Regular Board Meeting — Minutes

VILLAGE OF FOOTVILLE-MEETING NOTICE REGULAR BOARD MEETING THURSDAY, MAY 7, 2026 MINUTES 1. The Regular Board Meeting of the Village of Footville was called to order by President John Thomson at 6:00 pm. Board members present: John Thomson, Nichole Conaway, Steve Haberman, Chuck Hagmann, Roland Nath, and David Wells. Absent: Danielle Harnack. Also present: John Pounder, Diane Pounder, Karrie Laws, Robert Selck, Bonnie Ritzert, Mike McGuire, David Landis, Steve Sagen, Frank McKearn, Chuck Duncan, Officer Robert Shrock and Officer O’Malley Lomax. 2. APPROVAL OF THE AGENDA: Motion by N. Conaway, 2nd by D. Wells to approve the agenda. Motion carried unanimously. 3. APPROVAL OF MEETING MINUTES: Motion by N. Conaway, 2nd by R. Nath to approve the minutes of the Park and Recreation Committee Meeting, Regular Board Meeting, Planning Commission Meeting, Housing Authority Meeting, April 16th Special Board Meeting, April 20th Special Board Meeting, and the Police and Fire Committee Meeting. Motion carried unanimously. 4. CITIZENS WISHING TO BE HEARD: Village assessor, John Pounder, stated they are working on data collection and will be meeting with the Department of Revenue to discuss the revaluation. They will still take appointments to look at properties. 5. VOUCHERS: Motion by N. Conaway, 2nd by S. Haberman to approve the vouchers. Motion carried unanimously. 6. REPORTS: Treasurer’s/Water: Motion by N. Conaway, 2nd by R. Nath to approve the treasurer's and water report. Motion carried unanimously. 7. OPERATOR’S LICENSE: Meharban Singh and Harparkash Singh – Footville Mini Mart: Motion by N. Conaway, 2nd by C. Hagmann to approve the operator’s licenses. 8. REPORT: Economic Development Committee: Bob Selck reported that the bids for the bathroom project will be opened on May 21st. 9. REPORT: Parks and Recreation Committee: C. Hagmann reported the next meeting dates for the Economic Development Committee and the non-profit Friends of the Footville Parks are to be determined. Damage to the park from recent storms has been repaired. Baseball field renovations will potentially be starting the week of May 18th. There are three pavers that will be installed at the Veteran’s Park before Memorial Day. The Memorial Day parade will be at 9 am on May 25th with a short service to follow. 10. REPORT: Footville Police Department: Officer Lomax reported that he and Officer Shrock completed EVOC training on April 29th. Both officers have met state recertification requirements. They will have intoximeter training in early July. It was asked if they have been tracking the number of citations and warnings that have been issued. They can pull that information from Trax and report back to the board with numbers. 11. REPORT: Footville Department of Public Works: Mike McGuire reported they have talked to a company about painting the water tower. They will be coming to town to look at the project. This project will need to be put out for bid. The DPW employees have been trained on operating the jetter. R. Nath asked when hydrants will be flushed. They will be scheduling that in the near future. N. Conaway asked if they could put up the stop signs next week. 12. Request to allow alcohol on the sidewalk at Toe Town Tap for a UTV ride that will be stopping there between 2 and 5 pm on May 16, 2026: Cruzin’ For A Cause ATV/UTV Club from Waterloo will be stopping at Toe Town on Saturday afternoon, May 16th, at approximately 3 pm. A portion of Depot Street will be blocked off to accommodate the ride, and alcohol will be allowed on the sidewalk while the riders are in town. Officers Lomax and Shrock will assist with closing off the street. Motion by N. Conaway, 2nd by S. Haberman to approve allowing alcohol on the sidewalk and blocking Depot Street from 2 pm to 5 pm on Saturday, May 16, 2026. Motion carried unanimously. 13. Conditional Use Permit and Rezoning for 148 Railroad Street: Rite Industrial Movers LLC is requesting a zoning change from C1 General Commercial to I1 Light Industrial so they can manufacture concrete statuary on the premises. This also requires their Conditional Use Permit to be updated to reflect the addition of manufacturing concrete statuary along with the warehouse storage that already exists. They will be adding on to one of their buildings to accommodate the manufacturing of the concrete statuary. Motion by N. Conaway, 2nd by R. Nath to approve the Conditional Use Permit and rezoning for 148 Railroad St. Motion carried unanimously. 14. Land division for 345 Edward Street and 432 W State Road 11: The owners of these properties have applied for a minor land division to adjust the lot lines to square off the lot at 345 Edward Street. Motion by N. Conaway, 2nd by R. Nath to approve the land division. Motion carried unanimously. 15. Schedule an additional meeting each month on the third Thursday of the month on an as needed basis: With the numerous decisions that will need to be made regarding the new subdivision, J. Thomson would like a second meeting each month if needed. The board may need to look into budgeting for two meetings every month in the future. Motion by N. Conaway, 2nd by S. Haberman to add an additional meeting each month as need. Motion carried unanimously. The next board meeting will be May 21, 2026, at 6 pm. 16. Water Tower master control panel touch screen proposal: The master control panel at the water tower has to be replaced. It will take 4 – 6 weeks to get a new one installed, but the company has a temporary one we can use until the new one can be installed. The cost for a new one, including the use of the temporary panel, is $16,565. Motion by R. Nath, 2nd by N. Conaway to approve the proposal for $16,565. Motion carried unanimously. 17. Exam review class for David: The exam review class is May 18th with a cost of $125. Motion by N. Conaway, 2nd by C. Hagmann to approve the exam review training for David. Motion carried unanimously. 18. Quote for repairs to Village van: There are two quotes for replacing the engine oil cooler on the van. The lowest quote is from CMG Automotive. Motion by N. Conaway, 2nd by R. Nath to approve the quote from CMG for $980.64. Motion carried unanimously. 19. Quote to repair water valve on Century Lane: The lowest quote to repair the water valve on Century Lane is for $2,341.76. This will include fixing the disturbed area and reseeding. Motion by R. Nath, 2nd by S. Haberman to approve the quote from Bjoin for $2,341.76 to repair the water valve on Century Lane. Motion carried unanimously. 20. Quote to clean out ditch and repair holes on Butts Rd: Due to recent flooding there are numerous washouts on Butts Road. The ditch along the road also needs to be cleared of trees that are beginning to grow in the ditch and corn fodder from the recent floods. Motion by S. Haberman, 2 nd by N. Conaway to approve the quote from Bjoin for $4,265.50 to fill the washouts and clean out the ditch along Butts Rd. Motion carried unanimously. 21. Stormwater meeting update: J. Thomson met with Frank McKearn from Batterman Engineering to look at places in the Village that recently experienced major flooding. Batterman will be checking elevations and looking at what has been done historically to alleviate flooding. At the next board meeting on May 21st they will bring some ideas on what the Village can do to help prevent flooding in the future. Concrete blocks and sandbags could be placed on Haberdale Drive to try to divert the flow of water down the street instead of flowing behind the houses on the north side of Janesville Street. This will allow us to see if diverting the water helps, before spending a lot of money on a permanent fix of installing curb and gutter. Motion by N. Conaway, 2nd by R. Nath to approve purchasing concrete blocks and sandbags on Haberdale Drive with a cost not to exceed $2,000.00. Motion carried unanimously. 22. Maintenance/Usage of field by water tower for 2026: The new subdivision will be built in the field by the water tower. The field can either be cropped or left fallow this year. Soil boring will take place this fall so there will be crop damage if it is planted. Motion by C. Hagmann, 2nd by N. Conaway to table this item to the May 21st meeting. Motion carried unanimously. 23. Depot Street parking: J. Thomson suggested taking the overnight parking ban off one side of the street. Discussion was had regarding this causing issues with snow plowing operations in the winter. There was also discussion of the possibility of issuing permits for overnight parking and the possibility of finding a lot to provide overnight parking. Motion by N. Conaway, 2nd by C. Hagmann to remove the no parking signs on the west side of Depot Street. Motion carried unanimously. 24. Letter from EPA regarding tampering with emission controls on vehicles: The Village received a letter from the EPA to inform the Village of the law and penalties associated with non-compliance of the Clean Air Act. At some point in the past the Village’s plow truck and the Dodge 5500 had the emission controls removed. The Village paid to have the emission controls put back in the plow truck. The Dodge 5500 needs to be fixed or sold and replaced. Motion by N. Conaway, 2nd by C. Hagmann to sell the vehicle on marketplace as is with the plow. Motion carried 4-2 with S. Haberman and D. Wells voting no. 25. Purchase items for Police Department (second taser & 4 high water signs): The police department is getting prices on buying a refurbished taser. They hope to have prices by the May 21st meeting. They would also like high-water signs to be purchased. Motion by S. Haberman, 2nd by N. Conaway to table the purchase of a taser to the May 21st meeting. Motion carried unanimously. Motion by S. Haberman, 2nd by N. Conaway to go forward with the purchase of high-water signs. Motion carried unanimously. 26. Intergovernmental Agreement with Plymouth Township: The Police and Fire Committee met with Plymouth Township Chairman Don Bomkamp to discuss an intergovernmental agreement which would allow the Footville Police Department to patrol in Plymouth Township and enforce their ordinances. With this agreement, Footville officers would patrol in Plymouth Township approximately 2 hours per week and all fines and citations would be retained by the Village. Anytime the township requests an officer to enforce an ordinance there would be a $35/hour fee. S. Haberman noted this is not covering the Village’s costs if they are not also paying for the patrol hours. Charging of an annual fee was discussed. N. Conaway will talk with Don and find out what level of service they are looking for and what their budget is. Motion by C. Hagmann, 2 nd by S. Haberman to table this item to the May 21st meeting. Motion carried unanimously. 27. Appointment of Interim Police Chief: N. Conaway stated Officer Lomax has asked to be named as Interim Chief of Police. She also stated that Officer Lomax has played an integral part in getting the department up and running. Discussion was had regarding the length of the trial period. Motion by N. Conaway, 2nd by R. Nath to appoint Officer Lomax as the Interim Chief of Police with a 90-day trial period after which to it will be revisited for permanent placement. Motion carried unanimously. 28. Expectations for Water Tower Development: A representative from Contry Homes will be at the next meeting on May 21st. J. Thomson provided a list of expectations for the development. Some items on the list are builder expectations, and some items will need to be in the covenants of the subdivision. It was noted that the Village attorney should be at the next meeting. Frank McKearn will provide sample developer agreements to the attorney. Motion by S. Haberman, 2nd by R. Nath to move forward with getting information to the attorney. Motion carried unanimously. 29. GEC or State to inspect commercial properties: We are waiting on a fee schedule from GEC for commercial building inspections. Diane Pounder noted they would like blueprints for all of the homes being built in the new subdivision so they can be appraised properly. This item will be tabled to the June meeting. 30. Transportation funding resolution: The League of Wisconsin Municipalities is asking all municipalities to pass a resolution regarding road funding. They are trying to get the state to appropriate more road funding for small municipalities like ours. Motion by N. Conaway, 2nd by R. Nath to pass the resolution. Motion carried unanimously. 31. Committee appointments and committee reorganization discussion: J. Thomson handed out committee appointments. He suggests realigning/combining some committees. This would require a change to Village ordinances. S. Haberman asked if there was a conflict of interest with N. Conaway being on the Police and Fire Committee and also being the Court Clerk. N. Conaway stated there was not a conflict of interest and an attorney had been consulted about this in the past. S. Haberman asked to be put on the Fire Commission. J. Thomson did not accept this change. C. Hagmann requested to be removed as the chairman of the Finance and Purchase committee. J. Thomson made the change and will chair that committee himself. The proposed realignment of the committees will be put on the June meeting agenda. 32. Accept resignation of Melody Harer, Deputy Clerk/Treasurer: Motion by N. Conaway, 2nd by S. Haberman to accept the letter of resignation effective May 22, 2026. Motion carried unanimously. The board thanks Melody and greatly appreciates her service to the Village. Motion by R. Nath, 2nd by C. Hagmann to approve the posting for the Deputy Clerk/Treasurer position. Motion carried unanimously. 33. Bank account signers: This will be left as is until a new Deputy Clerk/Treasurer is hired. 34. Employee handbook: Motion by J. Thomson, 2nd by C. Hagmann to table this item to the May 21st meeting. Motion carried unanimously. 35. MOVE INTO CLOSED SESSION: The Footville Board of Trustees will move into closed session pursuant to Wisconsin State Statute §19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: Motion by C. Hagmann, 2nd by N. Conaway to move into closed session. Roll call vote: C. Hagmann – Yes, D. Wells – Yes, S. Haberman – Yes, R. Nath – Yes, N. Conaway – Yes, J. Thomson – Yes. Meeting moved into closed session at 8:45 pm. 36. RECONVENE INTO OPEN SESSION: Motion by N. Conaway, 2nd by C. Hagmann to reconvene into open session. Motion carried unanimously. Meeting moved into open session at 9:24 pm. 37. Take action on any matters discussed in closed session: Motion by N. Conaway, 2nd by R. Nath to schedule a meeting for May 12th or May 14th with the accountant to discuss financial implications of purchasing land. Motion carried unanimously. 38. PRELIMINARY DISCUSSION ON OTHER MATTERS NOT PROPOSED FOR BOARD ACTION: D. Wells stated there is a piece of playground equipment that needs to be fixed. S. Haberman noted the wheel loader needs to be looked at. R. Nath would like the possibility of getting iPads for the board members put on the June agenda. He also noted the park parking lot is done and the dirt that is left will need to be seeded down. The spray patching will be completed next week. The sealing of Clover Lane will need to be put on the June agenda. N. Conaway asked to get a quote from the county clerk for Badger Books. 39. ADJOURNMENT: Motion by N. Conaway, 2nd by C. Hagmann to adjourn. Meeting adjourned at 9:40 pm. SUBMITTED BY: STACY NEAL CLERK-TREASURER, VILLAGE OF FOOTVILLE