Packet

-Alderperson Cory Neeley, Park & Recreation Board Chair N O T I C E A meeting of the City of Evansville Park and Recreation Board will be held on the date and time stated below. Notice is further given that members of the City Council and Historic Preservation Commission may be in attendance. Requests for persons with disabilities who need assistance to participate in this meeting should be made by calling City Hall at (608)-882-2266 with as much notice as possible. City of Evansville Park and Recreation Board Regular Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, May 21, 2024 6:00 pm AG ENDA 1. Call to Order 2. Roll Call 3. Motion to Approve Agenda 4. Motion to Waive the reading of the minutes from the April 16, 2024 meeting and Approve them as printed. 5. Civility Reminder 6. Citizen Appearances 7. New Business A. Senior Project: Emily/Erin-Music Youth Show B. EUM: Discussion for Summer/Fall show C. Boy Scout’s Annual Camping Event D. Kayak Storage/Rental 8. Park’s Report 9. Aquatic Center 10. Youth Summer Baseball 11. Old Business A. Aquatic Center, Splashpad, and Park Improvement Updates B. Aquatic Center Donation Appreciation 12. Upcoming Meetings A. Tuesday, June 18, 2024 at 6:00pm 13. Motion to Adjourn Cancelled Cancelled The minutes are not official until approved at the next Regular Meeting. City of Evansville Park and Recreation Board Regular Meeting City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, April 16, 2024 5:30 pm Min utes 1. Call to Order: Neeley called the meeting to order at 5:32pm 2. Roll Call: 3. Motion to Approve Agenda by Prudhon, seconded by Espinosa. Motion passed 4-0. 4. Motion to Waive the reading of the minutes from the March 19, 2024 meeting and Approve them as printed by Prudhon, seconded by Sigl. Motion passed 4-0. Discussed correction to reflect that the motion to adjourn was by Espinosa, seconded by Prudhon. ***Poock arrived at 5:33pm*** 5. Civility Reminder: Neeley issued a reminder that we hold all city meetings with respect and decorum. 6. Citizen Appearances: None 7. New Business A. Discussion on Senior Project: “Bloomed” Suicide Prevention Walk: Natrop gave an update on what is currently known about the Senior Project to occur on August 24th. The Board Members felt that it was a good cause and appreciated the information. B. Discussion and Motion to Recommend to Common Council the waiver of fees (in the approximate amount of $325, not to include a $100 deposit) for The Evansville Jays baseball team. Season Non-Resident Ball Diamond Rental $275 + $50 Press Box Rental through September. Frey gave a verbal rundown of the key items of his Park Improvements list in the packet. There was discussion that acknowledged all the items that the Jays have done for park improvements. Poock pointed out that recommending the fee waiver to Common Council was a new way of doing things, as they had waived the fees themselves in the past. Natrop offered that there had been discussion that since Common Council sets the fees, that they are the only ones that should be waiving the fees. Frey did share that at this time there is no intention of moving to Larson Acres Ball Diamonds. Motion to Recommend to Common Council the waiver of fees (in the approximate amount of $325, not to include a $100 deposit) for The Evansville Jays baseball team by Poock, seconded by Sigl. Motion passed 5-0. Members Present/Absent Others Present Alderperson Cory Neeley P Scott Kriebs, Municipal Services Dir. Sue Merrit A Angie Olsen, Aquatic Center Director Lyman Fuson A Ray Anderson, Park’s Custodian Chad Sigl P Elle Natrop, Youth Baseball Coordinator Matt Poock P (5:33PM) Jon Frey, Jays Baseball Jim Espinosa P Gene Prudhon P 4 Cancelled The minutes are not official until approved at the next Regular Meeting. 8. Park’s Report: Anderson shared that Kriebs had passed on some contact information on a new sign maker for the Adopt-a-Park signs. The anticipated cost should be about $15 each. The remaining restrooms at the parks should be opened by the upcoming weekend. Anderson hopes to start mowing soon. May 18th is the day that the Tree Carving is set to occur. It will begin in the morning and be completed the same day. 9. Aquatic Center A. Review Operational Schedule: Olsen shared that the schedule will be Monday through Friday the Aquatic Center will be open 12-8p. The weekends will be open 12-6p. The pool will need to be closed to the public while Swim Lessons are occurring for the 16 days. There are some events that are scheduled to occur prior to the official opening day of June 8 th. June 1st, there may be a Donor event for those that donated to the project, and the Ribbon Cutting is scheduled for June 7th. 10. Old Business A. Aquatic Center, Splashpad, and Park Improvement Updates: There was discussion to share the progress at the Splashpad. Kriebs shared that Lunda won the bid for the Dam repair. The timeline is currently being worked out to aim for project completion prior to the July 4th festivities. B. Aquatic Center Donation Appreciation: Poock shared that there is about $22,000 left for the extended goal. The Donor Appreciation will be on a 4-sided marble column. Poock also shared that about half of the memorial benches have been purchased. 11. Upcoming Meetings A. Tuesday, May 21, 2024 at 6:00pm 12. Motion to Adjourn by Espinosa at 5:49pm Cancelled Student Names: Emily Mori-Fontora and Erin Shannon Student Email: Erin’s: shanneri000@ecsdnet.org Emily’s: moriemi000@ecsdnet.org Student Phone Number: Emily’s: 608-490-3375 Evansville Underground Music: evansvilleundergroundmusic@gmail.com Title of Project:Evansville Underground Music Youth Show We plan on organizing and hosting a show alongside Evansville Underground Music for the community on July 25th, 2024. This show will highlight the local and youth talent of our community. Alongside the show, we will be hosting concessions and all donations and proceeds will be donated to AWARE in Evansville. ● The show will start at 7:00pm and last until 8:30pm. 4-5 people will perform, performances being 15 minutes each ● For concessions, we plan to bring a tent and 3 tables to set up and we will provide food and drink ● We hope to host this show at the new patio area in the splash-pad space at Lake Leota Park ○ We heard the splash pad is supposedly going to open early summer so timing will work out ● EUM can provide electrical equipment Justification: Evansville Underground Music is committed to bringing free live music events to Evansville through porch concerts. As the both of us are involved in music at school and in the community, we are committing ourselves to bring music to our community, especially to the youth, hoping to bring enjoyment and entertainment to the public and providing support to the organization of Evansville Underground Music and reviving the music department in school Costs: Estimated cost of $25-30 for advertisement materials Estimated cost of $100 for concession materials (popcorn, candy, water, soda, etc.) **All costs will be paid by Emily and Erin** 7A Cancelled Cancelled 7C Cancelled Cancelled 8 Cancelled Cancelled City Youth Little League 2009 Pitch 176 T-ball 150 326 2014 Pitch 211 T-ball 124 335 2015 Pitch 154 T-ball 87 241 2016 Pitch 119 T-ball 93 212 2017 Pitch 93 Lost 1 League T-ball 107 200 2018 Pitch 106 T-ball 90 196 2019 Pitch 109 T-ball 60 169 2023 Pitch 65 T-ball 77 142 2024 Pitch 59 T-ball 64 123 10 Cancelled