Minutes

City of Evansville Park and Recreation Board Regular Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, May 20, 2025 6:00 pm MINUTES 1. Call to Order: Poock called the meeting to order at 6:01 p.m. 2. Roll Call: *Sigl arrived at 6:03 p.m. 3. Nomination for Park Board Chair A. Motion to Appoint Matt Poock as Park Board Chair by Stuart, seconded by Evans. Motion passed 6-0. 4. Motion to Approve Agenda by Poock, seconded by Sigl. Motion passed 6-0. 5. Motion to Waive the reading of the minutes from the March 18, 2025 meeting and Approve them as printed by Evans, seconded by Fuson. Motion passed 6-0. 6. Civility Reminder: Poock issued a reminder for everyone to be civil and kind. 7. Citizen Appearances: Ryan Thompson shared that he works with the Evansville Soccer Club and is interested in working with the City to improve the Soccer Field conditions. Thompson is interested in the Parks & Outdoor Recreation Planning that is occurring this year. 8. New Business A. Discussion and Update on 2025 Parks and Outdoor Recreation Planning 1. May 24th AARP Walk Audit at Creekside at 1:00 p.m. Sergeant shared information on the upcoming walk and that there are 2-3 remaining openings for the subcommittee. B. Discussion and Motion to Recommend to Common Council waive deposit ($100) and fees ($325) for the Evansville Jays baseball team for the 2025 season by Sigl, seconded by Stuart. Motion passed 6-0. Frey had shared the information in the packet about the park improvements and donations that the Jays have contributed to in the past. There was discussion about fee waiver and the precedence that had been set in the past. C. Discussion and Motion to approve of Boy Scout’s use of Leonard Leota Park for overnight stay on May 30, 2025 by Stuart, seconded by Fuson. Motion passed 6-0. D. Discussion and Motion to Recommend to Common Council waive deposit ($100) and fees ($35) for the Boy Scout’s use of Leonard Leota Park by Stuart, seconded by Fuson. Motion passed 6-0. Members Present/Absent Others Present Alderperson Erika Stuart P Scott Kriebs, Municipal Services Director Sue Merritt P Jason Sergeant, City Administrator Lyman Fuson P Ray Anderson, Parks’ Custodian Chad Sigl (arrived at 6:03 p.m.) P Angie Olsen, Aquatic Center Director Matt Poock P Elle Dalton, Youth Baseball Coordinator Kris Evans P Jon Frey, Evansville Jays Vacant A Ryan Thompson, Evansville Soccer Club E. Third Annual Ride the Park Discussion 1. Motion to Approve a One-day Pass to the Aquatic Center for Riders Poock shared information about the event. The event will be held on June 21st with start time at 12 p.m. at the Spraypad and will consist of riding bikes from Park to Park. There was additional discussion about potential Sponsorship of the Event. Kriebs had suggested that it may be something to bring to the Municipal Services Committee to see about Evansville Water & Light sponsoring the event and paying for the Aquatic Center Day Passes for the event with the Commitment to Community Funds. 9. Park’s Report: Anderson shared the appreciation for the help from St. Johns and the 4H Club with the clean up from the April 18th hailstorm. Restrooms are open, although there is still some work to be completed from the vandalism that occurred during the winter at the Lower Shelter. Larson Acres Park had the sand removed and was replaced with fabricated woodchips. A. Adopt-A-Park Updates: Anderson shared that the signs have been acquired. There was discussion about getting the list of participants updated. 10. Aquatic Center Updates: Olsen submitted a written report: floors were started on yesterday, will likely take the rest of the week. A few minor hiccups with getting pool started up, but its all been fixed promptly and the pool is full-we did turn the heat off today due to colder temps and nonuse of the pool-does heat up quickly once turned on. Don has been learning a lot and has been very helpful when needed. Met with Elle about cash handling procedures and have a great plan in place-hoping to get her in to do some training with staff. 6/6 will be first day of normal operations, the days prior to that are still up in the air-will have to see how weather cooperates. We have a group from Brodhead coming for an end of the year trip on June 2. Hiring is complete-34 lifeguards and 28 between concessions and admissions (those numbers reflect returning staff as well). First lifeguarding class was held over the weekend (was moved to Edgerton as the pool wasn’t ready) and all of the kids who took it, passed. Second class will be held on June 9-13, unsure if we will be able to do anymore classes before 4th of July as we also have to do a recertification class. Swimming lesson registration is underway-have had a few parents unhappy that we are not offering afternoon lessons-I am looking at possibly offering an August session for afternoon classes-swim team will be done so the rest of the pool can remain open-will depend on staffing. 11. City Baseball League: Dalton shared the drop in participation in the City Baseball Coach Pitch League, while the numbers are holding for t-ball. There are also 28 Business Sponsors for this year’s program. 12. Old Business: A. Larson Acres Park Construction Status: Sargent reported that currently the City is withholding $338,000 to the conclusion of the Park construction. This is mainly over the condition of the Park fields. 13. Upcoming Meetings A. Tuesday, June 17th 2025 at 6:00 p.m. 14. Adjourn: Poock adjourned the meeting at 7:04 p.m.