Packet

--Matt Poock, Chair of Park & Recreation Board N O T I C E A meeting of the City of Evansville Park and Recreation Board will be held on the date and time stated below. Notice is further given that members of the City Council and Historic Preservation Commission may be in attendance. Requests for persons with disabilities who need assistance to participate in this meeting should be made by calling City Hall at (608)-882-2266 with as much notice as possible. City of Evansville Park and Recreation Board Regular Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, August 19, 2025 6:00 pm AGENDA 1. Call to Order 2. Roll Call 3. Motion to Approve Agenda 4. Motion to Waive the Reading of the Minutes from the May 20, 2025 Meeting and the Special Meeting Minutes from July 29, 2025 and Approve them as Printed 5. Civility Reminder 6. Citizen Appearances 7. New Business A. Discussion and Possible Motion to Approve the Creekside Raffle and Sign Request for a Rubber Duck Fundraising effort on Saturday, September 20, 2025 in Allen Creek B. Discussion and Possible Action regarding Aquatic Center Schedule 8. Park’s Report A. Adopt-A-Park Updates 1. Discussion and Motion to Approve Home Depot Store #4911’s Application for the Dog Park. 9. Aquatic Center Updates 10. City Baseball League 11. Old Business A. Larson Acres Park Construction Status B. Park and Outdoor Recreation Plan Update 12. Upcoming Meetings A. Tuesday, September 16, 2025 at 6:00 p.m. 13. Adjourn The minutes are not final until approved at the next regular meeting. City of Evansville Park and Recreation Board Regular Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, May 20, 2025 6:00 pm MINUTES 1. Call to Order: Poock called the meeting to order at 6:01 p.m. 2. Roll Call: *Sigl arrived at 6:03 p.m. 3. Nomination for Park Board Chair A. Motion to Appoint Matt Poock as Park Board Chair by Stuart, seconded by Evans. Motion passed 6-0. 4. Motion to Approve Agenda by Poock, seconded by Sigl. Motion passed 6-0. 5. Motion to Waive the reading of the minutes from the March 18, 2025 meeting and Approve them as printed by Evans, seconded by Fuson. Motion passed 6-0. 6. Civility Reminder: Poock issued a reminder for everyone to be civil and kind. 7. Citizen Appearances: Ryan Thompson shared that he works with the Evansville Soccer Club and is interested in working with the City to improve the Soccer Field conditions. Thompson is interested in the Parks & Outdoor Recreation Planning that is occurring this year. 8. New Business A. Discussion and Update on 2025 Parks and Outdoor Recreation Planning 1. May 24th AARP Walk Audit at Creekside at 1:00 p.m. Sergeant shared information on the upcoming walk and that there are 2-3 remaining openings for the subcommittee. B. Discussion and Motion to Recommend to Common Council waive deposit ($100) and fees ($325) for the Evansville Jays baseball team for the 2025 season by Sigl, seconded by Stuart. Motion passed 6-0. Frey had shared the information in the packet about the park improvements and donations that the Jays have contributed to in the past. There was discussion about fee waiver and the precedence that had been set in the past. C. Discussion and Motion to approve of Boy Scout’s use of Leonard Leota Park for overnight stay on May 30, 2025 by Stuart, seconded by Fuson. Motion passed 6-0. D. Discussion and Motion to Recommend to Common Council waive deposit ($100) and fees ($35) for the Boy Scout’s use of Leonard Leota Park by Stuart, seconded by Fuson. Motion passed 6-0. Members Present/Absent Others Present Alderperson Erika Stuart P Scott Kriebs, Municipal Services Director Sue Merritt P Jason Sergeant, City Administrator Lyman Fuson P Ray Anderson, Parks’ Custodian Chad Sigl (arrived at 6:03 p.m.) P Angie Olsen, Aquatic Center Director Matt Poock P Elle Dalton, Youth Baseball Coordinator Kris Evans P Jon Frey, Evansville Jays Vacant A Ryan Thompson, Evansville Soccer Club The minutes are not final until approved at the next regular meeting. E. Third Annual Ride the Park Discussion 1. Motion to Approve a One-day Pass to the Aquatic Center for Riders Poock shared information about the event. The event will be held on June 21st with start time at 12 p.m. at the Spraypad and will consist of riding bikes from Park to Park. There was additional discussion about potential Sponsorship of the Event. Kriebs had suggested that it may be something to bring to the Municipal Services Committee to see about Evansville Water & Light sponsoring the event and paying for the Aquatic Center Day Passes for the event with the Commitment to Community Funds. 9. Park’s Report: Anderson shared the appreciation for the help from St. Johns and the 4H Club with the clean up from the April 18th hailstorm. Restrooms are open, although there is still some work to be completed from the vandalism that occurred during the winter at the Lower Shelter. Larson Acres Park had the sand removed and was replaced with fabricated woodchips. A. Adopt-A-Park Updates: Anderson shared that the signs have been acquired. There was discussion about getting the list of participants updated. 10. Aquatic Center Updates: Olsen submitted a written report: floors were started on yesterday, will likely take the rest of the week. A few minor hiccups with getting pool started up, but its all been fixed promptly and the pool is full-we did turn the heat off today due to colder temps and nonuse of the pool-does heat up quickly once turned on. Don has been learning a lot and has been very helpful when needed. Met with Elle about cash handling procedures and have a great plan in place-hoping to get her in to do some training with staff. 6/6 will be first day of normal operations, the days prior to that are still up in the air-will have to see how weather cooperates. We have a group from Brodhead coming for an end of the year trip on June 2. Hiring is complete-34 lifeguards and 28 between concessions and admissions (those numbers reflect returning staff as well). First lifeguarding class was held over the weekend (was moved to Edgerton as the pool wasn’t ready) and all of the kids who took it, passed. Second class will be held on June 9-13, unsure if we will be able to do anymore classes before 4th of July as we also have to do a recertification class. Swimming lesson registration is underway-have had a few parents unhappy that we are not offering afternoon lessons-I am looking at possibly offering an August session for afternoon classes-swim team will be done so the rest of the pool can remain open-will depend on staffing. 11. City Baseball League: Dalton shared the drop in participation in the City Baseball Coach Pitch League, while the numbers are holding for t-ball. There are also 28 Business Sponsors for this year’s program. 12. Old Business: A. Larson Acres Park Construction Status: Sargent reported that currently the City is withholding $338,000 to the conclusion of the Park construction. This is mainly over the condition of the Park fields. 13. Upcoming Meetings A. Tuesday, June 17th 2025 at 6:00 p.m. 14. Adjourn: Poock adjourned the meeting at 7:04 p.m. The minutes are not final until approved at the next regular meeting. City of Evansville Park and Recreation Board Special Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, July 29, 2025 7:00 pm MINUTES 1. Call to Order: Poock called the meeting to order at 7:00 p.m. 2. Roll Call: 3. Motion to Approve Agenda by Sigl, seconded by Evans. Motion passed 4-0. 4. Civility Reminder: Poock issued a reminder for everyone to be civil and kind. 5. Citizen Appearances: A. Frank & Carol Wyrostek: Shared concerns about the volume of the music at the Aquatic Center. B. Abbey Barnes: Shared some the benefits that music provides for the workers and that there haven’t been any other complaints from other neighbors that have been shared with Barnes. C. Abby Anderson: Shared the same benefits that music provides and the history that has been experienced in working with Director Olsen in the past. Anderson mentioned that in the past there had been a maximum that may have been overlooked with the new system/facility last year. 6. New Business A. Discussion and Possible Action on Aquatic Center Music Schedule: Sergeant broke down the communications that have been received. Poock shared that Poock had received 18 emails. Poock also shared that there was a visit made to the pool to experiment with volume levels of music. There was additional discussion Motion to bring music back during the open swim times, at the -17.5 level that was worked out, and that it would be a public radio station until the next Park Board meeting, with open communication between the concerned parties by Evans, seconded by Sigl. Motion passed 4- 0. Motion for private rentals up until 8 p.m. music can be played from the P.A at the agreed level for a public radio station by Evans, seconded by Sigl. Motion passed 4-0. 7. Old Business: None 8. Upcoming Meetings: A. Tuesday, August 19th 2025 at 6:00 p.m. 9. Adjourn: Poock adjourned the meeting at 7:38 p.m. Members Present/Absent Others Present Alderperson Erika Stuart A Scott Kriebs, Municipal Services Director Sue Merritt A Jason Sergeant, City Administrator Lyman Fuson A Angie Olsen, Aquatic Center Director Chad Sigl P Abbey Barnes, City Alderperson Chair, Matt Poock P Frank & Carol Wyrostek, Citizens Kris Evans P Dave Olsen, Citizen Sam Wallace P Abby Anderson, Assistant Aquatic Director