Children's Community Options / Coordinated Services Joint

TAYLOR COUNTY CCOP/CST JOINT ADVISORY COMMITTEE WEDNESDAY, DECEMBER 17, 2025 TAYLOR COUNTY HUMAN SERVICES DEPARTMENT (BOARD ROOM) Call Meeting to Order: The Taylor County CCOP/CST Joint Advisory Committee meeting was called to order by Chair Shanna Briggs at 12:05 pm. Members Present: Shanna Briggs, Peggy Kellnhofer, Kala Thompson , Cassidy Balciar , Jon Dallman, Michelle Kalmon, Lori Willner. Members Absent: Jasmin Skerven, Michelle Cahoon, Amber Fallos, Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Taylor Reinhardt, Jacob Borman, Jenn Arndt. Approve the Agenda: JON DALLMAN MADE A MOTION TO APPROVE THE AGENDA CONTAINING 10 ITEMS. PEGGY KELLNHOFER SECONDED THE MOTION. THE MOTION CARRIED. Approve Minutes of the September 24, 2025, meeting: MICHELLE KALMON MADE A MOTION TO APPROVE THE MINUTES OF THE SEPTEMBER 24 , 2025, MEETING. PEGGY KELLNHOFER SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Program Enrollment Reports: CST Report Families Enrolled in CST: 0 Total Number of Children Served: 21 (as of 12/15/2025) CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2024 +$ 1,073.00 Funds Available for Families $21,135.00 Funds Spent -$ 7,704.27 Case Management -$ 1,444.04 Remaining Funds Available $11,986.69 28 children/families are approved for funding in 2025, total budgeted allocation $19,150.00. 22 families have turned in receipts for reimbursement. Wait List: None. Services authorized included: Child Care, Recreation/Alternative Activities, Specialized Transportation, Specialized Diet/Nutrition, Dental & Medical Care, Respite Care. Children’s Long-Term Support Report Number of Referrals in 2025 86 Number of Initial Functional Screens Completed in 2025 67 Total Number of Children Enrolled 01/01/2025 80 Total Number of Children Currently Enrolled 09/22/2025 116 Number of Children Enrolled 2025 122 Wait List 30 (3 CLTS*) *3 assigned to a service coordinator to pursue enrollment activity. Birth-to-Three Report Families Served in 2025 67 Number of Referrals in 2025 46 Number of Evaluations/Screens Completed in 2025 24 Number of Children Enrolled 01/01/2025 17 Number of Children Enrolled 09/22/2025 17 Number of Referrals Pending 5 Wraparound Video Series – What is Wraparound: Mr. Reinhardt shared additional clips from the informational videos created by Wisconsin Department of Health Services (DHS) to educate members on the wraparound process for delivering services to children with emotional and behavioral health challenges in their homes and communities. Children's System of Care: Foundations of Wisconsin Wraparound Video Series | Wisconsin Department of Health Services Questions pertaining to the video were asked and discussion was had. 2026 Contract Update: Mr. Reinhardt updated that the State has approved the CST budget from January 1, 2026 through June 30, 2026. DHS anticipates that full funding for 2026 will also be approved. Questions were asked and discussion was had. New Business: None. 2026 Meeting Dates: • March 11, 2026 • June 10, 2026 • September 9, 2026 • December 9, 2026 Adjourn: A MOTION WAS MADE BY JON DALLMAN TO ADJOURN. SECONDED BY KALA THOMPSON. THE MOTION CARRIED. MEETING WAS ADJOURNED AT 12:28 pm. The next Taylor County CCOP/CST Joint Advisory Committee meeting is scheduled for Wednesday, March 11, 2026 at 12:00 pm. Respectfully submitted, Jenn Arndt TAYLOR COUNTY CCOP/CST JOINT ADVISORY COMMITTEE WEDNESDAY, SEPTEMBER 24, 2025 TAYLOR COUNTY HUMAN SERVICES DEPARTMENT (BOARD ROOM) Call Meeting to Order: The Taylor County CCOP/CST Joint Advisory Committee meeting was called to order by Chair Shanna Briggs at 12:01 pm. Members Present: Shanna Briggs, Peggy Kellnhofer, Jasmin Skerven, Kala Thompson, Cassidy Balciar, Amber Fallos, Lori Willner. Members Absent: Jon Dallman, Michelle Kalmon, Michelle Cahoon, Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Taylor Reinhardt, Jacob Borman, Jenn Arndt, True Lor. Approve the Agenda: LORI WILLNER MADE A MOTION TO APPROVE THE AGENDA CONTAINING 10 ITEMS. PEGGY KELLNHOFER SECONDED THE MOTION. THE MOTION CARRIED. Approve Minutes of the June 25, 2025, meeting: CASSIDY BALCIAR MADE A MOTION TO APPROVE THE MINUTES OF THE JUNE 25, 2025, MEETING. KALA THOMPSON SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Program Enrollment Reports: CST Report Families Enrolled in CST: 0 Total Number of Children Served: 21 (as of 09/22/2025) CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) $ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2024 +$ Funds Available for Families $20,062.00 Funds Spent -$5,962.23 Case Management -$ Remaining Funds Available $13,094.87 19 children/families are approved for funding in 2025, total budgeted allocation $16,475.00. 12 families have turned in receipts for reimbursement. Wait List: None. Services authorized included: Child Care, Recreation/Alternative Activities, Specialized Transportation, Specialized Diet/Nutrition. Children’s Long-Term Support Report Number of Referrals in 2025 63 Number of Initial Functional Screens Completed in 2025 56 Total Number of Children Enrolled 01/01/2025 80 Total Number of Children Currently Enrolled 09/22/2025 107 Number of Children Enrolled 2025 111 Wait List 34 (9 CLTS) *7 assigned to a service coordinator to pursue enrollment activity. Birth-to-Three Report Families Served in 2025 58 Number of Referrals in 2025 37 Number of Evaluations/Screens Completed in 2025 18 Number of Children Enrolled 01/01/2025 17 Number of Children Enrolled 09/22/2025 16 Number of Referrals Pending 5 Questions regarding the reports and funding were asked and discussion was had. Wraparound Video Series – What is Wraparound: Mr. Reinhardt shared additional clips from the informational videos created by Wisconsin Department of Health Services to educate members on the wraparound process for delivering services to children with emotional and behavioral health challenges in th eir homes and communities. The principles presented were Collaboration, Community-Based, & Cultural and Linguistic Responsiveness. Children's System of Care: Foundations of Wisconsin Wraparound Video Series | Wisconsin Department of Health Services 2025 CST Mid -Year Performance Report: Mr. Reinhardt presented the DCTS Program Performance Report for report period January 1, 2025 to June 30, 2025. Overall progress was recapped along with activities undertaken during the report period. 2026 CST Work Plan and Budget: Mr. Reinhardt updated the committee on the 2026 CST Work Plan and Budget. CST Grant Priorities are providing quality wraparound care coordination for children and families enrolled in the initiative, fostering the development of a strong system of care to ensure coordinated services for children and families, and demonstrating effectiveness of the initiative and positive impact on children and their families. • Goal One: Wraparound principles within CST: Identify specific wraparound principles and strengthen or implement within CST as measured by the Children’s System of Care Self - Assessment Tool, P-02093B. o Activity: Identify two “controllable” principles for quality improvement from the Taylor County children’s system of care self-assessment tool, completed in 2024. o Activity: Review the Care Coordinator and Supervisor Competencies worksheet and identify core skills that the program considers opportunities for improvement within the two selected principles. o Activity: Complete a root cause analysis related to those core skill deficiencies. o Activity: Implement strategies to address the root cause for deficiency resulting in an improved principle rating on the system of care assessment tool. • Goal Two: Coordinating committee effectiveness: Increase the impact of the coordinating committee by improving one or more of the Effective Coordinating Committee Practices. o Activity: Work with current members to identify one effective committee practice, which could be improved. o Activity: Create a Likert scale to measure committee member attitudes and opinions related to that practice, to be administered in Q1 of 2026. o Activity: Develop and implement a plan to improve committee practices, as evidenced by survey data in 2027. • Goal Three: Community-based care: 100% of the children enrolled in CST in 2026 will remain in a community-based setting (home, family, foster care in the community, etc.) or return home from an out-of-home placement. o Activity: Implement effective and comprehensive crisis/safety planning strategies with all participants enrolled in CST. o Activity: Participate in permanency plan review hearings for children placed in out- of-home care for more than 6 -months to identify and eliminate barriers to reunification. New Business: Mr. Reinhardt shared that the Children Come First Conference will be held at the Kalahari Resort, in Wisconsin Dells, WI from November 3, 2025 to November 4, 2025. A link with more information will be shared with the CCOP CST Joint Advisory Committee. Adjourn: A MOTION WAS MADE BY KALA THOMPSON TO ADJOURN. SECONDED BY JASMIN SKERVEN. THE MOTION CARRIED. MEETING WAS ADJOURNED AT 12:34 pm. The next Taylor County CCOP/CST Joint Advisory Committee meeting is scheduled for Wednesday, December 17, 2025 at 12:00 pm. Respectfully submitted, Jenn Arndt TAYLOR COUNTY CCOP/CST JOINT ADVISORY COMMITTEE WEDNESDAY, JUNE 25, 2025 TAYLOR COUNTY HUMAN SERVICES DEPARTMENT (BOARD ROOM) Call Meeting to Order: The Taylor County CCOP/CST Joint Advisory Committee meeting was called to order by Chair Shanna Briggs at 12:03 pm. Members Present: Shanna Briggs, Peggy Kellnhofer, Jasmin Skerven, Kala Thompson, Jon Dallman, Lori Willner, Michelle Kalmon, Cassidy Balciar, Michelle Cahoon, Lisa Carbaugh. Members Absent: Amber Fallos. Other Attendees: (for all or a portion of the meeting) Taylor Reinhardt, Jacob Borman, Jenn Arndt, Sue Swiantek. Approve the Agenda: PEGGY KELLNHOFER MADE A MOTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. KALA THOMPSON SECONDED THE MOTION. THE MOTION CARRIED. Approve Minutes of the March 26, 2025 meeting: JON DALLMAN MADE A MOTION TO APPROVE THE MINUTES OF THE MARCH 26, 2025, MEETING. JASMIN SKERVEN SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Program Enrollment Reports: CST Report Families Enrolled in CST: 0 Total Number of Children Serviced: 17 (as of 06/23/2025) CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2024 +$ Funds Available for Families $20,062.00 Funds Spent -$2,979.45 Case Management -$ Remaining Funds Available $17,082.55 13 children/families are approved for funding in 2025, total budgeted allocation $11,575.00. 4 families have turned in receipts for reimbursement. Wait List: One but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included: Child Care, Recreation/Alternative Activities, Specialized Transportation, Specialized Diet/Nutrition. Children’s Long-Term Support Report Number of Referrals in 2025 51 Number of Initial Functional Screens Completed in 2025 43 Total Number of Children Enrolled 01/01/2025 80 Total Number of Children Currently Enrolled 06/23/2025 96 Number of Children Enrolled 2025 97 Wait List 37 (13 CLTS) *4 assigned to a service coordinator to pursue enrollment activity. Birth-to-Three Report Families Served in 2025 48 Number of Referrals in 2025 27 Number of Evaluations/Screens Completed in 2025 16 Number of Children Enrolled 01/01/2025 17 Number of Children Enrolled 06/23/2025 17 Number of Referrals Pending 6 Wraparound Video Series – What is Wraparound: Mr. Reinhardt shared additional clips from the informational videos created by Wisconsin Department of Health Services to educate members on the wraparound process for delivering services to children with emotional and behavioral health challenges in their homes and communities. The purpose of wraparound, along with the first three principles, family voice, team based, and natural supports were reviewed. Children's System of Care: Foundations of Wisconsin Wraparound Video Series | Wisconsin Department of Health Services Review and Approve Policy on CST Funding: Mr. Reinhardt presented the new CST Grant Funding Restrictions policy. This policy was created as follow -up to conversation that was had during the March CCOP/CST Joint Advisory Committee meeting. The policy purpose is to identify restricted and allowable expenditures which may be incurred or authorized through the Coordinated Services Teams (CST) Initiative. Questions were asked and discussion was had. MICHELLE KALMON MADE A MOTION TO APPROVE THE CST GRANT FUN DING RESTRICTIONS POLICY. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. 2026 CST Work Plan and Budget: Mr. Reinhardt explained that the CST Program requires a mid- year and end-of-year performance report. The mid-year report is due in July, along with the 2026 CST Grant Application. As part of this process, the Department of Health Services has priorities for counties to focus on. Input from the committee was requested as to which goals should be the focus for each priority. There was no input, so the following goals will be the focus: • Priority One: Provide quality wraparound care coordination for children and families enrolled in the initiative. o Goal: Care coordinator competencies • Priority Two: Foster the development of a strong system of care to ensure coordinated services for children and families. o Goal: Coordinating committee effectiveness • Priority Three: Demonstrate effectiveness of the initiative and positive impact on children and their families. o Goal: Community-based care Coordinating Committee Consultation: Mr. Reinhardt updated that White Pines Consulting has worked diligently to create the framework for a successful committee. They are hoping to have a toolkit created soon for committees to use. New Business: Lori Willner updated that Aspirus no longer has Mental Health Counselors on staff. Her employer, Counseling Connection, has an approximate five -to-six-month waitlist for counseling. Jasmin Skerven advised this also continues to be a problem at Taylor County Human Services, especially for youth. Adjourn: A MOTION WAS MADE BY KALA THOMPSON TO ADJOURN. SECONDED BY JON DALLMAN. THE MOTION CARRIED. MEETING WAS ADJOURNED AT 12:40 pm. The next Taylor County CCOP/CST Joint Advisory Committee meeting is scheduled for Wednesday, September 24, 2025 at 12:00 pm. Respectfully submitted, Jenn Arndt TAYLOR COUNTY CCOP/CST JOINT ADVISORY COMMITTEE WEDNESDAY, MARCH 26, 2025 TAYLOR COUNTY HUMAN SERVICES DEPARTMENT (BOARD ROOM) Call Meeting to Order: Taylor Reinhardt, Community Services Coordinator, called the meeting to order at 12:05 pm. Members Present: Peggy Kellnhofer, Jasmin Skerven, Joseph Greget, Amber Fallos, Jon Dallman, Lori Willner, Michelle Kalmon, Shanna Briggs. Members Absent: Kala Thompson, Michelle Cahoon, Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Taylor Reinhardt, Jacob Borman, Jenn Arndt. Approve the Agenda: JON DALLMAN MADE A MOTION TO APPROVE THE AGENDA CONTAINING 17 ITEMS. AMBER FALLOS SECONDED THE MOTION. THE MOTION CARRIED. Approve Minutes of the December 2, 2024, CST Coordinating Committee meeting: JON DALLMAN MADE A MOTION TO APPROVE THE MINUTES OF THE DECEMBER 2, 2024, CST COORDINATING COMMITTEE MEETING. AMBER FALLOS SECONDED THE MOTION. THE MOTION CARRIED. Approve Minutes of the December 9, 2024, CCOP Advisory Committee meeting: LORI WILLNER MADE A MOTION TO APPROVE THE MINUTES OF THE DECEMBER 9, 2024, CCOP ADVISORY COMMITTEE MEETING. TAYLOR REINHARDT SECONDED THE MOTION. THE MOTION CARRIED. Review and Approve CCOP/CST Joint Advisory Committee Rules and Bylaws: Mr. Reinhardt presented the Rules and Bylaws of the Taylor County Children’s Community Options Program/Coordinated Services Team Joint Advisory Committee. AMBER FALLOS MADE A MOTION TO APPROVE THE CCOP/CST JOINT ADVISORY COMMITTEE RULES AND BYLAWS. MICHELLE KALMON SECONDED THE MOTION. THE MOTION CARRIED. Election of Officers: AMBER FALLOS NOMINATED SHANNA BRIGGS TO BE APPOINTED CHAIR OF THE CCOP/CST JOINT ADVISORY COMMITTEE. JON DALLMAN SECONDED THE MOTION. ALL IN FAVOR. PEGGY KELLNHOFER NOMINATED AMBER FALLOS TO BE APPOINTED VICE CHAIR OF THE CCOP/CST JOINT ADVISORY COMMITTEE. JASMIN SKERVEN SECONDED THE MOTION. ALL IN FAVOR. CST Program Overview and the Foundations of Wraparound: Mr. Reinhardt shared an informational video created by Wisconsin Department of Health Services to educate members on the wraparound process for delivering services to children with emotional and behavioral health challenges in their homes and communities. Children's System of Care: Foundations of Wisconsin Wraparound Video Series | Wisconsin Department of Health Services 2025 CST Contract Application: Mr. Reinhardt went over the 2025 CST Contract Application. Goal #1: Data and Reporting • Objective #1: Report on number of enrolled youth. • Objective #2: Report on number of referrals received. • Objective #3: Report on satisfaction surveys. • Objective #4: Report on youth level demographics and youth program related data, and CANS. Goal #2: Quality of the Wraparound Process • Objective #1: Enhance understanding of the Wraparound philosophy to ensure practices align with the ten core principles. • Objective #2: Monitor the agency’s performance of the Wraparound process through provider satisfaction surveys. Goal #3: System Development • Objective #1: Meet with representatives from each participating agency to review the CST Interagency Service Agreement. • Objective #2: Enhance the Coordinating Committee’s understanding of CST and overall engagement in quarterly committee meetings. • Objective #3: Tayor County CST will receive increased referrals from community providers. Goal #4: CST Outcomes • Objective #1: Reduce the number of youth/children in out-of-home placement. • Objective #2: Child/youth will meet goals and successfully complete their plan of care. CST Interagency Agreement: Mr. Reinhardt presented The Coordinated Services Team Initiative Interagency Service Agreement. The philosophy of CST believes that the basic needs for food, clothing, housing, and medical care must first be met in order to enable individuals and famili es to address other needs; that whenever possible, services can best be provided in a family and community setting, rather than a residential or institutional setting; that clients and families as partners will have voice, access, and ownership in the deve lopment and implementation of the initiative. Minimum criteria for consideration for enrollment in the Coordinated Services Team (CST) Initiative: • Individual is involved in at least two of the following multiple direct services: Mental Health (therapy and/or medication management), Special Education, Juvenile Justice, Child Protective Services, Alcohol or Other Drug Abuse Services. • Child is at risk of out of home/institutional placement or child is in an institutional setting and would be able to return to community placement or their homes if services and other resources were provided. • Parents/Foster Parents/Guardians are willing to be involved in the Coordinated Services Team process. CCOP Program Overview: Mr. Reinhardt provided members with a brief overview of the Children’s Community Options Program (CCOP). CCOP pays for many supports and services that you can’t get through other insurance, Medicaid, or the Children’s Long -Term Support Program. It can also pay for a one-time need. CCOP is the payor of last resort. CCOP Plan: Mr. Reinhardt provided members with a copy of the County Agency Children’s Community Options Program (CCOP) Five-Year Plan. Program Enrollment Reports: Reports were distributed prior to the meeting and contain the following information: 2025 Children’s Community Options Program 03/19/2025 Report 2025 Funding Allocation Information: Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2025 Allocation for Services $20,062.00 Carry Over from 2024 +$ Funds Available for Families $20,062.00 Funds Spent -$ 576.50 Case Management -$ Remaining Funds Available $19,485.50 7 children/families are approved for funding in 2025, total budgeted allocation $8,375.00. 2 families have turned in receipts for reimbursement. Wait List: none but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included : Child Care, Recreation/Alternative Activities, Specialized Transportation, Specialized Diet/Nutrition. Children’s Long-Term Support (CLTS) Report – 03/19/2025 Report Number of Referrals 2025 28 Number of Initial Functional Screens Completed 2025 19 Total Number of Children Enrolled 1/1/2025 80 Number of Children Currently Enrolled in Services 03/19/2025 84 Total Number of Children Enrolled 2025 85 Notes: Waiting List – 36 (14 CLTS --3 of which have been assigned to a Service Coordinator to pursue enrollment activity) Birth-to-Three Report – 03/19/2025 Report Number of Families Served in 2025 34 Number of Referrals 2025 13 Number of Evaluations/Screens Completed in 2025 4 Number of Children Enrolled 1/1/2025 17 Number of Children Enrolled 03/19/2025 20 Number of Referrals Pending 8 Michelle Kalmon asked what has caused the increase in referrals. Mr. Reinhardt explained the State has changed eligibility criteria, community outreach efforts to increase knowledge of available programs, and overall needs in children have increased. Ms. Briggs asked if programs have an expectation of families to fulfill the role of what the county provides at any point during program participation. Ms. Fallos explained that programs are meant to help build parental capacity but cannot place that expectation on families. Ms. Briggs wondered if the CST Schedule Meeting Dates in 2025: It was agreed that the CST Committee would continue to meet quarterly in 2025. The next CST Committee meeting will be held on Wednesday, February 5, 2025 at 12:00 pm. Adjourn: A MOTION WAS MADE BY JON DALLMAN TO ADJOURN. SECONDED BY LISA CARBAUGH. THE MOTION CARRIED. MEETING WAS ADJOURNED AT 12:26 pm. Handouts distributed: September 9, 2024 Draft Meeting Minutes, December 2024 Taylor County Coordinated Services Team Initiative Enrollment Status Report, Coordinated Services Team Supplemental Funding Performance Report, CST Coordinating Committee Interview Project Follow-up Slides. Respectfully submitted, Jenn Arndt