Personnel

PERSONNEL COMMITTEE December 11, 2025 3rd Floor Meeting Room Call Meeting to Order: Chuck Zenner called the meeting to order at 11:40 a.m. Members Present: Chuck Zenner , Rollie Thums, Scott Mildbrand, Jim Gebauer, Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Cathy Lemke, Nicole Hager, and Christina Schuld. Approve the Agenda: Motion by Mildbrand to approve the agenda with 7 items; Seconded by Rosemeyer. Motion carried. Approve the Minutes of November 6 , 202 5 Personnel Committee Meeting: Motion by Rosemeyer to approve the minutes; Seconded by Mildbrand. Motion carried. Review/Approve Employee Handbook Updates: Reviewed proposed suggestions to Employee Handbook. Minor changes were noted and will be reviewed at a later date. No action taken. Review/Approve 2026 Casual & Seasonal Employee Wage Schedule: Motion by Mildbrand to approve the 2026 Casual & Seasonal Employee Wage Schedule as presented; Seconded by Rosemeyer. Motion carried. Administrative Coordinator/Human Resource Manager Report : Schuld gave an update on open vacancies for Jailer/Dispatchers and CCS Service Facilitators. Hager gave update on Airport Coordinator position with increased hours due to more presence being needed for daytime activities. This will be reviewed at the end of March to be discussed in April. Adjournment: Motion by Gebauer to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 12:42 p.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE November 6, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:30 a.m. Members Present: Chuck Zenner, Rollie Thums, Scott Mildbrand, Jim Gebauer, and Lynn Rosemeyer. Members Absent: None Other Attendees: Mike Bub, Cathy Lemke, Nicole Hager, Christina Schuld, Rebecca Fallos, Tracy Hartwig (Finance), and Brian Wilson (Star News). Approve the Agenda: Motion by Gebauer to approve the agenda with 5 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of October 28, 2025 Personnel Committee Meeting: Motion by Thums to approve the minutes; Seconded by Rosemeyer. Motion carried. Resolution Authorizing the Restructuring of the HRA Account and County Contribution: No discussion was held. Motion by Mildbrand to approve the Resolution Authorizing the Restructuring of the HRA Account and County Contribution as presented; Seconded by Rosemeyer. Motion carried. Adjournment: Motion by Thums to adjourn; Seconded by Gebauer. Motion carried. Meeting adjourned at 10:32 a.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE October 28, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 12:59 p.m. Members Present: Chuck Zenner, Rollie Thums, Scott Mildbrand, Jim Gebauer, Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Mike Bub, Nicole Hager, Christina Schuld, Rebecca Fallos, Tracy Hartwig (Finance), Suzanne Stanfley (HS), Ben Stanfley (Highway), Corey Dassow (Sheriff’s Office), Melissa Lind (IT), Michelle Cahoon (Health), and Jaymi Kohn (ROD), and Mandee Ellis (Star News). Approve the Agenda: Motion by Thums to approve the amended agenda with 5 items; Seconded by Gebauer. Motion carried. Approve the Minutes of October 20, 2025 Personnel Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Gebauer. Motion carried. Follow-up on 2026 Employee Benefits: Discussion was held regarding the current and proposed HRA accounts. The current HRA plan allows for unused money to roll over to the next year and the proposed HRA account eliminates the rollover. Discussion included covering co - pays and over the counter items (such as vitamins, bandages, cough medication) that are not currently eligible for reimbursement. Hager is to work on HRA contract writing to include the covering co-pays and over the counter items for both current and proposed HRA accounts. No action was taken. Adjournment: Motion by Thums to adjourn; Seconded by Mildbrand. Motion carried. Meeting adjourned at 1:53 pm. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE October 20, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, and Jim Metz. Members Absent: Rollie Thums and Lynn Rosemeyer. Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Rhonda Rudolph (HS), Rebecca Fallos (HR), Geoff Verges (USI), and Brian Wilson (Star News). Approve the Agenda: Motion by Mildbrand to approve the amended agenda with 10 items; Seconded by Gebauer. Motion carried. Approve the Minutes of September 9, 2025 Personnel Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Gebauer. Motion carried. Resolution to Approve the Sheriff’s Department Deputy Sheriff’s, WPPA, Wage Agreement for 2026: Motion by Gebauer to approve the resolution as presented; Seconded by Mildbrand. Motion carried. Resolution to Approve the Sheriff's Department Sergeants, WPPA, Wage Agreement for 2026: Motion by Mildbrand to approve the resolution as presented; Seconded by Gebauer. Motion carried. Resolution to Approve Corporation Counsel Legal Services for 2026: Motion by Mildbrand to approve the resolution as presented; Seconded by Gebauer. Motion carried. Update from USI – 2026 Health Insurance: Verges presented an update on the 2026 proposed insurance and current and proposed HRA options. Motion by Mildbrand to approve the proposed Better Copay Option 1 ($30/$75) health insurance plan, to freeze the existing HRA plan but allow employees to still draw from it and create a new HRA starting for 2026 with both existing and new plans to include medical, dental and vision out -of-pocket expenses, to double current HRA contribution amount for new plan, and to add implant coverage to existing dental coverage; Seconded by Gebauer. Motion carried. Administrative Coordinator/Human Resource Manager report: Hager gave a brief report. • Vacancies – Deputy Sheriff, Jailer/Dispatcher, Jail Administrator, Jail Sergeant, Veterans Service Specialist, Legal Secretary, HS – Social Worker, and ROD part -time position – potential internal candidate • Employee handbook – Working on updates at Dept Head meetings. Bring back to Committee in December. • Voluntary Benefits – Enrollment was in September. Hager gave enrollment numbers and averages. • EAP – Our current utilization is at 15.56% and typically the average usage of EAP services is 8-9%. Future Agenda Items: None Adjournment: Motion by Gebauer to adjourn; Seconded by Mildbrand. Motion carried. Meeting adjourned at 1:54 pm. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE September 9, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 11:02 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Lynn Rosemeyer and Jim Metz. Members Absent: Rollie Thums Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Melissa Lind (IT), Rhonda Rudolph (HS), Noah Weinke, Jesse Holtz, Logan Swiantek, Jeremy Dassow (all Sheriff’s Office), Kevin Sorensen (WPPA Rep), and Geoff Verges (USI-via zoom). Approve the Agenda: Motion by Gebauer to approve the agenda with 10 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of August 18, 2025 Joint Finance and Personnel Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Rosemeyer. Motion carried. The Personnel Committee will go into Closed Session by taking a roll call vote at approximately 11:00 a.m. pursuant to Section 19.85(1)(e), Wisconsin State Statutes, for the purpose of discussing strategies for negotiating with WPPA, Deputy Sheriff’s Union and WPPA, Sergeant’s Union. The Closed Session is expected to last for approximately 30 minutes: Motion by Rosemeyer to go into Closed Session; Seconded by Mildbrand. A roll call vote was taken. YES – Rosemeyer, Zenner, Mildbrand, Gebauer. NO – none. Motion carried. Closed Session began at 11:03 am. The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to take any necessary action on the matter discussed in Closed Session: Motion by Gebauer to go back into Open Session; Seconded by Mildbrand. Motion carried. Open Session began at 11:55 am. No action was taken. Update from USI – 2026 Health Insurance: Verges appeared via zoom and presented options for the 2026 health insurance. Verges was directed to research options with HRA plans. No action was taken. Human Resources 2026 Proposed Budget: Hager presented the Human Resources 2026 proposed budget. It was agreed to reduce Contracted Attorney Services by $5000. Motion by Rosemeyer to approve the 2026 proposed budget as discussed: Seconded by Mildbrand. Motion carried. Administrative Coordinator/Human Resource Manager report: Hager gave a brief report. • Vacancies – Deputy Sheriff, Jailer/Dispatcher, Veterans Service Specialist, Legal Secretary, Jail Administrator, ROD part-time position on hold • Attending Committee meetings with budget reviews. • Conducted 3rd floor meeting with HR and Finance. • Will work with County Clerk to establish a process for public complaints and staffing concerns. • Working on voluntary benefits and insurance enrollment. • Working on wellness initiatives for employees. • Review County’s insurance program and confirm coverage. Property appraisals came back. Future Agenda Items: None Adjournment: Motion by Gebauer to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 1:12 pm. Christina Schuld Confidential HR Assistant JOINT FINANCE AND PERSONNEL COMMITTEE August 18, 2025 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand and Rollie Thums. Members Absent: Lynn Rosemeyer, Jim Gebauer. Other Attendees: Nicole Hager, Jen Strama, Melissa Lind, Rhonda Rudolph, Sarah Holtz, Tracy Hartwig, Sadie Trawicki, Jaymi Kohn, Becki Fallos, Jenn Knippel, Brian Wilson - Star News, and Andria Farrand. Other Attendees via Zoom: Geoff Verges- USI and Michelle Cahoon. Approve the Agenda: Motion by Thums, seconded by Lemke, to approve the agenda with 9 items. Motion carried. Approve the minutes of the August 14, 2025, Personnel Committee meeting: Motion by Carbaugh, seconded by Mildbrand, to approve the minutes. Motion carried. Consider and approve 2026 health insurance options: Geoff Verges of USI was in attendance via Zoom and shared the following options from Group Health trust (GHT): • 0% increase - no changes to the current health plan. • 1% increase – change to a traditional copay – $40 for primary care provider and $80 for Specialist. *Remainder paid by insurance company. • 2% increase – change to a traditional copay $30 for primary care provider and $60 for Specialist. *Remainder paid by insurance company. Members of the employee work group were in attendance and there was much discussion about possible other options, changes to deductibles, high -deductible plans with Health Savings Accounts (HSA) and getting quotes from the market. The committee asked Verges to ask GHT for a reset of the whole plan as well as getting quotes from the market with a second -year rate guarantee. Verges will report back. Consider budget proposal guidelines submitted by County Board Supervisor: The plan was shared by Mildbrand which led to discussion of the budget process. No action taken. The Joint Finance and Personnel Committee will go into Closed Session by taking a roll call vote at approximately 10:30 a.m. pursuant to Section 19.85(1)(e), Wisconsin State Statutes, for the purpose of discussing strategies for negotiating with WPPA, Deputy Sheriff’s Union and WPPA, Sergeant’s Union. The Closed Session is expected to last for approximately 30 minutes: Motion by Carbaugh, seconded by Lemke, to go into closed session at 11:09 a.m. A unanimous roll call vote cast, the motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session: Motion by Lemke, seconded by Carbaugh, to return to open session at 11:30 a.m. Motion carried. No action taken. Future agenda items: None. Adjourn the meeting: Motion made by Thums, seconded by Carbaugh, to adjourn the meeting at 11:32 a.m. Motion carried. Andria Farrand County Clerk PERSONNEL COMMITTEE August 14, 2025 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 11:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Rollie Thums and Jim Gebauer. Members Absent: Lynn Rosemeyer. Other Attendees: Jim Metz, Nicole Hager, Corey Dassow, Chad Kowalczyk, Brian Wilson - Star News, and Andria Farrand. Approve the Agenda: Motion by Gebauer, seconded by Mildbrand, to approve the agenda with 10 items. Motion carried. Approve the minutes of the July 18, 2025, Joint Finance and Personnel Committee meeting: Motion by Thums, seconded by Gebauer, to approve the minutes. Motion carried. The Personnel Committee will go into closed session by taking a roll call vote, at approximately 11:10 a.m. pursuant to Section 19.85 (1)(e), Wisconsin State Statutes, for the purpose of discussing strategies with WPPA, Deputy Sheriff’s Union and WPPA Sergeant’s Union. The Closed Session is expected to last for approximately 30 minutes: Motion by Mildbrand, seconded by Thums, to go into closed session at 11:02 a.m. A unanimous roll call vote cast, the motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session: Motion by Mildbrand, seconded by Gebauer, to return to open session at 12:03 p.m. Motion carried. No action taken. Review/approve grade Employee Handbook updates: Hager presented the proposed changes to the Employee Handbook to the committee. These updates reflect revisions discussed in previous meetings with Department Heads. Administrative Coordinator/Human Resource Manager updates: Hager reported that USI has information for the committee regarding the upcoming insurance renewal. She also noted that an employee work group has expressed interest in seeing certain changes implemented. Adjourn the meeting: Motion made by Thums, seconded by Gebauer, to adjourn the meeting at 1:00 p.m. Motion carried. Andria Farrand County Clerk JOINT FINANCE & PERSONNEL COMMITTEE July 18, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Jim Gebauer, Rollie Thums, Lynn Rosemeyer, Mike Bub, Catherine Lemke and Jim Metz. Members Absent: Scott Mildbrand and Lisa Carbaugh. Other Attendees: Nicole Hager, Christina Schuld, Bud Suckow, Tracy Hartwig (Finance), Rebecca Fallos (HR), Corey Dassow (Sheriff), Geoff Verges (USI), Brian Wilson (Star News) and arriving after 10:50 am, Sarah Holtz (Treasurer), Jenn Viergutz (ADRC), and Sue Swiantek. Approve the Agenda: Motion by Thums to approve the agenda with 11 items; Seconded by Lemke. Motion carried. Approve the Minutes of the June 12, 2025 Personnel Committee Meeting: Motion by Rosemeyer to approve the minutes; Seconded by Thums. Motion carried. Presentation and proposal from USI for changes to employee voluntary benefits: Geoff Verges gave a brief presentation for employee voluntary benefits. Based on the market and rates, the best option suggested was UNUM, which will also provide consultation sessions to explain the benefits. Verges stated employees could continue with Aflac, but it wouldn’t be an automatic payroll deduction anymore; employees would be billed directly. Verges also presented four (4) options for vision insurance, with NVA as the suggested provider. Motion by Bub to approve UNUM as the voluntary benefits carrier and NVA for vision; Seconded by Rosemeyer. Motion carried. Discuss 2026 health insurance options with USI: Verges presented data for the current health insurance usage/pharmacy costs for the previous two 12-month periods. Verges also presented information regarding being self -insured, with the pros and cons. Verges asked for a budget amount to work on renewal calculations. Motion by Bub to approve a 5% increase on the current budget for renewal calculations and self -insured options; Seconded by Thums. Motion carried. Review/approve Job Description for Jail Administrator: Dassow gave a brief summary of the proposed position: reason for it, schedule of position, and potential increase amount for budget. Hager presented the Cottingham & Butler recommendation as a Grade M. Motion by Bub to approve the job description and Cottingham & Butler recommendation as presented; Seconded by Rosemeyer. Motion carried. Review/approve Cottingham & Butler recommendation for Jail Administrator: See notes in previous item – it was discussed at the same time. Request to increase Department Authorization for Veteran Services employees to 40 hours per week: Hager and Lemke gave a brief summary for the request to increase the hours based on the information provided by Veteran Services Officer. Motion by Thums to approve the increase of hours for the Veteran Services employees as presented; Seconded by Gebauer. Motion carried. Administrative Coordinator/Human Resource Manager Report: Hager gave a brief report. • Vacancies: Schuld gave an update on the current vacancies for Deputy Sheriff, Jailer/Dispatcher, Jail Administrator, Data Records Manager, Child Support Specialist, Custodian, Office Assistant for ADRC, Register of Deeds, Birth to 3 Coordinator, Highway Patrolman, Nutrition Site Managers for Medford & Gilman, and CFS Case Manager (Casual). • Recruitment Issues: Schuld stated issues for Highway Patrolman, Birth to 3 Coordinator, and Deputy. • Employee Handbook Updates: Department heads are working through updating the handbook and are up to page 27 of 81. Does the committee want to see the changes as we progress or all at once? Committee consensus was in progression. Hager will send them through page 27. Hager stated some changes may have some financial implications. • Union negotiations: The union wants to open negotiations for wages only for 2026. Hager contacted our labor attorney to get comparables for a closed session at the August meeting. • Insurance Appraiser: The appraiser was here on July 8 th for a tour of some of the County properties. • AI policy: Hager was asked to create an AI policy as some departments are currently using it. • No Tax Federal Guidelines: More information will be gathered for the new No Tax on Overtime federal guidelines. Future Agenda Items: None Adjournment: Motion by Gebauer to adjourn; Seconded by Thums. Motion carried. Meeting adjourned at 11:30 a.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE June 12, 2025 3rd Floor Meeting Room (3308) Call Meeting to Order: Chuck Zenner called the meeting to order at 8:31 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, and Lynn Rosemeyer. Members Absent: None Other Attendees: Jim Metz, Bud Suckow, Mike Bub, Lorie Floyd, Nicole Hager, Christina Schuld, and Brian Wilson (Star News). Approve the Agenda: Motion by Gebauer to approve the agenda with 11 items; Seconded by Rosemeyer. Discussion was held regarding if proper procedure was followed for the Administrative Coordinator/Human Resource Manager job description and classification recommendation as being presented. It was stated the Strategic Planning Administrative Ad - Hoc Committee approved the job description prior to this meeting. Motion carried. Approve the Minutes of the April 10, 2025 Joint Finance and Personnel Committee Meeting: Motion by Thums to approve the minutes; Seconded by Mildbrand. Motion carried. Review/approve Job Description for Administrative Coordinator/Human Resource Manager: Discussion was held regarding the increase of jobs duties and the ability for them to be performed. Hager stated she is currently doing most of the duties up to a certain point. Discussion was held regarding the required years of experience. Minor changes to the job description were suggested. Motion by Rosemeyer to approve the job description with the suggested amendments; Seconded by Gebauer. Thums – NO. Motion carried. Review/approve Cottingham & Butler recommendation for Administrative Coordinator/Human Resource Manager: Committee reviewed the recommendation for Grade U for the Administrative Coordinator/Human Resource Manager. Motion by Mildbrand to approve the Cottingham & Butler recommendation as presented; Seconded by Gebauer. Motion carried. Review/approve Grade addition to Classification and Compensation Plan: Motion by Mildbrand to approve adding Grade U to the Classification and Compensation Plan as presented; Seconded by Rosemeyer. Motion carried. Human Resource Manager/Administrative Coordinator report: Hager gave a brief report. • Vacancies – Deputy Sheriff, Jailer/Dispatcher, half-time position in Register of Deed, Birth to 3 Coordinator • Interviews for ADRC Dementia Care and references are being done for two (2) Highway Patrolmen • Had a meeting with USI for voluntary benefits • Met with Taylored Family Health • Presented a draft copy of a supplementary document with possible future ‘Roles’ for County Board Supervisors, Department Heads, and Administrative Coordinator/Human Resource Manager. This will be discussed at the next Personnel meeting. • There was not a Department Head meeting in May but an email was sent with several updates. The Employee Handbook is being reviewed and will be discussed at the next Dept. Head meeting. Closed Session: The Personnel Committee will go in Closed Session at approximately 11:45 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Human Resource Manager/Administrative Coordinator annual performance Evaluation. The Closed Session is expected to last for approximately one half (1/2) hour. A roll call vote will be taken.: Motion by Mildbrand to go into Closed Session; Seconded by Thums. Roll call vote taken: YES – Thums, Mildbrand, Gebauer, Zenner and Rosemeyer; NO – none. Motion carried. Closed Session started at 9:41 a.m. Motion by Mildbrand to go back into Open Session; Seconded by Rosemeyer. Motion carried. Open Session started at 10:08 a.m. Open Session: The meeting will reconvene into Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session.: No action was taken regarding Closed Session discussion. Future Agenda Items: None Adjournment: Motion by Gebauer to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 10:08 a.m. Christina Schuld Confidential HR Assistant JOINT FINANCE & PERSONNEL COMMITTEE April 10, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, Lynn Rosemeyer, Mike Bub, Jim Metz, Catherine Lemke, and Lisa Carbaugh. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, RaeAnne Beaudry and Geoff Verges (USI), Tracy Hartwig (Finance), Rebecca Fallos (HR), Rhonda Rudolph (HS), Melissa Lind (IT), Michelle Cahoon (Health), Jaymi Kohn (ROD), Sarah Holtz (Treasurer), Joe Svejda (B&G) and Brian Wilson (Star News). Approve the Agenda: Motion by Thums to approve the agenda with 7 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of the March 13, 2025 Personnel Committee Meeting: Motion by Gebauer to approve the minutes; Seconded by Rosemeyer. Motion carried. USI Presentation: Beaudry and Verges gave a presentation on the history and current status of the County health insurance. A handout was provided with the historical data, current benefit claims, projected trends, and the results of the employee survey that was conducted earlier this year. Beaudry and Verges stated they are waiting for the May reports/statistics before any proposals could be generated. They need direction from the County as to what type of changes are being requested. No action was taken at this time. Carbaugh joined at 10:57 a.m. Review/approve grade recommendation for Deputy Register of Deeds/Records Clerk: Hager presented the recommendation from Cottingham & Butler for the Deputy Register of Deeds/Records Clerk position as Grade F. Kohn agreed with the recommendation and no further discussion was held. Motion by Mildbrand to approve the grade classification recommendation by Cottingham & Bulter for this position as presented; Seconded by Thums. Motion carried. Future Agenda Items: Discussion on Assigned/Unassigned fund balances and outfitting the 3 rd floor meeting room with technology/equipment to allow for virtual meetings. Adjournment: Motion by Thums to adjourn; Seconded by Mildbrand. Motion carried. Meeting adjourned at 11:17 a.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE March 13, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 12:11 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, and Lynn Rosemeyer. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Suzanne Stanfley, Taylor Reinhardt & Peggy Kellnhofer (HS), Jaymi Kohn (ROD), and Brian Wilson (Star News). Approve the Agenda: Motion by Gebauer to approve the agenda with 16 items; Seconded by Rosemeyer. Motion carried. Approve the Minutes of the January 16, 2025 Personnel Committee Meeting: Motion by Gebauer to approve the minutes; Seconded by Mildbrand. Motion carried. Paid Time for Blood Donations: Hager presented a request on behalf of the Employee Fund Committee to allow paid time off for employees while they donate blood. Motion by Rosemeyer to approve paid time off for blood donations as requested; Seconded by Gebauer. Discussion was held regarding employees that volunteer for other activities and where does the line get drawn for paid time taken. Motion withdrew by Rosemeyer and Gebauer. No action taken. Suggestion was made for Hager to draft a policy for paid time off for attending volunteer events. Review of Employee Assistance Program (EAP) contract and data: Hager gave a brief summary of the EAP usage and the contract renewal amount. Taylor County has a current usage of 18.33%, while the national rate is about 3-5%. The renewal rate has increased by about $1000 due to the higher usage. No action was taken. Job Descriptions for Winter Sports Area Personnel: Schuld presented the job descriptions for the Winter Sports Area personnel. These were emailed prior to the meeting. Motion by Mildbrand to approve the job descriptions as presented; Seconded by Thums. Motion carried. Review of HR Assigned Fund Balances: Hager reviewed the four (4) accounts with a fund balance (Safety & In -House Training, Wellness Program, HRA Administration, and County Auto Insurance). No action was taken. Request to fill Deputy Register of Deeds/Records Clerk: Kohn explained the shared administrative support position with County Clerk/HR/ROD did not work as thought. That position is now just County Clerk and HR. Kohn is requesting to fill the part -time position in her office and stated the funding is already in the budget. Motion by Mildbrand to fill the Deputy Register of Deeds/Records Clerk as requested; Seconded by Thums. Motion carried. Request to Increase Department Authorization for Human Services by two (2) positions for CLTS/CCS: Reinhardt requested an increase to the department authorization for two (2) new positions for CLTS/CCS due to the current waiting list and State’s requirements for a response time. This request was also made at the Finance meeting and discussion was held during that meeting. Motion by Thums to approve increasing the department authorization by two (2) for CLTS/CCS but only hire one (1) position now, have HS report back in September with waiting list projections, and at that time discuss filling second position; Seconded by Gebauer. Motion carried. Add Position for LTE Youth Justice (Human Services): Stanfley presented information regarding the request to add a new LTE Youth Justice Diversion Case Manager position. The position will be grant funded (about $54,000). The main objective for the position is to divert kids from the youth judicial process by teaching them healthy life choices. HS started introducing the program in 2024. There is enough funding for about three (3) years. Once funding is gone, the position will be eliminated, and HS staff will assume the job duties. Stanfley suggested the classification to be equivalent to social workers and up to 20 hours a week. Motion by Rosemeyer to approve adding the position for the LTE Youth Justice position as presented; Seconded by Mildbrand. Motion carried. Review/Approve Job Description for LTE Youth Justice: Stanfley presented the proposed job description for the LTE Youth Justice position. No discussion. Motion by Rosemeyer to approve the job description as presented; Seconded by Zenner. Motion carried. Closed Session: The Personnel Committee may convene in closed session by taking a roll call vote, pursuant to Section 19.85(1)(c), Wisconsin State Statutes, to consider compensation of specific county employee. The Closed Session is expected to last about 30 minutes.: Motion by Mildbrand to go into Closed Session; Seconded by Gebauer. Roll call vote taken: YES – Thums, Rosemeyer, Gebauer, Mildbrand, and Zenner; NO – none. Motion carried. Closed Session started at 12:12 p.m. Motion by Mildbrand; Seconded by Thums to go back into Open Session. Motion carried. Open Session started at 12:20 p.m. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session.: No action was taken regarding Closed Session discussion. Committee recommended Hager to research/create policy for employee rehire benefits. *Rosemeyer left the meeting at 12:55 p.m. HR Manager/Administrative Coordinator Report: Hager presented a status report to the committee. No action was taken. • The Benefits Review Committee met to review the results of an employee survey that was conducted in conjunction with USI regarding insurance benefits. USI is gathering information on: vision, short -term and long -term disability, accident plans, and critical illness plans (aside from AFLAC because of their higher premiums). • Based on the survey, a look at the health insurance to offer an HDHP to be eligible for a Health Saving Account and possibly expanding the dental benefits. • USI is gathering information and will present data to the workgroup at the March 24 th meeting, workgroup would then present to the Strategic Planning Committee in April and the goal it to present to the Finance/Personnel Committees on suggested voluntary benefit offerings/changes. Future Agenda Items: Thums suggested the possibility of combining the Finance and Personnel Committees again. Zenner stated there is an opportunity to make that recommendation at the April County Board meeting. Adjournment: Motion by Mildbrand to adjourn; Seconded by Zenner. Motion carried. Meeting adjourned at 1:03 p.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE January 16, 2025 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:51 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, and Lynn Rosemeyer. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Corey Dassow (Sheriff), Dan Gellert (EM), Michelle Cahoon and Melissa Moore (Health), Brian Wilson (Star News), and Catherine Lemke. Approve the Agenda: Motion by Mildbrand to approve the agenda with 9 items; Seconded by Gebauer. Motion carried. Approve the Minutes of the December 12, 2024 Personnel Committee Meeting: Motion by Rosemeyer to approve the minutes; Seconded by Gebauer. Motion carried. Renewal of Side Letter for Detectives On -Call: Dassow explained the side letter was for the on-call weekends for detectives. The process is working well with a scheduled detective to be on-call if one is needed. The side letter ends December 31, 2026. No further discussion. Motion by Rosemeyer to approve the renewal of the side letter for detectives on -call as presented; Seconded by Thums. Motion carried. Add Position for Emergency Preparedness Assistant: Gellert and Moore presented information about the job position, duties, funding, and term length for this position. Moore explained the grant was received by the Health dept. but the duties of this position aligns more with the direction of Emergency Management. The position will be limited term until grant funding ends. The primary responsibilities of the position are recruitment and monitoring/tracking volunteers for the Medical Reserve Corps (MRC) Program. When grant funds end, the position will be dissolved, and the job responsibilities will be split between the EM and Health depts. Rosemeyer moved to approve the added position for Emergency Preparedness Assistant as presented while grant funding is in place; Seconded by Mildbrand. Motion carried. Job Description for Emergency Preparedness Assistant: Hager presented the job description for Emergency Preparedness Assistant based on criteria from Gellert. The wage was set at the control point for Grade G. No further discussion. Motion by Rosemeyer to approve the job description for Emergency Preparedness Assistant as presented; Seconded by Gebauer. Motion carried. HR Manager/Administrative Coordinator Report: Hager presented a status report to the committee. No action was taken. HR Report: • Current vacancies: Sheriff’s Office – one for security officer and an offer has been sent to replace open vacancy from internal dept movement; Child Support Specialist and ADRC - Dementia Care Specialist – interviews were held; Economic Support Specialist – approx. 64 applications. • Dept. Head meeting in Jan. will discuss the Strategic Plan to increase public relations. • Hager is on the Strategic Planning Administrative Ad -Hod Committee, which meets today. • Hager is on a benefits workgroup with employees that met yesterday. • Hager will attend a WPELRA conference in Madison on Jan. 30. Future Agenda Items: None. Adjournment: Motion by Gebauer to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 11:24 a.m. Christina Schuld Confidential HR Assistant