January 14, 2025 Minutes(PDF, 56KB)

* * MINUTES * * * * OUTAGAMIE COUNTY BOARD * * Office of the County Clerk, January 14, 2025. The Board met pursuant to adjournment, and was called to order by Chairperson Gabrielson at 7:00 p.m. in the County Board Room, located at 320 South Walnut Street, Appleton, Wisconsin. ROLL CALL: 29 present, 7 absent. Members present: Thompson, Johnson, Smith, Patience, Gabrielson, Kostelny, Hammen, Lawrence, Krueger, Lamers, Ferguson, Wegand, Hermes, Spears, Heiser, Cuff, Hagen, Klemp, Thiede, Janke, Weinberg, Culbertson, Monfils, Nejedlo, Clegg, VanderHeiden, Rettler, Koury, and Lautenschlager. Members absent: Supervisors McCabe, MacDonald, Schroeder, Croatt, Mitchell, Winterfeldt, and Thyssen. The Board Chairperson requested the Board's confirmation to excuse Supervisors McCabe, MacDonald, Schroeder, Croatt, Mitchell, Winterfeldt, and Thyssen. No objections; so ordered. The Pledge of Allegiance was led by Chairperson Gabrielson. MINUTES OF THE DECEMBER 10, 2024 COUNTY BOARD MEETING Supervisor Nejedlo moved, seconded by Supervisor Koury, to approve the minutes of the December 10, 2024 County Board meeting. ROLL CALL: 27 yes, 2 abstain (Smith, Hermes), 7 absent. MINUTES OF THE DECEMBER 10, 2024 COUNTY BOARD MEETING ARE APPROVED. CLOSED SESSION PURSUANT TO SECTION 19.85(1)(e) WIS STATS. FOR THE PURPOSE OF DELIBERATING OR NEGOTIATING THE PURCHASING OF PUBLIC PROPERTIES, THE INVESTING OF PUBLIC FUNDS, OR CONDUCTING OTHER SPECIFIED PUBLIC BUSINESS, WHENEVER COMPETITIVE OR BARGAINING REASONS REQUIRE A CLOSED SESSION. Supervisor Wegand moved, seconded by Supervisor Lawrence, to enter into Closed Session as noted above. ROLL CALL: 29 yes, 7 absent. COUNTY BOARD ENTERS CLOSED SESSION AT 7:04 P.M. END CLOSED SESSION Supervisor Lautenschlager moved, seconded by Supervisor Ferguson, to end Closed Session and resume normal business. ROLL CALL: 28 yes, 1 no (Hermes), 7 absent. COUNTY BOARD ENDS CLOSED SESSION AT 8:02 P.M. END CLOSED SESSION – ANY NECESSARY ACTION ON CLOSED SESSION ITEMS SPECIAL ORDER OF BUSINESS A. Election Integrity Presentation - County Clerk Kelly Gerrits January 14, 2025 County Board Minutes Page 2 Outagamie County Clerk, Kelly Gerrits, provided an overview on the procedures put in place at the county and at the State of Wisconsin to ensure the security and integrity of the electoral process. The overview included explanations of:  Election programming procedures set in place in the County Clerk’s Office.  Thoroughly reviewing the ballot with various stages of proofing and having the ballots go through rigorous testing to affirm proper reading and compliance (proofed for districts, contests, candidates, and ballot layout), forward proofs for confirmation from each municipality, school district, and the Wisconsin Elections Commission.  Explanation of the training requirements for new municipal clerks, chief election inspectors, and poll workers.  Parameters set in place by Outagamie County to enhance Election Day security measures, which include, but are not limited to: various tamper evident seals, zero tape, poll books manned by two (2) poll workers, proper ballot initializing, ballots not left unattended, contingency emergency procedures up-to-date, election officials checking photo I.D.s, verification of absentee ballot applications prior to completing each request, and measures to provide election transparency (election observers, public tests of voting equipment).  Explanation of end-of-night procedures, including, but not limited to: verifying totals tabulated with numbers issued in poll book, affirming results with signatures of election inspectors, modeming results to County Clerk’s Office via a Virtual Private Network (one-way transmission to our office).  After modeming is done, a representative of the municipality (Chief Election Inspector or Municipal Clerk) call the County Clerk office to confirm results are received and verify totals; these results are posted on the Outagamie County Clerk – Elections portion of the website as “UNOFFICIAL” (official results are not produced until the Board of Canvass is completed).  Election Day Returns (the day following the election) municipal clerks return completed documentation, poll books, tapes, ballots, absentee ballot envelopes, secured media bags (and are verified that are untampered with), and are secured in the County Clerk’s election storage area.  The Outagamie County Board of Canvass (BOC) is appointed and includes the County Clerk, and a member of the Republication Party and Democratic Party. The BOC is responsible for reviewing all election materials including the Inspectors’ Statements, signed poll books, results tapes, whereupon after verified, they are forwarded to the Wisconsin Elections Commission (state- level) for election ratification.  Year-round efforts are put into place to keep the voter list for the state as up-to-date as possible through collaboration with numerous state agencies (mover’s mailings and reports, potential duplicate lists, deceased voter lists, adjudicated incompetent lists, and felon lists). Additionally, voting equipment used in each election is audited by the Wisconsin Elections Commission. B. Uniquely Wisconsin Presentation - Executive Operations and Public Relations Specialist Anne Van and Board Chairperson Dan Gabrielson Outagamie County Executive Operations and Public Relations Specialist, Anne Van, provided an update on Outagamie County’s interest and intent on having the county showcased through Discover Wisconsin’s “Uniquely Wisconsin” series, while also providing the opportunity to showcase the new audio/visual equipment recently installed in the County Boardroom.  Anne Van confirmed Outagamie County has a signed campaign contract with Discover Wisconsin to create three (3) docuseries videos, which will be up to six (6) minutes each. All completed videos will be placed on Discover Wisconsin’s media platforms and social media platforms for five (5) years. She stated there will be formal press release which will be January 14, 2025 County Board Minutes Page 3 broadcasted for Outagamie County, an editorial regarding the Outagamie County pieces (included in their Discover Wisconsin newsletter), and will also include the opportunity to have a thirty (30) minute podcast segment on Discover Wisconsin, “The Cabin”, where three (3) Outagamie County representatives will have the opportunity to speak on behalf of the county. They will broadcast one 4 to 5 minute special episode (Discover Wisconsin’s discretion) and it will air on its Discover Wisconsin regional television channels.  As a way to determine the best way to market Outagamie County, Chairperson Gabrielson and Anne Van will attend the creative meeting kick-off in February, where they will work on putting out a press release and media announcement to formally announce this campaign partnership in hopes to solicit feedback and ideas from the community. With this, Anne Van hopes the locals will provide the stories and rich history which make Outagamie County special and great, and they will share them with the Discover Wisconsin team in order to highlight the county.  Anne Van concluded her presentation by showing a Discover Wisconsin’s Emmy award-winning docuseries segment from Marathon County, which featured its Red Barn Stoney Acres Farm. Chairperson Gabrielson stated per County Board of Supervisors Administrative Rules, the County Board has the opportunity to take a short recess after a meeting runs for over 1.5 hours. Unanimous consent was given to continue on with progressing the meeting. ESTABLISH ORDER OF THE DAY– Chairperson Gabrielson reported the request to have all Appointments, Ordinance No. Z-8–2024-25, and Resolution Nos. Z-7, Z-8, Z-9, 119 and 120–2024-25 locked in at the meeting. Chairperson Gabrielson asked for unanimous consent to handle all reconsiderations and lock ins at the end of the meeting as noted. No objections; so ordered. COMMUNICATIONS – Chairperson Gabrielson summarized the following communications:  One Supervisor still needs to complete the IT cybersecurity training, which was due back on November 14, 2024. Chairperson Gabrielson stated if the individual has any issues to please contact Legislative Services.  The total donations raised for the Outagamie County Board of Supervisors participation in the “Adopt-a-Family” program reached $660, which helped toward providing 216 families with a brighter Christmas; Chairperson Gabrielson expressed his appreciation.  There is a scheduled tour date of the new Outagamie County 9-1-1 Communications Center on January 28, 2025 at 4:00 p.m. Start times of the following meetings will be adjusted slightly in order to accommodate attendance of County Board Members: Public Safety Committee, Property Committee, and the Legislative and Audit/Human Services.  A “Save the Date” was announced as part of the Appleton Airport terminal expansion project for the announcement of the new local restaurant partner and name of the new Biergarten at the Appleton Airport on Thursday, February 20, 2025 at 9:00 a.m. An invitation with more information will be forwarded as the date approaches.  Finance Director Michelle Uitenbroek provided an electronic communication recently regarding directions on how to obtain employee W-2s electronically, which includes steps in providing the change in the Tyler System (so when the document becomes available it can be downloaded immediately). No changes need to be made in the employee portal to have your W-2 defaulted to be mailed out as normal. January 14, 2025 County Board Minutes Page 4  Chairperson Gabrielson recognized the following County Board Supervisor birthdays: Supervisor Culberton (1/19) and Supervisor Schroeder (1/25). PUBLIC PARTICIPATION IS LIMITED TO ONLY MATTERS LISTED ON THE AGENDA AND FOR A TOTAL OF FIFTEEN MINUTES WHICH MAY BE EXTENDED TO 30 MINUTES AT THE DISCRETION OF THE CHAIR – None. APPOINTMENTS – County Executive Nelson nomination for appointment of Alexandra Baierl to the Health and Human Services (HHS) Board; term expires December 31, 2027. Supervisor Kostelny moved, seconded by Supervisor Thiede, for confirmation of the above-listed appointment. ROLL CALL: 29 yes, 7 absent. ALEXANDRA BAIERL IS APPOINTED TO THE HEALTH AND HUMAN SERVICES (HHS) BOARD. County Executive Nelson nomination for appointment of Mitesh Ajmera to the Outagamie Waupaca Library Systems (OWLS) Board of Trustees; term expires December 31, 2027. Supervisor Thiede moved, seconded by Supervisor Spears, for confirmation of the above-listed appointment. ROLL CALL: 29 yes, 7 absent. MITESCH AJMERA IS APPOINTED TO THE OUTAGAMIE WAUPACA LIBRARY SYSTEMS (OWLS) BOARD OF TRUSTEES. County Executive Nelson nomination for appointment of Beth Robinson as the Criminal Justice Treatment Services (CJTS) Director. Supervisor Patience moved, seconded by Supervisor Smith, for confirmation of the above-listed appointment. ROLL CALL: 29 yes, 7 absent. BETH ROBINSON IS APPOINTED AS THE CRIMINAL JUSTICE TREATMENT SERVICES (CJTS) DIRECTOR. County Executive Nelson nomination for appointment of Jessica Day (alternate) to the Criminal Justice Coordinating Council (CJCC); term expires April 30, 2026. Supervisor Krueger moved, seconded by Supervisor Lautenschlager, for confirmation of the above-listed appointment. ROLL CALL: 29 yes, 7 absent. JESSICA DAY (ALTERNATE) IS APPOINTED TO THE CRIMINAL JUSTICE COORDINATING COUNCIL (CJCC). REPORT BY THE COUNTY EXECUTIVE – None. UNFINISHED BUSINESS – None. January 14, 2025 County Board Minutes Page 5 NEW BUSINESS Resolution No. Z-7—2024-25 – Agriculture, Extension Education, Zoning and Land Conservation Committee. Approve the rezone request for Calnin & Goss, Inc., for parcels 102098500, 102098600, and 102098700, from the LC-Local Commercial District to R2-Two Family Residential District in the Town of Grand Chute, as depicted on the attached review and map. Supervisor VanderHeiden moved, seconded by Supervisor Rettler, for adoption. ROLL CALL: 29 yes, 7 absent. RESOLUTION NO. Z-7—2024-25 IS ADOPTED. Resolution No. Z-8—2024-25 – Agriculture, Extension Education, Zoning and Land Conservation Committee. Approve the rezone request for Prospera Credit Union, Gold Crown Properties LLC, and Bluemound Properties LLC, for a portion of parcel 103100600 (Condo PIN: 103100800), from the CL Local Commercial District to the R-3 Single Family Attached Residence District in the Town of Grand Chute, as depicted on the attached review and map. Supervisor Rettler moved, seconded by Supervisor Cuff, for adoption. ROLL CALL: 28 yes, 1 no (Ferguson), 7 absent. RESOLUTION NO. Z-8—2024-25 IS ADOPTED. Resolution No. Z-9—2024-25 – Agriculture, Extension Education, Zoning and Land Conservation Committee. Approve the Town of Buchanan Zoning Code Text Amendment, which includes updates to Table 525-31-1: Principal and Special Exception Uses and Structures, as well as the addition of a definition for “Mixed-Use” in Section 525-31, as depicted on the attached staff review. Supervisor VanderHeiden moved, seconded by Supervisor Krueger, for adoption. ROLL CALL: 29 yes, 7 absent. RESOLUTION NO. Z-9—2024-25 IS ADOPTED. Ordinance No. Z-8—2024-25 – Agriculture, Extension Education, Zoning and Land Conservation Committee. Approve to recommend the amendment to the Outagamie County Comprehensive Plan to repeal and replace Map 36: Future Land Use for the Town of Vandenbroek, as noted on the resolution and attachments. Supervisor VanderHeiden moved, seconded by Supervisor Rettler, for adoption. ROLL CALL: 28 yes, 1 abstain (Wegand), 7 absent. ORDINANCE NO. Z-8—2024-25 IS ADOPTED. Resolution No. 119—2024-25 – Property, Airport, Recreation and Economic Development Committee. Approve to endorse Bertram Communications’ application for Broadband, Equity, Access, and Deployment (BEAD) funding to bring fiber to 2,544 eligible Broadband Serviceable Locations in Outagamie County, and endorse the application of Bertram Communication for BEAD funding to support their broadband infrastructure project in Outagamie County. Supervisor Culbertson moved, seconded by Supervisor Kostelny, for adoption. ROLL CALL: 28 yes, 1 abstain (Heiser), 7 absent. RESOLUTION NO. 119—2024-25 IS ADOPTED. January 14, 2025 County Board Minutes Page 6 Resolution No. 120—2024-25 – Highway, Recycling and Solid Waste Committee. Approve to authorize the County Highway Commissioner to enter into a revised State/Municipal Financial Agreement for the County U interchange and I-41 mainline improvement projects, as noted on the attached Revised State/Municipal Financial Agreement for a State-Let Highway Project, with no budget adjustment needed. Supervisor Hagen moved, seconded by Supervisor Nejedlo, for adoption. ROLL CALL: 29 yes, 7 absent. RESOLUTION NO. 120—2024-25 IS ADOPTED. RECONSIDERATION OF ALL APPOINTMENTS, ORDINANCE NO. Z-8—2024-25, AND RESOLUTION NOS. Z-7, Z-8, Z-9, 119 AND 120—2024-25. Supervisor Patience moved, seconded by Supervisor Wegand, to reconsider the above listed appointments, ordinances, and resolutions. Vote for reconsideration. ROLL CALL: 26 yes, 3 no (Ferguson, Klemp, Thiede), 7 absent. ALL APPOINTMENTS, ORDINANCE NO. Z-8 —2024-25, AND RESOLUTION NOS. Z-7, Z-8, Z-9, 119 AND 120—2024-25 ARE RECONSIDERED. Vote for lock in. ROLL CALL: 29 yes, 7 absent. ALL APPOINTMENTS, ORDINANCE NO. Z-8 — 2024-25, AND RESOLUTION NOS. Z-7, Z-8, Z-9, 119, AND 120—2024-25 ARE ADOPTED & LOCKED IN. REPORTS County Board Memo – Sole Source Purchase – Airport – Repairs to a Damaged Jet Bridge from TK Airport Solutions for $54,267.54. ADJOURNMENT Supervisor Lawrence moved, seconded by Supervisor Smith, to adjourn until January 28, 2025 at 7:00 p.m. VOICE VOTE CARRIED UNANIMOUSLY. The meeting adjourned at 8:51 p.m. __________________________________ Kelly Gerrits, County Clerk