will be given by staff. The Medford dining site will be serving lunch that day. Invites were sent to local, state & federal elected officials, along with agency partners. RSVPs for lunch are due by 6/19. c. Fair b4 The Fair – This event will be held on Wednesday, July 15 th. Invites for booth space will be sent to partnering agencies, the dining site will serve a “fair” themed lunch and attendees can visit booths to win prizes. Plans on having a petting zoo, balloon animals and possibly a food truck are in the works. Szomi is soliciting event sponsors from local businesses. d. Hope & Light Conference – Registration is open. There are 4 ways to register – use the online link on the registration form, scan the QR code, fill out the paper version or call the office & register over the phone. Preparations are going well. 4. Misc: a. Resource Oasis Room – after receiving the requested grant funds from the Fulcrum Foundation, the plan was set into m otion to complete the room. It should be finalized in time for the 6/23 Open House. Viergutz invited the board to tour it after the meeting. Fierke moved to accept the Director’s Report. Seconded by Woods. Ayes – 7/Nays – 0. Motion carried. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Dubiak. Ayes – 7 / Nays – 0. Motion carried. Meeting adjourned at 1:27 PM. Next meeting will be July 8, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee May 13, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Scheithauer called the meeting to order at 1:00 PM. Members Present: Cathy Lemke; Brenda Fierke; Sand ra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak Members Absent: Rod Adams Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County, Diane Woods – nominee, Mandee Ellis – Star News Approve the Agenda: Lemke moved to approve the agenda with 10 items; Seconded by Dubiak. Ayes – 6 / Nays-0. Motion carried. Public Input: None Review/Approve April 8, 2026 ADRC minutes: Rizzi moved to approve the minutes of the April 8, 2026 ADRC meeting. Seconded by Fierke. Ayes – 6 / Nays – 0. Motion carried. Review/Approve New Board Member Recommendation: Viergutz updated the Board that after the April 21st County Board Meeting, it was decided to eliminate the open member-at-large position. The ADRC Board will now have 8 members. There were two applicants for the open position, and the applications were reviewed by a selection committee of a few Board members. Viergutz introduced Diane Woods and stated that the committee would recommend her to represent older adults. Lemke moved to approve Woods’ nomination. Seconded by Davis. Ayes – 6/Nays – 0. Motion carried. Welcome Diane! Black River Industries update: While no BRI representative was present, Viergutz stated that its business as usual. The meal preparation and site delivery is going well. Review/Approve monthly expenses: Viergutz explained some of the higher expenses for, such as VRI (care call service) and the remainder of the office furniture bill to Emmons Business Interiors. Davis moved to approve the monthly department expenses totaling $42,096.55. Seconded by Dubiak. Ayes – 7 / Nays-0. Motion carried. Review 2025 Financial Summary: Viergutz explained the 2025 Financial Summary to the Board. On the 202 side (Nutrition) the ADRC was $24,186 over the submitted budget. On the 203 side (County Levy) the department was $57,861.02. On the 207 side (ADRC) we were under $13,446.22. All said – as a department, the ADRC was under $47,121.25. These savings were due to open positions and efficient use of funding. Question was asked if the transportation fees will increase due to current gas prices? Viergutz replied not yet since the drivers are reimbursed at the IRS rate, but that could change in July. The 85.21 grant covers the volunteer drivers, while the home delivered meal drivers are under the 202 fund. Directors Report: 1. Fiscal Update: a. MA Match for April was at 41%. Specialists are receiving Time & Task training in preparation of a full conversation to entry only in PeerPlace. The test counties are pleased with the PeerPlace capability & reporting features, so we’re anticipating a smooth transition. b. Stetsonville Pride Pump – Viergutz was contacted by Medford Cooperative that they will be distributing Pride Pump funds monthly. For the month of April, we received a check for $863.90 from the Stetsonville Clark station. What a wonderful surprise! We’re eager to see what May & June contributions are. And then we can look forward to December when the Medford Home Delivered Meals will be the recipient of the Medford Cenex station’s Pride Pump. 2. Nutrition Update: a. Senior Farmer Market Vouchers – the ADRC will have vouchers available for those who meet the income & residency requirements for 2026. The $25 booklet, consisting of 5 -$5 coupons, can be used at any Farmer’s Market vendor that displays the yellow certified vendor card at their stand. We will get 165 booklets that are good from June 1 to October 31, 2026. Coleman will be hosting distribution dates at various nutrition sites the 1 st three weeks of June, starting June 4th in Medford’s multi-purpose room from 12:30 -3pm. All counties received a reduced number of vouchers this year due to lack of Federal funds. b. Satisfaction surveys – Surveys will be done for Home Delivered Meals and congregate sites in June and July. Goal is to get them done sooner rather than later. 3. Marketing & Outreach: a. Volunteer Appreciation Dinner recap – Viergutz report ed that 93 volunteers & guests attended the event on April 17 th. The whole event went well, with many good comments about the meal, unexpected door prizes and comradery. Looking forward to next year! 4. Misc: a. Open House – Viergutz updated the Board that we are planning a public Open House on June 23 from 11AM – 2PM. We’d like to take this opportunity to showoff the new offices, explain what services & programs our specialists oversee, and introduce The Resource Oasis as a new resource the public can utilize fo r telehealth visits, a place to recharge or read a good book. Staff will work on advertising, a consistent message about the ADRC, door prizes & snacks. More information will be provided at the June meeting. b. August Board meeting – The current schedule has the August board meeting set for Wednesday, August 12. That is the same day as the Hope & Light Dementia conference that the ADRC is hosting in Medford. Please look at your calendars so we can change the date during the June meeting. c. AARP Tax Volunteers – Viergutz updated the Board that we have discovered a way to capture the volunteer hours that the tax preparers put in assisting our qualifying residents. Each “unit” of people served can be reported along with Volunteer “in-kind” contribution reported to GWAAR for this valuable service. We also gain volunteer numbers. Dubiak moved to accept the Director’s Report. Seconded by Fierke. Ayes – 7/Nays – 0. Motion carried. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Dubiak. Ayes – 7 / Nays – 0. Motion carried. Meeting adjourned at 1:27 PM. Next meeting will be June 10, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee April 8, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak Members Absent: None Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County Approve the Agenda: Rizzi moved to approve the agenda with 8 items; Seconded by Lemke. Ayes – 9 / Nays-0. Motion carried. Public Input: None Review/Approve March 11, 2026 ADRC minutes: Hrdina moved to approve the minutes of the March 11, 2026 ADRC meeting. Seconded by Peterson. Ayes – 9 / Nays – 0. Motion carried. Black River Industries update: None Review/Approve monthly expenses: Viergutz explained a few of the larger expenses to the board such as the payment to the LuCille Tack Center, which was for the 3/12 bus trip and the Medford Chamber for gift certificates. Davis moved to approve the monthly department expenses totaling $37,184.06. Seconded by Scheithauer. Ayes – 9 / Nays-0. Motion carried. Directors Report: 1. ADRC Board: a. Recognition of Board Members – Donna Hrdina & Joyce Peterson’s terms have expired. Each were given certificates of appreciation for their service, a heartfelt Thank You for their support and guidance from Viergutz and a round of applause. They will be missed! b. Replacement Board Members – Viergutz received 2 applications by the March 27th deadline. The County Board will be voting on April 21 st on the recommendation to downsize the ADRC board to 8 members. If approved, only the position representing Older Adults will be filled. More details at the May 2026 meeting. 2. Fiscal Update: a. MA Match for March has yet to be calculated due to the short turnaround time between month-end and this meeting. b. 2025 GWAAR re-obligated funds – Viergutz received word that Taylor County was awarded approximately $9,721 in funds that other counties hadn’t used in fiscal year 2025. The funds will be split between the appropriate categories. We have not been paid for the December 2025 or final 2025 claims that were submitted. We were recently notified that GWAAR has put funding controls in place for the C1 and C2 programs. Which may cause an issue down the road for us receiving our grant funds throughout the year. Viergutz will keep an eye on this as the year goes on. 3. Nutrition Update: a. 2025 End of Year checklist – Viergutz updated the board that we had received a good report. A few occurrences of low meal temps, guidance was given on how document that. 4. Marketing & Outreach: a. Protecting your Gold was held on 3/17/26 as a Lunch ‘n’ Learn event at Stetsonville Dining Site. Tony Meyer from Nicolet Bank gave a presentation after lunch about understanding risks and safeguarding your personal information. There were over 30 people in attendance. Tony was happy with the turnout and is willing to do more events. Thanks Ruth for helping with registration. b. Powerful Tools for Caregivers – the series that was set to start on 3/17 was cancelled due to low enrollment. Viergutz & Dawn Kasper -Harder, the other instructor, will plan another in the upcoming months since they need to hold 2/year to maintain certification. c. Youth in Transition – This event was held in conjunction with Medford’s Special Education Department and co -hosted with Taylor County Human Services on March 31 at the Cutting Edge Youth Center in Medford. Around 67 kids attended from Medford middle & high schools, along with Colby, Gilman, Stanley and Phillips school districts. The theme for the day was “The Game of Life.” Kids were given game cards, needed to choose the path of Education or Employment for post-school and then visited each of the 10 participating agencies. The agencies provided information that could be taken home to parents on how they can assist with either path chosen. The kids filled up their game card with stickers from each booth they visited. Board member Lemke manned the prize table at the end. She said it was a great event & she had a good time. d. Volunteer Appreciation Dinner – the annual recognition dinner will be held on Friday, April 17 th at Stetsonville Dining site. Staff are busy collecting door prizes, working on the event program and following up with volunteers for RSVPs. 5. Misc.: a. Fulcrum Grant update – The grant review committee informed Viergutz that the ADRC has been awarded $21,000 to renovate the office ar ea and create “The Resource Oasis” off the Senior Dining site. Staff will review the grant reporting criteria, the project timeline, and coordinate with County Building & Grounds workers in order to start the process. b. Building update – Viergutz reported that the construction is complete, the offices are fully furnished and everything looks great. Szomi is working on obtaining grant funds for new entrance door(s) that will have an automatic opener. She is working with Buildings & Grounds Supervisor Svejda o n the project and was forwarded a quote from the current contractor for a full vestibule and is waiting for a quote on only a door set for comparison. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. Meeting adjourned at 1:35 PM. Next meeting will be May 13, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee March 11, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:01 PM. Members Present: Rod Adams; Cathy Lemke; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Mary Davis, Paula Dubiak Members Absent: N/A Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County, Amber Fallos – BRI, Mandee Ellis – The Star News Approve the Agenda: Lemke moved to approve the agenda with 10 items; Seconded by Dubiak. Ayes – 9 / Nays-0. Motion carried. Public Input: None Review/Approve February 11, 2026 ADRC minutes: Rizzi asked that the date be updated to say March 31 in item 3B under the Director’s Report. Rizzi moved to approve the minutes as amended of the February 11, 2026 ADRC meeting. Seconded by Peterson. Ayes – 9 / Nays – 0. Motion carried. Black River Industries update: Amber expressed how pleased she is with the meal service, communications between the ADRC and BRI and the positive feedback they’ve received from the dining sites. She also mentioned that BRI needs bus drivers due to having several retirements coming up soon. Please spread the word, no CDL required. Amber stated their in-home care unit is serving over 80 clients, many of them seniors, throughout Taylor County. They receive 1 -5 referrals per week for this service. Viergutz said that the ADRC contracts with them for caregiver services in the Lublin/Gilman area as that area has been hard to get coverage in. Review/Approve monthly expenses: Viergutz explained a few of the larger expenses to the board since they were either carryovers from December o r the deposit for the new office furniture. Lemke moved to approve the monthly department expenses totaling $53,202.05. Seconded by Scheithauer. Ayes – 9 / Nays-0. Motion carried. Review Annual Confidentiality and Conflict of Interest Policies: Viergutz explained that all board members and staff need to fill these out yearly. No motion needed. Review/Approve office closure during Annual Volunteer Banquet: The 46th Annual Volunteer Recognition dinner/banquet will be held on Friday, April 17 th at 11AM at th e Centennial Community Center in Stetsonville. Viergutz requested to close the office for a portion of the day to allow staff to set -up, conduct the program, attend lunch and clean -up afterwards. Motion to approve closing the ADRC office on April 17, 2026 for a portion of the day moved by Hrdina; Seconded by Fierke. Ayes – 9/Nays-0. Motion Carried. Directors Report: 1. Fiscal Update: a. MA Match for February is roughly at 38%. Barb is currently finalizing the numbers. Time & Task refresher training for the AD RC specialists was held recently, with more training coming in April. This is in preparation for Specialists using PeerPlace software to solely record all their Time & Task actions starting in July 2026. b. Donations: Viergutz expressed her appreciation for the recent donations the ADRC has received from various groups. We received $3000 from the Whittlesey Lions and $1000 from the American Legion Post 147 to be put towards Home Delivered Meals (HDM) program. Last week, we received an anonymous donation of $1 000 from an individual that is to be put towards general programming. These funds will come in handy since the preliminary 2026 State budget has reduced our congregate meal budget almost $10,000. The State is also not sure if they’ll allow fund transfers from Congregate to Home Delivered Meals. If this holds true, both programs could face shortages later in the year. Szomi reminded the Board that the Stetsonville HDM program will be recipient of the April -June Pride Pump dollars ($.03/gallon) from the Clar k Station in Stetsonville. She encouraged board members to utilize the pump when they could. 2. Nutrition Update: a. Vendor update – Viergutz echoed Amber’s sentiments about how well things are working out and the bumps in the road have been smoothed out. She also discussed the positive working relationship During the Nutrition Advisory Council meeting in early March. b. Correspondence – Viergutz voiced a concerned received about the Rib Lake site. They expressed their disappointment with the recent changes and th eir appreciation for former site manager Arlene Judnic. c. Rib Lake Dining Site – The site manager position will now be shared between Deb VandenHeuvel and Karen Schneider. Both are familiar with how the site works. Viergutz & Coleman are taking turns going to Rib Lake to train and support Deb & Karen during this transition. 3. Marketing & Outreach: a. Lunch’n’Learn – There will be a “Consumer Fraud Awareness & Protection” presentation held at the Stetsonville dining site on 3/17/26 from Noon – 1:30pm given by Tony Meyer from Nicolet Bank. People are encouraged to sign up for the St. Patrick’s Day lunch at 11:30. b. Powerful Tools – The next class is scheduled to start March 17. It will be a virtual class from 5:30 -7pm for 6 Tuesdays (3/17, 24, 31, April 7, 14, 21). Viergutz is an instructor. To date there are only 2 signed up, so there is a chance of cancellation. c. Youth in Transition – ADRC will be participating in the Youth In Transition event, along with the Medford Special Education Department and other agencies on March 31. Students will be engaged in “The Game of Life” scenario where they need to interact with various stations, depending on what they choose to do after high school (work or continuing education), and fill their game cards. d. Volunteer Appreciation Dinner – Stetsonville will be hosting this year’s event on Friday, April 17 th. The staff is working with dining site managers to verify volunteer accomplishments and will be asking local businesses throughout Taylor County for donations. With the event being close by, office closure length will be minimal as staff set up and tear down that day. 4. Miscellaneous: a. Open Board Positions – The terms for Peterson & Hrdina will be done after the April 2026 meeting. Advertising for these positions done in the March newsletter, the Star News and a Facebook post. Two applications have been handed out, with one returned for consideration. They are due 3/27/2026. Viergutz will be kept appraised of any changes to the current ADRC Board configuration as the County looks to potentially add more seated County Board members to committees. b. Fulcrum Grant Update – Viergutz, Brahmer and Szomi met with the Fulcrum Foundation Board on 3/2/26 to present the grant proposal behind the “The Resource Oasis” room within the ADRC building. They expressed the community need for the room and how the idea was developed with local partners. The board asked a few clarifying questions. Final decision if we are funded should be made by the beginning of April. c. Building Update – Viergutz told the board that all the flooring and painting is completed, with a few minor patches to do yet. The crew is working on the outside brick now that the interior waiting room wall is patched. The office furniture has been ordered and should arrive by late March. Then staff can find permanent homes for their files instead of working out of boxes. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. Meeting adjourned at 1:30 PM. Next meeting will be April 8, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee February 11, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Mary Davis Members Absent: Paula Dubiak Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County Approve the Agenda: Lemke moved to approve the agenda with 8 items; Seconded by Peterson. Ayes – 8 / Nays-0. Motion carried. Public Input: None Review/Approve January 14, 2026 ADRC minutes: Fierke moved to approve the minutes of January 14, 2026 ADRC meeting. Seconded by Scheithauer. Ayes – 8 / Nays – 0. Motion carried. Black River Industries update: None Review/Approve monthly expenses: Rizzi moved to approve the monthly department expenses totaling $16,171.53. Seconded by Hrdina. Viergutz answered a few questions to clarify what expenses were for and why. Ayes – 8 / Nays-0. Motion carried. Directors Report: 1. Fiscal Update: a. MA Match for year-end came to 40.1% for Time & Task reporting. The ADRC side looks to end approximately $18,000 under budget at year end due to open specialist positions in 2025. The Nutrition side claim for December has been submitted to GWAAR, but the final claim form is not due yet. We will ask for 2025 funds that other counties have turned back. Lemke asked Viergutz about opportunities to serve on the GWAAR board. Viergutz will keep an eye on open spots as she stated it would be good to have representation from the northern part of WI. 2. Nutrition Update: a. Vendor update: Viergutz stated that she’s heard lots of compliments about BRI and how good the food is. We are continuing to work together effectively to sort out any issues that arise. Since BRI was awarded all the site contracts, they were able to lower the cost to $7.80/meal and the delivery fee is being split between Rib Lake and Westboro on Tuesdays and Thursdays. b. Viergutz told th e committee that Arlene Judnic, the Dining Site Manager in Rib Lake, has given her notice. Her last day will be February 26 th. There is an internal job posting sent out. Viergutz has been at the Rib Lake site this week and a couple of volunteers approached her that are interested in the position. 3. Marketing & Outreach: a. Dementia 101/Dementia Live – Dana has been approached to offer this course during the Medford Chamber’s Women’s Weekend on February 27 th. It is being advertised on the Chamber website and the ADRC Facebook page. b. Youth in Transition – Viergutz updated the board that we are teaming up with Human Services and Medford Schools Special Families to host a “Game of Life” event during the Spring Fling Dance at the Cutting -Edge Youth Center on Tuesday, March 31 from 10AM-2PM. There will be a variety of resources there for families to visit that can help them navigate the next steps whether that’s job preparedness, college or living on their own. c. Hope & Light Conference – the ADRC is hosting the 3 rd annual “Bringing Hope & Light to the Dementia Journey” conference on Wednesday, August 12 th at the First Baptist Church in Medford. Save the date postcards & flyers were given to committee members to distribute. Szomi updated them on sponsorship activities. As the date gets closer, we’ll be asking for volunteers. 4. Misc a. Building Update – Viergutz complimented her staff on how flexible and cooperative everyone has been during the construction. The administrative staff have temporarily moved into their new offices a s part of Phase 1. The office desks/chairs have been ordered for the new offices and should arrive and be installed by the end of March. Once the wall is fixed in the front entry, then phase 2 will be implemented where the vinyl flooring will be installed and the new reception desk will be ordered. Viergutz invited the committee to tour the progress after the meeting. Adjourn Meeting: With no further business, Davis moved to adjourn the meeting. Seconded by Lemke. Ayes – 8 / Nays – 0. Motion carried. Meeting adjourned at 1:35 PM. Next meeting will be March 11, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee January 14, 2026 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Mary Davis Members Absent: None Other Attendees: Jenn Viergutz, Lanice Szomi - ADRC of Taylor County; Amber Fallos – BRI; Mandee Ellis, The Star News Approve the Agenda: Lemke moved to approve the agenda with 8 items; Seconded by Hrdina. Ayes – 9 / Nays-0. Motion carried. Public Input: None Review/Approve December 10, 2025 ADRC minutes: Davis moved to approve the minutes of December 10, 2025 ADRC meeting. Seconded by Dubiak. Ayes – 9 / Nays – 0. Motion carried. Black River Industries update: Amber updated the committee on how the new process of handling all the congregate & home delivered meals is going. There have been a few hurdles to overcome, as to be expected, but she complimented the ADRC staff on how easy it was to work through the issues and resolve them collaboratively. Viergutz expressed that she’s had many compliments on the food from dining site attendees. Amber said the store at BRI is still busy with cookie and personalized item orders and everything else is going great. Review/Approve monthly expenses: Rizzi moved to approve the monthly department expenses totaling $29,352.36. Seconded by Lemke. Viergutz answered a few questions to clarify what expenses were for and why. Ayes – 9 / Nays-0. Motion carried. Directors Report: 1. Fiscal Update: a. MA Match for December is at approximately 40% for Time & Task reporting, which is on track with the budget. The ADRC side looks to end approximately $19,000 under budget at year end due to open specialist positions in 2025. The Nutrition side probably won’t have final numbers until 2nd quarter due to the slow response time from the State. 2. Nutrition Update: a. Vendor Update : Viergutz echoed Amber from BRI’s comments on the good working relationship between the ADRC and BRI in terms of working through the new meal preparation & delivery schedule. She thanked Amber for allowing ADRC staff to oversee the in -kitchen packaging and staging process at BRI. The nutrition staff will continue to monitor arrival/delivery times to increase efficiency for all involved and food temperatures to make sure they are within the established food safety guidelines. b. GWAAR C1 preliminary budget: Th e preliminary 2026 budget for congregate meals has been received and there looks to be a $10,000 decrease from 2025 numbers. This is also without any transfers from any other accounts as we are not sure if transfers will be allowed going forward. If the estimated budget holds true, we will look at options to overcome that difference. c. Medford Cooperative/Cenex Pride Pump: Szomi updated the committee that our applications for the Pride Pumps in both Stetsonville and Medford Cenex stations have been approved. The Stetsonville Home Delivered Meals program will benefit from sales at the Stetsonville Clark station from April to June, 2026. The Medford Home Delivered Meals program will get proceeds from the Medford Cooperative gas station in December 2026. Szomi will work with the marketing director at Medford Cooperative to develop advertising during those timeframes to encourage community participation and to thank the Cooperative. d. 2025 Senior Farmers Market Voucher Report: Viergutz reported that the ADRC received 198 vouchers last Spring. We distributed 196 vouchers throughout the summer, which led to an 84% redemption rate. We are pleased that people are using them and supporting local farmers. We look forward to an even better year in 2026. 3. Miscellaneous: a. Building update: The construction crew is working diligently and is expected to finish by the end of January. Drywall is done, paint colors for offices have been selected and sprayed, the drop ceiling framework is currently being installed, and the bathrooms are being updated to be ADA compliant. Flooring is scheduled to start the week of January 19 th. Tentative schedule is to start moving into the new office space during the 1st week of February. b. Fulcrum grant: The Fulcrum committee has invited us to give an in -person presentation, followed by a Q & A session from their board about our project that we requested grant funds from them to complete. That will be on March 3rd. Adjourn Meeting: With no further business, Hrdina moved to adjourn the meeting. Seconded by Scheithauer. Ayes – 9 / Nays – 0. Motion carried. Meeting adjourned at 1:26 PM. Next meeting will be February 11, 2026, at 1PM in the Multi-Purpose room, Medford.