Special Board Meeting — Minutes

VILLAGE OF FOOTVILLE SPECIAL BOARD MEETING THURSDAY, JUNE 18, 2026 MEETING MINUTES 1. The Special Board Meeting of the Village of Footville was called to order by President John Thomson at 6:00 pm. Board Members present: John Thomson, Nichole Conaway, Steve Haberman, Chuck Hagmann, Danielle Harnack, Roland Nath, and David Wells. Also present: Chuck Duncan Sr, Police Chief O’Malley Lomax, Frank McKenan, Nick Jayne, Bob Selk. 2. APPROVAL OF THE AGENDA: Motion by S. Haberman, 2nd by N. Conaway to approve the meeting agenda. Motion carried unanimously. 3. CITIZENS WISHING TO BE HEARD: None 4. LICENSES: Motion by N. Conaway, 2nd by D. Harnack to approve operator’s license for Mae Cowan at B’Ners Bar. Motion carried unanimously. 5. Approve Alcohol on Sidewalk and Street Closure: Motion by N. Conaway, 2nd by D. Wells to allow for alcohol on the sidewalk at Toe Town Tap on July 18th from 12:00 – 3:00 p.m. after their golf outing and request to close part of Depot Street for the car show on August 29th from 9:00 a.m. – 3:00 p.m. Motion carried unanimously. 6. Approval of TID Informational Letter from Al Hulick: The informational letter created by Al Hulick to be distributed to residents with preliminary map drawn by Batterman Engineers/Planners to be modified. Discussion followed, approval moved to July 2nd meeting agenda. 7. Update regarding water tower subdivision Purchase Agreement: No action; tabled for July 2nd meeting. 8. Update on water tower subdivision Developer’s Agreement: No action; tabled for July 2nd meeting. 9. Update on business park expansion: Bob Selk is researching availability of land; tabled for the July 2nd meeting. 10. Updated on stormwater plan proposal from Batterman: Motion by S. Haberman, 2nd by R. Nath. Storm water reassessment for the Village is being developed by Batterman Engineers/Planners. Discussion followed with Bob Selk having had discussion with nature conservancies Three Waters Reserve and Sunny Peace Prairie regarding the drainage issues. Motion carried unanimously. 11. Budget for recovery of records by MSA or Batterman: Motion by N. Conaway, 2 nd by R. Nath. Efforts to recover MSA maps and information lost to the Village. Frank McKenan recommended allowing the efforts and approval of fees up to $2,000 to recover information. Motion carried 5 – 2. 12. Update on Depot Street parking options: Batterman provided 5 preliminary options for parking alternatives. Batterman will reconsider and resubmit options for the July 2nd meeting. 13. Update on Intergovernmental agreement for police protection with the Town of Plymouth: Motion by N. Conaway, 2nd by R. Nath. The Village of Footville Police Department will cover all of Plymouth roads, protect and serve for an initial 12-week period with an hourly rate of $65.00 for 2 hours per week. Motion carried unanimously. 14. Approval of purchase of taser for Police Department: Motion by N. Conaway, 2nd by S. Haberman. Approve the purchase of a Taser X26P pre-owned model in the amount of $699.00. Motion carried unanimously. 15. Speed limit on Hwy 11 discussion: Discussion/proposal to regulate speed limit on Hwy 11 in the Village of Footville. Officers to patrol Hwy 11 from Cty H to Orfordville. Possible modifications to stop signs to draw attention to upcoming intersections, add flashing light to stop signs near Mobil gas station. No action taken. 16. Badger Books discussion: Motion by R. Nath, 2nd by N. Conaway. Request to purchase Badger Books Wisconsin Election Commission processing software/hardware for $11,084 to create a safe and efficient election process. Motion carried unanimously. 17. Update on obtaining bids to tear down grandstand: Motion by J. Thomson, 2nd by N. Conaway. Approval to submit public notice for bids to tear down the grandstand at the Village park with a $25,000 cost limit. Discussion was heard regarding the limitations for quotes versus bids with guidance from Batterman for documentation required to move forward with project. Motion carried unanimously. 18. Location of Little Library in the park: Motion by N. Conaway, 2nd by D. Harnack. Concrete pad to be poured by Ron Child’s memorial plaque for a “Little Library”. Motion carried unanimously. 19. Update on Employee Handbook: Board members are required to proofread the “Draft” Employee Handbook prior to the July 2 nd meeting. No action taken. 20. Update on DPW Task Calendar: Document was emailed to all board members with request to provide feedback to N. Conaway as soon as possible. 21. Grease trap ordinance enforcement plan: R. Nath will Contact Nate Beal for a tutorial on checking grease traps in the Village of Footville. 22. Acceptance of Stacy Neal’s resignation: Motion by S. Haberman, 2 nd by N. Conaway. Motion carried unanimously. 23. Posting of Clerk/Treasurer vacancy: N. Conaway, Chair of the Health and Human Resources Committee, will schedule candidate interviews for July 6th and 7th, beginning at 5:00 p.m. 24. Approval of bank account signers: With Stacy Neal and Melody Harer both temporarily filling in and being current signers, Stacy, Melody and John will continue as signers on the bank accounts until further notice. 25. Approval of temporary employment for Melody Harer: Motion by S. Haberman, 2nd by D. Wells. Melody Harer will be hired as a temporary employee “Interim Clerk/Treasurer” beginning June 22, 2026. Motion carried unanimously. 26. Approval of election inspectors to serve as Deputy Clerks: J. Thomson will discuss the deputizing of election inspectors to administer elections in the absence of the Interim Clerk/Treasurer. 27. PRELIMINARY DISCUSSION ON OTHER MATTERS NOT PROPOSED FOR BOARD ACTION: N. Conaway acknowledged that the stop signs on Edward St. have not been installed, the area around the Footville sign on Century Ln has not been mowed. R. Nath inquired regarding the installation of No Parking signs on Park St. S. Haberman requested that R. Nath contact the CAT dealership about the Village loader. D. Wells gave a shout out to Steve Sagen for his “Job well done” and request to provide a stipend through the non- profit account for his efforts in the Village. D. Harnack reported that Steve Sagen stated there was accidental damage to the mower deck; and a notation for August 21, 2026, for the 100-year anniversary of the Village park. J. Thomson moved the reorganization of the committees to the July 2nd meeting; requested to obtain quotes for financing Village projects as they often offer better rates if we bank through their financial institution (see Stacy Neal’s email “Shopping for Better Rates”); and develop a proposal for financing our land purchases. 28. ADJOURNMENT: Motion by C. Hagmann, 2nd by S. Haberman. Motion carried unanimously. Meeting adjourned at 8:35 p.m. Submitted by: C. Hagmann Village Board Trustee