Executive & Child Support

EXECUTIVE COMMITTEE Friday, November 22, 2024 Third Floor Meeting Room Members Present: Jim Metz, Scott Mildbrand, Chuck Zenner. Members Absent: none. Other Attendees: Nicole Hager, Catherine Lemke, Michelle Kurth, Brian Wilson-Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 9:00 a.m. Approve Agenda: Motion by Mildbrand, seconded by Zenner, to approve the agenda. Motion carried. Approve the minutes of the October 7, 2024, Executive Committee meeting: Motion by Zenner, seconded by Mildbrand, to approve the minutes. Motion carried. Child Support Administrator position: Hager stated that the current Child Support Administrator will be retiring on December 1 3, 2024. She has requested approval to fill the position. Motion by Mildbrand, seconded by Zenner, to fill the position. Motion carried. GPS on vehicles: Farrand asked for approval to put GPS on the 2 courthouse vehicles, the 2016 Dodge Durango and the 2013 Dodge Grand Caravan. Motion by Zenner, seconded by Mildbrand, to approve the GPS be added to these 2 vehicles. Motion carried. Disposal of County property: Farrand asked that Chapter 23 of County Code be updated to remove County Clerk and add Maintenance Director to oversee the disposal of County property. Motion by Mildbrand, seconded by Zenner, to approve the change to Chapter 23. Motion carried. Farrand will work with Svejda to revise Chapter 23 and take it to Buildings and Grounds for approval. Administrative structure: Farrand stated that at the last Strategic Planning Committee meeting, the actions were prioritized and the one to research an Administrator/Admin istrative Coordinator/Executive was put as a priority. Farrand questioned who should appoint the committee and who should be on it. It was decided that the sub -committee would consist of the Executive Committee, Nicole Hager, Lorie Floyd and Bud Suckow , to review the administrative structure of the County. The committee will be the Administrative Ad -Hoc committee and should be ready to present at the April County Board meeting. ADRC update: The ADRC of the Northwoods board meeting will be in Medford on Tuesday, November 26 at 11:00 a.m. Motion by Mildbrand, seconded by Zenner, to ask our attorney to attend the ADRC meeting and request repayment of the $75,000.00 loan and authorize the Executive Committee to attend the meeting as well. Motion carried. 2025 County Board session dates: Farrand asked that the meetings for 2025 be scheduled for the even months. Since we already have a January meeting scheduled, that will take the place of the February meeting. The meetings for the year will be: 1/6 , 4/15, 6/24, 8/26, 10/29, 12/15. Any meetings that are not needed will be cancelled. The Executive Committee may go into Closed Session by taking a roll call vote at approximately 10:30 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of conducting interviews for the Child Support Administrator position. The Closed Session is expected to last for approximately 3 hours : Motion by Zenner, seconded by Mildbrand , to go into closed session. Motion carried. The committee went into closed session at 9:40 a.m. The Executive Committee will reconvene in open session to take action on items discussed in closed session: Motion by Zenner, seconded by Mildbrand, to go into open session. Motion carried. The committee reconvened in open session at 2:12 P.M. Motion by Mildbrand, seconded by Zenner, to offer position of Child Support Administrator to the top-rated individual in the interviews. Motion carried. Other items from the committee: None. Adjourn: Motion by Zenner, seconded by Mildbrand, to adjourn at 2:15 p.m. Motion carried. Andria Farrand Taylor County Clerk EXECUTIVE COMMITTEE Monday, October 7, 2024 Third Floor Meeting Room Members Present: Jim Metz, Scott Mildbrand, Chuck Zenner. Members Absent: none. Other Attendees: Nicole Hager, Catherine Lemke, Larry Brandl, Brian Wilson -Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 8:45 a.m. Approve Agenda: Motion by Mildbrand, seconded by Zenner, to approve the agenda. Motion carried. Approve the minutes of the September 12, 2024, Joint Executive Committee and Law Enforcement and Emergency Services Committee meeting: Motion by Zenner, seconded by Mildbrand, to approve the minutes. Motion carried. Approval of special counsel: The committee received a request from our Corporation Counsel to retain outside counsel to handle the appeal of a Human Services guardianship/placement case. Axley Law Firm is the firm requested . Motion by Zenner, seconded by Mildbrand, to approve the use of special counsel for this appeal. Motion carried. Other items from the committee: None. Adjourn: Motion by Zenner, seconded by Lemke, to adjourn at 8:50 a.m. Motion carried. Andria Farrand Taylor County Clerk Joint EXECUTIVE COMMITTEE and LAW ENFORCEMENT Thursday, September 12, 2024 Third Floor Meeting Room Members Present: Jim Metz, Scott Mildbrand, Chuck Zenner, Catherine Lemke, Darrell Thompson and Lorie Floyd. Members Absent: Lynn Rosemeyer. Other Attendees: Sheriff Woebbeking, Christina Schuld, Stacy Doriot, Daniel Gellert, Chief Deputy Dassow, Brian Wilson-Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 12:32 p.m. Approve Agenda: Motion by Mildbrand, seconded by Lemke, to approve the agenda. Motion carried. Supervisor Thompson arrived at 12:35 p.m. Approve the minutes of the August 20, 2024, Executive Committee meeting: Motion by Zenner, seconded by Mildbrand, to approve the minutes. Motion carried. Supervisor Floyd arrived at 12:45 p.m. Resolution to establish a secure entrance for the Courthouse: Mildbrand had asked Chief Deputy Dassow prior to the meeting, to research the cost of portable panic buttons that could be worn by all employees on a lanyard. The cost for 200 units would be $43,920.00. They have a battery that is charged with a USB cord. There was further discussion about other ways to provide additional security. Sheriff Woebbeking spoke in favor of securing the entrance. There was a motion by Floyd, seconded by Lemke, to send this to the County Board for the decision to be made. Motion carried. Other items from the committee: None. Adjourn: Motion by Zenner, seconded by Lemke, to adjourn at 1:04 p.m. Motion carried. Andria Farrand Taylor County Clerk EXECUTIVE COMMITTEE Tuesday, August 20, 2024 County Board Room Members Present: Jim Metz, Scott Mildbrand and Chuck Zenner. Members Absent: none. Other Attendees: Michelle Kurth, Courtney Graff, Nicole Hager, Brian Wilson -Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 9:45 a.m. Approve Agenda: Motion by Zenner, seconded by Mildbrand, to approve the agenda. Motion carried. Approve the minutes of the June 24, 2024, Executive Committee meeting: Motion by Mildbrand, seconded by Zenner, to approve the minutes. Motion carried. Child Support 2025 Budget - Michelle Kurth: Kurth presented her 2023 year -end report highlighting that her office met all four performance benchmarks. Her office once again received the Certificate of Excellence Award and was one of only 20 agencies to receive the award for 2023. Her total proposed budget for 2025 is $294,935.00, of which $271,087.00 is anticipated in revenue. The difference of $23,848.00 will be on the levy. Motion by Zenner, seconded by Mildbrand, to approve the 2025 Child Support budget as presented. Motion carried. Corporation Counsel Agreement and Resolution for 2025: Attorney Graff presented her 2025 agreement. She had two changes under Section 3 Compensation. She is asking for reimbursement and payment for attendance at requested trainings and conferences, including compensation at the hourly rate, reimbursed mileage and lodging and a meal allowance at the county rate of $35.00 per day. She is also asking for a change to the section on Special Counsel, requesting that the County pay when there is conflict of interest, rather than crediting against the compensation paid under the contract. Motion by Zenner, seconded by Mildbrand, to approve the contract as presented. Motion carried. Other items from the committee: None. Adjourn: Motion by Zenner, seconded by Mildbrand, to adjourn at 10:03 a.m. Motion carried. Andria Farrand Taylor County Clerk EXECUTIVE COMMITTEE Monday June 24, 2024 County Board Room Members Present: Jim Metz, Scott Mildbrand and Chuck Zenner. Members Absent: none. Other Attendees: Nicole Hager, Brian Wilson-Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 9:30 a.m. Approve Agenda: Motion by Zenner, seconded by Mildbrand, to approve the agenda. Motion carried. Approve the minutes of the April 25, 2024, Executive Committee meeting: Motion by Mildbrand, seconded by Metz, to approve the minutes. Motion carried. Administrative Coordinator job description: Hager presented the committee with the updated Administrative Coordinator job description, based on the suggestions of the committee. Motion by Mildbrand, seconded by Zenner to approve the job description and send it on to the Personnel Committee. Motion carried. Resolution approving alteration of supervisory district boundaries in Districts 5 and 1 as a result of a City of Medford annexation: Farrand explained that all four of the annexation resolutions are a formality to show the change in the supervisory district boundaries. In the case of these five annexations, the only one that has any voters is one of the annexations from District 5 to District 1, it has one voter. Motion by Zenner, seconded by Metz, to approve the annexation. Mildbrand abstained. Motion carried. Resolution approving alteration of supervisory district boundaries in Districts 7 and 3 as a result of a City of Medford annexation: Motion by Mildbrand, seconded by Zenner, to approve the annexation resolution. Motion carried. Resolution approving alteration of supervisory district boundaries in Districts 5 and 2 as a result of a City of Medford annexation: Motion by Zenner, seconded by Mildbrand, to approve the annexation resolution. Motion carried. Resolution approving alteration of supervisory district boundaries in Districts 8 and 3 as a result of a City of Medford annexation: Motion by Mildbrand, seconded by Zenner, to approve the annexation resolution. Motion carried. Adjourn: Motion by Zenner, seconded by Mildbrand, to adjourn at 9:42 a.m. Motion carried. Andria Farrand Taylor County Clerk EXECUTIVE COMMITTEE Thursday, April 25, 2024 County Board Room Members Present: Jim Metz, Scott Mildbrand and Chuck Zenner. Members Absent: none. Other Attendees: Nicole Hager, Kyle Noonan, Shane Felske - RWE Renewables, Matthew Boor- The Boor Group, Brian Wilson-Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 2:00 p.m. Approve Agenda: Motion by Mildbrand, seconded by Zenner, to approve the agenda. Motion carried. Approve the minutes of the January 30, 2024, Executive Committee meeting: Motion by Mildbrand, seconded by Metz, to approve the minutes. Motion carried. Role of the Administrative Coordinator: Hager was present and presented the committee with a list of possible duties for expanding the role of Administrative Coordinator. The committee will review the list of duties and identify the ones they would like to see added to the position, in addition to those already in the job description. No further action taken. Windmills in Taylor County: Shane Felske of RWE Renewables and Matthew Boor of The Boor Group, provided a presentation to the committee on the proposed Wind Farm in Clark and Taylor Counties. It is proposed to include 15,000 acres and would include the town of Little Black. The proposal includes 25-35 windmills and a total capacity of 100-150 megawatts. This was purely informational, and no action was taken. Adjourn: Motion by Zenner, seconded by Bub Mildbrand, to adjourn at 2:44 p.m. Motion carried. Andria Farrand Taylor County Clerk JOINT EXECUTIVE COMMITTEE AND HOUSING AUTHORITY Monday, April 1, 2024 County Board Room Members Present: Jim Metz, Mike Bub, Scott Mildbrand, Chuck Webster, Sue Swiantek, Lisa Carbaugh, Joe Tomandl. Members Absent: Tammy Mann. Other Attendees: Nicole Hager, Courtney Graff, Jessica Mudgett, Larry Brandl, Brian Wilson - Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 4:05 p.m. Approve Agenda: Motion by Bub, seconded by Mildbrand, to approve the agenda. Motion carried. Discuss continued partnership between the Housing Authority and Taylor County: Swiantek presented all the programs that the Taylor County Housing Authority offers to the residents of Taylor County. CDBG, HOME, HOMEBUYER, HCRI and POWTS. Each of the grants have specific eligibility requirements and offer different things to the residents. CDBG has emergency funds, HIME is similar, but no emergency money. Others offer foreclosure prevention. Mudgett provided a good overview of the activity of the programs for the past seven years, with the dollars granted by program as well as the number of projects by program, by year. The administration fee retained by the Housing Authority is 15% for CDBG, 10% for HOME and HOMEBUYER. HCRI is negligible. After much discussion, there was talk of CDBG transferring to Northwest Regional Planning Commission, (NWRPC) and the balance to remain with the Housing Authority. Mildbrand felt we could gain efficiency if we transfer CDBG to NWRPC. It was stated that only CDBG could transfer to NWRPC. There are still questions whether or not NWRPC could administer the HOME, HOMEBUYER and HCRI programs. The new person in the Housing Authority would work 32 hours a week, Mudgett currently works 40 hours. It was suggested by Bub that the new hire should work with the City of Medford and other municipalities to improve housing in Taylor County. Tomandl asked that they be allowed to continue for a few more years as is with the new hire. Graff suggested that the Housing Authority bring a resolution to the April County Board session. Swiantek to work with Farrand to draft a resolution. No other action taken. Adjourn: Motion by Bub, seconded by Swiantek, to adjourn at 5:07 p.m. Motion carried. Andria Farrand Taylor County Clerk EXECUTIVE COMMITTEE Tuesday, January 30, 2024 County Board Room Members Present: Jim Metz and Mike Bub. Member via Phone: Scott Mildbrand Members Absent: none. Other Attendees: Judge Knox-Bauer, Nicole Hager, Larry Brandl, Brian Wilson -Star News and Andria Farrand. Call Meeting to Order: Metz called the meeting to order at 11:05 a.m. Approve Agenda: Motion by Bub, seconded by Mildbrand, to approve the agenda. Motion carried. Approve the minutes of the December 21, 2023, Executive Committee meeting: Motion by Bub, seconded by Mildbrand, to approve the minutes. Motion carried. Circuit Court vacancy: Judge Ann Knox-Bauer was present to explain that her Judicial Assistant will become the court reporter in May, when the current court reporter retires. She will then be a state employee. She will need to hire a new Judicial Assistant. Motion by Bub, seconded by Mildbrand, to approve recruiting for the JA position. Motion carried. Circuit Court - increase employee hours to 40: Judge Ann Knox-Bauer was present to request that her two employees increase their hours from 35 to 40. They have seen an increase in filings of 27% so far in 2024 over 2023. In 2022 when the hours were temporarily increased to 40 hours, things were more efficient and there was better coverage. After further discussion, there was a motion by Bub, seconded by Mildbrand, to permanently increase the hours of the two Circuit Court employees to 40 hours per week. Motion carried. Adjourn: Motion by Bub, seconded by Mildbrand, to adjourn at 11:34 a.m. Motion carried. Andria Farrand Taylor County Clerk