ADRC

ADRC of Taylor County Committee December 10, 2025 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Mary Davis Members Absent: None Other Attendees: Jenn Viergutz, Lanice Szomi, Jenny Coleman - ADRC of Taylor County; Amber Fallos - BRI Approve the Agenda: Lemke moved to approve the agenda with 10 items; Seconded by Hrdina. Ayes – 9 / Nays-0. Motion carried. Public Input: None Review/Approve November 12, 2025 ADRC minutes: Scheithauer moved to approve the minutes of November 12, 2025 ADRC meeting. Seconded by Rizzi. Ayes – 9 / Nays – 0. Motion carried. Black River Industries update: Amber said that things are going well at the site. They have had Saturday store hours from 9AM-2PM for Christmas shopping. Plenty of time to get personalized items, such as shirts and ornaments, done in time for Christmas. Review/Approve monthly expenses: Dubiak moved to approve the monthly department expenses totaling $30,720.05. Seconded by Lemke. Ayes – 9 / Nays-0. Motion carried. Review/Approve Nutrition Meal Site bids: Viergutz provided the board an overview of the current rates and received bids by site. Board members considered the bids submitted by BRI, Jump River, and Lynn’s Catering for the various sites. After discussion and input from the Nutrition Advisory Council members, ADRC Program Specialist Jenny Coleman, board members and site attendees, Adams called for a vote. Jump River – Hrdina moved to award the Jump River site bid to Jump River Community Center. Seconded by Dubiak. Ayes – 9 / Nays-0. Motion Carried. Stetsonville – Fierke moved to continue the current practice of cooking on site at the Stetsonville Dining Site. Seconded by Scheithauer. Ayes – 9 / Nays-0. Motion Carried. Gilman – Dubiak moved to award the Gilman site bid to Black River Industries. Seconded by Lemke. Ayes – 9 / Nays-0. Motion Carried. Goodrich – Hrdina moved to award the Goodrich site bid to Black River Industries. Seconded by Davis. Ayes – 9 / Nays-0. Motion Carried. Rib Lake – Rizzi moved to award the Rib Lake site bid to Black River Industries. Seconded by Scheithauer. Ayes – 9 / Nays-0. Motion Carried. Westboro – Peterson moved to award the Westboro site bid to Black River Industries. Seconded by Hrdina. Ayes – 9 / Nays-0. Motion Carried. Medford – Dubiak moved to award the Medford site bid to Black River Industries. Seconded by Fierke. Ayes – 9 / Nays-0. Motion Carried. Medford Home Delivered Meals - Dubiak moved to award the Medford HDM bid to Black River Industries. Seconded by Lemke. Ayes – 9 / Nays-0. Motion Carried. BRI for HDM Delivery - Hrdina moved to approve $21/hr and $.74/mile for the 2026 BRI delivery charge. Seconded by Peterson. Ayes – 9 / Nays-0. Motion Carried. Some neighboring counties are placing new Home Delivered Meal enrollments on hold or asking for public sponsorship for the meals as funding for that program has been stagnant. The office is actively exploring new ideas and partnerships to make sure we still serve the residents of Taylor County needing this service. Szomi updated the committee that one idea is to apply for the Medford Cooperative’s Pride Pumps in 2026. If selected, the funds would be used to supplement the current Home Delivered Meals budget. Review/Approve 2026 Meeting Dates: Scheithauer moved to approve the 2026 meeting dates which will be the 2nd Wednesday of each month at 1pm. Seconded by Peterson. Ayes – 9 / Nays- 0. Motion Carried. Directors Report: 1. Fiscal Update: Program staff Time & Task entry has us on budget with 40% match. Viergutz will put together a summary of the bids approved and present them at the January Finance Committee meeting to let them know how the 2026 ADRC budget will be affected. 2. Marketing & Outreach: The Medford dining site will host “Dinner & a Movie” on 12/11. “Second Hand Lions” will be playing in the multi -purpose room on the big screen and popcorn will be served. 3. Miscellaneous: The letter of intent that was submitted to the Fulcrum Foundation has been selected to move onto the next round so we will submit a full grant proposal by the December 31, 2025 deadline. Dana Detwiler, Dementia Care Specialist, was able to purchase a “Dementia Live” simulation kit, thanks to extra funds coming from Human Services Alzheimer’s Support. The kit has 4 units that provide a real -life scenario into what a person with dementia deals with. Once Dana has completed the online training, she will be setting up demonstrations throughout the county. Viergutz updated the committee on the status of the construction. Most of the exterior is done and inside work is being completed. Still shooting for completion around the end of January. Have run into a few snags that will be addressed after the new offices are occupied. Viergutz met virtually with the interim Regional Quality Specialist (RQS) Emily Gilbertson. She will be taking over for Sherry Schuelke upon her retirement. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. Meeting adjourned at 1:55 PM. Next meeting will be January 14, 2026, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee November 12, 2025 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: Mary Davis Other Attendees: Jenn Viergutz, Lanice Szomi, ADRC of Taylor County; Nicole Hager, Taylor County, Mandee Ellis, Star News Reporter Approve the Agenda: Peterson moved to approve the agenda with 11 items; Seconded by Lemke. Ayes – 8 / Nays-0. Motion carried. Public Input: None Review/Approve October 8, 2025 ADRC minutes: Hrdina moved to approve the minutes of October 8, 2025 ADRC meeting. Seconded by Scheithauer. Ayes – 8 / Nays – 0. Motion carried. ADRC Regional Quality Specialist update: Sherry Schuelke attended the meeting via Zoom. She made note of the great job the ADRC has done to overcome many hurdles for the last 11 months. Sherry complimented the board on the amount of progress and improvement the ADRC of Taylor County has made in under a year of being a single county agency. She attributed the success to a great board and a great Director who now has the staff in place to achieve even more. Sherry also announced that she will be retiring at the end of the year. BRI update: None Review/Approve monthly expenses: Dubiak moved to approve the monthly department expenses totaling $71,181.80. Seconded by Fierke. Ayes – 8 / Nays-0. Motion carried. Review/Approve Dining site rental request form: Committee reviewed the rental form with changes made to replace “Senior Dining Site” to “Medford Dining Center” and “Commission on Aging” references to “ADRC of Taylor County.” Cost will be $100/day to rent with a $100 Security Deposit. Entry key will be checked out and returned to the ADRC office. Security deposit will be refunded providing area is left in good condition after the event. Lemke moved to approve the Medford Dining Center rental request form as presented. Seconded by Rizzi. Ayes – 8 / Nays-0. Motion carried. Directors Report: 1. Fiscal Update: Program staff Time & Task entry has us on budget with 41% match. With September reporting completed, the ADRC is at 62% of GPR/ADRC funds allocated which is on target. The nutrition side claims are harder to determine budget status as claim reimbursement is slower. 2. 2025 Health Fair recap: Viergutz reported that there were approximately 400 attendees visiting over 50 vendor booths on October 17. Comments from the vendors and attendees were very positive and they’re looking forward to returning in 2026. People liked the variety of vendors, the delicious meal sponsored by Nestle and Red Higgins. However, when meeting with Black River Industries & Nestle to recap the event, Nestle will only sponsor the meal in 2026. The ADRC staff is already looking ahead to drafting sponsorship opportunities for local businesses to help keep the Senior Health Fair a fun and educational event for all. 3. Wine, Women & Dementia: Dana Detwiler, ADRC Dementia Care Specialist, held two free screenings at the Broadway Theater on November 3 rd and November 5th. The movie had about 80 attendees. We want to extend a huge Thank You to Dave at the Broadway Theater for sponsoring this event. Dana had a table setup with lots of resources available for people to take. Verbal and submitted comments were good. Board members who attended shared their takeaways. 4. Finance committee: Viergutz asked to be on the agenda for the November 13 th meeting to discuss the status of the Nutrition program fund transfers between on -site and home delivered meals. The transfers have been approved and allocated accordingly. Viergutz wanted to update the committee that she’s been informed that Lynn’s Catering has a per meal increase of $.43 and a bulk meal increase of $.69 that had not been incorporated into the 2026 ADRC approved budget. In reviewing the catering contracts, it was discovered that the current 3 -year contracts will conclude the end of 2025. Viergutz has put out a new request for catering bids. The sealed bids are due back to the ADRC office by December 1, 2025. The ADRC Board will review at their December 10 th meeting. Viergutz also stated that no fund balance use was written into the 2026 budget. She said that the ADRC may need to tap into them for possible promotional events and advocating at the State level to educate legislators about the differences between the ADRC and Nutrition budgets and why it would make sense to have the funding in one line item where the money can be used between the two programs as needed. 5. Marketing & Outreach: Staff will be attending/hosting the following events: 11/13 – Lunch & Learn with Aspirus at Stetsonville Site; 11/15 – Taylor County Literacy Council bowling at Sports Page (caregiver support); 11/20 – Hunting Party at Stetsonville Site; 12/11 – Dinner & a Movie at Medford Dining Site. 6. Miscellaneous: The Board was updated that the ADRC submitted a letter of intent to the Fulcrum Foundation for grant funding to renovate the dining center office into an inclusive resource room. We should be informed of the initial decision to submit a full grant proposal by 11/15/25. The old Gilman van has been sold through the Wisconsin Surplus auction site. Viergutz, Detwiler, Lemke and Nowak (volunteer) attended a “Dementia Live” demonstration hosted by the ADRC of Central Wisconsin in Wausau on 11/10/25. The presentation is to simulate how a person with dementia interprets daily tasks and instructions. It was a valuable experience for all, especially the debriefing afterwards. Dana would like to bring this technology to Taylor County to help caregivers and family members understand how & what the dementia person’s brain is processing when given a list of tasks to do. Potential funding support is being researched. ADRC Change Project – Elder Benefit Specialist: Gail Sauerman, EBS, gave an informative presentation about the many aspects of her position, including being the case manager of the Care Call program. Adjourn Meeting: With no further business, Peterson moved to adjourn the meeting. Seconded by Scheithauer. Ayes – 8 / Nays – 0. Motion carried. Meeting adjourned at 2:05 PM. Next meeting will be December 10, 2025, at 1PM in the Multi-Purpose room, Medford. ADRC of Taylor County Committee October 8, 2025 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: None Other Attendees: Jenn Viergutz, Lanice Szomi, ADRC of Taylor County; Nicole Hager, Taylor County Approve the Agenda: Lemke moved to approve the agenda with 10 items; Seconded by Hrdina. Ayes – 9 / Nays-0. Motion carried. Public Input * Please note that public comments will be limited to 3 minutes per person: None Review/Approve September 10, 2025 ADRC minutes: Peterson moved to approve the minutes of September 10, 2025 ADRC meeting. Seconded by Scheithauer. Ayes – 9 / Nays – 0. Motion carried. BRI update: None Review/Approve monthly expenses: Lemke moved to approve the monthly department expenses totaling $35,498.82. Seconded by Rizzi. Ayes – 9 / Nays-0. Motion carried. Review/Approve closure of ADRC office during Senior Health Fair Oct. 17 th: Viergutz updated the committee on the status of the Senior Health Fair. Nestle is sponsoring the lunch again this year, with BRI cooking the food. Many new vendors will be on hand. Medford Motors is donating the use of their golf carts. Hrdina moved to approve closing the ADRC office during the Senior Health Fair from 8 AM to 1 PM. Seconded by Fierke. Ayes - 9 / Nays – 0. Motion carried. Review/Approve request Dining Site rental request: Viergutz has a request to rent out the Medford dining site for a private event being held in May of 2026. After discussion, Viergutz will add Review the rental policy to the November agenda. Hrdina moved to approve the rental request. Seconded by Davis. Ayes – 9 / Nays – 0. Motion carried. Review/Approve old office equipment donation: The Medford food pantry has asked if the ADRC would still consider donating the ADRC of the Northwoods’ printer & ink to them. If they don’t take it this time, Viergutz will place the items on the surplus auction site. Dubiak moved to approve the donation of the old ADRC of the Northwoods printer & toner. Seconded by Scheithauer. Ayes – 9 / Nays – 0. Motion carried. Directors Report: 1. 2026 Budget: Viergutz stated that the 2026 ADRC budget passed the finance committee, will go to the full County Board at the end of October. Viergutz also reported that our MA match budget for 2025 is 41.72% and August was 41% and YTD we are at 40.3%. These are great numbers as we had several open positions during the first part of the year and then to figure in a training period. 2. Marketing & Outreach: Viergutz updated the committee on the following events - a. This is the 25 th year of the Senior Health & Wellness Fair. There will be gift baskets and other prize drawings during the day. Staff and committee members will be manning the registration tables and assisting where needed. b. Partnering with Aspirus Therapy & Fitness to offer an Aging & Exercise class in October. c. Superior Choice is hosting a presentation on avoiding scams that target seniors at the Gilman dining site. d. Wine, Women & Dementia is a documentary that will be shown at the Broadway Theatre. There will be two free showings – Nov 3 @ 1PM and Nov 6 @ 5:30PM. 3. 3-year Aging Plan: The plan has been submitted to GWAAR to review. They asked for more notes/details about some of our upcoming events. The ADRC is making progress with the National Family Caregiver goal now that Dana is taking on that role, along with the Dementia Specialist. 4. Transportation: Flyers were put in targeted zip codes in Western Taylor County offering free minibus rides during the month of October for new riders. Public hearing for the 8521 application is set for October 13 th. This is the funding to support the minibus & volunteer driver program. ADRC Change Project – Dementia Care Specialist: Dana Detwiler, Dementia Care Specialist gave an overview to the committee of her caregiver and dementia care specialist roles. Adjourn Meeting: With no further business, Lemke moved to adjourn the meeting. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. ADRC of Taylor County Committee September 10, 2025 Multi-Purpose Room, Medford Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: None Other Attendees: Jenn Viergutz, Barbara Koch and Lanice Szomi, ADRC of Taylor County; Amber Fallos, BRI and Mandee Ellis, Star News Reporter Approve Agenda: Lemke moved to approve Agenda with 11 items; Seconded by Scheithauer. Ayes - 9 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): None Review/Approve August 13, 2025 ARDC Minutes: Peterson moved to approve the minutes of August 10, 2025, ADRC meeting. Seconded by Hrdina. Ayes - 9 / Nays – 0. Motion carried. BRI Update: Fallos stated all is going well. They are getting a lot of referrals for in-home care for residents over 60, which has led to the need for more staff. The catering business is doing good with lots of local events. She also stated the clothing division is keeping busy. They have enough bus drivers currently but could use back-ups. No CDL is required. Review/Approve Monthly Director & Other Expenditures: Lemke moved to approve the monthly department expenses totaling $32,499.48. Seconded by Rizzi. Ayes – 9 / Nays – 0. Motion carried. Review/Approve 2026 ADRC Budget: Copies of a budget overview were distributed to the committee members and Viergutz gave an overview. Lemke moved to approve the 2026 ADRC Budget. Seconded by Dubiak. Ayes - 9 / Nays – 0. Motion carried Review/Approve Old Office Equipment Donation: Donation request was rescinded, so no action was taken. Director’s Report: 1. Employee updates: Lanice Szomi is in full swing as our new office assistant. Diane Hecker is on board at the Gilman nutrition site which allows Deanna to be staffing the Medford nutrition site. Office is completely staffed. 2. Office changes: In preparation for the continuing building renovations, the Specialists are starting to move offices to facilitate utilization of 2025 funds for office furnishings. 3. Farmer’s Market vouchers: As of 9/10/25, the office only has 3 of the original 198 vouchers left. They need to be distributed by 9/30/25. Taylor County has had a very good utilization percentage. 4. Nutrition sites: a. Flu shots - The Health Department will be providing flu shots when they go to the Gilman, Medford and Jump River sites to provide nail care in September and Rib Lake in October. b. Nail care – Viergutz reported that the program is going well. Rib Lake is doing nail care monthly since they have a high demand for the service. c. Dementia 101 – Dana Detwiler, DCS, will be providing presentations at all the nutrition sites during the month of September. d. Emergency Preparedness Bingo – Dan is hosting the Bingo at the Medford and Goodrich sites with Emergency Preparedness as the topic and prizes. 5. Marketing & Outreach: a. Senior Health Fair – will be held Friday, Oct 17th at the Medford Senior High School. Nestle is sponsoring the event. A meeting was held with ADRC, Nestle and BRI to ensure planning is underway for food and details. Exhibitor letters have been sent out to last year’s participants. More information next month. b. Wine, Women & Dementia – we are partnering with TC Human Services & the Broadway Theater to offer two free showings of this documentary about a caregiver who lost her mom to dementia. Showings will be 11/3 at 1PM and 11/6 at 5:30pm. Will discuss possible transportation with BRI. More information will be in the October newsletter. 6. Building update: The project is waiting for building materials before it can progress to the next step. 7. Transportation: Viergutz & Szomi updated the board on a new initiative to increase utilization of the mini-bus from Western Taylor County as part of the 3 -year plan. Free rides will be offered to new riders from that area during the month of October. If successful – the venture will be duplicated in other regions of the county. ADRC Change Project: Program Specialist Roles & Examples: Jenny Coleman, Program Specialist for Taylor County, broadcast a video presentation for the board members describing her program and the services covered. Ms. Coleman gave an overview of the client registration form that is used for GWAAR claims and other state reporting. Adjournment: With no further business, Hrdina moved to adjourn the meeting; Seconded by Scheithauer. Ayes – 9 / Nays 0. Motion carried. The meeting adjourned at 1:56 PM. Lanice Szomi, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee August 13, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Mandee Ellis, Star News Reporter; Diane Woods Approve Agenda: Lemke moved to approve Agenda with 11 items; Seconded by Scheithauer. Ayes - 9 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): Diane Woods talked about the new Bingocize class coming up starting August 26th. Dubiak stated that she wanted to commend the assistants in the dining site. She stated they were extremely helpful throughout the meal. Viergutz stated that the assistants were the children of Janelle Hamland, Assistant Site Manager for Medford, and Dana Detweiler, Dementia Care Specialist for the ADRC. Review/Approve July 9, 2025, ARDC Minutes: Hrdina moved to approve the minutes of July 9, 2025, ARDC meeting. Seconded by Rizzi. Ayes - 9 / Nays – 0. Motion carried. BRI Update: No one present Review/Approve Ordinance to Amend Chapter 12, Older Adults and Adults with Disabilities, Taylor County Code: Lemke moved to approve the Ordinance to Amend Chapter 12, Older Adults and Adults with Disabilities, Taylor County Code. Seconded by Davis. Ayes – 9 / Nays – 0. Motion carried. Review/Approve Resolution Expressing Appreciation to JoAnn Slaga for her many years of service to Taylor County: Hrdina moved to approve the Resolution expressing appreciation to JoAnn Slaga for her many years of service to Taylor County. Seconded by Fierke. Ayes – 9 / Nays – 0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Dubiak moved to approve the monthly department expenses totaling $28, 718.25. Seconded by Fierke. Ayes – 9 / Nays – 0. Motion carried. Director’s Report: • Office Assistant: Lanice Szomi accepted the position of Office Assistant and starts on Monday, August 18th. She comes with a lot of experience. • Gilman Dining Site: Diane Hecker will be the substitute site manager for Gilman, allowing Deanna to be at the Medford Dining site every day it is open. She was previously splitting her time between both sites. • Health Promotion Classes: o Mind Over Matter-This is currently being held. It is a three -session program with Norma Thums as the facilitator. o Powerful Tools for Caregivers-This is currently being held virtually. o Bingocize-Will be starting August 26 th. It is taught by Gail Sauerman and Barb Koch, with assistance from Diane Woods. It is a 10 -week class focusing on Falls Prevention. o Stepping On-This class will begin September 9 th at the Rec Center. Sherry Meyer will be the facilitator focusing on Falls Prevention and Balancing. o Powerful Tools for Caregivers -This class will begin October 2, 2025, and will be held virtually. We are partnering with La Crosse County as they need a facilitator. They will take care of the advertising for this class. • Marketing & Outreach: o August 19 th from 4 -6 PM a Back -to-School Resource Fair will be held at the Elementary School. Our DBS (Disability Specialist) and our ADRC Specialists will be participating in this opportunity. o Senior Health Fair -The Senior Health Fair will be held on October 17, 2025, at Medford High School. We are getting ready to send out the paperwork for the vendors. o Literacy County & Fulcrum Grant -This will be held in September. While we did not get the Fulcrum Grant, we learned that the Literacy Council gives our quarterly grants. The plan is once we are in our new offices, the agency is looking to turn the small office off the Medford dining site into a resource room for adults and those with disabilities. o Dana, our Dementia Care Specialist, is thriving and coming up with many ideas. In September she is providing Dementia 101 at the dining sites. She is also looking into Wine, Women & Dementia, a documentary about living with dementia and caregivers living and caring for people with dementia. • Dan from Emergency Management will be at the dining sites in September providing winter emergency preparedness. ADRC Change Project: Disability Benefit Specialist Roles & Examples: Amanda Brahmer, Disability Benefit Specialist for Taylor County, provided handouts for the board members describing her program and the services covered. Ms. Brahmer went through some of the questions she asks when looking to help people in a specific target group. Next Meeting Date: September 10, 2025, at 1:00 pm Adjournment: With no further business, Lemke moved to adjourn the meeting; Seconded by Dubiak. Ayes – 9 / Nays 0. Motion carried. The meeting adjourned at 1:47 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee July 9, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Mandee Ellis, Star News Reporter Approve Agenda: Lemke moved to approve Agenda with 10 items; Seconded by Rizzi. Ayes - 9 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): None Review/Approve June 11, 2025, ARDC Minutes: Peterson moved to approve the minutes of June 11, 2025, ARDC meeting. Seconded by Scheithauer. Ayes - 9 / Nays – 0. Motion carried. BRI Update: No one present Review/Approve Monthly Director & Other Expenditures: Dubiak moved to approve the monthly department expenses totaling $31,412.69. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. Review 2024 Finances: Viergutz provided written handouts detailing 2024 Finances. Director’s Report: • Sherry Schuelke, Regional Quality Specialist, visit our site Monday, June 30th. She brought insight into our agency’s processes. Annually each ADRC is required to do a “Change Product”. Our team decided to focus on internal communications. We recently started sharing a breakdown a of each positions roles internally to help the team better understand our internal processes. We will then share those positions with examples during monthly board meetings for you to better understand our roles and to be able to make referrals to the ADRC. We began weekly client debriefing meetings, and monthly “bike maintenance” meetings. Staff did an exercise and had to share which part of the bike they represented as you need all pieces of the bike to run efficiently. These monthly meetings will help us keep the communications and teamwork effective. • Fair Before the Fair – this is Wednesday, July 16, 2025, from 10 AM – 12 Noon. Viergutz provided an update on venders, games, snacks, and meal provided at the dining site. Adams in charge of the weather. • Dementia Care Specialist (DCS) - Dana Detweiler was introduced to the board and a brief background was given to the board members. • Medford Site Manager – This position is posted until July 14 th. Detweiler was the site manager and left to become the new Dementia Care Specialist. • Office Assistant – JoAnn Slaga is retiring. Her last day will be July 23 rd. Her position is being posted until July 28th. • Health Promotion Classes – o Powerful Tools for Caregivers will be a virtual class starting July 31st and going for 6 weeks. Viergutz stated there is a struggle with attendance as there is a mandatory minimum of people needed for this class to run. She hopes the new venue will increase participation. o Mind Over Matter: Healthy Bowel Healthy Bladder is a three -session class taught by Norma Thums. This class will start July 29th • Building Plan Update – The bid was awarded to Precision Builders of Colby. They will start on our building project on August 1 st with tentative plans to be completed the end of January 2026. An addendum was also approved to update the flooring in the current office. • With the state budget there was an increase for ADRC GPR base funding of 3.7 million over the budget. Viergutz is unaware of how this will be distributed other than base funding. There was no increase in the home delivered meals as requested. ADRC Change Project: ADRC Specialist Roles & Examples: Megan Henke, ADRC Specialist, and Dana Detweiler provided a skit to showcase how the ADRC Specialist provides assistance and what kind of questions might be asked. A questionnaire was provided for board members to see what they knew before the example and if this skit helped them to better understand the ADRC Specialist Role. Next Meeting Date: August 13, 2025 meeting moved back to 1:00 pm Adjournment: With no further business, Hrdina moved to adjourn the meeting; Seconded by Lemke. Ayes – 9 / Nays 0. Motion carried. The meeting adjourned at 1:52 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee June 11, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: Brenda Fierke Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County Approve Agenda: Rizzi moved to approve Agenda with 8 items; Seconded by Hrdina. Ayes - 8 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): Dubiak and Viergutz provided an update on the funds owed to Taylor County from Forest County with the disbanding of the ADRC of the Northwoods. Some of the total has been recovered. Legal counsel remains involved in the situation. Dubiak and Viergutz will keep the board appraised of any news or repayments. Review/Approve May 14, 2025, ARDC Minutes: Lemke moved to approve the minutes of May 14, 2025, ARDC meeting minutes. Seconded by Petersen. Ayes - 8 / Nays – 0. Motion carried. BRI Update: No one present. Review/Approve Monthly Director & Other Expenditures: Scheithauer moved to approve the monthly department expenses totaling $13,480.15. Seconded by Hrdina. Ayes – 8 / Nays – 0. Motion carried. Director’s Report: • Building Plan Update: Viergutz stated the building plans are out for bids. The sealed bids are due before the June Taylor County Board meeting on June 24, 2025, where a contractor should be awarded the bid. • Dementia Care Specialist: Viergutz stated that applications for the position were accepted through June 2 nd. The first interview was conducted yesterday, June 10 th. The second interview is scheduled for this Friday, June 13th. • Farmer’s Market Vouchers: These will be distributed next week starting in Medford in the Multi-purpose Room June 17 -18, 2025, and Rib Lake on June 19 th by UW Extension. Gilman on Monday June 23, 2025, and Jump River on Tuesday June 24, 2025. The value of the vouchers decreased to $25 due to the end of ARPA funds. Viergutz also stated that the handling of the Farmer’s Market Vouchers used to be done by the EBS (Elder Benefit Specialist. With the changes in the department, Viergutz stated this duty now falls to Jenny Coleman who oversees the Nutrition Program, since this is a service that deals with nutrition. Viergutz found out that other counties usually have the nutrition director oversee the Farmer’s Market Vouchers. • Fair Before the Fair: Due to the turn -out last year, this will be held again this year in the Multi-Purpose Room from 10 AM – 12:00 PM. There will be vendors, games, animals, and fair food, both for snacking and at the dining site for the meal. • Financial Updates: o Viergutz stated that Koch and she are working on the meal cost tool, which looks at the revenue and expenses from 2024. This determines the total cost of making a meal for both the congregate and home -delivered meals. For those under the age of 60, this would be the amount that is requested to eat at the dining site. o Viergutz stated that Koch will have the final figures for the revenue and expenses from 2024 at the next meeting, so they can see how the department is doing financially. o Viergutz stated that both her and Koch will be working on the 2026 budget, which will be coming out in July. Viergutz stated this will be a little more challenging as we still will not have a full year of the ADRC department to look at, since part of our budget aligns with the fiscal year from GWAAR, and not the calendar year the ADRC and County utilize. • Portage County Senior Prom: Viergutz stated this was attended by herself, Koch, and Jessica Campbell, one of the ADRC Specialists. We were on a fact -finding mission to see how Portage County runs this program for the seniors. An enjoyable time was had by all. Viergutz stated the plan is to hopefully have a Senior Prom in Taylor County next year and do one every five years. We are confident we would be able to hold an enjoyable event for area seniors through our nutrition program offering an evening meal. Adjournment: With no further business, Hrdina moved to adjourn the meeting; Seconded by Davis. Ayes – 8 / Nays 0. Motion carried. The meeting adjourned at 1:37 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee May 14, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Mary Davis; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Mandee Ellis, Star News Reporter Approve Agenda: Lemke moved to approve Agenda with 12 items; Seconded by Hrdina. Ayes - 9 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): None Review/Approve April 9, 2025, ARDC Minutes: Dubiak moved to approve the minutes of April 9, 2025, ARDC meeting minutes. Seconded by Fierke. Ayes - 9 / Nays – 0. Motion carried. BRI Update: No report. Spring Election of Officers: While this was done in January when the new board convened, it needs to be done again to coincide with the county elections for the board members that will be coming in. Lemke moved to approve Joyce Peterson as Vice Chair; seconded by Scheithauer. Ayes - 9 / Nays – 0. Motion carried. Hrdina moved to approve Ruth Scheithauer as Secretary; seconded by Fierke. Ayes - 9 / Nays – 0. Motion carried. Review/Approve New Board Member: Scheithauer moved to approve the new board member, Mary Davis. Seconded by Fierke. Ayes – 9; Nay – 0; Motion carried. Davis represents older Americans. Review/Approve Replacement of Dementia Care Specialist Position: Hrdina moved to approve replacement of the Dementia Care Specialist position; seconded by Davis. Ayes – 9; Nay – 0; Motion carried. Applications will be taken until June 2, 2025. A discussion ensued about the position and the requirements needed. Review/Approve Monthly Director & Other Expenditures: Hrdina moved to approve the monthly department expenses totaling $12,704.42. Seconded by Scheithauer. Ayes – 9 / Nays – 0. Motion carried. Review/Approve Purchase of County Vehicle: Lemke moved to approve the purchase of a county vehicle. Seconded by Peterson. Ayes – 9; Nay – 0; Motion carried. The county is removing a van from their fleet and is willing to sell it to the ADRC department. Director Viergutz stated she would like to replace the van in Gilman with this one. Half the money will come from the 85.21 grant as the vehicle is used to bring people to the dining site for meals. The other have will come from our fund balance. Director’s Report: • Advocacy - Viergutz stated that ADPAW (Aging & Disability Professionals Association of Wisconsin) recommended going to the Joint Finance event in Wausau. Viergutz was allowed to speak for two minutes: her focus was on home -delivered meals. She stated that the HD meal program was more than just providing a hot meal. It also serves as a safety check to make sure the person was doing well and aids in preventing social isolation. The participants look forward to interaction with others. • Viergutz also stated that she and Amanda, our Disability Benefits Specialist attended the Aging Advocacy Day in Madison on May 13, 2025. They were not able to speak with Senator James or Representative Hurd, but she was able to speak with their staff members and felt that what she said was heard. • Building Plan Update - Viergutz stated that Joe Sveda, director of Buildings, Grounds, & Maintenance, was under the impression that the building plan was not yet submitted to the state for approval. He is working with the architect to get the plans to the state. The original plan was to have the plan approved and be ready for the June board meeting, but that is not going to happen now. With the building plans, the ADRC is set to gain 4 offices, along with remodeling the bathrooms to be ADA compliant. • Carry-over Accounts – Our department currently has about 8 -10 carry -over accounts. Some of those carry -over accounts are specifically marked for certain services provided, like nail care and the 85.21 trust fund. . Others are just there with money in them for no specific reason we can find. The plan is to give that money back to the county at the end of the year in the accounts we will not use for specific purposes. • Viergutz stated that our Memory Café is run by volunteers currently as we do not have a Dementia Care Specialist. She also stated that each county does Memory Cafes differently, and it needs to be tailored to our county. To that end, she is suspending the Memory Cafe for the months of June and July until we can get someone for the position. The memory Café should be about resources and education. It is for caregivers and people with dementia as a safe place to come to without being judged, meeting them where they are at. • Adams asked about the money from the ADRC of the Northwoods. Dubiak and Lemke provided information on that topic. An invoice will continue to be sent asking for the $75,000 back that was given when the ADRC of the Northwoods started, with the contract stating that if the agency dissolved, that money would revert to Taylor County. Adjournment: With no further business, Lemke moved to adjourn the meeting; Seconded by Scheithauer. Ayes – 9 / Nays 0. Motion carried. The meeting adjourned at 1:53 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee April 9, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Amber Fallos, Black River Industries; Nicole Hager, Taylor County Human Resources; Mary Davis, Taylor County Resident Approve Agenda: Dubiak moved to approve Agenda with 8 items; Seconded by Hrdina. Ayes - 9 / Nays – 0. Motion carried. Public Input: (Limited to 3 minutes/person): Mary Davis introduced self to board members. Viergutz stated Mary filled out an application for the open board position and came to the meeting. Review/Approve March 12, 2025, ARDC Minutes: Lemke moved to approve the minutes of the March 12, 2025, ARDC meeting minutes. Seconded by Peterson. Ayes - 9 / Nays – 0. Motion carried. BRI Update: Fallos stated all is going well. They have enough bus drivers currently. She discussed the nutrition and transportation contracts and the items in place that make the programs work well, including the policies in place regarding the minibus program. Fallos also stated the laser engraving and custom t -shirts are going well. With the changing seasons and holidays, BRI is doing well with the new services they have undertaken. She also stated they might be fostering chickens from the school barn for the summer, but it is early yet, and plans may change. Review/Approve Monthly Director & Other Expenditures: Peterson moved to approve the monthly department expenses totaling $17,873.32. Seconded by Rizzi. Ayes – 9 / Nays – 0. Motion carried. There were some questions about the monthly expenses that were answered. Director’s Report: • Viergutz provided the ADRC board a recap of the Volunteer Recognition Dinner held April 4, 2025, in Jump River at the Community Center. She thanked the board members that were in attendance. We had a total of over 80 people in attendance. • A Certificate of Appreciation was given to Cindy Wojcik for her years on the Commission on Aging and ADRC of Taylor County Boards. Viergutz stated the vacant board position was posted in the Shopper and on Facebook. The application deadline is April 17, 2025, at 4:30 PM. • Advocacy Day is Tuesday, May 13, 2025, in Madison. Viergutz stated that both she and Jenny Coleman, Program Specialist, will be attending. She asked if anyone else wanted to come along to let her know. The four areas being covered this year are ADRC Investment; Direct Care Workforce Supports; Meals on Wheels Funding; and Healthy Aging Falls Prevention. • The yearly transportation conference is scheduled for April 14 - 16, 2025, and she will be out of the office those days, but available by email if anything comes up. • Viergutz stated the WAND (Wisconsin Association of Nutrition Directors) Conference is scheduled for April 30 th and May 1 st in Wausau. Viergutz stated that both she and Coleman will be attending that. • Viergutz stated she will be presenting at the ADRC Connect Meeting on promising practices for Taylor County; Senior Health Fair; Fair Before the Fair; Pop -up sites; and Youth in Transition Day. She will also be presenting at the WAND Conference on the topic of our Coalition and Partnerships. • With the Supporting Health Aging Grant, many new things were provided in Taylor County: Meals were provided an extra day in Gilman, an automatic door was provided to the Jump River Community Center, the Multi -Purpose Room was given a facelift, as well as the Medford Dining Site, and other items too numerous to mention. The grant finished on 3/31/2025. • Because of the facelift to the Multi -purpose Room and Medford Dining Site, an open house is being planned for Wednesday, May 14, 2025. • Viergutz received a call stating that the updated ADRC signage should be in place by May 1, 2025. Adjournment: With no further business, Wojcik moved to adjourn the meeting; Seconded by Dubiak. Ayes – 9 / Nays 0. Motion carried. The meeting adjourned at 1:25 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee March 12, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: Paula Dubiak Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Amber Fallos, Black River Industries; Mandee Ellis, Star News Reporter Public Input: (Limited to 3 minutes/person): None Approve Agenda: Lemke moved to approve Agenda with 10 items; Seconded by Hrdina. Ayes - 8 / Nays – 0. Motion carried. Review/Approve February 12, 2025, ARDC Minutes: Hrdina moved to approve the minutes of the February 12, 2025, ARDC meeting minutes. Seconded by Scheithauer. Ayes - 8 / Nays – 0. Motion carried. BRI Update: Fallos stated that all is going well. Black River Industries is getting ready for summer programming. They are looking for part -time bus drivers to be backup as summer rolls around and vacations are taken. She also stated that the recent pop -up site at BRI was well attended with over 80 people for lunch and presentation. This was quickly put together by five agencies and was very well received. She stated her appreciation for the Taylor County departments that moved quickly to put this education request together so quickly. Review/Approve ADRC Specialist Position: Lemke moved to approve to hire for the ADRC Specialist Position at 35 hours per week; Seconded by Fierke. Ayes - 8 / Nays – 0. Motion carried. Review/Approve Closing of Office on April 4, 2025, for Volunteer Recognition Banquet: Wojcik moved to approve the closing of the office on 4/4/25 for Volunteer Recognition Banquet in Jump River; approximate times of 9:30 am to 2 pm. Seconded by Lemke. Ayes - 8 / Nays – 0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Rizzi moved to approve the monthly department expenses totaling $34,051.41. Seconded by Hrdina. Ayes – 8 / Nays – 0. Motion carried. Director’s Report: • Staff – Alexa “Lexi” Underwood our Dementia Care Specialist started 3/10/25. The new ADRC Specialist, Megan Henke, will start on 3/17/2025. The ADRC had a team building exercise completed on 3/6/25 that went well. Discussed was recognizing the stages of change that the ADRC is going through, how this affects employees, and how to cope with the stress of these changes. • Mentorship – The ADRCs official mentorship county is Portage County. Jenn spent the day with Cindy from Portage County last Tuesday. We also reach out to Vilas County as they are closer to Taylor in size. Barb has been utilizing contacts from both Counties to assist in the ADRC reporting to state and federal agencies. • The Rib Lake School District has reached out to areas businesses to host a mentorship student on 3/25/25. We have stated we were interested but have not heard back at this point. ADRC has also reached out to the Medford School Districts to discuss our agency as a business hosting students for mentorship. These students generally have a semester commitment and about 1.5 hours per day. • Volunteer Recognition Banquet – April is Volunteer Appreciation Month. This year the banquet will be at the Jump River Community Hall. Transportation will be provided from the ADRC office free of charge for those that do not want to drive. • Wrap up of Youth Transition Day – This was held on 2/13/2025. Intergenerational activities were provided to the students that attended, with senior members from the dining site assisting as well as other volunteers. While this was hosted by the ADRC of Taylor County, other community partners were here to offer information to support families and staff that work with these students as they prepare for their transition into adulthood. • Pop-up Sites – The first pop -up site, “Advanced Care Planning & Estate Planning,” was held at BRI on 2/25/2025 and well attended. The second pop -up site, “Financial Planning-Manage your Finances to Thrive” will be held at the Stetsonville Community Center on 3/18/2025. • Supporting Healthy Aging Grants Wind-down – This will be finished at the end of March. There will be a “Thank You” event on 3/28/2025 from 11-1, to reflect on this last year and how to move forward with the partnerships we have in place. Also, with the ending of the Supporting Health Aging Grant monies, Gilman home -delivered meals will go back to 3 day/week effective 4/1/2025. A letter was sent to the Gilman meal site and home - delivered meal participants to inform them of this change. • World Down Syndrome Day – This will be held on 3/21/2025. ADRC will be attending the Spring Fling Dance for the special families and friends that is hosted by the Medford School District. Staff will have ADRC and Youth and transition information available during this outreach event. • State Aging Advocacy Day – Advocacy Day will by Tuesday, May 13, 2025. Jenn will be attending this in Madison, if anyone is interested in attending with her please let her know. • Interpreter Services – A contract was signed with Language Line for both audio and Virtual use for over 40 languages including sign language. This is the same company that the Health Department and Human Services has their contracts through. We will be billed per usage. • Signage – The company has been contacted who was contracted to redo the sign on the building and by the highway. The new ADRC sign for the outside of the building will be in place next month. • Shared with the board was an invitation for the Supporting Healthy Aging event scheduled for 3/28/25. It will feature recognition over the past year, networking and a keynote speaker. Adjournment: With no further business, Hrdina moved to adjourn the meeting; Lemke seconded. Ayes – 8 / Nays – 0. Motion carried. The meeting adjourned at 1:29 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee February 12, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:05 PM. Members Present: Rod Adams; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: Cathy Lemke Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Jim Metz, Taylor County Board Chair Public Input: (Limited to 3 minutes/person): None Approve Agenda: Hrdina moved to approve Agenda with 14 items; Seconded by Rizzi. Ayes - 8 / Nays – 0. Motion carried. Review/Approve December 2024 COA Minutes: Peterson moved to approve the minutes of the December 2024 COA meeting minutes. Seconded by Scheithauer. Ayes - 8 / Nays – 0. Motion carried. Review/Approve January 8, 2025 ARDC Minutes: Dubiak moved to approve the minutes of the January 2025 ARDC meeting minutes. Seconded by Fierke. Ayes - 8 / Nays – 0. Motion carried. BRI Update: No one present Election of Officers: Vice Chair -Hrdina moved to approve Joyce Peterson as Vice Chair; Seconded by Wojcik. Ayes – 8 / Nays – 0. Motion carried. Secretary-Rizzi moved to approve Ruth Scheithauer as Secretary; Seconded by Fierke. Ayes – 8 / Nays – 0. Motion carried. Review/Approve Closing of Office on February 20, 2025 for Department Training from 9 – 11 AM: Scheithauer moved to approve the closing of the office on 2/20/25 for department training from 9 – 11 AM. Recommended leaving the one staff member who submitted their resignation to answer phones. Seconded by Fierke. Ayes - 8 / Nays – 0. Motion carried. Approve Selling Office Equipment: Hrdina moved to approve selling of office equipment. Seconded by Wojcik. Ayes – 8/ Nays – 0; Motion carried. Viergutz provided input on the equipment that we needed to sell due to the merging of the ADRC and the COA. Review/Approve ADRC Vehicle Use Policy: Dubiak moved to approve the ADRC Vehicle Use Policy. Seconded by Scheithauer. Ayes – 8; Nays – 0; Motion carried. Board members were given a written policy of the ADRC Vehicle Use Policy and the reason for it. Review/Approve Nutrition Policies: Rizzi moved to approve the Nutrition Policies. Seconded by Wojcik. Ayes – 8/ Nays – 0; Motion carried. Provisions needed to be added due to the younger site mangers eating at the site with the clients they serve. Review/Approve Monthly Director & Other Expenditures: Peterson moved to approve the monthly department expenses totaling $37,857.45. Seconded by Hrdina. Ayes – 8 / Nays – 0. Motion carried. Director’s Report: • Staff – Dementia Care Specialist and ADRC Specialist – Accepting applications through 2/17/25. The ADRC Specialist position is for 35 hours/week (but considered full-time). • Youth in Transition – This is scheduled for 2/13/25 from 1 -3 PM in the Multi -Purpose Room and Senior Dining Site. Viergutz provided input on the schools attending and not attending. This will be headed up by Amanda Brahmer, the Disability Benefit Specialist. • Wish of a Lifetime – We received 125 roses that were delivered on 2/11/25. We partnered with Sandbox to provide hand -colored Valentine’s Day cards and the Supporting Healthy Aging Coalition to provide a game and M&Ms to all home-delivered meal clients. • Flooring – The Supporting Healthy Aging Coalition set aside funds to update the flooring in the Multi-Purpose Room. This will be installed the week of Feb 17th. • Pop-up Event – On 2/25, BRI will be hosting a pop -up site. The meal will be lasagna. The educational part of the program will be on POA -HC (Power of Attorney for Health Care) and Advance Directives. Another pop -up site will be held on 3/18 at the Stetsonville Community Center. A St. Patty’s Day theme (so wear green) will prevail with ham boiled dinner for the meal. The educations portion of this pop -up site will deal with Financial Planning and Budgeting. • Stepping On – The Stepping On class coming up is maxed out at 14 people with some on a waiting list. The instructor will be holding another class soon to accommodate the extra people. There seems to be a need for classes that deal with Fall Prevention. Dubiak asked about a Pop-up site dealing with scams. Viergutz stated that the last one we held at NTC on scams was well attended. Will investigate this again as an educational topic. Adjournment: With no further business, Wojcik moved to adjourn the meeting; Hrdina seconded. Ayes – 8 / Nays – 0. Motion carried. The meeting adjourned at 1:43 PM. Barbara Koch, Secretary Jenn Viergutz, Director ADRC of Taylor County Committee January 8, 2025 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Cathy Lemke; Paula Dubiak; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Cindy Wojcik Members Absent: Ruth Scheithauer Other Attendees: Jenn Viergutz and Barbara Koch, ADRC of Taylor County; Mandee Ellis of the Star News Approve Agenda: Rizzi moved to approve Agenda with 10 items; Seconded by Peterson. Ayes - 8 / Nays – 0. Motion carried. BRI Update: No one present Review/Approve Pepper Spray Policy: Lemke moved to approve the Pepper Spray Policy Pending training from the Sherriff’s department for the entire staff; Seconded by Hrdina. Ayes - 8 / Nays – 0. Motion carried. Viergutz noted the changes. Review/Approve ADRC Bylaws: Dubiak moved to approve the ADRC Bylaws; Seconded by Wojcik. Ayes - 8 / Nays – 0. Motion carried. Representation: Two county board supervisors: Adams and Lemke; Physical Disabilities Representation: Rizzi; Developmental Disabilities Representation: Fierke. Older Americans Representation: Hrdina, Wojcik, Scheithauer, and Dubiak, Member at Large representative: Peterson. The county board members will have (3) 2 - year terms with not more than 6 consecutive years and the other representatives will have (2) 3 - year terms with not more than 6 consecutive years. The members will have staggered terms, with the first member(s) coming off that were on the Commission on Aging Committee. Vacancies for board positions are posted in the newsletter, at the nutrition sites, and in the local newspaper. Review/Approve Monthly Director & Other Expenditures: Peterson moved to approve the monthly department expenses totaling $17,730.07. Seconded by Fierke. Ayes – 8 / Nays – 0. Motion carried. Hrdina moved to approve the director expenses totaling $150.76. Seconded by Wojcik. Ayes – 8 / Nays – 0. Motion carried. Director’s Report: • Staff – Dementia Care Specialist (DCS) interviews were conducted yesterday. Human Resources is offering the person selected the position. The person selected will need to provide their current place of employment a month’s notice. This is a full -time position: 1/2 DCS and 1/2 Family Caregiver Program. Information provided about the caregiver program. • Fiscal training will be held on 1/29/25 in Shawano. Viergutz stated that she and Koch will be attending this training to learn more about billing and time and task. • Office space update – Jenny Coleman, Program Specialist, has moved into temporary office space off the nutrition site. The DCS will be sharing this office space to provide confidentiality. Viergutz also stated that the DCS will need to be flexible as she may need to meet with clients in the home. • Marketing Update – ARPA funds from the ADRC of the Northwoods were used to obtain different size envelopes, folders, swag, and anything needed with the new logo. Also, jackets were provided to the staff from these funds for outreach events. ProDesign is getting signage ready for the building and other places as needed. • Youth in Transition Event – This will be held on 2/13/25. This is being spearheaded by the Disability Benefit Specialist who deals with persons aged 17 ½ to 59. This event will focus on those individuals that are transitioning into adulthood, (so those individuals at 17 ½ years of age) without losing benefits they currently have and what benefits they need to now apply for as an adult. She will be working with the Medford, Gilman, and Rib Lake school districts for these individuals. The ADRC will be hosting this event from 1 - 3pm with an educational session for the school staff and parents and an intergenerational activity in the senior center for the students. • AARP Taxes – The calendar is set up and the ADRC of Taylor County is currently taking phone calls to set individuals up with an AARP tax professional. The dates are every Friday during the months of February and March. Each appointment will last about an hour. Information will be published in the February newsletter. • Wish of a Lifetime Grant – Viergutz stated she applied for this grant at one of the trainings she went to earlier in the year. This grant was applied through AARP. We will be receiving 125 long stemmed roses and will be given to all home -delivered meal participants. Any leftover will be given to congregate meal participants. We also applied to receive T-shirts for the volunteers to wear while handing out the roses. Set 2025 Committee Meeting Dates: Viergutz provided a written proposal for meeting dates in 2025. All ADRC board meetings will be held in the Multi -Purpose Room the second Wednesday of the month at 1:00 PM except for August. August’s meeting will be at 11:00 AM. Fierke moved to make a motion to approve 2025 meeting dates; Rizzi seconded. Ayes - 8 /Nays- 0. Motion Carried. Adams reminded staff to share with the County Clerk for Strategic Planning. Set ADRC Orientation Date: ADRC orientation is set for Wednesday, February 12 th at 11:00 AM in the Multi-Purpose Room. The orientation should last approximately 2 hours. Adjournment: With no further business, Lemke moved to adjourn the meeting; Hrdina seconded. Ayes – 8 / Nays – 0. Motion carried. The meeting adjourned at 1:53 PM. Barbara Koch, Secretary Jenn Viergutz, Director