Special Board Meeting — Minutes

VILLAGE OF FOOTVILLE - MEETING NOTICE SPECIAL BOARD MEETING FRIDAY, MARCH 27, 2026 MINUTES 1. The Special Board Meeting of the Village of Footville was called to order at 5:00 pm by Board President John Thomson. Board members present: John Thomson, Nate Beal, Nichole Conaway, Danielle Harnack, John Harnack, Roland Nath, and David Wells. 2. APPROVAL OF THE AGENDA: Motion by N. Conaway, 2nd by N. Beal to approve the agenda. Motion carried unanimously. 3. Reconsider previous motion for ball field renovation: Proposals were submitted for the ball diamond upgrade project; however, there were questions if Wisconsin Bid Laws were followed. The Village attorney recommended we make a motion to reconsider the previous motion and set it aside and approve a new RFP to be published to ensure we are following the appropriate process. Motion by N. Conaway, 2nd by D. Wells to reconsider the previous motion for the ball field renovations. Motion carried unanimously. 4. Approve Request For Proposal for ball field renovation: A Request for Proposal has been drawn up by the Economic Development Committee. It will be published in the paper for two weeks and posted on the website and at the Village Office, Post Office, and Footville Mini Mart. The project will be awarded to the lowest bidder or there is the option to reject all bids if they believe they are too high. Bids will be due to the Village Office by Wednesday, April 15, 2026, and the Village Board will meet in special session at 5:00 pm on Thursday, April 16, 2026, to open the bids. Motion by N. Conaway, 2nd by N. Beal to send out the Request For Proposals to be printed in the paper on April 1 with bids due on April 15, 2026, and a Special Board Meeting will be held April 16, 2026, at 5:00 pm to open and award the bid. Motion carried unanimously. 5. PRELIMINARY DISCUSSION ON OTHER MATTERS NOT PROPOSED FOR BOARD ACTION: R. Nath has information on the streets and tub grinder that will need to be on next week’s agenda. N. Beal would like Greg Droessler to attend the meeting to talk about the Wastewater Treatment Plant Facility Plan. J. Thomson noted there will need to be a closed session on the next agenda for employee conversations. D. Harnack noted the park cleanup day is Saturday, March 28, 2026, from 9 -12. Rebecca Medearis donated four rakes and a package of gloves to be used for park cleanup. There is a wasp nest at the park that needs to be removed. There is a curve sign on Old Hwy 11 that needs to be repaired but it is not within the Village’s jurisdiction. R. Nath asked where our jurisdiction starts and ends on Old Hwy 11 and Footville Hanover Road. 6. ADJOURNMENT: Motion to adjourn by N. Beal, 2nd by D. Wells. Meeting adjourned at 5:12 pm. SUBMITTED BY: STACY NEAL CLERK-TREASUER, VILLAGE OF FOOTVILLE