Buildings, Grounds & Parks

BUILDINGS, GROUNDS & PARKS COMMITTEE June 23, 2026 3rd Floor Meeting Room Call Meeting to Order: Diane Albrecht called the meeting to order at 11:14 a.m. Members Present: Diane Albrecht, Jim Gebauer, Lisa Carbaugh, Lorie Floyd and Catherine Lemke. Members Absent: None Other Attendees: Jim Metz, Nicole Hager, Joe Svejda, Grant Bub, Tracy Hartwig, Courtney Graff and Andria Farrand. Approve the Agenda: Motion by Floyd, seconded by Carbaugh, to approve the agenda with 11 items. Motion carried. Approve the Minutes of the May 12, 2026, Buildings, Grounds and Parks Committee Meeting: Motion by Gebauer, seconded by Lemke, to approve the minutes. Motion carried. Approval of Country Wireless Contract: Bub presented the revised contract with Country Wireless to the committee and stated that it had been reviewed and revised by Corporation Counsel. It is a 5 year contract with no auto renewal. Country Wireless approved the changes. Office Space approval: Courtney Graff, Corporation Counsel, stated that she plans to downsize her law firm and would like to utilize office space in the Courthouse. She requested to relocate to the Restorative Justice office. Monelle has agreed to move from the Restorative Justice office to the former Housing Authority office. The moves are expected to take place in late July. Motion by Gebauer, seconded by Lemke, to approve the moves. Motion carried. Vehicle purchase: Svejda had approval from the committee as well as the Finance Committee to move forward with the purchase of a truck for the maintenance department. He reached out locally and got pricing on similar trucks, all 2026 standard ½ ton trucks, cab and a half, 4 wheel drive with standard V8 engines. The Dodge was $53,895, GM was $45,270 and the Ford was $44,642. Svejda will move forward with purchasing the Ford at $44,642. Rental rates: Svejda said he is reviewing the process of renting the Gilman Senior center and working to standardize the process to match that of the fairground room rentals that go through the County Clerk’s office. He asked the committee if he can do a review of the rental rates and raise them as necessary. The committee has authorized Joe to update the rates. Maintenance update: Svejda stated he is still having issues with the cameras at the courthouse. Waiting on quotes to replace the server. Lemke stated the gutters on the Community Center are leaking. Next Meeting date: The next meeting is scheduled for Wednesday, August 5, 2026 @9:30 a.m. Adjournment: Motion by Gebauer, seconded by Lemke, to adjourn. Motion carried. Meeting adjourned at 11:48 a.m. Andria Farrand Taylor County Clerk BUILDINGS, GROUNDS & PARKS COMMITTEE May 12, 2026 3rd Floor Meeting Room Call Meeting to Order: Diane Albrecht called the meeting to order at 9:00 a.m. Members Present: Diane Albrecht, Jim Gebauer, Lisa Carbaugh, Lorie Floyd and Catherine Lemke. Members Absent: None Other Attendees: Joe Svejda, Nicole Hager, Grant Bub, Tracy Hartwig, Mandee Ellis and Andria Farrand. Approve the Agenda: Motion by Floyd, seconded by Carbaugh, to approve the agenda with 10 items. Motion carried. Approve the Minutes o f the March 24, 2026, Buildings, Grounds and Parks Committee Meeting: Motion by Gebauer, seconded by Floyd, to approve the minutes. Motion carried. Approval of Country Wireless Contract: Bub presented the contract with Country Wireless to the committee stating that they had agreed to the price of $450.00 a month, but not the 3% annual escalation. They did agree to 1.5% annual escalation. The contract states a 5 -year term, followed by an auto renewal for 10 years unless terminated in writing 90 days prior to the end of the existing term. Motion by Floyd, seconded by Carbaugh, to remove the auto renewal, so it can be reviewed prior to renewal. Motion carried. Building approval near horse arena: The fair board would like to replace the announcer’s booth with 2 stacked 20 -foot shipping containers and the remaining original structure will be torn down. This will also be for storage for the horse arena. The top container will have an 8 - foot window added to the side for announcing. This will need to have a base created with gravel from the highway shop. Motion by Lemke, seconded by Floyd, to approve the 2 stacked shipping containers. Motion carried. Borrowing picnic tables to farm technology days: Svejda stated that farm technology days has requested to borrow our picnic tables from the fairgrounds. The event will be in Stratford this year, July 14 -16. The tables will be needed for the fair July 23 -26. There was discussion about how to handle these requests, whether to charge a deposit, and implemen t an if they break it they buy it policy. Motion by Gebauer, seconded by Carbaugh, to have Svejda create a blanket policy and implement it. Motion carried. Maintenance update: Svejda stated that most of the powerline light project is finished at the fairgrounds, and the remaining is just replacing lights, no more money needs to be spent. Still having issues with the cameras at the courthouse. Waiting on quotes to replace the server. Another option is to go with the cloud, but that is not as secure as a server. Other items from the committee: Lemke had some questions on the fairgrounds: • Asked for an update on the Bauer property. At one point there was talk of adding a bathroom, abandoning the well and septic and leveling the lot for campers to use. Svejda stated there was no update. • Question on the lock at the horse arena, stating it was a combination lock. Svejda said there is a lock box mounted to a post that has a key inside for the gate lock. • Request for ridge vents when the roof on the little red barn is replaced. • Highway will be washing the walls in the grader shed. • Fair staff will be power washing the bleachers, Svejda asked that they let him know if there are any questionable boards so they can replace them. Next Meeting date: The next meeting is scheduled for Wednesday, August 5, 2026 @9:30 a.m. Adjournment: Motion by Gebauer, seconded by Lemke, to adjourn. Motion carried. Meeting adjourned at 9:58 a.m. Andria Farrand Taylor County Clerk BUILDINGS, GROUNDS & PARKS COMMITTEE March 24, 2026 3rd Floor Meeting Room Call Meeting to Order: Diane Albrecht called the meeting to order at 9:00 a.m. Members Present: Diane Albrecht, Jim Gebauer, Rod Adams, Lisa Carbaugh and Lorie Floyd. Members Absent: None Other Attendees: Joe Svejda, Nicole Hager, Grant Bub, Corey Dassow, Jen Strama, Brian Wilson and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Carbaugh, to approve the agenda with 12 items. Motion carried. Approve the Minutes of the November 14, 2025, Buildings, Grounds and Parks Committee Meeting: Motion by Gebauer, seconded by Floyd, to approve the minutes. Motion carried. Tower update: Bub provided an update on the tower on College Street, stating that T -Mobile is upgrading their equipment which will put the tower at 91% usage. Motion by Carbaugh, seconded by Adams, to allow T -Mobile to make changes to their equipment on the tower. Motion carried. Country Wireless has also approached Bub, wanting to put their equipment on the tower, offering to pay $150/month. This would increase the usage to 96%. After some discussion it was agreed that they should pay $450/month with a 5 -year renewal and a 3% annual escalation. Bub will come back to the committee with the contract if they are interested. Approval to move forward with new courthouse surveillance platform: Svejda stated the current courthouse surveillance platform is ExacqVision which is no longer supported. In addition, the server is from 2019, outside of its 5 -year life expectancy and is causing camera glitches. Svejda suggests that we do a service upgrade and go to the new platform, Milestone, through Complete Control, for a cost of $65,000.00 -$70,000.00 including the new server. Motion by Floyd, seconded by Carbaugh, to move forward with the service upgrade to Milestone. Motion carried. Award bid for Education Center cooling unit: Svejda presented the two bids he received for replacement of the air conditioning unit from Complete Control for $59,931.00 and August Winter & Sons for $53,398.00. After r eviewing both bids and exclusions, there was a motion by Gebauer, seconded by Adams, to approve the August Winter & Sons bid. Motion carried. Engineering study of old courthouse: Svejda presented the bid for a proactive study of the old portion of the courthouse. This would be a walk -through of the facility to review and visually inspect the existing plumbing, HVAC and electrical systems conditions including age, visual condition, functional issues, code items, and life safety items. The report will al so include options for recommendations/corrective actions along with high level construction budgets. After some discussion, it was decided to have Svejda obtain a quote to include drawings and specifications in the scope of work. Motion by Adams, seconded by Gebauer, to table until more information is available. Motion carried. Vehicle replacement: Svejda stated the maintenance department is on a 3 -year schedule for vehicle replacement and there are currently 2 - 2015 trucks, 1 - 2017 truck purchased from Forestry and 1 -2022 truck. He would like approval to move forward with looking for a replacement. This will fall within his budget as he has $20,000 per year carried over for vehicles. Motion by Carbaugh, seconded by Floyd, to approve moving forward with the replacement. Motion carried. Maintenance update: • Svejda stated the ADRC construction project is almost complete. The addition is complete except for some gutter work and lawn care. They are still siding the existing building where additional work was done. • Courthouse main entrance, the ballistic glass is delayed again. The door is expected here in about 2 weeks. • The ballistic sheeting for the office has arrived and is installed. • New custodian started on 3/23/2026. Other items from the committee: None Next Meeting date: The next meeting is scheduled for Wednesday, June 3, 2026. Adjournment: Motion by Adams, seconded by Gebauer, to adjourn. Motion carried. Meeting adjourned at 10:10 a.m. Andria Farrand Taylor County Clerk