Packet

C ory Neely, Park Board Chair City of Evansville Park & Recreation Board Regular Meeting Tuesday, June 20th 2023 at 6:00 p.m. Park board will be held in person at City Hall located at 31 S Madison St on the third floor. C opies of the packet and/or agenda are available at http://www.ci.evansville.wi.gov/city_government/public_agendas_minutes/park_board.php A GENDA 1. C all to order 2. Roll call 3. Motion to approve the agenda 4. Mot ion to waive the reading of the May 16th, 2023 minutes and approve them as printed. 5. Citizen appearances other than agenda items listed 6. N ew business A. Se nior Project-Run The Lake at Lake Leota B. Senior Project-Ollie Schnepper C. Lake Leota Park Trees 7. P ark’s report 8. A quatic Center Report 9. Old business • Adopt-A-Park program : Signs 10. Othe r • Meeting reminder: Regular meeting on July 18th, 2023 at 6:00 p.m. 11. Mo tion to adjourn N O T I C E A mee�ng of the City of Evansville Park and Recrea�on Board will be held on the date and �me stated below. No�ce is further given that members of the City Council and Historic Preserva�on Commission may be in atendance. Requests for persons with disabili�es who need assistance to par�cipate in this mee�ng should be made by calling City Hall at (608)-882-2266 with as much no�ce as possible. Cit y of Evansville Park and Recrea�on Board Regular Mee�ng City Hall, 31 S Madison St., Evansville, WI 53536 Tuesday, May 16, 2023, 6:00 pm AGENDA 1. Call to Order at 6:00pm 2. Roll Call (Members Present: Sigl, Poock, Espinosa, Prudhon) 3. Mo�on to Approve Agenda (Mo�on by Pook, Second by Espinosa) all in favor 4. Mo�on to waive the reading of the minutes from the March 21, 2023 mee�ng and approve them as printed. (Mo�on by Sigl, Second by Espinosa) all in favor 5. Civility Reminder 6. Ci�zen appearances other than agenda items listed 7. New Business A. Evansville Jays-Discussion and Possible Mo�on to Waive the Reserva�on Fees for the Evansville Jays use of the Field. John Frey came to talk about the things they do to help the parks and events the Jays were holding this summer to support the park fundraiser. Jim Espinosa, Moved to Waive the Fees, Seconded by Gene. All voted in favor. B. Underground Music-Discussion and Possible Mo�on for Underground Music Event. Mark Schnepper atended to give an update on the upcoming events and ask for a mo�on to approve EUM events in the park for the summer. They will have permits, June 10 th June 17th, and September 9th. All are on Saturdays and would end by 9pm. Mo�on to approve these made by Mat Poock, Seconded by Jim Espinosa. All in favor. C. Curt Nyhus/Boy Scouts: Boy Scout’s use of Lake Leota Discussion and Possible Mo�on to Waive the Reserva�on Fees for the ; Mat P Mo�oned to waive the fees, Seconded by Gene. All in favor. 8. Park’s Report; Bathrooms, pool are put back together and ware is on. S�ll have park store to work on. Mowing is in full swing. Planning on replacing par��ons in the lower bathroom boys side in the next month. NO major issues when water was turned on. New mower for the park is to be delivered soon. 4 9. Aqua�c Center/ R eport: Pool is on track. The pool staff has cleaned out the leaf liter from the pool and the pool is set to get filled next week. 10. Old Business A. A qua�c Center, Splashpad, and Park Improvement Updates; Mat Poock gave an update on the Park Capital Campaign. They are now in the public phase of the campaign and we will start to see press releases and social media work. Events will be coming up, working towards a major gi�. Hope to have a couple of large gi�s coming in the next week or two. 400k cash in hand and 907k in gi�s commited so far. B. L ake Leota Dam Updates: The dam is looking for proposals to finish the dam. The DNR is concerned with the underpinning of the dams. There is a lot of paperwork to complete the grants with the DNR. We have 500k in a dra� stormwater fees to put toward repair. The coffer dam on the west side, the DNR is ok with that for a while and we will need to fix that down the road and set aside money for it. C. Leonard Leota Park Bandstand & Warming House Updates : The group discussed the bandstand and Warming House buildings in the park, considering op�ons such as using it for ice ska�ng, warming, or s torage. The discussion around price was key here and we wanted to know how buildings would be u �lized before commi�ng to spend any money. We do not have original plans for the bandstand as it was prior to adding the stone. D. P ark & Outdoor Recrea�on Plan Review: Jason talked about the plan and a goal of using the plan at ea ch mee�ng as a guide to what we want to accomplish each year. We surveyed city residents and need to use that survey results to add recrea�on to our parks. 11. U pcoming Mee�ngs A. Wednesday May 17, 2023 at 6:00pm – Historic Presenta�on Discussion of Bandstand -Alderperson Cory Neeley, Park & Recrea�on Board Chair B. Tuesday, June 20, 2023 at 6:00pm 12. Mo�on to Adjourn: Moved by Gene, Seconded by Jim E. All in favor. Mee�ng adjourned at 7:06pm Elle Natrop <elle.natrop@ci.evansville.wi.gov> Fwd: Senior Project - Run The Lake Cory Neeley <cory.neeley@ci.evansville.wi.gov> Tue, Jun 13, 2023 at 9:38 AM To: Elle Natrop <elle.natrop@ci.evansville.wi.gov> Can you add this to the Park board agenda? Sent via my handheld computer that doubles as a phone. Begin forwarded message: From: Run The Lake <evansville.rtl@gmail.com> Date: June 4, 2023 at 7:21:37 PM CDT To: cory.neeley@ci.evansville.wi.gov Subject: Senior Project - Run The Lake Hello Mr Neeley, We are looking for the Park Boards permission to host our event Run The Lake at Lake Leota on August 5, 2023 @ 8:00AM. We are asking for the park to be shutdown from 5AM- 12PM. We have already presented to the public safety committee and received their approval. Would you need us to present at the next Park Board Meeting, on June 20th? We have also been communicating with EPD Sargent Rittenhouse about obtaining barricades to block park entrances. She said she will be coordinating with DPW on that. We will be putting these out ourselves. Lastly, we are currently in contact with EMS chief Carolyn about having an ambulance if available at the event. If you have any questions please respond to this email. Thank you, Dillon Elliott, Joey Bush, and Orion Hunt Run The Lake 6A M onday, June 19, 2023 Staff Memo To: Park Board Committee From: City Clerk’s Office R E: Senior Project/Run the Lake at Lake Leota 5am – 12pm B ackground The Clerk’s Office has received the following paid reservations • Upper Shelter : (11a-5p) estimated time of event, as of reservation date 1/9/2023 • Lower Shelter : (12-4:30p) estimated time of event, as of reservation date 2/23/2023 Se c. 86-5. Permit for park use. (a) Any individual, group or organization that wishes to reserve for use any public park or park facility for any non-commercial activity, except a city ball diamond or soccer field, should make a reservation with the office of the city clerk and pay all applicable fees at least 72 hours before the event. Reservations are issued on a first come, first served basis beginning January 1 of each year. I n addition, the Bandits Baseball has their annual tournament scheduled on the Ball diamond’s schedule of events from 8am-8pm on both ball diamonds. P ark Board Committee Actions: • Approve with Conditions: Place cones on roadways to allow traffic to occur for half of the roadways for admittance to Lake Leota Park • Deny in its entirety A dditional Notes • A map of the event is still needed • Road Closure plan is still needed City Clerk’s Office City of Evansville www.ci.evansville.wi.gov 31 S Madison St PO Box 529 Evansville, WI 53536 (608) 882-2266 Elle Natrop <elle.natrop@ci.evansville.wi.gov> Fwd: Park Board Agenda Jason Sergeant <jason.sergeant@ci.evansville.wi.gov> Mon, Jun 19, 2023 at 8:18 AM To: Cory Neeley <cory.neeley@ci.evansville.wi.gov>, Patrick Reese <p.reese@ci.evansville.wi.gov>, Michelle Natrop <elle.natrop@ci.evansville.wi.gov> I’m okay if they go on the agenda and I am okay with the event. Add to agenda Elle if cory is okay with this. Jason Sergeant, AICP City Administrator ————————————— City of Evansville 31 S Madison Street PO Box 529 Evansville, WI 53536 www.ci.evansville.wi.gov Begin forwarded message: From: Ollie Schnepper <ollieschnepper@gmail.com> Date: June 18, 2023 at 10:48:07 PM CDT To: jason.sergeant@ci.evansville.wi.gov, gene.lewis@ci.evansville.wi.gov Subject: Park Board Agenda Hey Y’all! I am a senior at EHS, I was wondering if I could get on the Park Agenda to present my Senior project, for my Senior project I am wanting to show movies at the park (specifically the lower park by the baseball diamond) to raise money for the Jed Foundation. Admission would be free but I would make money from concessions, I was also wondering if I could get it approved that day because technically the first date is June 24th Thank you, Ollie Schnepper! 6B Elle Natrop <elle.natrop@ci.evansville.wi.gov> Fwd: 2-4-D at the park 1 message Jason Sergeant <jason.sergeant@ci.evansville.wi.gov> Mon, Jun 19, 2023 at 5:57 AM To: Michelle Natrop <elle.natrop@ci.evansville.wi.gov> You can include this email in the park board packet as discussed ---------- Forwarded message --------- From: Dale Roberts <dale.roberts@ci.evansville.wi.gov> Date: Fri, Jun 9, 2023 at 11:25 AM Subject: 2-4-D at the park To: Jason Sergeant <jason.sergeant@ci.evansville.wi.gov> Jason, Here is a write up of what happened. The middle of last month Municipal services applied 2-4-D to the grass at the parks,cemetery,substations, wells and the Wastewater treatment plant to get control of the dandelions. From what I was told, 2-4-D starts to vaporize at temperatures above 70 degrees. When it was applied to the park, the temperature became warmer faster than expected causing it to turn to a vapor and had some effect on some lower branches of the trees in the area. We also did not know that it was not going to rain for a month. To avoid this from happening again we would like to spread weed and feed in the areas with trees. We have been watering the small trees at the park to try to help with the stress that they are dealing with. I also noticed that someone else is putting liquid on the small trees also because when I get there to water them they are already wet around the base of the tree. (I hope it is water) There is new growth on the tree since the 2-4-D was applied and the new growth looks to be not affected. Dale Roberts Public Works Foreman City of Evansville 535 S Madison St (608) 516-2680 -- Jason Sergeant, AICP City Administrator jason.sergeant@ci.evansville.wi.gov City of Evansville 31 S. Madison Street PO Box 529 Evansville, WI 53536 Office: (608)-882-2266 Fax: (608)-882-2282 “Best City for young families in Wisconsin” – nerdwallet.com 6C