Children's Community Options

CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE December 9, 2024 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Michelle Cahoon on Monday, December 9, 2024 at 1:02 pm. The meeting was held via Zoom. Members Present: Michelle Cahoon, Roxanne Dachel, Lori Willner, Taylor Reinhardt, and Sara Emmerich. Members Absent: Donna Kalmon, Erin Meyer, and Joseph Greget. Others Present: Jessica Meier and Jenn Arndt. Approve Agenda: Motion was made by Sara Emmerich to approve the agenda for the December 9, 2024 meeting. Roxanne Dachel seconded. Motion carried. Approve Minutes of the September 9, 2024 Meeting: Motion was made by Sara Emmerich to approve the minutes of the September 9 , 2024 meeting. Roxanne Dachel seconded. Motion carried. Public Input: None Approve December 2024 Birth to 3, Children’s Long-Term Support Program and Children’s Community Options Program Reports : Reports were distributed prior to the meeting and contain the following information: Children’s Long-Term Support Report Number of Referrals in 2024 48 Number of Initial Functional Screens Completed in 2024 38 Total Number of Children Enrolled 01/01/2024 60 Total Number of Children Currently Enrolled 12/05/2024 74 Number of Children Enrolled 2024 85 Wait List 26 (15 CLTS) *10 assigned to a service coordinator to pursue enrollment activity. Birth-to-Three Report Families Served in 2024 62 Number of Referrals in 2024 42 Number of Evaluations/Screens Completed 24 Number of Children Enrolled 01/01/2024 14 Number of Children Enrolled 12/05/2024 18 Number of Referrals Pending 0 Wait List: cannot have a wait list. CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2023 +$ Funds Available for Families $20,062.00 Funds Spent -$ 3,512.16 Case Management -$ 1,993.00 Remaining Funds Available $14,556.84 20 children/families are approved for funding in 202 4, total budgeted allocation $14,990.00. 10 families have turned in receipts for reimbursement. Wait List : none, but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included: Specialized Medical/Therapeutic Supplies, Recreation/Alternative Activities, Specialized Transportation, Respite Care, Specialized Diet/Nutrition, Dental and Medical Care Not Otherwise Covered. A motion was made by Roxanne Dachel to approve the December 2024 Birth to 3, CLTS, CCOP Program Reports. Sara Emmerich seconded. Motion carried. Committee Consolidation: Taylor Reinhardt, CCOP Coordinator, explained consolidation of the CST Committee and CCOP Committee will take place in 2025. This will be a cost savings for both programs and will be a more efficient utilization of time. Mr. Reinhardt has evaluated committee representation requirements for both programs and has been in touch with committee members. New Business: None Roundtable Updates: Michelle Cahoon, Public Health Officer, updated that the Health Department has received grant money for the Cribs for Kids and Car Seat Program. The Health Department will now be able to offer these items at a reduced cost or offer a scholarship for these items. They are also looking to develop a rental program for these items to benefit respite providers. Lori Willner updated that the waitlist continues to grow at Counseling Connection. The joint Children’s Community Options Program and Coordinated Services Team Advisory Committee meeting is scheduled for Wednesday, February 5, 2025 at 12:00 pm. Adjourn: A MOTION WAS MADE BY LORI WILLNER TO ADJOURN. SARA EMMERICH SECONDED. THE MEETING WAS ADJOURNED AT 1:16 pm. Respectfully Submitted, Jenn Arndt CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE September 9, 2024 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, September 9, 2024 at 1:03 pm. The meeting was held via Zoom. Members Present: Donna Kalmon, Lori Willner, Erin Meyer, Taylor Reinhardt, and Sara Emmerich. Members Absent: Roxanne Dachel, Michelle Cahoon, and Joseph Greget. Others Present: Jenn Arndt. Approve Agenda: Motion was made by Erin Meyer to approve the agenda for the September 9, 2024 meeting. Sara Emmerich seconded. Motion carried. Approve Minutes of the June 17, 2024 Meeting : Motion was made by Erin Meyer to approve the minutes of the June 17, 2024 meeting. Sara Emmerich seconded. Motion carried. Public Input: None Approve September 2024 Birth to 3, Children’s Long-Term Support Program and Children’s Community Options Program Reports : Reports were distributed prior to the meeting and contain the following information: Children’s Long-Term Support Report Number of Referrals in 2024 36 Number of Initial Functional Screens Completed in 2024 32 Total Number of Children Enrolled 01/01/2024 60 Total Number of Children Currently Enrolled 09/03/2024 70 Number of Children Enrolled 2024 76 Wait List 31 (24 CLTS) Birth-to-Three Report Families Served in 2024 56 Number of Referrals in 2024 36 Number of Evaluations/Screens Completed 18 Number of Children Enrolled 01/01/2024 14 Number of Children Enrolled 09/03/2024 16 Number of Referrals Pending 3 Wait List: cannot have a wait list. CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2023 +$ Funds Available for Families $20,062.00 Funds Spent -$ 1,639.09 Case Management -$ Remaining Funds Available $18,422.91 20 children/families are approved for funding in 2024, total budgeted allocation $14,990.00. 7 families have turned in receipts for reimbursement. Wait List : none, but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included: Specialized Medical/Therapeutic Supplies, Recreation/Alternative Activities, Specialized Transportation, Respite Care, Specialized Diet/Nutrition, Dental and Medical Care Not Otherwise Covered. A motion was made by Sara Emmerich to approve the September 2024 Birth to 3, CLTS, CCOP Program Reports. Lori Willner seconded. Motion carried. Budget Allocation: As follow-up to the previous meeting, Taylor Reinhardt, CCOP Coordinator, requested input from the committee regarding a potential CCOP Budget Allocation Policy. Currently, Mr. Reinhardt allocates a budget per family, with a cap of $3,150.00. Families are informed that their allocations are flexible. CLTS funds most needs and CCOP is payer of last resort. The committee did not have any input regarding a CCOP Budget Allocation Policy. The current process will remain in place. Committee Consolidation: Taylor Reinhardt, CCOP Coordinator, explained he is looking to consolidate the CCOP Committee and CST Committee for 2025. This will be a cost savings for both programs. Mr. Reinhardt will evaluate committee representation requirements for both programs and be in touch with each current committee member individually. New Business: None Roundtable Updates: Taylor Reinhardt, CCOP Coordinator, updated a new CLTS/CCS Service Facilitator position has been approved and is currently posted for applicants. In early 2025, the agency is hoping to request an additional CLTS/CCS Service Facilitator. Sara Emmerich updated that the Health Department is busy with back -to-school vaccines. Flu shot and Covid vaccine days will also be scheduled in the near future. Erin Meyer updated that Black River Industries remains busy with referrals and they are trying to figure out staffing needs / new hires. BRI was awarded a grant recently for new signage. This signage can be seen in the community or on their vehicles. The next Children’s Community Options Program Advisory Committee meeting is scheduled for December 9, 2024 at 1:00 pm via Zoom. Adjourn: A MOTION WAS MADE BY ERIN MEYER TO ADJOURN. SARA EMMERICH SECONDED. THE MEETING WAS ADJOURNED AT 1:19 pm. Respectfully Submitted, Jenn Arndt CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE June 17, 2024 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, June 17, 2024 at 1:08 pm. The meeting was held via Zoom. Members Present: Donna Kalmon, Roxanne Dachel, Lori Willner, Michelle Cahoon, Taylor Reinhardt, and Sara Emmerich. Members Absent: Joseph Greget and Erin Meyer. Others Present: Jenn Arndt. Approve Agenda: Motion was made by Sara Emmerich to approve the agenda for the June 17, 2024 meeting. Roxanne Dachel seconded. Motion carried. Approve Minutes of the March 25, 2024 Meeting : Motion was made by Roxanne Dachel to approve the minutes of the March 25, 2024 meeting. Sara Emmerich seconded. Motion carried. Public Input: None Approve June 2024 Birth to 3, Children’s Long -Term Support Program and Children’s Community Options Program Reports : Reports were distributed prior to the meeting and contain the following information: Children’s Long-Term Support Report Number of Referrals in 2024 24 Number of Initial Functional Screens Completed in 2024 20 Total Number of Children Enrolled 01/01/2024 60 Total Number of Children Currently Enrolled 03/04/2024 68 Number of Children Enrolled 2024 72 Wait List 27 (20 CLTS) Birth-to-Three Report Families Served in 2024 44 Number of Referrals in 2024 26 Number of Evaluations/Screens Completed 13 Number of Children Enrolled 01/01/2024 14 Number of Children Enrolled 03/04/2024 15 Number of Referrals Pending 9 Wait List: cannot have a wait list. CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2023 +$ Funds Available for Families $20,062.00 Funds Spent -$ 1,418.20 Case Management -$ Remaining Funds Available $18,643.80 15 children/families are approved for funding in 2024, total budgeted allocation $13,950.00. 3 families have turned in receipts for reimbursement. Wait List : none but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included: Specialized Medical/Therapeutic Supplies, Recreation/Alternative Activities, Specialized Transportation, Respite Care, Specialized Diet/Nutrition, Dental and Medical Care Not Otherwise Covered. A motion was made by Sara Emmerich to approve the June 2024 Birth to 3, CLTS, CCOP Program Reports. Roxanne Dachel seconded. Motion carried. Budget Allocation: Taylor Reinhardt, CCOP Coordinator, requested input from the committee regarding a potential CCOP Budget Allocation Policy. Currently, Mr. Reinhardt allocates a budget per family, with a cap of $3,150.00. Families are informed that their allocations are flexible. CLTS funds most needs and CCOP is payer of last resort. Questions were asked and discussion was had. The committee made the decision to table the topic for now and discuss it further at the next committee meeting. DHS Corrective Action Plan – CLTS Timely Enrollment: Taylor Reinhardt, CCOP Coordinator, provided an update that in 2025, DHS plans to implement a Corrective Action Plan at the County level if CLTS participants are not enrolled within 100 days. This change could have potential financial implications but has yet to be determined. New Business: None Roundtable Updates: Taylor Reinhardt, CCOP Coordinator, updated Protective Services Unit has been awarded a $200,000 crisis grant. Mr. Reinhardt also explained that the agency has received CST Supplemental Funding, and these funds will be used to create a sensory -friendly room at TCHSD Sara Emmerich updated on three upcoming community events. On June 18 from 9:00 -11:30 am at NTC-Medford Campus or online, there is a presentation on “Old Drugs, New Threats”. On August 28 from 1:00 -3:00 pm or 5:00 -7:00 pm at NTC -Medford Campus or online, there is an event regarding “Youth Substance Use, Sexting, and Safety on Social Media”. And “Care for the Wounded Helper: Understanding Secondary Traumatic Stress, Self -Care, and Creating Healthy Boundaries” will take place virtually on September 10 from 10-11:30 am or 2:00-3:30 pm. The next Children’s Community Options Program Advisory Committee meeting is scheduled for September 9, 2024 at 1:00 pm via Zoom. Adjourn: A MOTION WAS MADE BY ROXANNE DACHEL TO ADJOURN. THE MEETING WAS ADJOURNED AT 1:37 pm. Respectfully Submitted, Jenn Arndt CHILDREN’S COMMUNITY OPTIONS PROGRAM (CCOP) ADVISORY COMMITTEE March 25, 2024 Call Meeting to Order: The Children’s Community Options Program Advisory Committee meeting was called to order by Donna Kalmon on Monday, March 25, 2024 at 1:06 pm. The meeting was held via Zoom. Members Present: Donna Kalmon, Lori Willner, Joseph Greget, Taylor Reinhardt, Erin Meyer, and Sara Emmerich. Members Absent: Roxanne Dachel and Michelle Cahoon. Others Present: Jenn Arndt. Approve Agenda: Motion was made by Joseph Greget to approve the agenda for the March 25, 2024 meeting. Sara Emmerich seconded. Motion carried. Approve Minutes of the December 11, 2023 Meeting: Motion was made by Joseph Greget to approve the minutes of the December 11, 2023 meeting. Sara Emmerich seconded. Motion carried. Public Input: None Summary of Revisions to the CCOP Procedures Guide: Taylor Reinhardt, CCOP Coordinator, presented the Summary of Revisions to the Children’s Community Options Program Procedures Guide. There are no changes to the application of the program; however, the language now aligns with the CLTS Waiver manual. Approve March 2024 Birth to 3, Children’s Long -Term Support Program and Children’s Community Options Program Reports : Reports were distributed prior to the meeting and contain the following information: Children’s Long-Term Support Report Number of Referrals in 2024 7 Number of Initial Functional Screens Completed in 2024 7 Total Number of Children Enrolled 01/01/2024 60 Total Number of Children Currently Enrolled 03/04/2024 62 Number of Children Enrolled 2024 64 Wait List 32 (22 CLTS) Birth-to-Three Report Families Served in 2024 31 Number of Referrals in 2024 12 Number of Evaluations/Screens Completed 3 Number of Children Enrolled 01/01/2024 14 Number of Children Enrolled 03/04/2024 12 Number of Referrals Pending 6 Wait List: cannot have a wait list. CCOP Report Total DHS Allocation $21,466.00 Administration (7% of base allocation) -$ 1,404.00 2024 Allocation for Services $20,062.00 Carry Over from 2023 +$ Funds Available for Families $20,062.00 Funds Spent -$ Case Management -$ Remaining Funds Available $20,062.00 7 children/families are approved for funding in 2024. 0 families have turned in receipts for reimbursement. Wait List : none but may use funds to pay for services for children on the wait list if emergent need arises. Services authorized included: Specialized Medical/Therapeutic Supplies, Recreation/Alternative Activities, Specialized Transportation, Respite Care, Specialized Diet/Nutrition, Dental and Medical Care Not Otherwise Covered. A motion was made by Erin Meyer to approve the March 2024 Birth to 3, CLTS, CCOP Program Reports. Joseph Greget seconded. Motion carried. Review and Approve Rules and Bylaws of the CCOP Committee: Taylor Reinhardt, CCOP Coordinator, presented the Rules and Bylaws of the Taylor County Children’s Community Options Program Advisory Committee. Donna Kalmon will maintain Committee Chair for 2024. A new Committee Chair will be appointed for 2025 and Donna Kalmon will be appointed Vice Chair. Erin Meyer motioned to approve the Rules and Bylaws of the Taylor County Children’s Community Options Program Advisory Committee. Joseph Greget seconded the motion. Motion carried. New Business: Taylor Reinhardt, CCOP Coordinator, encouraged committee members to provide feedback on ways to increase meeting attendance. Mr. Reinhardt also presented the 2023 CCOP Summary of expenditures. Roundtable Updates: Taylor Reinhardt, CCOP Coordinator, updated the Coordinated Services Team (CST) is continuing to work with the Medford School District. The Clinical Services Unit is working to implement the Chess Health App in Taylor County. Joseph Greget updated that with Mr. Sullivan’s upcoming retirement, Laura Lundy has accepted the Superintendent position for the Medford Area School District. February was Angelman Syndrome Month. Sibling Stories: Getting to Know You is a book that features a local family, and copies of this book were donated to local school and community libraries. Also in February, the SOAR program held a Valentine Party. March 21 was World Down Syndrome Day and Medford Schools hosted a Spring Fling Dance for student s, families, and friends. On April 19, 2024, the Taylor County Drug Opposition Partners will be hosting a Night of Hope at Cutting Edge Youth Center at 4:30 pm. April 6th through the 12th is the Week of the Young Child. Broadway Theatre will be having a popcorn fundraiser, there will be a free family night at Huey’s Hideaway, along with other activities. On April 15th the Taylor County Autism Support Group is hosting their annual walk at the Frances L. Simek Memorial Library at 4:30 pm. On June 13, 2024, Medford Schools and Aspirus will host the 2 nd Annual CARES Conference. Our Village Inclusive Playground continues to fundraise. Erin Meyer updated that Black River Industries has the ability to offer services to students in the summer months. Sara Emmerich updated that the Health Department is able to provide lead testing, car seat checks, and vaccines. These services can be provided at their office or in homes. The Health Department also just hosted their first Hispanic Outreach Even in Taylor County. The next Children’s Community Options Program Advisory Committee meeting is scheduled for June 10, 2024 at 1:00 pm via Zoom. Adjourn: A MOTION WAS MADE BY SARA EMMERICH TO ADJOURN. SECONDED BY ERIN MEYER. THE MOTION CARRIED. MEETING WAS ADJOURNED AT 1:36 pm. Respectfully Submitted, Jenn Arndt