Regular meeting of the Library Board.

MILTON PUBLIC LIBRARY | BOARD OF TRUSTEES Monday, October 5 at 6:30 p.m. Milton Public Library (Community Room) | 430 E. High St. Milton, WI 53563 This meeting will be held in-person and virtually. Members of the public may participate virtually in this meeting using the Zoom platform at https://us02web.zoom.us/j/82771195737?pwd=bBZ4SbxCG6yYnevDXdNoc4UdwpBYjD.1 Any person who is unable to access the meeting via the internet link may call 1(312) 626-6799 to monitor the meeting via telephone. Meeting ID: 827 7119 5737 Passcode: 022662 AGENDA 1. Call to Order 2. Approval of Agenda 3. Approval of Minutes: September 21, 2026 4. Approval of Expenditures for September 2026 5. Director’s Report 6. Report on Prairie Lakes Library System (PLLS) activities 7. TAB President’s Report 8. New Business a. Consideration of a motion to convene into closed session pursuant to Wisconsin Statute Section 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility re: Library Director evaluation and discussion of compensation of Library Director. b. Reconvene into open session for possible action(s) on items discussed in closed session. c. Discussion and Possible Action on Approving the 2027 Library Budget 9. General Items a. Trustees Training Week, recorded sessions: https://www.wistrusteetraining.com/archive 10. Next meeting: Monday, November 2, at 6:30 p.m. 11. Motion to Adjourn 12. Adjournment PROCEEDINGS OF THE MILTON PUBLIC LIBRARY BOARD OF TRUSTEES September 21, 2026 (adjusted due to Labor Day falling on the regularly scheduled meeting date of the first Monday of the month) 1. Call to Order: The meeting was called to order at 6:31 p.m. by Board President, M Collins. Present: Board members - Lisa Brown, Marty Collins, Kris McDaniel, Tina Nording, Annette Smith, Steve Tupper, Ken Smith (City of Milton committee delegated representative){quorum present}; Library Director, Ashlee Kunkel Absent: TAB president, Max Olson Staff or Guest Attendee(s): None 2. Approval of Agenda: K Smith made a motion to approve the agenda; seconded by K McDaniel. No discussion. Motion passed unanimously. 3. Approval of Minutes: T Nording made a motion to approve the minutes of the August 3, 2026, meeting; seconded by S Tupper. No discussion. Motion passed unanimously. 4. Approval of Expenditures: Director Kunkel delivered a verbal overview of provided expenditures. L Brown made a motion to approve the August 2026 expenditures as presented; seconded by A Smith. No discussion. Motion passed unanimously. 5. Director’s Report: Director Kunkel provided a verbal overview. 6. Report on Prairie Lakes Library System (PLLS): K Smith provided a verbal overview. 7. TAB President’s Report: Director Kunkel provided a verbal overview. a. September 22 will be the annual elections; all positions are open 8. New Business: a. Discussion and Possible Action on Approving 2027 Library Closures i. A Smith made a motion to approve the 2027 library closures as presented; seconded by T Nording. No discussion. Motion passed unanimously. b. Review, Discussion, and Possible Action on Programming Policy i. L Brown made a motion to approve the Programming Policy with modifications as discussed; seconded by K Smith. Motion passed following additional discussion. c. Consideration of a motion to convene into closed session pursuant to Wisconsin Statute Section 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation date of any public employee over which the governmental body has jurisdiction or exercises responsibility re: Library Director evaluation and discussion of compensation of Library Director i. A Smith made a motion to convene into closed session; seconded by S Tupper. No discussion. Passed unanimously. ii. Director Kunkel left the Trustee meeting. iii. Trustees moved into closed session at 7:17 p.m. iv. Director Kunkel was requested to return to the meeting at 8:20 p.m. to answer questions from the board; left the meeting at 8:24 p.m. v. A Smith made a motion to table action until the October 5, 2026, meeting, upon receipt of additional information; second by K Smith. Following discussion, motion passed unanimously. d. Reconvene into open session for possible action(s) on items discussed in closed session i. Reconvened into open session at 8:37 p.m. Director Kunkel rejoined the meeting. M Olson joined the meeting. ii. No action taken; tabled to October 5, 2026, meeting e. Discussion and Possible Action on Approving the 2027 Library Budget i. Director Kunkel presented the 2027 Library Budget ii. No action taken; tabled to October 5, 2026, meeting 9. General Items: a. Trustees Training Week; recorded sessions are available at https://www.wistrusteetraining.com/archive b. PLLS Fall Banquet will be held Thursday, October 15, Elkhorn; A and K Smith, and Director Kunkel will be attending; maybe, M Collins (not a possible quorum) 10. Next meeting: Monday, October 5, 2026, at 6:30 p.m. 11. Motion to Adjourn: A Smith made a motion to adjourn; seconded by K Smith. No discussion. Motion passed unanimously. 12. Adjourned: 8:51 p.m. Signed, Lisa Brown, Secretary Library Expenditures September 2026 Amazon: $811.90 Books & AV, Office Supplies Ingram Library Services $1913.34 Books Corporate Business Systems $172.69 Copies & Prints Gazette Subscription $62.73 TKE Elevator Corporation $240.17 Quarterly Elevator SoundCloud Podcast subscription $144.00 USPS Postage $82.00 WLA Library Conference $654.00 Facebook Advertisements $120.18 Playaway Audiobooks $454.53 Donations Milton Optimist Club $1,400 Chuck and Claire Jackson $3,180 CITY OF MILTON DETAIL REVENUES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 FUND 225 - LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FIS CAL YEAR HAS ELAPSED 0 9/30/2026 01:56PM PAGE: 1 INTERGOVERNMENTAL REVENUES 225-43570 ROCK COUNTY LIBRARY AID .00 112,933.89 112,122.00 811.89 10 0.72 225-43720 OTHER COUNTY AID .00 8,109.43 8,921. 00 ( 811.57) 90.90 TOTAL INTERGOVERNMENTAL REVENUES .00 121,043.32 121, 043.00 .32 100.0 0 PUBLIC CHARGES FOR SERVICE 225-46710 LIBRARY FINES 684.16 3,664.75 4,000. 00 ( 335.25) 91.62 225-46720 RENT PAYMENT .00 10, 530.00 14,000.00 ( 3,470.00) 75 .21 TOTAL PUBLIC CHARGES FOR SERVICE 684.16 14,194.75 18,000.00 ( 3,805.25) 78.86 SOURCE 49 225-49200 TRANSFER FROM GEN FUND .00 383,277.00 383,277.00 .00 100.00 TOTAL SOURCE 49 .00 383,277.00 383,277.00 .00 100.00 TOTAL FUND REVENUE 684.16 518, 515.07 522,320.00 ( 3,804.93) 99.27 CITY OF MILTON DETAIL EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 FUND 225 - LIBRARY FUND PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FIS CAL YEAR HAS ELAPSED 0 9/30/2026 01:56PM PAGE: 2 LIBRARY 225-55110-110 SALARIES 10,684.63 94, 982.53 148,632.00 53,649.47 63.90 225-55110-120 HOURLY WAGES 11,657. 74 119,305.15 147, 646.00 28,340.85 80.80 225-55110-150 FICA 1,665.13 16,779. 55 22,665.00 5,885.45 74.03 225-55110-151 RETIREMENT 1,516.74 15,123.26 20,012.00 4,888.74 75.57 225-55110-152 HEALTH/DENTAL/LIFE 2,195.10 19,732.68 36,318.00 16,585 .32 54.33 225-55110-190 TRAINING 728.02 952. 42 3,000.00 2,047.58 31.75 225-55110-211 POSTAGE 82.00 176.84 200.00 23.16 88.42 225-55110-240 EQUIPMENT MAINTENANCE .00 1,702.88 4, 000.00 2,297.12 42 .57 225-55110-241 COMPUTER SERVICES 28.96 2,577.21 2,500.00 ( 77.21) 103.09 225-55110-242 PRAIRIE LAKES LIBRARY SYSTEM .0 0 14,785.37 14,786.00 . 63 100.00 225-55110-310 OFFICE SUPPLIES 612. 86 3,024.37 3,800. 00 775.63 79.59 225-55110-313 PROMOTIONS 120. 18 124.73 500.00 375.27 24.95 225-55110-320 MEMBERSHIPS/SUBSCRIPTIONS 206.73 2,004. 48 2,000.00 ( 4.48) 100.22 225-55110-324 LIBRARY MATERIALS 2 ,020.16 17,250.38 22,000.00 4,749.6 2 78.41 225-55110-327 LIBRARY MATERIALS - OTHER 88.95 1,255.91 .00 ( 1,255.91) .00 225-55110-328 LIBRARY MATERIALS - AV 494.23 4,317. 33 11,300.00 6,982 .67 38.21 225-55110-811 OFFICE EQUIPMENT 43.71 6,773.76 4, 750.00 ( 2,0 23.76) 142.61 TOTAL LIBRARY 32,145.14 320, 868.85 444,109.00 123,240.15 72.25 LIBRARY BUILDING 225-55120-120 HOURLY WAGES 821.32 9,494.94 21,848.00 12,353.06 43.46 225-55120-125 OVERTIME WAGES 121.38 264.35 400.00 135.65 66.09 225-55120-126 SEASONAL LABOR . 00 49.50 400.00 350.50 12.38 225-55120-150 FICA 70.95 755. 86 1,701.00 945.14 44.44 225-55120-151 RETIREMENT 18. 41 206.44 596.00 389.56 34.64 225-55120-152 HEALTH/DENTAL/LIFE 117.98 1,100.93 1, 504.00 403.07 73.2 0 225-55120-220 UTILITIES 3,047.62 26,802.92 38,727.00 11,924.08 69.21 225-55120-230 STORMWATER UTILITY .00 385.40 575.00 189.60 67.03 225-55120-240 EQUIPMENT MAINTENANCE 240.17 7,022.19 5,000.00 ( 2,022.19) 140.44 225-55120-314 CLEANING AND MAINTENANCE 147.65 1,151. 29 1,000.00 ( 151.29) 115.13 225-55120-350 REPAIR & MAINTENANCE SUPPLIES .00 68.85 1,000.00 931.1 56 . 8 9 225-55120-360 CLEANING SERVICES 468. 65 3,749.20 5,460. 00 1,710.80 68. 67 TOTAL LIBRARY BUILDING 5,054.13 51, 051.87 78,211.00 27,159.13 65.27 TOTAL FUND EXPENDITURES 37,199.27 371,920.72 522,320.00 150,399.28 7 1.21 NET REVENUES OVER EXPENDITURES ( 36,515.11) 146,594.35 .00 14 6,594.35 CITY OF MILTON DETAIL EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 FUND 241 - LIBRARY SPECIAL FUNDS PERIOD BUDGET % OF PERIOD YTD ACTUAL AMOUNT BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FIS CAL YEAR HAS ELAPSED 0 9/30/2026 01:56PM PAGE: 3 DONATIONS 241-48510 TEEN ADVISORY BOARD DONATION 36.00 1,510.00 .00 1,510.00 .0 0 241-48520 FRIENDS OF LIBRARY DONATION 100.00 3,650.00 .00 3,650.00 .0 0 241-48530 LIBRARY FOUNDATION DONATION .00 8,000.00 .00 8,000.00 .00 241-48540 GENERAL DONATIONS 4, 840.00 12,703.80 .00 12,703.80 .00 241-48560 GRANT DONATIONS 4,001. 55 4,673.43 .00 4,673.43 .00 241-48570 BOARD TWEENS (BLT) DONATIONS .00 236.00 .00 236.00 .00 241-48580 SCHOLARSHIP DONATIONS .00 175.00 .00 175.00 .00 TOTAL DONATIONS 8,977.55 30,948.23 .00 30,948.23 .00 TOTAL FUND REVENUE 8,977.55 30,948.23 .00 30,948.23 .00 CITY OF MILTON DETAIL EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 9 MONTHS ENDING SEPTEMBER 30, 2026 FUND 241 - LIBRARY SPECIAL FUNDS PERIOD BUDGET % OF ACTUAL YTD ACTUAL AMOUNT VARIANCE BUDGET FOR ADMINISTRATION USE ONLY 75 % OF THE FIS CAL YEAR HAS ELAPSED 0 9/30/2026 01:56PM PAGE: 4 TEEN ADVISORY BOARD 241-53100-310 PROGRAMS 67.95 778.08 .00 ( 778.08) .00 241-53100-340 OPERATING SUPPLIES .00 178.83 .00 ( 178.83) .00 TOTAL TEEN ADVISORY BOARD 67.95 956.91 .0 0 ( 956.91) .00 FRIENDS OF THE LIBRARY 241-53200-310 PROGRAMS 531.91 3, 436.66 .00 ( 3 ,436.66) .00 TOTAL FRIENDS OF THE LIBRARY 531.91 3,436.66 .00 ( 3,436.66 ). 0 0 LIBRARY FOUNDATION 241-53300-310 PROGRAMS .00 1,528. 72 .00 ( 1, 528.72) .00 241-53300-330 TECHNOLOGY .00 866.16 .00 ( 866.16) .00 241-53300-350 FURNITURE .00 6, 083.66 .00 ( 6 ,083.66) .00 TOTAL LIBRARY FOUNDATION .0 0 8,478.54 .00 ( 8,478.54) .00 GENERAL DONATIONS 241-53400-310 PROGRAMS 80.09 404.55 .00 ( 404.55) .00 241-53400-330 TECHNOLOGY .00 602.25 .00 ( 602.25) .00 241-53400-340 OPERATING SUPPLIES 127.61 201. 23 .00 ( 201.23) .00 TOTAL GENERAL DONATIONS 207. 70 1,208.03 .00 ( 1,208.03) .00 GRANT PURCHASES 241-53600-310 PROGRAMS .00 1,380. 77 .00 ( 1, 380.77) .00 241-53600-330 TECHNOLOGY .00 335.94 .00 ( 335.94) .00 241-53600-340 OPERATING SUPPLIES .00 140.27 .00 ( 140.27) .00 TOTAL GRANT PURCHASES .00 1 ,856.98 .00 ( 1 ,856.98) .00 TOTAL FUND EXPENDITURES 807.56 15,937.12 .00 ( 15,937.12) .00 NET REVENUES OVER EXPENDITURES 8,169.99 15,011. 11 .00 15,011.11 Director’s Report Jayme, Marijka, and I visited the Beloit Public Library to get a sneak peek at their new Discovery PLAYce area and their new meeting/conference rooms During the Friday, October 2 closure, staff visited the Sun Prairie Public Library and the new Imagination Center Library of the Madison Public Library. We now have a Ford Explorer, a former city vehicle, to use as a library outreach vehicle. We’re waiting on license plates and I would like to look into using some PLLS Outreach funds to get it wrapped for some library visibility. Jayme and I will be attending the Wisconsin Library Association Conference in Middleton from October 21 to October 23. Marijka and I just had an accepted program proposal for the upcoming 2027 Power Up Conference in Madison on March 22 and 23. Here’s our program description: Giving Youth a Voice in Your Library The Milton Public Library has two very active youth groups: Board of Library Tweens (BLT) and Teen Advisory Board (TAB). These groups give young people a meaningful opportunity to share their perspectives, ideas, and experiences to help shape library services. They also provide a safe, welcoming space for the youth to connect with library staff and each other. Ashlee and Marijka will talk about their processes in creating the groups and share how youth advisory groups can serve as valuable partners in planning and providing programs, improving library spaces, and creating services that better reflect the needs and interests of young people. Attendees will learn how involving youth in decision-making can strengthen connections between the library and its community while giving young people a space and a voice. Row Labels Sum of Group Attending Sum of Individual Participants Adult (19+) 61 24 Adult Take & Make 12 American Lives 5 French Club 6 Good Death, Good Life Café 4 Learn to Play Mahjong 11 Milton Senior Living Reading 5 Mystery Book Club 10 Palabras Spanish Club 4 Proctoring 1 Puzzle Competition 16 Tech Time 11 Child (6-11) 63 44 BLT 6 Shrinky-Dinks 8 Storytime 49 Take Home Craft 24 Tween take n make 20 General Interest (all ages) 114 48 Art Walk Auction 70 Book Crawl 48 Grief Monster 9 MPL Running Club 22 Sunday Funday 2 UW-Whitewater Art 11 Young Adult (12-18) 14 15 Teen Advisory Board 10 Teen Puzzle Club 4 Teen Take & Make 15 Young Child (0-5) 525 25 Bedtime Storytime 62 Day Care Visit 7 School Visit 138 Storytime 318 Take Home Craft 25 (blank) (blank) Grand Total 777 156