Commission on Aging

Commission on Aging Committee December 11, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams ; Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging Approve Minutes: Rosemeyer moved to approve the minutes of the November 13 , 2024 meeting; Seconded by Scheithauer. Ayes - 9 / Nays – 0. Motion carried. Approve Agenda: Wojcik moved to approve Agenda with 10 items; Seconded by Arndt; Ayes - 9 / Nays – 0. Motion carried. BRI Update: No one present ADRC Ad Hoc Committee Update : Viergutz stated she is currently working on marketing; using ARPA funds from 2024 from ADRC of the Northwoods. She stated she has an interview with Brian Wilson for a press release in the Star News and a radio interview scheduled for next week. The next Ad Hoc Committee meeting will be on 12/18/24. At that time new committee members will be selected for the new ADRC of Taylor County Committee. Seven members will be selected from those that applied, along with two county board members. Questions were asked and answered about the structure of the governing board for the ADRC. Review/Approve Program Specialist Job Description : Rosemeyer moved to approve the Program Specialist job description ; Seconded by Wojcik. Ayes - 9 / Nays – 0. Motion carried. Viergutz stated that changes needed to be made to both the nutrition and transportation aspects to reflect current duties and also clarified this would not change the compensation scale only the job description. Review/Approve Monthly Director & Other Expenditures: Peterson moved to approve the monthly department expenses totaling $32,337.21. Seconded by Hrdina. Ayes – 9 / Nays – 0. Motion carried. Director’s Report: • The Medford Site Manager , Dana Detweiler, will start on Monday, December 16, 2024. Dawn Jensen, the outgoing site manager will train her on Wednesday and Thursday, and Janelle will be here on Friday to oversee her. • The Transportation Committee meeting was held on Tuesday, Dec. 10 th. The minibus contract was awarded to Black River Industries (BRI). This contract is for five years, renewed annually. The 85.21 Grant application was reviewed and approved. It will be submitted to the state by Dec. 24, 2024. • The Personnel Committee approved changing the Program Specialist and Administrative Assistant Positions from part -time to full-time effective 1/1/25. These changes will also allow Viergutz to delegate more tasks/duties as needed. • The Supporting Healthy Aging Coalition will be sponsoring an event held at the new Rec Center. There are two tours scheduled and giveaways, along with walking passes. We will be putting a display together to have at the event, informing the public about the merger of the Commission on Aging and the ADRC of the Northwoods to the ADRC of Taylor County. It will be manned by employees from both agencies. • Viergutz also provided an update on the new building and office space. She stated that Joe from Buildings and Grounds met with an architect and plans were being drawn up and submitted to the state for approval. From there it will go out for bids. In the meantime, Jenny, Program Specialist, will move to the office off the dining site. This will be shared with the Dementia Care Specialist until the new offices are completed. • Viergutz thanked the committee for the support and their dedication they have shown the COA and herself over the years. Next Committee Meeting: This is the last meeting of the Commission on Aging. The next meeting of the ADRC of Taylor County will not be scheduled until a committee is in place. It is anticipated Viergutz will make the calls to the new committee members at that time. The new ADRC Board will receive an orientation packet along with services and goals and training regarding the ADRC. Adjournment: With no further business, Rizzi moved to adjourn the meeting; Hrdina seconded. Ayes – 9 / Nays – 0. Motion carried. The meeting adjourned at 1:40 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging Committee November 13, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Donna Hrdina; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: Joyce Peterson. Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging; Amber Fallos, Black River Industries (BRI): Late Approve Minutes: Scheithauer moved to approve the minutes of the October 9, 2024, meeting; Seconded by Rosemeyer Ayes - 8 / Nays – 0. Motion carried. Approve Agenda: Rizzi moved to approve Agenda with 12 items; Seconded by Wojcik; Ayes - 8 / Nays – 0. Motion carried. BRI Update: Viergutz stated all services received by the Commission on Aging are going well without issues noted. Fallos stated that the open house for the store went well, and they are extremely busy. Over 25 tours were completed with more tours scheduled for this week. The tours focused on how BRI provides services to the community with the bus schedule through the COA and the meal services provided to Medford and Gilman sites. The services provided to Taylor county residents are more than what the community thinks. Fallos stated that they are gearing up for their Christmas party at the Stetsonville Community Hall. There will be a meal, DJ, and dancing for the people they serve. Donations will be accepted at BRI for food and gifts to be given to their clients. ADRC Ad Hoc Committee Update: The next meeting will be the beginning of December. Viergutz stated that much of what needs to be done is behind the scenes: director training, meetings with personnel committee on how to align the ADRC with the current county classification and then meet with staff to offer positions, and IT processes. Viergutz also stated that we are working on a Plan B for office space, cleaning out one storage room to accommodate a space for confidential discussions with clients. Questions were raised about the building process and bidding process. Viergutz provided answers and looked to the county board members to offer input also. Review/Approve Commission on Aging Three Year Aging Plan: Wojcik moved to approve the Commission on Aging Three -year Aging Plan; Seconded by Rosemeyer. Ayes - 8 / Nays – 0. Motion carried. Viergutz stated that the public hearing was held October 10 th with 5 members present. No changes were made to the aging plan and those that attended were supportive of the goals. Suggestions were brought up with transportation and increased outings. Also verbalized was the option of increased hours for socialization at the senior dining site. Review/Approve Medford Site Manager Part -time Position: Rosemeyer moved to approve the hiring for a Medford Site Manager Part -time position; Seconded by Arndt. Ayes - 8 / Nays – 0. Motion carried. Viergutz stated that the current site manager put in her notice and her last day will be November 29 th. Applications will be taken through Monday, November 18 th. Patrick from the Westboro site stated he would fill in as needed at the Medford site until a person is hired. Review/Approve GPS Units for Taylor county Vehicles for COA Department: Fierke moved to approve installing a GPS Unit for on the Ford Explorer we recently purchased. Ayes - 8 / Nays – 0. Motion carried. The Commission on Aging currently has the Ford Explorer that is used daily as well as the van in Gilman that is used for delivery of meals and available to transport individuals to the Gilman nutrition site. Viergutz stated that the delivery of meals follows a specific pattern, and a GPS unit was not needed as other options to track down personnel are available. The third vehicle that would fall under the COA is the van that is used by BRI for senior transportation. Fallos added that the attendance software used by her drivers already offers GPS tracking. The adding of the GPS units to Taylor County vehicles was discussed by the County Board. Review/Approve Monthly Director & Other Expenditures: Rosemeyer moved to approve the monthly department expenses totaling $33,637.48. Seconded by Scheithauer. Ayes – 8 / Nays – 0. Motion carried. Viergutz explained the expenses concerning the Supporting Healthy Aging Grant. Director’s Report: • Office Staffing: Viergutz updated the committee on office staff. Jenny Coleman, Program Specialist, is currently working from home under FMLA work restrictions. The Personnel Committee has on the agenda on 11/14 to approve moving the two part -time employees to full-time positions effective 1/1/2025. • Senior Health Fair Recap: There were just under 300 registered participants, 70 vendors, and with the adult and youth volunteers, there were close to 400 people in attendance. • Pop-up Event Recap: This was held at NTC and focused on frauds and scams. It was well attended with 44 participants. The COA served 34 meals for lunch prior to the presentation. Our speaker was from the State Bureau of Consumer Protection. • ADPAW (Aging & Disability Professionals Association of Wisconsin) Board Member Position: Viergutz stated that Joel from Oneida County stepped down from his position and nominated Viergutz for the vacant board position. Viergutz stated this is going to be beneficial for her in networking. She knows the Aging side and this board position will help with the ADRC side. This board meets with BADR and GWAAR before they roll out items to get input on them. • ADRC Board: Applications are available for this committee. The state makes up the structure of the board of 9 members, two of which are county board members. There are certain target groups that need to be represented, which is explained at the top of the application. This is to ensure that the board advocates for the target group we are serving. • PeerPlace: Viergutz stated PeerPlace went live November 6th with a few hiccups. October begins the fiscal year so we will have time to fix the issues we have. She states we have gotten through the meals and contribution letters, but reports are difficult to run, and training will not be provided until December 4th. Next committee Meeting: The next meeting of the Commission on Aging will be December 11, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Rosemeyer moved to adjourn the meeting; Fierke seconded. Ayes – 8; Nays – 0. Motion carried. The meeting adjourned at 1:39 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging Committee October 9, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging Approve Minutes: Fierke moved to approve the minutes of the September 11, 2024, meeting; Seconded by Rizzi; Ayes - 9 / Nays – 0. Motion carried. Approve Agenda: Rosemeyer moved to approve Agenda with 11 items; Seconded by Hrdina; Ayes - 9 / Nays – 0. Motion carried. BRI Update: ADRC Ad Hoc Committee Update: Viergutz stated we received the approval letter from the State to make it official. The County Board had voted to go out to bid for the building of new office spaces. On 10/14/24 she will be going to the Personnel Committee and asking for 2 ADRC Specialist positions, 1 Disability Specialist position, 1 Dementia Care Specialist/Caregiver Support position, and increase our two part-time personnel to full -time. Viergutz also stated that she had a meeting with Sherry Schuelke our regional quality specialist to discuss the required training she will need to complete. Viergutz stated that a lot of the things happening now are “behind the scenes” operations that the State will be putting together. She stated the next Ad Hoc Committee meeting will be next week. Review Commission on Aging Three Year Aging Plan: Viergutz provided an updated three - year aging plan to committee members, highlighting the changes suggested by Nick Musson, our GWAAR aging plan consultant. Our public hearing for the three -year aging plan will be Thursday, October 10 in the Multipurpose Room. When that is completed, the information obtained will become part of the aging plan. We were given a week’s extension by Musson to complete the requested changes to allow the committee to approve the aging plan at the November meeting. Review/Approve Closing Commission on Aging office during the Senior Health Fair: Rosemeyer moved to approve closing the COA office during the Senior Health Fair from 8 AM to 1 PM; Seconded by Wojcik; Ayes - 9 / Nays – 0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Peterson moved to approve the monthly department expenses totaling $33,637.48. Seconded by Wojcik. Ayes – 9 / Nays – 0. Motion carried. Director’s Report: • Viergutz provided updates on the upcoming Senior Health Fair, including some recent obstacles that needed to be overcome. But everything is coming together very well. We will have over 30 vendors on site for seniors to visit. Also, the Supporting Healthy Aging Coalition will be setting up a bingo game as the format for visiting vendors has changed this year. Prizes have yet to be determined. • Viergutz went through the recent changes and proposed updates to the Medford Senior Dining Site along with the volunteers that were provided through the United Way. The next group of volunteers are from Day of Caring. They will complete the painting that was started, and the second group of volunteers will work on emptying out one of our rooms and consolidating our supplies. The goal is to create a plan b office space needed in case our building does not have the required office space at the start of the new year. • The Commission on Aging will once again be a non -alcoholic stop for the Chamber Harvest Days Adult Trick or Treating. This will be held on October 25 th from 5-8 PM. We will be hosting in conjunction with the ADRC. Next committee Meeting: The next meeting of the Commission on Aging will be November 13, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Rosemeyer moved to adjourn the meeting; Arndt seconded. Ayes - 9 / Nays – 0. Motion carried. The meeting adjourned at 1:48 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging Committee September 11, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Paula Arndt; Joyce Peterson; Donna Hrdina; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: Lynn Rosemeyer; Brenda Fierke Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging; Amber Fallos, Black River Industries, Inc Approve Minutes: Rizzi moved to approve the minutes of the August 14, 2024, meeting; Seconded by Hrdina. Ayes 7 / Nays – 0. Motion carried. Approve Agenda: Wojcik moved to approve Agenda with 10 items; Seconded by Peterson. Ayes - 7 / Nays – 0. Motion carried. BRI Update: Fallos stated that BRI placed billboards around the area regarding staffing purposes and other advertising. This was done with grant monies related to Covid, specifically for that purpose. She also stated that things are moving quickly, always changing, always moving forward. They will be having a grand reopening of their store, introducing laser engraving for wood and metal items, embroidered items, fun projects for people served. They started with car detailing, and this is going well. They are looking at employment skill services and car detailing is part of that type of service. ADRC Ad Hoc Committee Update: Viergutz reported on the recent meeting they held. The committee applied for the Powerline Grant; that application was due on 9/1/24. This is being reviewed at the Finance Committee on 9/12/24. Viergutz stated Joe from Buildings and Grounds had two options for office spaces. One idea was using part of the space of the Multi -Purpose Room, which cost about $75,000; however, that would remove much needed space from a room that is used frequently for various county functions. The other option is to build out towards the parking lot in front of the Historical Society costing approximately $200,000. Viergutz also stated that a few revisions were made on the application to the state; and she met with the state fiscal person to finalize the budget earlier this week. She is awaiting a written approval from the state; hopefully by 10/1/2024. Review/Approve Commission on Aging County Budget: Copies of a budget overview were distributed to the committee members and Viergutz gave an overview. Arndt moved to approve the Commission on Aging 2025 budget: Seconded by Peterson. Ayes 7 / Nays – 0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Hrdina moved to approve the monthly department expenses totaling $34,083.94 and the Director’s expenses of $186.48. Seconded by Scheithauer. Ayes – 7 / Nays – 0. Motion carried. Director’s Report: • Health Promotion: Bingocize is currently being taught in Rib lake on Mondays and Thursdays; focusing on fall prevention. The Powerful Tools for Caregivers will start on 10/1/24. Advertising is set to begin on that. • Our staff currently uses Well Sky as a database to track nutrition statistics for GWAAR. That will be transition to PeerPlace: This is a statewide database and a hard cut off is set in October with a go live date scheduled for November. Site Managers will be required to turn in September paperwork sooner than normal for us to complete what is required. Office staff are currently participating in online training and anticipating access to a training site before going live. • Gilman: With the Supporting Healthy Aging Grant, we will be opening the Gilman nutrition site on Tuesdays again starting 10/1/24 and continuing until 3/31/25. • Background Checks: This came up with a vendor for our nutrition program. We are required to do a background check on all site managers, volunteer drivers, and employees. This process has already begun. • Nutrition Satisfaction Surveys: Viergutz is scheduled to meet with Jenny Coleman, Program Specialist, this next week to get this process started for this fall. • Flu shots/Nail Care: The Health Department will be providing flu shots when they go to the Rib Lake, Gilman and Jump River sites to provide nail care. Indianhead received a grant again this year. All those receiving a flu or covid shot can fill out an application for a $25 gift card. The thought providing flu vaccinations at the nail care sites is to reach those that do not attend the Senior Health Fair, but to also cut down on the congestion at the health fair. • Medford Site Modernization: Also with the Supporting Health Aging Grant, monies were utilized to provide a face-lift to the Medford dining Site. A group of high school students will be coming in on 9/27/24 to begin painting one of the walls. In October, volunteers with United Way’s Day of Caring will be coming in for a few hours to also help with whatever is needed or finish painting. Ideas to modernize include removing one of the two pool tables, updating artwork on the walls, a social area with a fireplace, TV, chair, and a rug, along with new tables. • Events: o Nutrition Director’s Meeting – 9/26/24 o Fall Color Tour to Jump River – 9/26/2024 o Senior Health Fair – 10/18/24 from 9 AM – 12:30 PM Next committee Meeting: The next meeting of the Commission on Aging will be October 9, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Peterson moved to adjourn the meeting; Rizzi seconded. Ayes - 7 / Nays – 0. Motion carried. The meeting adjourned at 1:52 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging Committee August 14, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Joyce Peterson; Donna Hrdina; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging Approve Minutes: Hrdina moved to approve the minutes of the July 10, 2024, meeting; Seconded by Scheithauer. Ayes 9 / Nays – 0. Motion carried. Approve Agenda: Peterson moved to approve Agenda with 9 items; Seconded by Rosemeyer. Ayes - 9 / Nays – 0. Motion carried. BRI Update: Viergutz stated that she didn’t receive any updates from BRI but stated that everything was going well. ADRC Ad Hoc Committee Update: There have been no committee meetings; however, one is coming up on Monday, 8/19/24. One of the items to be discussed at the upcoming meeting is the changes to the application and budget that were made. Revisions had been made to the plan and returned to the state on 8/2/24. The state is now reviewing our application; we are waiting for approval by 9/1/24. Viergutz stated everything with the application looks to be on track according to the state and they were initially very complimentary. At the next Ad Hoc Meeting we will review the revisions to the application along with the budget that was submitted. Buildings and grounds is invited and will provide some updates on suggestions and quotes for identifying office spaces. Viergutz also stated she should be able to start some of the ADRC director’s training. Review/Approve Monthly Director & Other Expenditures: Scheithauer moved to approve the monthly department expenses totaling $32,453.32. Seconded by Fierke. Ayes – 9/ Nays – 0. Motion carried. Director’s Report: • Our budget is currently in the process of being completed. The initial draft is due the beginning of September 2024. There are changes to the budget regarding staffing that previously were paid out of county levy and will now be paid through the ADRC. Viergutz also stated that we anticipate increases in the nutrition program related to food and transportation costs, but no other significant changes. • From the Supporting Healthy Aging Grant, Viergutz stated that a wheelchair was bought for each site to keep there for emergencies or daily use if a participant should need it. Viergutz also stated she has a meeting coming up with Melissa from the Health Department on how else to use the grant funds that were slotted for the COA. Options include Wi-Fi at the nutrition sites and electronic doors. • Viergutz stated she is still working on the new 3 -year aging plan. The draft goals and community engagement reports were accepted. A Public hearing will need to be set for some time in September or October with the final Aging Plan due to GWAAR in November. Viergutz stated it all seems to be on track. • The Senior Health Fair will be held Friday, October 18, 2024, from 9:00 AM – 12:00 PM at Medford High School. The COA is starting to receive paperwork from the different vendors that want space at the health fair. Viergutz stated that Indianhead did receive another grant, so anyone getting the flu or covid vaccine can get a $25 gift card. Viergutz also stated that Red Higgins will again provide entertainment after the meal. Event planning will continue. Next committee Meeting: The next meeting of the Commission on Aging will be September 11, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Wojcik moved to adjourn the meeting; Rosemeyer seconded. Ayes - 9 / Nays – 0. Motion carried. The meeting adjourned at 1:22 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging Committee July 10, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Members Present: Rod Adams; Paula Arndt; Brenda Fierke; Joyce Peterson; Donna Hrdina; Sandra Rizzi; Ruth Scheithauer; Cindy Wojcik Members Absent: Lynn Rosemeyer Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging; Amber Fallos, Black River Industries Approve Minutes: Rizzi moved to approve the minutes of the June 12, 2024, meeting; Seconded by Wojcik; Ayes 8 / Nays – 0. Motion carried. Approve Agenda: Wojcik moved to approve Amended Agenda with 10 items; Seconded by Arndt; Ayes - 8 / Nays – 0. Motion carried. BRI Update: Fallos stated that all is going well, and they are staying quite busy. New brochures were brought and passed to the committee. She discussed the services provided: including the newer ones for embroidery and screen printing, but also the in -home services. She stated BRI receives between 5 -15 referrals monthly for services. Home -delivered meals are going well. There are new transportation drivers, and all routes are now filled. ADRC Ad Hoc Committee Update: Viergutz stated she met with our regional quality representative last week to review the application. Another meeting took place with the Regional Quality Team Tuesday morning. The Quality team provided feedback and questions to add to the application. She stated all revisions need to be completed by Aug 2, 2024. Then anticipated to be approved by the State by Sept 1, 2024. After that, pretty much all systems are “go” to combine the Commission on Aging with the Aging and Disability Resource Center to become the ADRC of Taylor County effective 1/1/2025. Review/Approve Monthly Director & Other Expenditures: After questions Peterson moved to approve the monthly department expenses totaling $68,139.81 and Directors expenses of $180.33. Seconded by Wojcik. Ayes – 8 Nays – 0. Motion carried. Director’s Report: • The Commission on Aging purchased a 2022 Ford Explorer with a Fulcrum Grant we received. It is currently being used for nutrition meetings, care call set up and troubleshooting, assessments for caregivers and home -delivered meals, but it will also be used for the Stock box program which may be able to come to a reality in early Spring 2025. • Our United Way Application will be completed by early next week according to Viergutz. It is due by the end of July. • The meal cost tool is also completed. Data was compiled from 2023 numbers. It includes salaries, food costs, transportation of food, rental units and utilities; essentially anything related to the cost of preparing and serving our meals. This was also reviewed with GWAAR. Currently, the cost to prepare a meal at the congregate site is $15.18. We were able to bring the cost down to $14.92. The cost currently to prepare a home -delivered meal is $14.39. We were able to bring that to $13.96. • The Fair Before the Fair will be on July 17, 2024, from 10 AM – 1 PM in the Multi-Purpose Room. There will be games, prizes and fair food. The cost is free. If you would like to partake of the meal at the dining site, an RSVP is needed. Suggested contribution is $5.00 for the meal at the site. The Fair Before the Fair is a way to get out and socialize, have fun, and receive information from our various community partners. • August 6, 2024, is National Night out. It will be held at the Elementary School from 5 - 7:30 PM. It is available to the entire community of Taylor County. • On August 13, 2024, a Community Outreach Event will take place in Rib Lake from 4 -8 PM at the Ice Age Pavilion. It is being hosted by Taylor County Health Department. Review Draft Goals for Three-Year Aging Plan: Viergutz started this segment stating that the goals for the three-year aging plan came about from the community engagement survey results that were reviewed last month. She stated she would come back this month with goals and a plan for implementation. The four areas the community wanted us to focus on were Supportive Services, Nutrition Program, Evidence-based Health Promotion and Caregiver Support. Next committee Meeting: The next meeting of the Commission on Aging will be August 14, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Hrdina moved to adjourn the meeting; Wojcik seconded. Ayes - 8 / Nays – 0. Motion carried. The meeting adjourned at 1:50 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging June 12, 2024 Multi-Purpose Room Call Meeting to Order: Peterson called the meeting to order at 1:00 PM. Members Present: Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Joyce Peterson; Donna Hrdina; Sandra Rizzi; Cindy Wojcik; Ruth Scheithauer Members Absent: Rod Adams Other Attendees: Jenn Viergutz, Commission on Aging Approve Minutes: Rosemeyer moved to approve the minutes of the May 9, 2024, meeting; Seconded by Rizzi. Ayes -8 / Nays – 0. Motion carried. Approve Agenda: Hrdina moved to approve the agenda with 11 items; Seconded by Wojcik; Ayes - 8 / Nays – 0. Motion carried. BRI Update: Amber not present. Viergutz reported all services working well between BRI and COA. We also believe they have more summer help in their day services and are scheduling more outings while the weather is nice. Aging & Disability Resource Center of the Northwoods Update: No update other than Jamie Zarda is the new regional manager for the ADRC of the Northwoods. Fierke reported that within this past month she had the opportunity to work with Jessica from the ADRC with a family friend and Wojcik reported working with Kari for a family member; both had expressed appreciation of their knowledge, compassion and the time they were given to go through all their questions and resources. This sparked discussion regarding the community really knowing what the ADRC is and what services they provide. Viergutz reassured the group that once the merger takes place in January, we will be doing a large community awareness campaign and truly believes that all adults are our target group and will be doing many community events and activities. ADRC Ad Hoc Committee Update: Our last meeting was cancelled, and the next meeting is scheduled for June 20. Our Taylor County application has been submitted to the State and is waiting to hear back for approval. Buildings and grounds will also provide some estimates regarding office spaces. Review/Approve Monthly Director & Other Expenditures: After questions Rosemeyer moved to approve the monthly department expenses totaling $34,690.22; and Directors expenses of $0. Seconded by Arndt. Ayes – 8/ Nays – 0. Motion carried. Review Community Engagement Survey Results: To date these results include about 90 responses and we still have information coming in. A copy of the results was shared with the group. Review Three -year Aging Plan Goal Development: The four identified goal areas revolve around our Title III funding areas. 1. IIIB Supportive Services - we discussed transportation and services with our minibus to the rural communities. 2. Title IIIC Nutrition was discussed - a goal regarding pop up nutrition sites and themed meals revolving around person centeredness to promote the nutrition program and participation. 3. Title IIID Evidence -Based Health Promotion - Focused on Falls prevention programs such as Bingocize, Stepping On or Walking with Ease. 4. Title III E Caregiver Supports - this goal will need to be explored a little more and will be a work in progress. As we become one ADRC and have our own Dementia Care Specialist, that individual will also assume the role of Caregiver support and will be able to develop that current program larger than what it currently is. There was much discussion on how we can tie our community engagement results into our goals. The next steps will be to have the goals written for review at the next meeting and then scheduling a public hearing. Director’s Report: 1. Commission on Aging received a Fulcrum grant for a vehicle purchase for our department. Viergutz has been working with Medford Motors and has identified a 2022 Ford Explorer and is in the process of finalizing that purchase. 2. The Supporting Healthy Aging Coalition applied for two grants and was awarded both grants of $100,000 each for Social Isolation and Loneliness and Livable Communities. Kudos to the Health department who wrote the grant and will be managing the grant. Viergutz provided some examples of what was written into the budget worksheet of these grants. Some of these areas include transportation in local areas, Wi -Fi and technology in the nutrition sites, wheelchairs for all nutrition sites, continued public educational series including marketing and publications, pocket translators and hearing devices, respite services, print services for updating senior resource guides. Viergutz stated the list has so many items that will truly help our Coalition make an impact on our communities. The majority of these funds need to be spent by March 31, 2025, so these items will have a fairly quick implementation time. 3. Health Promotions- Barb and Gail just finished Bingocize in Jump River this week. It was well received, and participants all showed an overall improvement in strength and balance. Jenn and a volunteer will facilitate a Powerful Tools for Caregivers class starting next week and Mind Over Matter will most likely be scheduled for August or September. 4. Events: Farmers Market Vouchers will be available for distribution beginning on Tuesday June 18 and June 19 th in the Multi -Purpose room, June 20 th in Gilman and Jump River and then anytime in the office after those kick -off events. The vouchers are worth $45 this year and our office received about twenty additional certificates than last year. Each book comes with (9) $5 vouchers that can be used at any Authorized Vendor in the State of WI. An Authorized Vendor is to display a yellow sign at their booth. In Taylor County we have two vendors: We Grow LLC and Nelson Berry Farm. Participants must use all $5 at one time as no change will be given. Vouchers are good until October 31, 2024. Last year’s participation rate was between 85 -87%, which was one of the higher rated counties within the state. During the summer Medford site will not be doing dinner and a movie. In May we did Cinco De Mayo and next week we are doing Karaoke and Chicken wings; July will be Fair before the Fair and inviting other community partners such as ADRC, Health Department and Human Services to set up games with us in the multi-purpose room. We are trying to encourage additional participation in the program as well as marketing opportunities. Next committee Meeting: The next meeting of the Commission on Aging will be July 10, 2024, at 1:00 PM in the multi-Purpose Room. Adjournment: With no further business, Wojcik moved to adjourn the meeting; Rosemeyer seconded. Ayes 8 / Nays – 0. Motion carried. The meeting adjourned at 2:15 PM. Ruth Scheithauer, Secretary Jenn Viergutz, Director Commission on Aging May 9, 2024 Multi-Purpose Room Call Meeting to Order: Adams called the meeting to order at 1:00 PM. Introductions of all members. Members Present: Rod Adams; Lynn Rosemeyer; Paula Arndt; Brenda Fierke; Joyce Peterson; Donna Hrdina; Sandra Rizzi; Cindy Wojcik; Ruth Scheithauer Members Absent: Other Attendees: Jenn Viergutz Commission on Aging Approve Minutes: Hrdina moved to approve the minutes of the April 10, 2024, meeting; Seconded by Fierke. Ayes – 9 / Nays – 0. Motion carried. Approve Agenda: Wojcik moved to approve the agenda with 10 items; Seconded by Rizzi; Ayes - 9 / Nays – 0. Motion carried. BRI Update: Viergutz updated that their printing and embroidery business has been taking off. COA needs are being served. Aging & Disability Resource Center of the Northwoods Update: Since Paula is no longer a member of this committee Viergutz stated she would update what she knew. Rosemeyer stated she would also update from the updates she received at the Human Services Committee updates as well. John Brensinger had resigned as Regional Director but had been called back as the state advised the board that they could not be without a director. At the last meeting they hired Jamie Z as Regional Director for the remainder of the ADRC of NW and she started on 5/6/24. ADRC NW board now meeting twice a month, once in Crandon and once in Medford until the dissolution is complete. Taylor County representatives for the ADRC of NW board are Catherine Lemke, Paula Dubiak, Miki Bix and Gail Helmert. ADRC Ad Hoc Committee Update: Viergutz stated this committee is in place to assist Taylor County in forming the ADRC of Taylor County. The current members are: Viergutz, Suzanne Stanfley, Andria Farrand, Nicole Hagar, Diane Albrecht, Paula Dubiak, Tracy Hartwig, and Catherine Lemke. The application was submitted to the state on Monday 5/6/24. The topic being discussed is where we are going to be able to accommodate additional space for the ADRC. We have identified that we will need at least three additional offices with the merger. Joe from Building and Grounds shared some ideas he identified at our last meeting and will present some budget numbers at our next meeting. Election of Officers: Adams asked for nominations for Vice Chair. Rosemeyer threw her name in the ring, Wojick nominated Peterson, with Rosemeyer then declining her nomination. Hrdina made a motion to nominate Peterson for Vice Chair; Seconded by Fierke. Ayes -9/Nays-0. Motion carried. Adams asked for nomination for secretary. Scheithauer volunteered. Rosemeyer made a motion to nominate Scheithauer for Secretary; Seconded by Wojcik. Ayes-9/Nays-0. Motion carried. Peterson moved to make a motion to close elections, Seconded by Hrdina. Ayes -9/Nays-0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Fierke moved to approve the monthly department expenses totaling $39,169.14; and Directors expenses of $210.60 & 73.08 Seconded by Rosemeyer. Ayes – 9 / Nays – 0. Motion carried. Director’s Report: 1. The Volunteer Appreciation Dinner was held April 19 th in Stetsonville with over 100 people in attendance. We had a great turnout. Everything went smoothly, we appreciated all the help and support we received from our volunteers and committees. 2. Next Tuesday May 14, 2024, is Advocacy Day in Madison. Viergutz will be attending the in-person advocacy day at the capital with Gail Sauerman, EBS, Jessica Campbell, ADRC Specialist and potentially Jen Meyer from Human Services. The four areas of focus this year are 1. Funding for Home Delivered Meals. 2. Overall Funding for ADRC’s. 3. Funding for Specialized Transportation 85.21 Grants and 4. Caregiver Supports (supporting working caregivers). 3. June is Elder Abuse Awareness Month. In collaboration with our “Supporting Healthy Aging Coalition” Viergutz asked the group if they would take a photo with the template that will state how we can support Awareness. This coalition will be taking various photos over the next couple of weeks and have them put into a reel to post on social media to help us raise awareness. We will be discussing next week if we will be having a formal education session in conjunction during the month of June. 4. 2025-2027 Three Year Aging Unit Plan. Viergutz attended an in person GWAAR sponsored goal development day yesterday in Stevens Point. We are on track with our plan development but still need some work. We are required to obtain feedback in two different formats. We have conducted surveys and have received just over 70 responses. Viergutz is asking if each of the committee members could interview at least two people and provide those responses back to her as another format. The four focus areas that we need to develop goals around are A. Title III-B Supportive Services B. Title III-C1 and/or III C2 Nutrition Program C. Title III-D Evidence-Based Health Promotion D. Title III-E Caregiver Supports With Aging Network Value • Person centeredness • Equity • Advocacy Next committee Meeting: The next meeting of the Commission on Aging will be June 12, 2024, at 1:00 PM in the Multi-Purpose Room. With an emphasis on Goal Development Adjournment: With no further business, Peterson moved to adjourn the meeting; Arndt seconded. Ayes 9 / Nays – 0. Motion carried. The meeting adjourned at 1:58 PM. Jenn Viergutz, Director Commission on Aging April 10, 2024 Multi-Purpose Room Call Meeting to Order: Albrecht called the meeting to order at 1:00 PM. Members Present: Diane Albrecht; Paula Dubiak; Brenda Fierke; John Hein; Donna Hrdina; Sandra Rizzi; Lynn Rosemeyer Members Absent: Joyce Peterson; Cindy Wojcik Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging: Amber Fallos, Black River Industries, Inc; Ruth Scheithauer, incoming COA Board Member Approve Minutes: Dubiak moved to approve the minutes of the March 13, 2024, meeting; Seconded by Hein. Ayes – 7 / Nays – 0. Motion carried. Approve Agenda: Rizzi moved to approve the agenda with 11 items; Seconded by Hrdina; Ayes - 7 / Nays – 0. Motion carried. Aging & Disability Resource Center Update: Dubiak stated the separation of the ADRC of the Northwoods is going well. John Brensinger resigned his position; last day is April 14, 2024. Paula stated the committee wasn’t sure if it was going to hire an interim director or leave things as they are while the separation goes through with Forest County. She stated the ADRC of the NW board will meet twice a month until the separation. Viergutz stated the application for Taylor County is about 80% completed. The timeline is good to go on the Taylor County side and the next Ad Hoc meeting will be later this month to review, approve and submit the application. BRI update: Fallos stated things are going well. The latest endeavor of Black River Industries is embroidery and print services. They are looking to reopen the store, hopefully around October 2024. Fallos also stated they are looking at obtaining grant money in collaboration with the Commission on Aging and Taylor County Health Department on services for the outlying communities in Taylor County; one of those services is transportation. Review/Approve New Committee Member Recommendations: Hein moved to approve the two new committee member recommendations: Ruth Scheithauer and Paula Arndt; Seconded by Rosemeyer. Ayes – 7 / Nays – 0. Motion carried. Review/Approve purchase of New Dishwasher for Medford Site: Hein moved to approve the purchase of a new dishwasher for the Medford dining site; seconded by Fierke. Ayes - 7 / Nays – 0. Motion carried. Review/Approve Monthly Director & Other Expenditures: Rosemeyer moved to approve the monthly department expenses totaling $34,319.35; Seconded by Dubiak. Ayes – 7 / Nays – 0. Motion carried. Review 2023 Financial Summary: Viergutz provided an end of the year financial report for 2023 to the board members present. Director’s Report: 1. Certificates of Appreciation: Certificates of Appreciation were given to Paula Dubiak, John Hein, and Diane Albrecht for their guidance and support of the programs for the aging and elderly population of Taylor County. These board members reached the end of their term. 2. Supporting Healthy Aging/Pop Up Site - Review: Viergutz provided a synopsis of the pop-up site at NTC on March 26, 2024. The education event was about Emergency Preparedness and 47 people participated in the pop-up dining meal. Viergutz stated that Taylor County was one of three picked to provide GWAAR (Greater Wisconsin Agency on Aging Resources) with information on how pop-up sites worked. She also stated that the next pop-up site will be in June, again at NTC and will focus on elder abuse. 3. Grants Received: Viergutz stated that the Commission on Aging was awarded the Fulcrum Grant for the purpose of purchasing a vehicle. This vehicle will be used by office personnel for the congregate meal program, home -delivered meal program, care call program, caregiver program, and on -going seminars and learning opportunities. With the purchase of this van, we can now move forward with the Stock Boxes program that was part of the Hunger Task Force but has since been renamed Feeding America. There are two Healthy Aging Grants ($100,000 each) that we are working with the Health Department and the Supporting Healthy Aging Coalition to obtain. Social isolation and loneliness and livable communities. The turnaround time is extremely short. The paperwork for the grant is due by 4/15/24 and the grant will be awarded 5/1/24. 4. 2025-2027 Three Year Aging Plan: Viergutz stated a link was sent out providing feedback on the services needed in Taylor County. What types of services do we need to be focusing on? 5. Health Promotions: a. Powerful Tools for Caregivers: Viergutz stated this was to be held in Gilman and was cancelled due to lack of participants. The next one is set to begin June 18, 2024, at the Medford Library and will run from 4:30-6 PM. b. Bingocize- This is currently going on in Jump River. Gail Sauerman and Barb Koch are the facilitators. This is a 10-week class and will end on June 11, 2024. The next Bingocize class will be in Rib lake starting in September. c. Mind Over Matter – Viergutz stated this class will be starting in June. Details will be coming soon. The training materials have just arrived at the office. d. Nutrition update: Viergutz stated that Corporate Council is assisting with the leases for the meal sites. She is working with the sites to make sure items are in place. The leases she stated will be reviewed annually. 6. Save the dates: a. Volunteer Dinner- Friday April 19, 2024, at the Stetsonville Centennial Hall. The program will begin at 11 AM with the meal following at Noon. b. Senior Health Fair will be on Friday October 18 , 2024, at Medford Senior High School. Next committee Meeting: The next meeting of the Commission on Aging will be May 9, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Hein moved to adjourn the meeting; Dubiak seconded. Ayes 7 / Nays – 0. Motion carried. The meeting adjourned at 1:37 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging March 13, 2024 Multi-Purpose Room Call Meeting to Order: Albrecht called the meeting to order at 1:00 PM. Members Present: Diane Albrecht; Paula Dubiak; Brenda Fierke; John Hein; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Lynn Rosemeyer; Cindy Wojcik. Members Absent: None Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging Approve Minutes: Dubiak moved to approve the minutes of the February 7, 2024 meeting; Seconded by Hein. Ayes – 9 / Nays – 0. Motion carried. Approve Agenda: Peterson moved to approve the agenda with 11 items; Seconded by Rosemeyer. Ayes - 9 / Nays – 0. Motion carried. Aging & Disability Resource Center Update: Dubiak stated that she attended two Ad Hoc committee meetings so far regarding separating from the ADRC of the Northwoods. She stated that Forest County is on board with the separation. The Ad Hoc Committee drafted a budget. A resolution was approved and signed at Human Services, COA will need to approve and then presented to the full County Board. Once that is completed a “Letter of Intent” will be sent to the State. Viergutz also provided some information at this point but noted she would be discussing this more in depth as it had its own agenda item. BRI update: No one present from BRI today. Viergutz stated things seem to be going well. BRI is staying busy doing different things. Review/Approve Rib Lake Substitute Site Manager Position: Hrdina moved to approve the two persons for the Rib Lake Substitute Site Manager position; Seconded by Wojcik. 9 / Nays – 0. Motion carried. Viergutz stated that five people went through the Serve Safe Food presentation. There would be no added expense to the program other than a day of training. This is being requested as the current site manager is requesting to be prepared and have back up if she would need some time off. Resolution to provide notice of intent to withdraw from the ADRC of the Northwoods: Rosemeyer moved to approve the resolution to provide notice of intent to withdraw from the ADRC of the Northwoods; Seconded by Hein. 9 / Nays – 0. Viergutz reiterated the three options available to the ADRC for separation from ADRC of the Northwoods; Move under the Human Services umbrella, stand alone, or move under the Aging umbrella. She stated the state trend is for ADRCs to separate from the consortium. Viergutz also went through the financial aspects of the separation, as well as how the process looks going forward. She stated that Human Services had their meeting earlier today and she was now presenting it to the Commission on Aging Committee. These steps need to be completed for the clerk to add it to the county board meeting next week as a resolution. Director’s Report: • COA will be supporting and participating with the Health Department in their Hispanic outreach event March 20 th at the Education Center. Participating will also help us reach our health equity goal for our three-year aging plan. • The next pop -up dining site will Tuesday March 26 th at NTC in coordination of the Supporting Healthy Aging Series education event “Emergency Preparedness.” • Health Promotions: Powerful Tools for Caregivers will be held in Gilman April 2 nd -May 7. Bingocize will be held in Jump River from April 2 -June 4 with a focus on falls prevention. Mind over matter will be scheduled in June. • There were two applicants for the vacant committee positions. Diane and Jenn will meet with those individuals prior to the next COA meeting. • Nutrition update: Viergutz stated they are still looking for a replacement oven for Gilman as it is outdated and had some previous issues. The state approved the waiver and Gilman site will be closed on Tuesdays effective April 1, 2024. The last item to be completed from the Nutrition Assessment is the development of leases for each of the sites that can be renewed annually. Viergutz is working with Corporate Council to get this tied up. COA was notified that the grant from Indianhead to provide the “Silver Sacks” monthly food bag was extended. We are working on details to change the distribution of the bags to seniors who will be more likely to use the fresh vegetables that are provided. • Save the dates: Volunteer Dinner will be held on Friday April 19 th at Stetsonville Centennial Community Center. The date for the Senior Health Fair is confirmed for Friday October 18, 2024, at Medford Senior High School. Review/Approve Monthly Director & Other Expenditures: Hein moved to approve the monthly department expenses totaling $$35,042.20 and Director Expenses of $126.35. Seconded by Wojick. Ayes – 9 / Nays – 0. Motion carried. Next committee Meeting: The next meeting of the Commission on Aging will be April 10, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Rizzi moved to adjourn the meeting; Fierke seconded. Ayes –9 / Nays – 0. Motion carried. The meeting adjourned at 1:48 PM. Barbara Koch, Secretary Jenn Viergutz, Director Commission on Aging February 7, 2024 Multi-Purpose Room Call Meeting to Order: Albrecht called the meeting to order at 1:00 PM. Members Present: Diane Albrecht; Paula Dubiak; Brenda Fierke; John Hein; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Cindy Wojcik. Members Absent: Lynn Rosemeyer Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging; Amber Fallos, BRI Approve Minutes: Hein moved to approve the minutes of the January 10, 2024, meeting; Seconded by Dubiak. Ayes -- 8 / Nays – 0. Motion carried. Approve Agenda: Rizzi moved to approve the agenda with 10 items; Seconded by Wojcik. Ayes - 8 / Nays – 0. Motion carried. Aging & Disability Resource Center Update: Dubiak gave an update on the ADRC with input also provided by Viergutz. At the last Human Services meeting it was recommended to reform an Ad Hoc committee to review/explore if it is beneficial for Taylor County to separate from Forest County. When separating, ADRC’s have three options: the ADRC moves under the Human Services umbrella, they stand alone, or they move under the Commission on Aging. This process can take up to 18 months to complete. Dubiak stated they were looking into options that best served the residents of Taylor County and the ADRC. BRI update: Amber Fallos stated there are not a lot of new things happening. She stated the embroidery is taking off. Also, they are looking for more production work. The pop -up dining site went very well. She stated that she hopes this opens the doors for more tours in the future. Director’s Report: • Recap of the first Pop UP dining site: Thanks to all that attended and thanks to BRI for providing this tour and lunch. The energy of the group was upbeat and positive and the comments made reflected this. This also gained us patrons to the dining site as they commented on the great food. About 30 people attended this event. GWAAR also had positive comments about the pop-up site. • Recap of 2023 Nutrition Statistics: A graph was shown to committee members with the numbers from 2022 and 2023. What was of note was that home delivered meals were down, and that congregate meals increased, across the sites. This is a trend we want to see in order to get people back into the sites after the Covid pandemic. • 2023 Nutrition Satisfaction Surveys: Verbal and written communication given to committee members. These are done every two years. Overall, the feedback was positive with increased satisfaction. • GWAAR Nutrition Assessment Follow -up: Pam came from GWAAR to do the nutrition assessment. The Committee received a copy of the final letter. The assessment started in Stetsonville, then went to Rib Lake, and finally ended in Gilman. Pam spent much time talking with the clients at the nutrition sites. Viergutz stated that Pam noticed some areas to follow up on and she provided the committee members with a list of those areas. Overall, was very positive and appreciative of staff, volunteers and the nutrition program. • Powerful Tools for Caregivers: The next class will be starting April 2, 2024, in the Gilman area. The class is six weeks long, 1 ½ hours every Tuesday. Transportation will be provided from Medford to Gilman , if needed. The workshop is free to participants. If respite services are needed, care will be paid for by the Commission on Aging Caregiver Program. Viergutz stated that a strong bond forms between the participants. • Volunteer Dinner: The Volunteer Recognition Dinner will be Friday, April 19, 2024, at the Stetsonville Centennial Hall. The start time is 11 AM. Closed Session: Dubiak moved to move into closed session at 1:26 PM pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing the Directors Annual Performance Evaluation. Seconded by Hein. Roll Call Vote: Albrecht -yes; Dubiak-yes; Fierke-yes; Hein-yes; Hrdina-yes; Peterson-yes; Rizzi-yes; Wojcik-yes. Motion carried. Hein moved to reconvene into open session at 2:02 PM. Seconded by Fierke. Roll Call Vote: Albrecht-yes; Dubiak-yes; Fierke-yes; Hein-yes; Hrdina-yes; Peterson-yes; Rizzi-yes; Wojcik-yes. Motion carried. All in favor of Viergutz staying by show of hands: Unanimous. Review/Approve Monthly Director & Other Expenditures: Hein moved to approve the monthly department expenses totaling $30,372.47. Seconded by Hrdina. Ayes – 8 / Nays – 0. Motion carried. Next committee Meeting: The next meeting of the Commission on Aging will be March 13, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Hein moved to adjourn the meeting; Hrdina seconded. Ayes – 8 / Nays – 0. Motion carried. The meeting adjourned at 2:05 PM. Barbara Koch, Secretary Paula Dubiak, Secretary Jenn Viergutz, Director Commission on Aging January 10, 2024 Prevail Bank Call Meeting to Order: Albrecht called the meeting to order at 1:00 PM. Members Present: Diane Albrecht; Paula Dubiak; Brenda Fierke; John Hein; Donna Hrdina; Joyce Peterson; Sandra Rizzi; Cindy Wojcik. Members Absent: Lynn Rosemeyer Other Attendees: Jenn Viergutz and Barbara Koch, Commission on Aging; Amber Fallos, BRI Approve Minutes: Dubiak moved to approve the minutes of the Dec 1 3, 2023, meeting; Seconded by Wojcik. Ayes -8 / Nays – 0. Motion carried. Approve Agenda: Rizzi moved to approve the agenda with 11 items; Seconded by Hrdina. Ayes - 8 / Nays – 0. Motion carried. Aging & Disability Resource Center Update: Dubiak updated the committee on ADRC budget, our ADRC did not receive any increase of the money that was allocated by the state. It was stated that none of the smaller ADRC’s received any of the increase, thus making no increase since 2017. As far as their budget, they voted to leave everything as it is. There was a special board meeting last week where two state legislators were present, they recommended that advocating at the state level should be done in February and March and not in May during Advocacy Day. Viergutz stated the Memory Café will now be called Bridges and will meet 2x/month as the Senior Dining site on the 2 nd and 4 th Tuesdays of the month. She stated this program has been well received. BRI update: Fallos stated all has been going well. BRI is fully staffed for drivers for transportation needs as well as residential services. She also stated there is a lull in production but that is normal for this time of year. Questions were asked about the services BRI provides in the home, the area they cover and the number of staff they have. Review/Approve Days of Service: Viergutz stated that the Nutrition Advisory Council met in December and had a discussion concerning the days of service at each site. She stated the Council moved to change the number of days the Gilman site is open from 4 days to 3 days, realizing a cost savings of about $10,000. The council also approved reducing the number of home-delivered meal days for Medford from 5 days to 4 days, again realizing a cost savings of about $10,000. Pros and cons of each option were discus sed. Viergutz stated that looking at alternative options is needed as the grant money we receive for our home -delivered meal program has decreased. There will need to be a waiver requested to GWAAR and the state to allow these changes. Education to the participants, feedback needed, and announcements will need to be made, making these changes more realistically happening around March 1, 2024. Motion by Hrdina, seconded by Rizzi; to reduce the number of days the Gilman site is open from 4 days to 3 days. Ay es – 8 / Nays – 0. Motion carried. Motion by Peterson, seconded by Wojcik, to reduce Home delivered meal service to Medford from 5 days to 4 days. Ayes – 8 / Nays – 0. Motion carried. Review/Approve Participant Contributions : Also discussed at the Nutrition Advisory Council in December was to increase the participant contributions for congregate meals from $4.00 to $5.00 and home -delivered meal contributions from $4.25 to $5.25. These increases would be effective March 1, 2024. Dubiak made a motion to approve the contribution increase for both congregate and home-delivered meals. Seconded by Hein. Ayes - 8 / Nays – 0. Motion carried. Viergutz stated a press release would be completed explaining the reasons behind the increase. She also stated the last time the contribution amount was increased was 2009. Director’s Report: • A ‘thank -you’ was given to John Hein for providing entertainment at the Rib Lake Congregate Site New Years Party. • AARP will again be providing tax service for the elderly in the Multi -Purpose Room. A schedule has been set up in the office for this purpose. Simple taxes will be completed on Fridays starting Feb 2, 2024, and continuing through March 22, 2024. The time slots are 1 (one) hour long starting at 8:30 AM. The last appointment of the day is at 1:30 PM. • In April, Diane will be ending her term and Jim will appoint a new County Board representative. Two community member positions will be open as Hein and Dubiak’ s terms are ending. An article will run in the February newsletter that we will be accepting applications through March 13, 2024. A committee will then need to convene to go through the interviews of applicants. • In February Viergutz will be in her position for 2 years and is requesting her performance review be completed while the same committee members are still in term since her employment. • The Commission on Aging has started receiving reservations for the Pop -Up site held at BRI on January 31, 2024. A tour will start at 11:00 AM followed by lunch at 11:30 AM. Radio advertising was brought up to inform the public about this service. Review/Approve Monthly Director & Other Expenditures: Wojcik moved to approve the monthly department expenses totaling $32,760.89. Seconded by Hrdina. Ayes – 8 / Nays – 0. Motion carried. Next committee Meeting: The next meeting of the Commission on Aging will be February 7, 2024, at 1:00 PM in the Multi-Purpose Room. Adjournment: With no further business, Dubiak moved to adjourn the meeting; Fierke seconded. Ayes – 8 / Nays – 0. Motion carried. The meeting adjourned at 1:37 PM. Barbara Koch, Secretary Jenn Viergutz, Director