Housing Authority

Taylor County Housing Authority Wednesday, December 10, 2025 Third Floor Meeting Room, Courthouse Call Meeting to Order: Chuck Webster called the meeting to order at 9:04 a.m. Members Present: Joe Tomandl, Sue Swiantek and Tammy Mann. Members attending via phone: Chuck Webster. Members absent: Lisa Carbaugh. Other Attendees: Tracy Hartwig and Andria Farrand. Other attendees via Zoom: Sheldon Johnson-Northwest Regional Planning Commission. Approve the Agenda: Motion by Tomandl, seconded by Swi antek, to approve the agenda. Motion carried. Approve the minutes of the October 21, 2025 meeting: Motion by Tomandl, seconded by Mann, to approve the minutes of the October 21, 2025 meeting. Motion carried. Northwest Regional Planning Commission update: Johnson provided the following update: • Update on CDBG loan files: there are 145 active files, and 2 have recently been paid off. There are still 8 files that need further research. a. The loan that had been deemed ineligible will require the Taylor C ounty Housing Authority to pay back $16,991.25 to the state before April 1, 2026, when the CDBG is closed out. This will be finalized at the next meeting. be finalized at the next meeting. b. With no new loans, NWRPC staff are monitoring the active loans. • Approval of assignment of CDBG mortgages from TCHA to Taylor County, totaling $750.00: There are 21 mortgages with TCHA listed as the mortgagee, that should have Taylor County listed. NWRPC will prepare the paperwork that Chuck Webster will need to sign and then have the Register o f Deeds file the paperwork. Motion by Mann, seconded by Swiantek, to approve paying for the re-assignment of the 21 mortgages to Taylor County. Motion carried. • Cancellation of HOME/HCRI contract awards: As of October 31 st, all grant money is rescinded and approved by the state. • The cost for the NWRPC to reconcile TCHA files through November 30, 2025 is $4,113.82. Motion by Swiantek, seconded by Tomandl, to approve payment. Motion carried. • HOME/HCRI TRIP payments: The Wisconsin Department of Revenue (DO R) facilitates the Tax Refund Interception Program (TRIP) program, through which debts owed to various government entities (state agencies, counties, municipalities, etc.) are collected by intercepting the debtor's state tax refunds. There are some small and occasional deposits received into the TCHA HOME and HCRI accounts where rent assistance or help with a security deposit was provided and repayment was not made. No action taken. • Rental unit WHEDA grant project: The masonry work is the only outstandin g work to be completed with the WHEDA grant money and it cannot be done until spring. The unspent money will need to be returned before that. Motion by Swiantek, seconded by Mann, to pay for the masonry work out of the TCHA Administration account. The estimate was less than $1000.00. Motion carried. • Costs to turn over the HOME/HCRI program to Northwest Affordable Housing (NWAH): nothing determined yet, this should be ready for the next meeting. Other updates: Farrand provided the following updates: Workers Comp insurance through Klinner (Acuity): • Audit report was submitted for the period of 4/10/2025-7/31/2025. Department of Workforce Development: • $150.00 fine for not submitting was waived. Wisconsin Retirement (ETF): • Jacky has made progress getting everything up to date, Sam was removed as the agent and Sue Swiantek and Jacky are assigned as the agents. Set next meeting date: The next meeting will be late January or early February 2026. Sheldon will contact Farrand. Adjourn the meeting: Motion by Tomandl , seconded by Swiantek, to adjourn the meeting. Motion carried. The meeting was adjourned at 9:34 a.m. Andria Farrand County Clerk Taylor County Housing Authority Tuesday, October 21, 2025 Third Floor Meeting Room, Courthouse Call Meeting to Order: Chuck Webster called the meeting to order at 9:00 a.m. Members Present: Chuck Webster, Joe Tomandl, Sue Swiantek, Tammy Mann, Lisa Carbaugh. Other Attendees: Tracy Hartwig, Sheldon Johnson - Northwest Regional Planning Commission (NWRPC), Brian Wilson-Star News, Richard Pulcher and Andria Farrand. Approve the Agenda: Motion by Swiantek, seconded by Mann, to approve the agenda. Motion carried. Approve the minutes of the August 14, 2025 meeting: Motion by Carbaugh, seconded by Mann, to approve the minutes of the August 14, 2025 meeting. Motion carried. Taylor County Housing Authority rental house discussion and possible action to sell the house: Johnson will be waiting to hear back from WHEDA to see if we are able to sell the house. Farrand will work with Corporation Counsel as well. No action taken. Northwest Regional Planning Commission update: Johnson provided the update: • Update on CDBG loan files: there are 147 active files, and a spreadsheet was created so insurance and taxes can easily be tracked. There are 27 loans that have Taylor County Housing Authority as the lien holder instead of Taylor County. There are 39 loans that have a different amount on the AR report than on the mortgage, so there is still some clean-up to do. • CDBG RLF closure announcement by DOA -DECHR: As of September 30, 2025, there are no more local funds. All should be referred to NWRPC as they have $2 Million of regional CDBG funds for the 10 county region. • Administrative costs to reconcile CDBG loan program: Johnson will be sending an invoice for the work that has been done to date on the CDBG loans in the amount of $4560.56 as previously approved. • Update on HOME/HCRI and rental unit: there are 178 open HOME, HOMEBUYER and HCRI loans. They have not created a spreadsheet for these yet. Johnson has estimated that it will cost $5000 - $6000 to create it. Motion by Carbaugh, seconded by Mann, to approve Northwest Regional Planning build the spreadsheet at a cost of approximately $4500-$6000. Motion carried. • Estimated costs to turn over HOME/HCRI program to NWAH: In order to assign all of the open HOME, HOMEBUYER and HCRI loans to NWAH, there will be a $30.00 filing fee for each, or $5340 total. It will also cost about $250 per loan, up front to administer them for the next 30 years. Once the spreadsheet is completed we will have a better idea of the final cost, but it is approximately $50,000 for NWAH to take over the administration of all the loans. Johnson also stated that they are still waiting for an answer to the letter sent to the state in August. • Other programming updates. Other updates: Farrand provided the following updates: Workers Comp insurance through Klinner (Acuity): • Sent the missing paperwork to finish the audit report from June. • Cancelled the workers comp insurance and received a refund of $885.00 • New audit report is due 11/29/2025 for the period of 4/10/2025-7/31/2025. Department of Workforce Development: • Submitted all three quarters of missing contribution reports. • Hoping to avoid the $150.00 fine for not submitting. • Mailed the form to notify them the office closed. IRS: • Filed all three quarters of 941-Employer’s quarterly federal tax return. • Notified the IRS in writing that the office is closed. • Paid penalty of $76.13 for failure to file and failure to pay. Wisconsin Retirement (ETF): • Jacky is working to submit everything for 2025. Star News: o Paid invoice of 38.50 for the ad. Taylor County: o Paid invoice of 31.15 for postage and office supplies. Second Street rental: o Monthly deposit of rent payment. o Received approval from WHEDA to do the final part of the grant project. o Left a voicemail for the contractor to complete the work. Set next meeting date: The next meeting will be Thursday, December 4, 2025 at 9:00 a.m. Adjourn the meeting: Motion by Swiantek , seconded by Carbaugh, to adjourn the meeting. Motion carried. The meeting was adjourned at 10:21 a.m. Andria Farrand County Clerk Taylor County Housing Authority Thursday, August 14, 2025 Third Floor Meeting Room, Courthouse Call Meeting to Order: Chuck Webster called the meeting to order at 9:00 a.m. Members Present: Chuck Webster, Joe Tomandl, Sue Swiantek, Tammy Mann, Lisa Carbaugh. Other Attendees: Nicole Hager, Tracy Hartwig, Sheldon Johnson - Northwest Regional Planning Commission (NWRPC), Brian Wilson-Star News and Andria Farrand. Approve the Agenda: Motion by Swiantek, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the July 24, 2025 meeting : Motion by Carbaugh, seconded by Mann, to approve the minutes of the July 24, 2025 meeting. Motion carried. Financial updates. • Sam Zipprich has been removed from the Forward Bank account. It was acknowledged that Sam has been removed from all bank accounts and Sue Swiantek and Lisa Carbaugh are the signers on all accounts. Motion by Swiantek, seconded by Tomandl, to approve. Motion carried. Updates to CDBG housing program administration: Sheldon provided details on some CDBG loan related issues. • In 2023, one client applied for a new loan, which prompted a title search and home inspection. However, these services were neither paid for nor secured with a lien. TCHA may be responsible for that $550.00. • In 2023, a loan was approved with CDBG and HOME dollars, but the project is ineligible. This is still under investigation and all work has been stopped. • Sheldon received a call from the inspector, he did inspections on four properties, but none of the projects were approved. Sheldon is working through all of these. One is actually Village of Rib Lake and one is Jump River, so he will see if they will take them on. One has a leaking roof, so it may fall under the emergency clause. • All mortgages in excess of 30 years need to have extensions filed with the Register of Deeds. There are currently 19 that are in excess of 30 years and 59 coming to 30 -year mark in the next 10 years. The state is currently trying to figure out a plan to cover these with CDBG money, but this was not a provision until he brought it up with them. • Sheldon requested bank statements and check copies for the CDBG account for 2024 and 2025 so all can get current as it appears that some clients have been making payments and they were not recorded. Carbaugh to get us the account statements and check copies. Updates to Homebuyer & Housing Rehabilitation (HHR) and Housing Cost Reduction Initiative (HCRI) Programs: Sheldon provided details on these programs: • There was an inspe ction completed, (Housing Quality Standards Assessment - HQS) for a down payment program and the applicant was over income, so it was ineligible. The inspector would like to be paid the $500.00 he is owed. Motion by Swiantek, seconded by Mann, to pay the HQS Homebuyer inspection performed on May 19, 2025. Motion carried. This will be paid from the TCHA Administration account. • Johnson has asked for account statements as well as check copies for 2024 and 2025, so NWRPC can rebuild these accounts. • There were several loans that were applied for that never became a project. • There will also be the same issue with these loans reaching 30 years and needing mortgage extensions, approximately 110 between the two programs. • In order for Northwest Affordable Housing, a subsidiary of NWRPC, to take over administration of these two programs, we will need to file an assignment of mortgage for each, assigning them to Northwest Affordable Housing at a cost of $30.00 each for the filing fee with the Register of Deeds. TCHA w ill also need to pay Northwest Affordable Housing a lump sum to maintain the files for approximately 20 more years. That amount is yet to be determined at this time. There was no action taken. Discussion and possible action to formally request DEHCR to terminate HOME Homebuyer and Homeowner Rehabilitation (HHR) awards 25 -14 and 24 -14 and Housing Cost Reduction Initiative (HCRI) awards 25 -22 and 23 -22: Through the Division of Energy, Housing and Community Resources ( DEHCR), we have these four active gran ts with no activity. We could return this money to the state. Motion by Carbaugh, seconded by Swiantek, to approve the return of the HOME Homebuyer and Homeowner Rehabilitation (HHR) awards 25 - 14 and 24-14 and Housing Cost Reduction Initiative (HCRI) awards 25-22 and 23-22 to the state. Motion carried. A letter was drafted and signed by Chuck Webster to initiate the return. Taylor County Housing Authority rental house discussion and possible action to sell the house: Webster asked Sheldon if NWRPC is interested in the rental property and Johnson stated that NWRPC does not want to be a landlord. There was discussion about tax and insurance payments, Farrand to research. There was discussion about the WHEDA grant received and finishing the masonry work to eliminate the leak in the basement. Motion by Carbaugh, seconded by Tomandl, to go ahead with the masonry work. Motion carried. Further discussion will need to take place regarding the WHEDA grant and any restrictions. Johnson to coordinate with Farrand. Discussion and possible action regarding program administration fee for HHR and HCRI existing mortgage management, payoff requests, and other administrative requirements: Johnson stated that they are not ready to discuss cost to administer at this point as there is too much work to be done to rebuild the accounts. Farrand has offered to assist with that as much as possible. Johnson and Farrand will coordinate efforts. Other updates: Farrand had several questions for Johnson regarding mail and w hat to send to NWRPC that were clarified. Farrand will also deposit the money received from the tenant at the rental upon receipt into the account for the rental. Set next meeting date: The next meeting will be October 21, 2025 at 9:00 a.m. Adjourn the meeting: Motion by Tomandl , seconded by Carbaugh, to adjourn the meeting. Motion carried. The meeting was adjourned at 10:25 a.m. Andria Farrand County Clerk Taylor County Housing Authority July 24, 2025 Meeting Room- Third Floor Meeting Room #3308 Call Meeting to Order: The meeting was called to order at 1:04 pm by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Lisa Carbaugh, Tammy Mann, Chuck Webster Members Absent: None Other Attendees: Sam Zipprich, Sheldon Northwest Regional Planning, Kyle - Zoning Department, Tracy-Finance Department, HR, Village of Rib Lake- Kristin Lueke, Village of Gilman Candice Grunseth. Approve Agenda: Tomandl moved to approve the agenda; seconded by Swiantek. Motion carried. Approve Minutes: Mann moved to approve the minutes of June 24th, 2025. Meeting. Second, by Tomandl. Motion carried. An update was presented by Northwest Region to the board discussing CDBG projects and processes moving forward. Discussion was presented by Northwest Region and Committee about the possibility of moving forward wi th the assistance of taking over HOME/HCRI programs as well. A Decision was made by Committee to have Northwest Region take all HOME/HCRI files back today to spooner. The committee and Northwest Region will meet again to discuss further details pertaining to The Housing Authority. Motion made by Carbaugh to approve the topics discussed. Second, by Swiantek. Adjournment: With no further business, Swiantek moved to adjourn the meeting, seconded by Lisa. Motion carried. The meeting was adjourned at 2:58pm. Secretary: Sam Zipprich Taylor County Housing Authority June 24th, 2025 Meeting Room-Health Department Conference Room Ground Floor Call Meeting to Order: The meeting was called to order at 3:57pm by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Lisa Carbaugh, Tammy Mann, Chuck Webster Members Absent: Other Attendees: Sam Zipprich Approve Agenda: Carbaugh moved to approve the agenda; seconded by Swiantek. Motion carried. Approve Minutes: Tomandl moved to approve the minutes of June 3rd, 2025 meeting. Second, by Carbaugh. Motion carried. An update on County Board resolution to move Taylor County CDBG money to NWRP was discussed. Discussion about moving HOME and HCRI funds to NWRP. Follow up with Sheldon from NWRP, a meeting will need to be arranged later to finalize this discussion. Carbaugh moved to approve, seconded by Swiantek. Consideration for dissolving of Taylor County Housing Authority discussed. Further follow-up needed, will discuss more at next meeting. Adjournment: With no further business, Carbaugh moved to adjourn the meeting, seconded by Mann. Motion carried. The meeting was adjourned at 4:58pm. Secretary: Sam Zipprich Taylor County Housing Authority June 3rd, 2025 Meeting Room-Health Department Conference Room Ground Floor Call Meeting to Order: The meeting was called to order at 4:00pm by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Lisa Carbaugh, Tammy Mann, Chuck Webster Members Absent: Other Attendees: Sam Zipprich Approve Agenda: Swiantek moved to approve the agenda; seconded by. Motion carried. Approve Minutes: Tomandl moved to approve the minutes of April 15, 2025 . Meeting postponed for May 2025. Seconded by Swiantek. Motion carried. Approve Director’s Report: Zipprich presented the monthly Director’s Report. Mann moved to approve the Director’s Report as presented, seconded by Carbaugh. Motion carried. Approve Financial Report: Financial Report was discussed. Tomandl moved to approve the Financial Report. Seconded by Swiantek. Motion carried. Committee went into closed session at approximately 4:20pm. Resumed Open Session at 4:50pm. Zipprich presented an HCRI Loan request to the committee for approval. Request Approved. Zipprich presented HOME program request, and the committee asked to see about using CDBG Funds. Mann moved to approve loan request. Second, by Carbaugh. Motion carried. Adjournment: With no further business, Swiantek moved to adjourn the meeting, seconded by Carbaugh. Motion carried. The meeting was adjourned at 5 :02pm. Secretary: Sam Zipprich Taylor County Housing Authority April 15, 2025 Meeting Room-West Entrance Rm 1307 1st Floor Call Meeting to Order: The meeting was called to order at 3.58 by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Lisa Carbaugh, Tammy Mann, Chuck Webster Members Absent: Other Attendees: Sam Zipprich Approve Agenda: Tomandl moved to approve the agenda; seconded by Swiantek. Motion carried. Approve Minutes: Swiantek moved to approve the minutes of March 25, 2025. Seconded by Tomandl. Motion carried. Approve Director’s Report: Zipprich presented the monthly Director’s Report. Swiantek moved to approve the Director’s Report as presented, seconded by Carbaugh. Motion carried. Approve Financial Report: Financial Report was discussed. Carbaugh moved to approve the Financial Report. Seconded by Tomandl. Motion carried. Committee discussion about Software and Programming choice . Decided to table this due to CDBG Programming changes coming. Sam discussed updates on ongoing projects. No changes were made at this time. Adjournment: With no further business, Swiantek moved to adjourn the meeting, seconded by Tomandl. Motion carried. The meeting was adjourned at 4:56pm. Secretary: Sam Zipprich Taylor County Housing Authority March 25, 2025 Meeting Room-West Entrance Rm 1307 1st Floor Call Meeting to Order: The meeting was called to order at 11:07am by Joe Tomandl. Members Present: Joe Tomandl, Sue Swiantek, Lisa Carbaugh Members Absent: Tammy Mann and Chuck Webster Other Attendees: Sam Zipprich Approve Agenda: Swiantek moved to approve the agenda; seconded by Carbaugh. Motion carried. Approve Minutes: Carbaugh moved to approve the minutes of February 20, 2025. Seconded by Swiantek. Motion carried. Approve Director’s Report: Zipprich presented the monthly Director’s Report. Swiantek moved to approve the Director’s Report as presented, seconded by Carbaugh. Motion carried. Approve Financial Report: Financial Report was discussed. Swia ntek moved to approve the Financial Report. Seconded by Carbaugh. Motion carried. Committee discussion about the POWTS program and other program updates as well. Plan to coordinate with Zoning Department to have a representative speak about program basics and continuance of w orking together. Discussed options for programming/third party payroll. Committee asked Executive Director to bring back to next month meeting an itemized list of details third party payroll would consist of. Sam discussed updates on ongoing projects. No changes were made at this time. Committee discussion about attending CDBG meeting coming up in April. Sam will be attending one session in person and virtually later in April. Adjournment: With no further business, Swiantek moved to adjourn the meeting, seconded by Carbaugh. Motion carried. The meeting was adjourned at 11:37am. Secretary: Sam Zipprich Taylor County Housing Authority February 20, 2025 Meeting Room-West Entrance Rm 1307 1st Floor Call Meeting to Order: The meeting was called to order at 4:05pm by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Chuck Webster and Tammy Mann Members Absent: Lisa Carbaugh Other Attendees: Sam Zipprich Approve Agenda: Swiantek moved to approve the agenda; seconded by Tomandl. Motion carried. Approve Minutes: Tomandl moved to approve the minutes of January 28, 2025. Seconded by Swiantek. Motion carried. Approve Director’s Report: Zipprich presented the monthly Director’s Report. Swiantek moved to approve the Director’s Report as presented, seconded by Mann. Motion carried. Approve Financial Report: Financial Report was discussed. Swiantek moved to approve the Financial Report. Seconded by Tomandl. Motion carried. Committee discussion about the POWTS program we have with the Zoning Department. Looking to have a representative in the next couple of months talk about the program in depth with Taylor County Housing Authority. Discussed options for programming / third party payroll. Committee voted to change time of meeting to 11:00am on the third Tuesday of the month. Sam discussed updates on ongoing projects. No changes were made at this time. Sam Discussed purchasing of new and more efficient software programs. The current programs/software are almost 20 years old if not already. Bringing new software will allow for better workflow etc. Bringing back further information to next meeting. Adjournment: With no further business, Tomandl moved to adjourn the meeting, seconded by Mann. Motion carried. The meeting was adjourned at 4:53pm. Secretary: Sam Zipprich County Housing Authority January 28, 2025 Meeting Room-West Entrance Rm 1307 1st Floor Call Meeting to Order: The meeting was called to order at 4:06pm by Chuck Webster. Members Present: Joe Tomandl, Sue Swiantek, Chuck Webster and Lisa Carbaugh Members Absent: Tammy Mann Other Attendees: Sam Zipprich Approve Agenda: Tomandl moved to approve the agenda; seconded by Carbaugh. Motion carried. Approve Minutes: Carbaugh moved to approve the minut es of the November 19 th, 2024 ; seconded by Swiantek. Motion carried. No meeting was held in December 2024. Approve Director’s Report: Zipprich presented the monthly Director’s Report. Swiantek moved to approve the Director’s Report as presented, seconded by Carbaugh. Motion carried. Approve Financial Report: No Report currently, working through Year End. The committee may go into closed session pursuant to Wis. Stat. sec. 19.85(1) (c), Wisconsin State Statues, to considering employment, promotion, compensation or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility (establish goals/expectations of the Executive Director): Motion made by Tomandl, seconded by Swiantek, to go into closed session. A roll call vote cast, motion carried. The committee was in closed session at 4:30pm. The meeting will reconvene in open session: Motion by Tomandl, seconded by Carbaugh, to reconvene in open session at 4:45pm. Sam discussed updates on ongoing projects. No changes were made at this time. Sam Discussed purchasing of new and more efficient software programs. The current programs/software are almost 20 years old if not already. Bringing on new software will allow for better workflow, etc. Bringing back further information to next meeting. Adjournment: With no further business, Swiantek moved to adjourn the meeting, seconded by Carbaugh. Motion carried. The meeting was adjourned at 4:55pm. Secretary: Sam Zipprich