Special Board Meeting — Minutes

VILLAGE OF FOOTVILLE SPECIAL BOARD MEETING THURSDAY, JULY 16, 2026 MEETING MINUTES 1. The Special Board Meeting of the Village of Footville was called to order by President John Thomson at 6:03 pm. Board Members present: John Thomson, Nichole Conaway, Chuck Hagmann, Danielle Harnack, and Roland Nath. Also present: Sandy Baertschi, Chuck Duncan, Alex Feuling (Batterman), Paul Kersten, Police Chief O’Malley Lomax, Andrew Rogers (Contry Homes), and Bob Selk. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF THE AGENDA: Motion by N. Conaway, 2nd by D. Harnack to approve the meeting agenda. Motion carried unanimously. 4. CITIZENS WISHING TO BE HEARD: Sandy Baertschi referenced property in industrial/commercial park owned by Cory Mielke; property owner on Haberdale Dr with clean-up issues; tall grass at residences located at East Centre and South Gilbert; dirt pile located behind garage at Park parking lot needs attention; and land around the Clover Lane retention ponds need mowing. 5. SEWER CREDIT: Motion by N. Conaway, 2nd by C. Hagmann to approve sewer credit for Ruth Nordeng in the amount of $10.14. Motion carried unanimously. 6. Village Assessor – Open Book Meeting: The Village lobby space will be open to the residents on August 14, 2026 to meet with the Village Assessor to review the recent assessment. Village staff may or may not be present. 7. Water Tower Subdivision Purchase Agreement: Certified Survey Map (CSM) is available July 17, 2026. 8. Water Tower Subdivision Purchase Agreement: Setbacks will be 18-25’ between houses in Water Tower (Nature’s Edge) Subdivision. 9. Additional discussion on TID District: There are two weeks to review. The Board will meet on July 30, 2026, to decide on layout. There is concern regarding the number and locations of access roads into the subdivision. 10. Request for proposal for financing for land purchase of 317 Galena and park improvements: Motion by N. Conaway, 2 nd by R. Nath to approve RFP for municipal financing in the amount of $1,800,000 general obligation debt/term loan for land at 317 Galena and park improvements. Motion carried unanimously. 11. Request for proposal for financing for park bathroom project: Motion by R. Nath, 2 nd by N. Conaway to approve RFP for municipal financing in the amount of $90,000 for the park bathroom project. Motion carried unanimously. 12. Quotes for crack sealing on Clover Lane and Commercial Dr: Motion by N. Conaway, 2nd by D. Harnack to approve the Farhner quote to crack seal Clover Lane and Commercial Drive in the amount of $10,941.25. Motion carried unanimously. 13. Information from FEMA Meeting on Wednesday, July 15, 2026, and other flood damage items related to storms in April 2026: There is a $4,100.00 minimum damage requirement to submit for reimbursable funding. Mitigation costs: storm damage and fix gravel road that washed out. 14. Status of stormwater study: Field work was started on July 6, 2026, and is now complete. Batterman would submit proposals to Board on August 6, 2026, meeting. 15. Update on Intergovernmental agreement for police protection with the Town of Plymouth: Motion by N. Conaway, 2 nd by C. Hagmann to amend agreement proposal to implement a four-month trial period, at no cost to the Town of Plymouth, beginning September 1, 2026, and ending December 31, 2026. The unbilled trial would include an average of 4.0 hours per month of patrolling in the Town of Plymouth. The Town of Plymouth had requested three amendments be made to the Intergovernmental Agreement: 1. An average of 8.0 hours per month of billable patrolling; 2. Patrolling on Hwy 11 would not be billable hours; and 3. A 1-year trial period effective January 1, 2027. Motion carried unanimously. 16. Traffic signage in the Village of Footville: Discussion regarding the 2 new stops signs on Edwards St and Century Ln has drawn attention – add reflective flags to alert drivers of the new signs. Possibility of installing additional ‘reduced speed ahead’ signage when entering Footville (from any direction). Grant funding may be available for signage and will be looked into. Board members were asked to bring ideas to the August 6, 2026, meeting. 17. MOVE INTO CLOSED SESSION: Motion by C. Hagmann, 2 nd by D. Harnack to move into closed session at 7:48 p.m. Roll call vote: J. Thomson – Yes; N. Conaway – Yes; D. Harnack, Yes; C. Hagmann – Yes; and R. Nath – Yes. 18. RECONVENE INTO OPEN SESSION: Motion by C. Hagmann, 2nd by D. Harnack to reconvene into open session at 8:37 p.m. Motion carried unanimously. 19. Take action on any matters discussed in closed session: Motion by N. Conaway, 2nd by D. Harnack to approve 2 weeks of vacation Tyler Brooks for the remainder of 2026 and 3 weeks of vacation beginning January 1, 2027 adjusted from a prorated calculation for 2026 and granting 3 weeks prior to the 3 year anniversary year. Further approval of an amended employment start date of August 31, 2026 for Tyler Brooks. Motion carried unanimously. 20. PRELIMINARY DISCUSSION ON OTHER MATTERS NOT PROPOSED FOR BOARD ACTION: R. Nath will look at the salt shed door with Chuck Duncan Sr. regarding making a repair. N. Conaway would like to update the Village office appearance, remodel bathrooms, fix ceiling tiles, order shades for the newly installed windows, remove glass divider and replace with a rolling ‘window’, and secure false window opening; discuss office equipment updates with clerks. C. Hagmann expressed concerns about access road options in/out of Nature’s Edge subdivision and safety issues. J. Thomson would like to add some building improvements in the Village office, and repair siding on Village building. 21. ADJOURNMENT: Motion by J. Thomson, 2 nd by D. Harnack. Motion carried unanimously. Meeting adjourned at 9:01 p.m. Submitted by: C. Hagmann / N. Conaway (Typist)