Buildings, Grounds & Parks

Buildings and Grounds Committee Thursday, December 12, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:00 a.m. Members Present: Diane Albrecht, Lorie Floyd, Rod Adams and Jim Gebauer. Members Absent: Lisa Carbaugh. Other Attendees: Jim Metz, Joe Svejda, Christina Schuld, Brian Wilson and Andria Farrand. Approve the Agenda: Motion by Floyd, seconded by Adams, to approve the agenda . Motion carried. Approve the minutes of the October 16, 2024 meeting: Motion by Gebauer, seconded by Floyd, to approve the minutes of the October 16, 2024 meeting. Motion carried. Ordinance to amend Section 23.01(1)(a), disposal of county property, Taylor County Code: Svejda and Farrand explained this was to update the code and replace the County Clerk with the Buildings and Grounds Director, as he has a pulse of the county property. Motion by Floyd, seconded by Adams, to approve. Motion carried. Vehicle recommendations for GPS: Svejda presented a list of the 9 vehicles in his department. Motion by Floyd, seconded by Gebauer, to put GPS on the 4 daily use trucks as well as the F350 dump truck. Adams voted no. Motion carried. Third floor courthouse restroom remodel: Svejda advised the committee that there is an intermittent leak from the 2 toilets in the ladies third floor restroom. In order to fix the problem, they will need to hire someone, and they will have to remove the floor. The other option is to close that bathroom. Motion by Floyd, seconded by Adams, to fix the bathroom. Motion carried. Maintenance updates: • Svejda is working with the architect on the plans and proposal for the addition to the ADRC building. • Fire alarm installation is underway. Complete Control will be on site for several months. • Secured entrance will begin after the next Securities and Facilities meeting on January 10th. • Mechanical project to replace the hot water heaters will start soon. Other items from the committee: Svejda recommends that the 2013 Explorer and 2010 Expedition be offered to other county departments that may have a need. If none, they can be sold elsewhere. Motion by Gebauer, seconded by Floyd, to sell the 2 vehicles. Motion carried. Set next meeting date: The next meeting will be February 5th at 11:00 a.m. Adjourn the meeting: Motion by Floyd, seconded by Adams, to adjourn the meeting. Motion carried. The meeting was adjourned at 9:32 a.m. Andria Farrand-County Clerk Buildings and Grounds Committee Wednesday, October 16, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, Lisa Carbaugh, Lorie Floyd, Rod Adams and Jim Gebauer. Members Absent: none Other Attendees: Jim Metz, Joe Svejda, Mike Bub, Grant Bub and Andria Farrand. Approve the Agenda: Motion by Adams, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the September 16, 2024 meeting: Motion by Gebauer, seconded by Carbaugh, to approve the minutes of the September 16, 2024 meeting. Motion carried. Tower Management: Svejda stated that the 5-year contract with Begley Wireless will expire December 31st. There was discussion about the contract, the towers in the county and if it wouldn’t make sense to have the towers managed by Grant Bub, Broadband Project Manager in IT. After much discussion, there was a motion by Floyd, seconded by Gebauer, to have Grant Bub take over the management of the towers. Motion carried. Mechanical Work: At the last meeting, this was approved as one project, but it is actually several smaller projects that were all lumped together. Svejda is asking that he be able to move forward with each individual job with Complete Control to complete the hot water project. Motion by Carbaugh, seconded by Floyd, to go with the individual projects with Complete Control to complete the hot water project. Motion carried. Winter Sports Area advertising: The Star News provided an advertising proposal to the Tourism committee, but it would make more sense to pool the money of the Tourism committee and the Buildings and Grounds committee to do a bigger ad campaign. Farrand to send the proposal to Sara Matyka and invite her to attend the December 10 th Tourism Committee meeting for a final decision. Motion by Floyd, seconded by Carbaugh, to go with the Star News proposal A and discuss it with the Tourism Committee at their December 10 th meeting. Motion carried. Maintenance updates: • Svejda stated the fairgrounds light project is moving along. The poles and lights have been ordered. • The bid process to add onto the Historical Society for the ADRC is in the works, but Svejda is waiting on the state. • There will be one final pre-construction meeting with Complete Control for the fire alarm system project, which is still on track to be completed by the end of the year. • Approximately 30 people attended the work say at Sacketts Lake. Set next meeting date: The next meeting will be December 4th at 11:00 a.m. Adjourn the meeting: Motion by Carbaugh , seconded by Adams, to adjourn the meeting. Motion carried. The meeting was adjourned at 12:02 p.m. Andria Farrand County Clerk Buildings and Grounds Committee Monday, September 16, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, Lisa Carbaugh, Lorie Floyd, Rod Adams and Jim Gebauer. Members Absent: none Other Attendees: Joe Svejda, Mandy Ellis -Star News, Jorgen Hamann, Cathy Maurer, Daniel Gellert, Megan Veldkamp, Luke Gasek, Lynn Kreyer, Rose Marie Lefebvre, Chris Finkler, Nathan Meyer, Herb Archibald and Andria Farrand. Approve the Agenda: Motion by Floyd, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the August 7, 2024 meeting : Motion by Gebauer, seconded by Adams, to approve the minutes of the August 7, 2024, meeting. Motion carried. Bike trail update and public input: Jorgen Hamann was in attendance, Svejda stated that he and Hamann had walked the campus trail and the proposed single -track trail would not be invasive to the walking trails. Several members of the public spoke, and they were opposed to the addition of the mountain bike trail for various reasons, including destroying the wildflowers, ruining the quiet and not being compatible with walkers. Hamman addressed the concerns and said the purpose of the trail is to introduce the community to single track mountain biking. The trail is designed to be fun, so people don’t venture off it. There was a person that spoke in favor of the trail, stating that it is 45 minutes to the nearest one, so this is a great way to have people, especially young people, get some exposure to mountain biking locally. No action was taken. Hamm radio lease agreement: Svejda stated that there is not currently a lease agreement with the amateur radio group and Corporation Counsel agreed we should have at least one MOU in place. Lynn Kreyer was on hand from the Hamm radio group and stated that they had an agreement with Sheriff Daniels years ago. There is some concern with having representatives from the Hamm radio group climb the towers to change out equipment without the agreement in place. Emergency Management stressed the urgency in getting this done. Motion by Carbaugh, seconded by Floyd, to have Corporation Counsel create a MOU/lease agreement. Motion carried. Tower Management: Svejda mentioned that the 5 -year contract with Begley Wireless will expire in December. No action taken. Animal policy on county property/on facilities: Svejda stated there is nothing in the County Code regarding animals in county facilities or on county grounds. Farrand will assist in creating an ordinance and will reach out to other counties to see what they have. Miller Dam Lake Association shed: The Miller Dam Lake Association wants to put a 10x20 shed on county property. Motion by Carbaugh, seconded by Adams, not to allow the shed on county property. Motion carried. Donating passes from the Winter Sports Area: A local organization had asked that we donate passes from the Winter Sports Area for their event. It was decided that the county cannot donate, as it is taxpayer money and not ours to donate. Motion by Carbaugh, seconded by Adams, not to donate the passes from the Winter Sports Area. Motion carried. 2025 budget approval: The budget is basically the same as 2024, but Svejda is asking for an additional $5000 in contracted services and an additional $5000 in electricity. Motion by Floyd, seconded by Carbaugh, to approve the budget as presented. Motion carried. Maintenance updates: • The Miller Dam boat launch project is finished. • Complete Control will have the fire alarm system project completed by the end of the year. Jody Jochimsen retirement resolution: Motion by Floyd, seconded by Gebauer, to approve the resolution. Motion carried. Set next meeting date: The next meeting will be October 16th at 11:00 a.m. Adjourn the meeting: Motion by Adams , seconded by Carbaugh, to adjourn the meeting. Motion carried. The meeting was adjourned at 12:46 p.m. Andria Farrand County Clerk Buildings and Grounds Committee Wednesday, August 7, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, Lisa Carbaugh, Lorie Floyd, Rod Adams and Jim Gebauer. Members Absent: none Other Attendees: Joe Svejda, Saskatoon Damm -Star News, Catherine Lemke, Jorgen Hamann and Andria Farrand. Approve the Agenda: Motion by Carbaugh, seconded by Floyd, to approve the agenda. Motion carried. Approve the minutes of the July 8, 2024 meeting: Motion by Gebauer, seconded by Floyd, to approve the minutes of the July 8, 2024 meeting. Motion carried. Dog Park presentation: The representatives of this group did not attend the meeting. Sackett Lake Food Truck: Svejda provided the update to the committee as the food truck owner was not available to attend. Carmen Merrell is interested in parking her food truck at Sackett’s Lake and she is looking for any necessary permits or permission to do so. Since she would be responsible for any permits she may need, the county would only require proof of insurance. Floyd also stated that they would be expected to ensure that the garbage is taken care of. Motion by Floyd, seconded by Carbaugh, to allow the food truck at Sackett Lake. Motion carried. Bike trails on county properties: Jorgen Hamann was in attendance and made a presentation to the committee on his proposed single track bike trails at the Campus Trail and at the Perkinstown Winter Sports Area. Svejda would like to walk the campus trail with him and get a better understanding of what he has in mind. Hamann would also make improvements to the existing double track trail. Svejda also stated we would need to draft an MOU (Memorandum of understanding) in order to proceed. Adding a trail to the Winter Sports Area will be more of a process, as Svejda will need to add this to its usage agreement with the Federal Government and get their approval before we can do anything else. All were in agreement to keep moving forward and re-visit it at the next meeting. No action was taken. Mechanical equipment replacement: Svejda stated that there is some aging equipment that will need to be replaced as it has exceeded its life expectancy. The condensate tank will cost $11,175.00 for just the tank. The 800-gallon storage tank for the domestic hot water system will cost $58,720.00 for just the tank. Instead of replacing these tanks, he received a proposal from Complete Control to remove the tanks, remove the boiler and install (3) 100-gallon hot water heaters, replace the mixing valves, among other things for $119,524.00. Motion by Floyd, seconded by Adams, to go out for bids, or go with the Complete Control proposal if we do not need additional bids. Motion carried. Maintenance updates: • The Miller Dam boat launch project is going well. The 2 in -water concrete slabs have been poured and the project is still on track to be completed in the first week of September. • Complete Control is ordering the parts for the fire alarm system project. Set next meeting date: The next meeting will be September 16th at 11:00 a.m. Adjourn the meeting: Motion by Gebauer , seconded by Adams, to adjourn the meeting. Motion carried. The meeting was adjourned at 12:10 p.m. Andria Farrand County Clerk Buildings and Grounds Committee Monday, July 8, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 9:06 a.m. Members Present: Diane Albrecht, Lisa Carbaugh and Jim Gebauer. Members Absent: Lorie Floyd and Rod Adams Other Attendees: Joe Svejda, Brian Wilson-Star News, Catherine Lemke and Andria Farrand. Approve the Agenda: Motion by Gebauer, seconded by Carbaugh, to approve the agenda. Motion carried. Approve the minutes of the April 23, 2024 meeting : Motion by Carbaugh, seconded by Gebauer, to approve the minutes of the April 23, 2024 meeting. Motion carried. Dog Park presentation: The representatives of this group were unable to attend the meeting. Bike trails on county properties: Svejda was approached by a local resident asking about establishing a bike trail on county property. Svejda will invite him to the next meeting so the committee can get all the details. No action taken. On-call pay: Svejda presented his plan for compensating the Buildings and Grounds Maintenance Technicians for being on call. The technicians would be on a rotation, and although it only happens roughly 15 times a year, currently Svejda and the lead technician are the only ones on call. Although the concept was previously approved, it had never been implemented. With the Lead Technician retiring in a few months, Svejda felt now would be a good time to roll it out. He reached out to Marathon, Clark and Oneida counties and they have a similar plan, although some paid hourly and some were a fixed rate. He also stated that he has the money available in the 2024 budget. Motion by Carbaugh, seconded by Albrecht, to approve and take it to the Finance Committee. With one voting no (Gebauer), and two absent (Adams, Floyd), the motion carried. Diamond Lake improvements: Svejda informed the committee that the Roosevelt Rod and Gun Club is working to stop the erosion of the hill by adding stone and boulders. Also, the Town of Roosevelt received grant money to pave the road leading to the lake and they will also be paving the park at a cost of $4000.00 to the County. No action taken. County grounds utilized for private services: Svejda was approached by a local resident asking to park a food truck at Sackett Lake. Svejda will invite them to the next meeting to provide more information. No action taken. Maintenance updates: • Svejda shared his calendar of duties/succession plan, with the committee. • Svejda advised the committee that he is still working on a lease document for the Winter Sports Area. • The Miller Dam boat launch is closed from July 8 th through the end of August to replace the boat launch. • The replacement of the lights and poles at the Fairground are still in process. Mark Wesle is currently waiting for the cost of the footings. They will be using steel poles which they have secured. Set next meeting date: The next meeting will be August 7 th at 11:00 a.m., and the plan is to meet the first Wednesday of the even months thereafter. Adjourn the meeting: Motion by Gebauer , seconded by Carbaugh, to adjourn the meeting. Motion carried. The meeting was adjourned at 9:56 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Tuesday, April 23, 2024 Third Floor Meeting Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, Lisa Carbaugh, Lorie Floyd, and Rod Adams. Members Absent: James Gebauer. Other Attendees: Joe Svejda, Brian Wilson-Star News and Andria Farrand. Approve the Agenda: Motion by Carbaugh, seconded by Adams, to approve the agenda . Motion carried. Approve the minutes of the March 27, 2024 meeting: Motion by Floyd, seconded by Carbaugh, to approve the minutes of the March 27 2024 meeting. Motion carried. Bid award for Miller Dam boat launch project: Svejda presented the committee with the three bids received from Haas Sons, Pember Companies and Janke General Contractors as well as the recommendation from Coleman Engineering. The lowest bidder for Alternate #2 was Haas Sons, Inc. at $152,121.70, with the next closest bidder, Pember Companies at $182,055.00. Motion by Carbaugh, seconded by Floyd, to approve the bid from Haas Sons, Inc. Motion carried. Adams then made a motion, seconded by Carbaugh, to approve the bid from Pember Companies as the next option, in the event Haas Sons, Inc. declines, contingent on the background check of Pember Companies. Motion carried. Authorization to move forward on requesting funds for Winter Sports Area projects: Matyka wants to be able to reach out to local organizations for donations , as well as apply for grants for equipment and other needs at the Winter Sports Area. Motion by Adams, seconded by Floyd, to allow Sara to solicit donations. Motion carried. Building rental for classes: Svejda received a call from someone wanting to rent the Multi - Purpose room twice a week for Pilates classes. Motion by Adams, seconded by Carbaugh, to approve the request for three months. Motion carried. Approval to purchase a replacement mower/snowblower: Svejda is looking to replace the 2010 Kubota mower with a new one. It is a front mount mower with a snowblower attachment. He has the money in his budget and is working with Service Motor Company in Wausau on a direct replacement. The old one will be traded in or sold outright. Motion by Carbaugh, seconded by Floyd, to approve the purchase of a mew replacement mower. Motion carried. Maintenance updates: Svejda made the committee aware that the local residents interested in establishing a dog park would like to be on the next agenda to address the committee on using the fairgrounds for the dog park. Adjourn the meeting: Motion by Adams , seconded by Floyd, to adjourn the meeting . Motion carried. The meeting was adjourned at 11:49 a.m. Andria Farrand County Clerk Buildings and Grounds Committee Thursday, March 28, 2024 County Board Room, Courthouse Call Meeting to Order: Diane Albrecht called the meeting to order at 11:00 a.m. Members Present: Diane Albrecht, James Gebauer, Lisa Carbaugh, Lorie Floyd and Rod Adams. Members Absent: none. Other Attendees: Catherine Lemke, Joe Svejda, Larry Brandl, Brian Wilson -Star News, Tim Hobl, and Andria Farrand. Approve the Agenda: Motion by Floyd, seconded by Adams, to approve the agenda . Motion carried. Approve the minutes of the December 12, 2023 meeting: Motion by Gebauer, seconded by Carbaugh, to approve the minutes of the December 12, 2023 meeting. Motion carried. Powerline request from the Fair Board: Tim Hobl was present to discuss the Powerline request he submitted to Finance and Personnel for their March 14 th meeting. He explained they were looking to replace the 2 45 -foot wooden poles that were installed in 1978, with used 60-foot metal poles. Svejda suggested we have the poles inspected by a third party. The Finance and Personnel Committee has recommended that this Powerline request be presented at the April 16th County Board session. No action taken. Approval to hire Lead Maintenance Technician: Svejda stated that Jody Jochimsen has given his retirement notice, effective September 10, 2024. He would like to run an ad to replace him and bring someone on for a month before Jody leaves to train with him. Motion by Gebauer, seconded by Carbaugh, to approve hiring a Lead Maintenance Technician with a one month overlap with the current Lead Maintenance Technician. Motion carried. Perkinstown Winter Sports Area operations during offseason: Svejda stated that the Chequamegon Bird Club has reached out to use the chalet for an event. Svejda was looking for guidance from the committee as to who should be allowed to use it and for what type of an event. Gebauer suggested that Svejda write up a proposal and the logistics and bring it back to the committee. No other action taken. Approval and allocation of county buildings and space: Svejda talked about needing to know before there are any plans to make any changes to existing office space. Floyd suggested bringing it up at the next Department Head meeting. No action taken. Maintenance updates: Svejda said the Miller Dam Boat launch bid opening is scheduled for April 17th at 10:00 a.m. Next meeting date: Tuesday, April 23, 2024, at 11:00 a.m. Adjourn the meeting: Motion by Adams , seconded by Gebauer, to adjourn the meeting . Motion carried. The meeting was adjourned at 11:57 p.m. Andria Farrand County Clerk