Human Services Board

TAYLOR COUNTY HUMAN SERVICES BOARD December 11, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30am. Members Present: Rollie Thums, Sue Swiantek, Paula Dubiak, Lori Willner, Scott Mildbrand , Lynn Rosemeyer, Stacy Leonard, and Michael Bub. Members Absent: Lisa Carbaugh Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meyer, Taylor Reinhardt, Peggy Kellnhofer, Jasmin Skerven, Kala Thompson, Rhonda Rudolph, Ruthann Koch, and Paula Johnson. Approve Minutes from November 13, 2024, Meeting: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE NOVEMBER 13, 2024, MEETING MINUTES. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 18 ITEMS. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None The Human Services Board will go into Closed Session at approximately 9:40 a.m. pursuant to Section 19.85(1)(g), Wisconsin State Statue, for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. MICHAEL BUB MADE A MOTION TO APPROVE THE HUMAN SERVICE BOARD GOING INTO CLOSED SESSION at 9:35 a.m. LYNN ROSEMEYER SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH EIGHT AYES. The Human Service Board went into Closed Session at 9:35 a.m. and ended at 9:42 a.m. with no action taken. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak gave an update on the ADRC. Approve Closing the Department on January 15, 2024, for HIPAA, Civil Rights, and Oleoresin Capsicum Training from 9:00 a.m. to 12:00 p.m. Director Stanfley requested approval to have the Human Services Department closed January 15, 2024, from 9:00 a.m. to 12:00 p.m. for training. MICHAEL BUB MADE A MOTION TO APPROVE CLOSING THE DEPARTMENT ON JANUARY 15, 2024, FOR HIPAA, CIVIL RIGHTS, AND OLEORESIN CAPSICUM TRAINING FROM 9:00 A.M. TO 12:00 P.M. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Discussion on Fully Funded Northern Income Maintenance Consortium RMS Position: Director Stanfley requested adding a fully funded IM RMS position to the Taylor County . Ms. Stanfley indicated the Ashland County relinquished this position as they are having difficulties retaining and recruiting county employees. Ms. Stanfley indicated that it is not normal for counties to relinquish these positions as they come with no cost implications and are beneficial to covering additional costs. Discussion was had. MICHAEL BUB MADE A MOTION TO APPROVE BRINGING THE FULLY FUNDED NORTHERN INCOME MAINTENANCE CONSORTIUM RMS POSITION TO TAYLOR COUNTY HUMAN SERVICES UNDER THE CONDITION THE POSTION REMAINS FULLY FUNDED AND WHEN FUNDING ENDS THE RMS POSITION W ILL END. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve of Ordinance to Amend Section 3.035, Departmental Authorizations: Director Stanfley requested approval for the Ordinance to Amend Section 3.035, Departmental Authorizations from 43 authorizations to 44 authorizations to include the newly approved IM RMS position . MICHAEL BUB MADE A MOTION TO APPROVE THE ORDINANCE TO AMEND SECTION 3.035, DEPARTMENTAL AUTHORIZATIONS. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve 2025 Outpatient Clinical Fees: Director Stanfley requested approval for the 2025 Outpatient Clinical Fees. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE 2025 OUTPATIENT CLINICAL FEES. STACY LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Discussion Regarding Moving Legal Expenses to the Department : Director Stanfley and Financial Manager Rudolph requested approval to move legal expenses from the Human Resources Department to the Human Services Department as the department should know its true cost for programs, and in addition there are some funding opportunities to cover a portion of these legal costs, such as IV-E Legal Funding. It was explained that the levy from HR would be transferred to this department. SCOTT MILDBRAND MADE A MOTION TO APPROVE MOVING THE LEGAL EXPENSES FROM THE HUMAN RESOURCES DEPARTMENT TO THE HUMAN SERVICES DEPARTMENT. MICHAEL BUB SECONDED THE MOTION. Discussion Regarding the 988 Improvement Grant: Director Stanfley requested approval to decline funding from the 988 Improvement Grant due to changes in funding, which has held up the contract. MICHAEL BUB MADE A MOTION TO APPROVE DECLINING 988 IMPROVEMENT GRANT DUE TO FUNDING REQUIREMENTS. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH EIGHT AYES. Approve 2024 Contracts and Amendments: Director Stanfley shared the contracts and amendments with the board and requested approval. SUE SWIANTEK MADE A MOTION TO APPROVE 2024 CONTRACTS AND AMENDMENTS. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH SEVEN AYES. Approve 2025 Childcaring and Norwood Contract : Director Stanfley discussed the 2025 Childcaring and Norwood Contract with the board and requested their approval. SUE SWIANTEK MADE A MOTION TO APPROVE 2025 CHILDCARING AND NORWOOD CONTRACT. LYNN ROSEMEYER SECONDED THE MOTION. Approve Director’s 2025 WFH Request: Director Stanfley requested approval of the Director’s 2025 WFH Request. SUE SWIANTEK MADE A MOTION TO APPROVE DIRECTOR’S 2025 WFH REQUEST. STACY LEONARD SECONDED THE MOTION. THE MOTION CARRIED. Director’s Report: Director Stanfley shared the remote log with the board . Ms. Stanfley shared the November Community Outreach Events: Medford High School Reality Fair, Wednesday, November 13, 2024, and Light the Path Walk, Saturday, November 16, 2024. Peggy Kellnhofer, Coordinator of the EA Unit, shared the unit received 96,558 phone calls with a 94% answer rate. The unit received 12,174 Foodshare applications with 99% timeliness rates. Ms. Kellnhofer shared the unit had the highest rate of finishing applications on time. Kala Thompson, CFS Coordinator, shared that the unit submitted the Family Treatment Court Grant Application which would be a total of five years through the DCF. Ms. Thompson shared that the additional Ongoing/Youth Justice Case Manager was filled, and that individual will start on Monday December 16, 2024. Ms. Thompson also shared that they continue to work hard for reunification, but recently there have been several Termination of Parental Rights Cases. Jasmin Skerven, Clinical Services Coordinator, shared that the unit received a grant to assist with IDP fees for nearly $37,000. She explained the grant would reduce cost barriers for treatment . Jen Meyer, Protective Services Unit Coordinator, sh ared the Medford Girls’ Hockey team will host a Suicide Prevention Weekend to raise money for suicide prevention . Taylor Reinhar dt, Community Services Unit Coordinator, reported that quality audits have been submitted for CCS. The wait lists have had slow movement due to family engagement. Rhonda Rudolph, Fiscal Unit, reported on revenues and expenditure reports and monthly unit reports. The Social Committee reported that a soup potluck will be held on December 18, 2024, and a cookie exchange for staff. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, January 22, 2024, at 9:30am in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:55 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, December 13, 2024, Human Service Board draft minutes, Outpatient Clinical Fees 2025, 2024 PPACA Covered Costs, Contracts for the December 11, 2024, Human Service Board Meeting, Director’s Report, Remote Work Log, Budget Expense and Revenue, and Unit Numbers. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD November 13, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30am. Members Present: Rollie Thums, Sue Swiantek, Paula Dubiak, Lori Willner, Scott Mildbrand, Lynn Rosemeyer, and Michael Bub. Members Absent: Lisa Carbaugh and Stacy Leonard Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meyer, Taylor Reinhart, Peggy Kellnhofer, Jasmin Skerven, Hallie Reynolds, and Paula Johnson. Approve Minutes from October 9, 2024, Meeting: PAULA DUBIAK MADE A MOTION TO APPROVE THE OCTOBER 9, 2024, MEETING MINUTES. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: MICHAEL BUB MADE A MOTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. New Employee Introduction: Hallie Reynolds was introduced as the newly added CLTS/CCS Service Facilitator. Public Input: None Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak updated the committee on the ADRC progress. Approve of Contracting with Childcaring for Child Care Certification: Director Stanfley shared information on the department’s obligation to complete certification duties for in -home childcare providers per the DCF Contract. Stanfley requested approval to contract these duties to Childcaring. The Childcaring Contract will only be for yearly DCF allocation for certification. LYNN ROSEMEYER MADE A MOTION TO APPROVE CONTRACTING WITH CHILDCARING FOR CHILD CARE CERTIFICATION. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve casual employee(s) in the CFS Unit for 2025: Director Stanfley requested approval to continue with casual employees in the CFS unit for 2025. MICHAEL BUB MADE A MOTION TO APPROVE CASUAL EMPLOYEES IN THE CFS UNIT FOR 2025. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Approve 2024 Contracts and Amendments: Director Stanfley shared the contracts with the board and requested approval. LYNN ROSEMEYER MADE A MOTION TO APPROVE 2024 CONTRACTS AND AMENDMENTS. LORI WILLNER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH SEVEN AYES. Director’s Report: Director Stanfley shared the remote log with the board. Stanfley talked about the recent survey at Taylor County Human Services and explained the preliminary recertification results for DHS 34, 35, 75.15, 75.15(8), and 75.49 Programs. Ms. Stanfley invited the human service board members to a tour, after the meeting, of the recently remodeled visitation room. Ms. Stanfley shared the October Community Outreach Events: NTC Career Exploration, Friday, October 11; Senior Health Fair, Friday October 18; Gilman School Suicide Awareness, Wednesday, October 23; and Protecting & Empowering Seniors Against Scams & Fraud Session, Tuesday, October 29. Peggy Kellnhofer, Coordinator of the EA Unit, shared the unit started to accept marketplace applications. She reported 75 to 100 applications per day. Director Stanfley reported on the CFS unit. She shared a thank you letter from a family involved in the child welfare system that ended in adoption. The CFS unit started recruitment for the additional Ongoing/Youth Justice Social Worker/Case Manager position. Stanfley also reported the Youth Diversion group continues with six participants. Jasmin Skerven, Clinical Services Coordinator, shared the state survey went well for the unit. She reported Katie Voss will start seeing outpatient clients for medication management. The unit has a long wait list for outpatient mental health services and there have been many IDP referrals. Jen Meyer, Protective Services Unit Coordinator, shared the unit continues to wait to sign a contract with 988 before beginning the hiring process. She explained that the state survey went well. Taylor Reinhardt, Community Services Unit Coordinator, reported that quality reviews will start in December for the unit and will report findings to the board at the January meeting. Director Stanfley shared the revenue and expenditure reports and monthly unit reports with the board. It was shared that the Employee Fund had a pumpkin decorating contest, along with a potluck. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, December 11, 2024, at 9:30am in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:10am. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Childcaring Central WI Early Education Resources, Contracts for the November 13, 2024, Human Services Board Meeting, Director’s Report, Unit numbers, Budget Expense and Revenue, and Remote Work Log. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD October 9, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:35am. Members Present: Rollie Thums, Sue Swiantek, Paula Dubiak, Lori Willner, Scott Mildbrand, Lisa Carbaugh, Stacy Leonard, Lynn Rosemeyer, and Michael Bub. Members Absent: None Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Jen Meyer, Kala Thompson, Taylor Reinhart, Shannon Hemmer, Lori Walsh, and Paula Johnson. Approve Minutes from September 11, 2024, Meeting: SUE SWIANTEK MADE A MOTION TO APPROVE THE SEPTEMBER 11, 2024, MEETING MINUTES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 10 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. New Employee Introduction: Shannon Hemmer was introduced as the new Accounting Specialist. Public Input: Michael Bub spoke about the Giving Tree for this year. He said gift wrapping will be on December 15, 2024, at the Holy Rosary Church at 10:00 am and delivery will be on December 16, 2024, to Taylor County Human Services. Protective Services Unit Share: Jen Meyer and Lori Walsh shared that they received a thank you letter from a consumer which validates the hard work that they do to keep consumers safe. Suzanne Stanfley also shared an email she received from District Attorney Tlusty thanking the department for helping those who are homeless with mental illness and/or drug addiction get the help they need. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak shared that the stand -alone ADRC was approved by the state and will go into effect January 1, 2025. Conversation occurred regarding space for the ADRC. Approve Closing the Department on October 16, 2024, for Active Shooter Training: Suzanne Stanfley requested approval to close the department for Active Shooter Training. LYNN ROSEMEYER MADE A MOTION TO APPROVE CLOSING THE DEPARTMENT ON OCTOBER 16, 2024, FOR ACTIVE SHOOTER TRAINING. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Approve Bad Debt Write -Offs: Rhonda Rudolph, Business Manager, discussed the Bad Debt Write-Offs with the board and requested approval. Michael Bub shared his appreciation for Rhonda’s great work in the finance department and helping the board understand the write -off process. MICHAEL BUB MADE A MOTION TO APPROVE THE BAD DEBT WRITE -OFFS. SUE SWIANTEK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH NINE AYES. Approve 2024 Contracts and Amendments: Director Stanfley shared the contracts with the board and requested approval. MICHAEL BUB MADE A MOTION TO APPROVE 2024 CONTRACTS AND AMENDMENTS. SUE SWIANTEK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH NINE AYES. Director’s Report: Director Stanfley shared the remote log with the board. Ms. Stanfley shared the September Community Outreach Events: Walk Together for Suicide Prevention and Mental Health Awareness held on Friday, September 13, 2024, Mandatory Reporter Training held at Aspirus in Medford Tuesday, September 17, 2024, and Evening for Children at Little Lambs was held Monday, September 23, 2024. Director Stanfley reported for the EA Unit. She shared the unit has continued to approve overtime for higher call volumes. CFS Coordinator, Kala Thompson shared that the unit is down a worker due to maternity leave and plans to return this month. Ms. Thompson shared that the unit has been assisting Price County with conflict -of- interest cases and substantiation reviews. M s. Thompson also indicated that Taylor County also assists Clark County with their reviews. She reports the Youth Diversion group will start in November and will run for five weeks. The unit is also considering applying for a Family Treatment Court grant soon. Director Stanfley reported on the Clinical Services Unit. She reported that the IDP and Intoxicated Driver program is busy. There are 17 people on the Mental Health wait list. The Clinical Unit is also preparing for a state survey in November. Jen Meyer, Protective Services Unit Coordinator, shared the unit is waiting to sign a contract with 988 before beginning the hiring process. She explained that the unit is also preparing for the state survey in November. Jen shared and reviewed all of the data and feedback collected from crisis surveys and requested feedback or ideas from HSB members for improvement based on review of information. Taylor Reinhardt, Community Services Unit Coordinator, reported that interviewing has concluded for the recently approved position for the unit. The grant funding from CST and Fulcrum has allowed for an update to the visitation room at Taylor County Human Services. It should be completed by November. Rhonda Rudolph, Financial Manager, reported auditors have been reviewing 2023 financial reports. Rhonda shared that an electronic program has been implemented for authorizations and services for the CLTS program. She also shared that there will be upgrades coming to the Laserfiche filing program. It was also shared that the Social Committee started a drive for Hurricane relief efforts. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, November 13, 2024, at 9:30am in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY LISA CARBAUGH TO ADJOURN. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:50am. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Services Board Draft Meeting Minutes from September 11, 2024, 2023 -2024 Bad Debt List for Board Approval, Contracts for the October 9, 2024, Human Services Board Meeting, Director’s Report, Unit numbers, Budget Expense and Revenue, and Remote Work Log. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD September 11, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30am. Members Present: Rollie Thums, Sue Swiantek, Paula Dubiak, Lori Willner, Scott Mildbrand, Lisa Carbaugh, Stacy Leonard, and Michael Bub. Members Absent: Lynn Rosemeyer Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Peggy Kellnhofer, Jen Meyer, Kala Thompson, Taylor Reinhart, Jasmin Skerven, and Paula Johnson. Introduction of New Board Member: Stacy Leonard was introduced to the board; Stacy will be serving as a Community Board Member. Approve Minutes from the August 14, 2024, Meeting: SUE SWIANTEK MADE A MOTION TO APPROVE THE AUGUST 14, 2024, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak shared that the ADRC resubmitted the stand -alone Taylor County ADRC application to the state and is expecting approval in October. Discuss Additional Position in the Child and Family Service Unit: Director Stanfley shared that an additional position is needed in the Child and Family Service Unit. She discussed that caseloads continue to rise and spoke on the additional workloads that this unit has taken on such as Juvenile Court Intake and the Child Abuse Reporting Line. Director Stanfley requested approval for an additional position. MICHAEL BUB MADE A MOTION TO APPROVE AN ADDITIONAL POSITION IN THE CHILD AND FAMILY SERVICE UNIT. LORI WILLNER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH EIGHT AYES. Review and Approve 2025 Proposed Budget: Rhonda Rudolph, Financial Manager reported on the proposed budget for 2025 and requested approval from the board. LISA CARBAUGH MADE A MOTION TO APPROVE THE 2025 PROPOSED BUDGET. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve 2024 Contracts and Amendments: Director Stanfley shared the contracts with the board and requested approval. MICHAEL BUB MADE A MOTION TO APPROVE 2024 CONTRACTS AND AMENDMENTS. PAULA DUBIAK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN, THE MOTION CARRIED WITH EIGHT AYES. Director’s Report: Director Stanfley shared the remote log with the board. Ms. Stanfley shared the PH Vending Machine Numbers and explained there would be an outdoor vending machine placed in another location in Taylor County for greater access. She shared that there was a mandated staff training Care for the Wounded Helper September 10, 2024. Ms. Stanfley shared the August Community Outreach events at the Rib Lake Pavilion August 8, 2024, and the other was at Our Special Family and Friends Picnic August 19, 2024, hosted by the Medford School District. Peggy Kellnhofer, EA Coordinator shared the EA Unit has started Food Share interviews which are quite time-consuming and take up time from other calls causing longer wait times for consumers. For this reason, overtime was approved for this next week. This overtime pay comes from the Income Maintenance reserves. CFS Coordinator, Kala Thompson reported that she applied for the Youth Justice Innovation Grant, and it was awarded to the unit for $50,000. Ms. Thompson reported that the unit is busy with court cases and many on -calls. Jasmin Skerven, Clinical Services Coordinator, reported that Taylor County Human Services staff participated in the Youth Substance Use, Sexting and Safety on Social Media training on August 28, 2024. This training was provided to staff, teachers and parents through the Substance Use Prevention Grant. Jen Meyer, Protective Services Unit Coordinator, shared that there will be a walk for suicide prevention and mental health awareness Friday, September 13th. She also shared that the department was awarded a DOJ Gun Shop Grant. This grant will allow for education to gun shop owners on lethal means prevention. The grant will also provide two -gun safes to store guns at these local gun shops for individuals in crisis. Taylor Reinhardt, Community Services Unit Coordinator, shared the recently approved position for the unit will hopefully start to bring in applicants. Rhonda Rudolph, Financial Manager, shared there will be a new accounting specialist starting next week. The Social Committee provided a retirement potluck for Jod y in Maintenance. They also provided cookies and flavored coffee for staff during the Care for the Wounded Helper training. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, October 9, 2024, at 9:30am in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY SUE SWIANTEK TO ADJOURN. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:55am. Handouts Distributed: Taylor County Human Services Department Meeting Amended Agenda, Taylor County Human Services Board Meeting Minutes from August 14, 2024, 2025 Budget Summary Overview, 2025 Total Budget Summary, High Cost Placements: Year to Year Comparison, 2025 Year -to-Year Community Aids, Levy, and WIMCR Funding Comparison, Contracts for the September 11, 2024, Director’s Report, PH Vending Tracking/Stocking - Nov 2023- Dec 2024 Totals, Presentation Youth Substance Use, Sexting and Safety on Social Media - August 28, 2024, Unit numbers, Child Welfare Workload Study, Budget Expense and Revenue, and Remote Work Log. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD August 14, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 2:10pm. Members Present: Rollie Thums, Lynn Rosemeyer, Sue Swiantek, Paula Dubiak, Lori Willner, Scott Mildbrand, and Lisa Carbaugh. Members Absent: Michael Bub Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Peggy Kellnhofer, Jen Meyer, Kala Thompson, Taylor Reinhart, and Paula Johnson. Approve Minutes from the July 10, 2024, Meeting: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE JULY 10, 2024, MEETING MINUTES. SUE SW IANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: SUE SW IANTEK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 19 ITEMS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Public Input: Discussion had at public hearing. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak shared that Jamie Zarda, director of the ADRC, applied for a $240,000 grant for the agency. Suzanne Stanfley also reported that the application for a stand -alone Taylor County ADRC was updated and resubmitted to the state. Review and make recommendation to fill the vacant Taylor County Human Services Board Member Position: The board made a recommendation to fill the vacant board position with Stacey Leonard. SUE SW IANTEK MADE A MOTION TO APPROVE THE RECOMMENDATION TO FILL THE VANCANT TAYLOR COUNTY HUMAN SERVICES BOARD MEMBER POSITION. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Approve filling vacancy: Accounting Specialist: Suzanne Stanfley requested approval for filling the Accounting Specialist vacancy. SCOTT MILDBRAND MADE A MOTION TO APPROVE FILLING THE VACANCY FOR AN ACCOUNTING SPECIALIST. LYNN ROSEMEYER SECONDED THE MOTION. MOTION CARRIED. Approve additional Children’s Long -Term Support [CLTS]/Comprehensive Community Services [CCS] Service Facilitator: Community Services Coordinator/CCS Administrator, Taylor Reinhart shared current waitlist numbers as requested hiring an additional CCS/CLTS Services Facilitator. LORI WILLNER MADE A MOTION TO APPROVE ADDITIONAL CHILDREN’S LONG - TERM SUPPORT [CLTS]/COMPREHENSIVE COMMUNITY SERVICES [CCS] SERVICE FACILITATOR. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH SEVEN AYES. Approve 988 Program Specialist Job Description: Director Stanfley shared that the department was awarded a $200,000 grant. The department will be working closely with the state and national 988 lifeline and will be planning on hiring limited-term employees through this grant. SUE SWIANTEK MADE A MOTION TO APPROVE 988 PROGRAM SPECIALIST JOB DESCRIPTION. LYNN ROSEMEYER SECONDED THE MOTION. MOTION CARRIED. Approve 988 APS/Crisis Case Manager Job Description: Director Stanfley discussed the 988 APS/Crisis Case Manager job description and requested approval for the position. PAULA DUBIAK MADE A MOTION TO APPROVE THE 988 APS/CRISIS CASE MANAGER JOB DESCRIPTION. LISA CARBAUGH SECONDED THE MOTION. MOTION CARRIED. Approve request to fill 988 Grant Positions -Limited Term: Director Stanfley discussed the 988 Grant Position -Limited Term and requested approval for the position. LISA CARBAUGH MADE A MOTION TO APPROVE REQUEST TO FILL 988 GRANT POSITIONS -LIMITED TERM. SUE SWIANTEK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Approve Birth to 3 Cost Share Policy: Community Services Coordinator/CCS Administrator, Taylor Reinhart shared the newly created Brith to 3 Cost Share Policy. SCOTT MILDBRAND MADE A MOTION TO APPROVE BIRTH TO 3 COST SHARE POLICY. SUE SWIANTEK SECONDED THE MOTION. MOTION CARRIED. Approve CLTS/CCOP Parental Payment Limits (PPL) Policy: Community Services Coordinator/CCS Administrator, Taylor Reinhart shared the updated CLTS/CCOP Parental Payment Limit (PPL) Policy. SUE SWIANTEK MADE A MOTION TO APPROVE CLTS/CCOP PARENTAL PAYMENT LIMITS (PPL) POLICY. LISA CARBAUGH SECONDED THE MOTION. MOTION CARRIED. Approve Resolution Declaring August 31, 2024, as International Overdose Awareness Day: Director Stanfley requested approval from the board for the resolution declaring August 31, 2024, as Internation Overdose Awareness Day. LYNN ROSEMEYER MADE A MOTION TO APPROVE RESOLUTION DECLARING AUGUST 31, 2024, AS INTERNATIONAL OVERDOSE AWARENESS DAY. PAULA DUBIAK SECONDED THE MOTION. MOTION CARRIED. Approve Resolution Declaring September 2024 as Suicide Prevention Month: Director Stanfley requested approval from the board for the resolution declaring September 2024 as Suicide Prevention Month. SCOTT MILDBRAND MADE A MOTION TO APPROVE RESOLUTION DECLARING SEPTEMBER 2024 AS SUICIDE PREVENTION MONTH. LISA CARBAUGH SECONDED THE MOTION. MOTION CARRIED. Approve 2024 Contracts and Amendments: Director Stanfley shared the contracts with the board and requested approval. LISA CARBAUGH MADE A MOTION TO APPROVE 2024 CONTRACTS AND AMENDMENTS. SUE SWIANTEK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Director’s Report: Director Stanfley shared the remote log with the board. Stanfley worked with Nicole Hager in HR on the classification and compensation plan. She reported the Youth Substance Use, Sexting and Safety on Social Media Training is set for Wednesday, August 28 th for all TCHS staff. Ms. Stanfley shared the July Community Outreach events, the Taylor County Fair-Foster Care Recruitment Event and Fair Before the Fair Outreach Event. EA Coordinator, Peggy Kellnhofer shared that there is nothing new to report for the EA unit. CFS Coordinator Kala Thompson reported that she applied for the Youth Justice Innovation Grant and is waiting to hear if they will be awarded that grant. Ms. Thompson reported that the Youth Justice Diversion group is doing well. She also reported there were 13 juvenile intake referrals for the month of July. Director Stanfley reported on the Clinical Services Unit, that the unit did not receive a grant to allow employing navigators to increase linkage to care for people who use drugs. The Protective Services Unit Coordinator, Jen Meyer explained that financial exploitation is on the rise. The unit worked with three people recently that were scammed out of a combined total of $600,000. She said it is important to increase awareness of this issue through communication with law enforcement and providing education for the community. She shared that there will be a walk for suicide prevention and mental health awareness Friday, September 13. Taylor Reinhardt, Community Services Unit Coordinator, reported on Taylor County’s Birth to Three Federal Determination Status for federal fiscal year 22 -23. Taylor County scored in the needs assistance category along with 18 other counties. He said the program was penalized for not meeting some of the requirements such as services ending prior to six months for some consumers, low child outcomes scores which may be attributed to certain diagnoses including autism which increased the development gap with age, and if they made one error in compliance due to low program enrollment. Compliance must be 95% or higher. Taylor reported the CLTS Memo-Actions to Address County Waiver Agency (CWA) Failure to Meet CLTS Program Enrollment Timeliness Requirements states that the DHS escalation plan includes withholding of funds if not in compliance. Taylor reported that the unit has been able to take on more clients since hiring one new staff member. There are still 30 children on the wait list and the program projects at least 17 more referrals this year alone. The hope is to add two new positions in 2025 to help take on more clients. Rhonda Rudolph, Fiscal Unit, said there is nothing new to report. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, September 11, 2024, at 9:30am in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY SUE SWIANTEK TO ADJOURN. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 3:30pm. Handouts Distributed: Taylor County Human Services Department Meeting Amended Agenda, Taylor County Human Services Board Meeting Minutes from July 10, 2024, 988 Program Specialist-988 Grant (LTE), Adult Protective Services [APS]/Crisis Case Manager -988 Grant (LTE), Birth to 3 Cost Share Policy, Parental Payment Limits Policy, Resolution Declaring August 31, 2024, As International Overdose Awareness Day, A Resolution Declaring September 2024 As Suicide Prevention Month, Contracts for the August 14, 2024, Director’s Report, CLTS Memo - Actions to Address County Waiver Agency (CWA) Failure to Meet CLTS Program Enrollment Timeliness Requirements, and Unit numbers. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD July 10, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lynn Rosemeyer, Sue Swiantek, Paula Dubiak, Lori Willner, and Scott Mildbrand. Members Absent: Lisa Carbaugh and Michael Bub Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Peggy Kellnhofer, Jasmin Skerven, Jen Meyer, Kala Thompson, Paula Johnson, and Angel May. Approve Minutes from the June 12, 2024, Meeting: PAULA DUBIAK MADE A MOTION TO APPROVE THE JUNE 12, 2024, MEETING MINUTES. SUE SW IANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE AGENDA CONTAINING 16 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introduction - CLTS/CCS Service Facilitator: Angel May was introduced to the committee. Angel started with the department on July 1, 2024. Angel has years of experience in county government, specifically providing case management services for home and community- based waiver programs in Minnesota. Public Input: None Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak shared information on the ADRC application process. Approve a Resolution Supporting State Funding to Establish a Crisis Facility to Serve Northern Wisconsin: Director Stanfley reviewed the resolution and requested approval. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE RESOLUTION SUPPORTING STATE FUNDING TO ESTABLISH A CRISIS FACILITY TO SERVE NORTHERN WISCONSIN. SUE SW IANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve a Resolution Requesting the State of Wisconsin Provide State GPR Funding to Cover the Full Non -Federal Share of MA, CPS and Crisis Services: Director Stanfley shared information on this resolution and requested board approval. SUE SW IANTEK MADE A MOTION TO APPROVE THE RESOLUTION REQUESTING THE STATE OF WISCONSIN PROVIDE STATE GPR FUNDING TO COVER THE FULL NON-FEDERAL SHARE OF MA, CPS, AND CRISIS SERVICES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. Review and make recommendation to fill vacant Taylor County Human Services Board Member Position: Discussion occurred with no suggestions made at this point. Discussion will continue at the August Human Services Board meeting. Approve Updated Job Descriptions per Recommendation of Carlson Dettman: Financial Manager and Deputy Director: Director Stanfley discussed updates to the job descriptions as suggested by Carlson Dettman and requested board approval. LYNN ROSEMEYER MADE A MOTION TO APPROVE UPDATED JOB DESCRIPTIONS PER RECOMMENDATION OF CARLSON DETTMAN: FINANCIAL MANAGER AND DEPUTY DIRECTOR. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Approve the 2023 Annual Report: Director Stanfley provided the board with the 2023 Annual Report and requested board approval. SCOTT MILDBRAND MADE A MOTION TO APPROVE THE 2023 ANNUAL REPORT. LORI WILLNER SECONDED THE MOTION. THE MOTION CARRIED. Approve 2025 Plan for Budget and Planning Process for Public Hearing: Director Stanfley requested board approval for the 2025 Budget and Planning Process. SUE SW IANTEK MADE A MOTION TO APPROVE THE 2025 BUDGET AND PLANNING PROCESS FOR PUBLIC HEARING. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Approve 2024 Contracts and Amendments: Director Stanfley requested board approval of the 2024 Contracts and Amendments. Questions were asked and discussion was had. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE 2024 CONTRACTS AND AMENDMENTS. SUE SWIANTEK SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Director’s Report: Director Stanfley shared the remote work log with the board. She provided an updated Organizational Chart since there have been changes in staff roles at the department. Stanfley shared that there will be a Youth Substance Use, Sexting and Safety on Social Media Training on Wednesday August 28 th. Ms. Stanfley updated that the Two Factor Authentication for VPN Users is still being reviewed by IT for a workaround or alternative to downloading the authenticator app on employees’ personal cel l phones. Ms. Stanfley shared that the June Community Outreach Cares Conference was attended by Jen Meyer. EA Coordinator, Peggy Kellnhofer shared that since the state review has ended, employee overtime has gone down. Ms. Kellnhofer said that if calls rise there may be a need to have overtime approved at some point to manage the workload. Ms. Stanfley informed the committee that if overtime is needed moving forward, employee expenses would come from NIMC reserve funds. CFS Coordinator, Kala Thompson reported that the Families First Grant was awarded to the CFS unit. The Foster Care Grant Application was declined. The Youth Justice Innovation Grant Application is due July 15. Ms. Thompson reports that the Youth Justice Diversion group is doing well, the youth are finding the information useful and engaging in discussions. The unit has received foster care donations which are helpful covering costs for items a child might need when placed in foster care. Ms. Thompson shared that the unit has taken on an intern and plans to have the intern work on cases and provide supervised visits for the unit. The Clinical Services Unit Coordinator, Jasmin Skerven discussed applying for a grant to allow employing navigators to increase linkage to care for people who use drugs. The Protective Services Unit Coordinator, Jen Meyer explained that the unit was awarded the 988 Grant for $200,000 to support an additional position to link residents to preventative services. Director Stanfley reported on the Comprehensive Community Services Unit. Ms. Stanfley discussed the waitlists for CLTS and CCS. Ms. Stanfley reminded the committee about the potential of the State penalizing counties for having a CLTS waitlist. Ms. Stanfley discussed bringing another position to the board for approval next month to help reduce the waitlist and provide services to more consumers. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, August 14, 2024, immediately following the 1:00 p.m. Open Public Meeting at the Education Center. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:45 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Amended Agenda, Taylor County Human Services Board Meeting Minutes from June 12, 2024, Resolution Requesting support, Resolution Supporting Stated Funded Crisis Facility, Updated Job Descriptions, 2023 Annual Report, 2025 Budget and Planning Process, 2024 Contracts/Addenda, Director’s Report, Expenses and Revenue, Remote Work log, and Unit Numbers for June. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD June 12, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lynn Rosemeyer, Sue Swiantek, Paula Dubiak, Michael Bub, Lori Willner, and Scott Mildbrand. Members Absent: Lisa Carbaugh Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Taylor Reinhardt, Peggy Kellnhofer, Jasmin Skerven, Paula Johnson, Judy Pribbernow, and Courtney Graff. Approve Minutes from the May 8, 2024, Meeting: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE MAY 8, 2024, MEETING MINUTES. SUE SW IANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 13 ITEMS. SUE SWIANTEK SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introduction - Accounting Specialist: Judy Pribbernow was introduced to the committee. Judy started with the department on May 13, 2024, as an Accounting Specialist. Public Input: None Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak shared that the ADRC continues to wait for approval from the state for a stand -alone Taylor County ADRC. Ms. Dubiak also added that Jamie Zarda continues in the Interim Director role for the ADRC of the Northwoods. Approve filling vacancy: Children’s Long -Term Support [CLTS]/Comprehensive Community Services [CCS] Service Facilitator: Director, Suzanne Stanfley requested approval for the open CLTS -CCS Service Facilitator due to an internal move. LYNN ROSEMEYER MADE A MOTION TO APPROVE FILLING VACANCY FOR CHILDREN’S LONG -TERM SUPPORT [CLTS]/COMPREHENSIVE COMMUNITY SERVICES [CCS] SERVICE FACILITATOR. SUE SW IANTEK SECONDED THE MOTION. THE MOTION CARRIED. Approve a Resolution Expressing Appreciation to Sandra Schreiner for her many years of service to Taylor County: Director Stanfley read the resolution expressing appreciation for Sandy Schreiner’s many years of service. SCOTT MILDBRAND MADE A MOTION TO APPROVE A RESOLUTION EXPRESSING APPRECIATION TO SANDRA SCHREINER FOR HER MANY YEARS OF SERVICE TO TAYLOR COUNTY. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Review and make recommendation to fill vacant Taylor County Human Services Board Member Position: Discussion occurred with no suggestions made at this point. Discussion will continue at the July Human Services Board meeting. Approve 2024 Contracts and Amendments: Director Stanfley requested board approval of the 2024 Contracts and Amendments. Questions were asked and discussion was had. PAULA DUBIAK MADE A MOTION TO APPROVE THE 2024 CONTRACTS AND AMENDMENTS. MICHAEL BUB SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Director’s Report: Director Stanfley shared that the Collective Healing process will continue due to the past death of a client. REALiving will provide another group counseling session. Ms. Stanfley shared there will be an upcoming Youth Substance Use, Sexting, and Safety on Social Media Training. This training was funded through the department’s Substance Abuse Block Grant. Stanfley reports the May Community Outreach Events included Trust -Based Relational Intervention Training Event and the Community Health and Outreach Fair. EA Coordinator, Peggy Kellnhofer shared that the state review has now concluded and there is no new information to report on the unit at this time. Director Stanfley reported on the Children and Family Services Unit. The unit applied for the Families First Grant and CIP grant. The Youth Justice Diversion group now has 12 youth currently enrolled. The unit plans on applying for Youth Justice Innovation Grant to continue to support the Youth Justice Diversion Program, which is due mid-July. Courtney Graff, Taylor County Corporation Counsel share information on the amount of work that goes into a TPR Jury Trial and CFS court cases in general. Ms. Graff recognized the amount of time and hard work the CFS staff put into a recent trial. Director Stanfley also gave praise to this unit for their commitment to this very difficult case to find permanence for several children. The Clinical Services Unit Coordinator, Jasmin Skerven discussed the Recovery Library Dedication and Connections eRecovery Support Services Rollout Event. Ms. Stanfley reported on the Protective Services Unit, explaining that the department recently applied for the 988 Grant for $200,000 to support an additional position to link residents to preventative services. Ms. Stanfley shared that Prevail Bank held a shred event and donated the proceeds to Taylor County Human Services Suicide Awareness and Prevention. Ms. Stanfley also shared that World Elder Abuse Awareness Day is on June 15 th and requested everyone to wear purple to show support. The courthouse clock will be lit purple for the event. The Clinical Services Unit Coordinator, Jasmin Skerven and Protective Services Coordinator, Jen Meyer are working together to develop a policy and procedure manual for the Protective Services Unit. The Community Services Unit Coordinator, Taylor Reinhart, discussed the waitlist for CLTS services. He explained that the state will send letters when a county is out of compliance. Further action from the state may include financial implications, such as repayment of funds. He explained that the main issue for the waitlist has to do with employee retention. Once the vacancies are filled, they will be able to serve more clients. Ms. Stanfley reported on the Fiscal unit revenue and expenditures reports and the monthly unit reports. Ms. Stanfley noted that there has been a significant increase in YJ cases, which increases staff caseloads. She then explained that through the budget process this department will be looking at increasing the number of workers to support the demand for case management. Ms. Stanfley invited everyone to the Pieing Event and the Pie and Ice-Cream Social, which occurred directly after this meeting. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, July 10, 2024, at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 10:45 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Services Board Meeting Minutes from May 8, 2024, Contracts/Addenda for May 8, 2024, Director’s Report, Prevail Bank Check Press Release, Expenses and Revenue, Remote Work log, and Unit Numbers for May. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD May 8, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lynn Rosemeyer, Sue Swiantek, Paula Dubiak, Michael Bub, Lori Willner, Lisa Carbaugh, and Scott Mildbrand. Members Absent: None Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Kala Thompson, Paula Johnson, Diane Zuleger, and Amber Fallos. Approve Minutes from the April 10, 2024, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE APRIL 10, 2024, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: PAULA DUBIAK MADE A MOTION TO APPROVE THE AGENDA CONTAINING 11 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Public Input: Amber Fallos, Director of Black River Industries (BRI), shared information on the in- home program provided through BRI services. She wanted to get the word out to the community because many people are unaware of BRI in-home services. Ms. Fallos explained that people in need of services may have private pay insurance and would like the option to remain in their homes. Public Service Recognition Week Activities were shared with the board. The following individuals were recognized by the County for their years of service, Laura Hoffman, 10 years; Diane Zuleger, 25 years; Misty Hartman, 25 years; and Tammy Schreiber, 30 years. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update regarding the Taylor County ADRC of the Northwoods. Ms. Dubiak stated that the application for a stand -alone Taylor County ADRC was submitted to the state and awaiting approval. She also stated Jamie Zarda from Forest County has accepted the Interim Director role for the ADRC of the Northwoods. Sue Swiantek was introduced as the newest member of the Taylor County Human Services Board replacing Catherine Lemke. Approve 2024 Contracts and Amendments: Director Stanfley requested board approval of the 2024 Contracts and Amendments. Questions were asked and discussion was had. SCOTT MILDBRAND MADE A MOTIONED TO APPROVE THE 2024 CONTRACTS AND AMENDMENTS. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH EIGHT AYES. Approve Taylor County Corporation Counsel to file a Civil Lawsuit on behalf of Taylor County Human Services Department: Director Stanfley requested board approval for Corporate Counsel to file a civil lawsuit on behalf of Taylor County Human Services Department for payment of services owed by another County. Questions were asked and discussion was had. MICHAEL BUB MADE A MOTION TO APPROVE TAYLOR COUNTY CORPORATION COUNSEL TO FILE A CIVIL LAWSUIT ON BEHALF OF TAYLOR COUNTY HUMAN SERVICES DEPARTMENT AND REQUEST OTHER PARTY TO PAY LEGAL FEES. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED WITH EIGHT AYES. 2023 Unaudited Human Services Budget Report by Rhonda Rudolph, Financial Manager: Rhonda Rudolph, Financial Manager, discussed the 2023 budget report. She explained for the new budget administration costs are included in each program. Indirect costs include payroll and IT costs. Director’s Report: Director Stanfley shared that she provided new board member orientation with Sue Swiantek prior to Ms. Swiantek’s first human services board meeting. Ms. Stanfley discussed the need for a public human services board member who must be a resident of Taylor County. Committee decided that if anyone has interested individuals who want to sit on the committee they should bring a list of names to the next meeting and from there the committee can discuss who would be the right fit. Ms. Stanfley discussed the new Microsoft Authenticator Application where staff are to download the application on their personal phones to prevent work-computer hacking and the issues that have come from that IT directive. Supervisor Bub will investigate the issues. She shared the events of Public Service Recognition Week. Ms. Stanfley shared April Community Outreach Events including the Reverse Job Fair, Job Fair, and Night of Hope. The recruitment for vacant positions continues for the accounting specialist and other positions. An internal staff member, Ashley Wilkinson, accepted the Youth Justice Case Manager position. Peggy Kellnhofer, ES Coordinator, explained the results of the MER state review for the Economic Support Unit. Reviews went well in the areas of customer service and error rates. She also stated customer satisfaction surveys scored 92% and higher. Kala Thompson, CFS Coordinator, updated that there were 26 CPS reports and all staff in the unit shared duties to enter reports, as it takes quite a bit of time to do so. She shared that there will be an event for recruiting foster parents with a guest speaker on May 16 th. Director, Suzanne Stanfley, reported for Jasmin Skerven, Clinical Services Coordinator. Ms. Stanfley shared that there will be a Recovery Library Dedication and Connections eRecovery Support Services Rollout Addiction Recovery Support Services Event Scheduled for May 29 th at the Taylor County Courthouse, 2 nd floor atrium from 12:00pm to 1:00pm. Jen Meyer, Protective Services Coordinator, reported that staff will start to offload cases to the new case manager. There was a recent Community Collaboration Meeting with the emergency department and police department and Protective Services will continue these meetings quarterly. She also shared that June 15 th is World Elder Abuse Awareness Day. Taylor Reinhardt, Community Services Coordinator, shared that CST Supplemental Funding will go toward a sensory friendly room at human services for children with disabilities. The DHS onsite survey on December 5, 2023, found no deficits for CCS. There is currently a vacancy for a CCS Service Facilitator. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, June 12th, 2024, at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY LYNN ROSEMEYER TO ADJOURN. LORI WILLNER SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 11:15 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Services Board Meeting Minutes from April 10th, 2024, Contracts/Addenda for April 10th, 2024, 2023 Unaudited Human Services Budget Report, Director’s Report, Taylor County Hybrid Treatment Court Program, Detail vs Budget Report Account Summary, Unit Case Load Summary. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD April 10, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lynn Rosemeyer, Catherine Lemke, Paula Dubiak, Michael Bub, Lori Willner, and Scott Mildbrand. Members Absent: Lisa Carbaugh. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Julie Clarkson, Nicole Hager, Kala Thompson, Buddy Schubert, Don Everhard, Paula Johnson, and Jenn Arndt. Approve Minutes from the March 13, 2024, Meeting: PAULA DUBIAK MADE A MOTION TO APPROVE THE MARCH 13, 2024, MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LYNN ROSEMEYER MADE A MOTION TO APPROVE THE AGENDA CONTAINING 14 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. New Staff Introductions: Kala Thompson has accepted the position of Children and Family Services Coordinator and Buddy Shubert has accepted the position of Mental Health Case Manager. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update regarding the Taylor County ADRC and its separation from the ADRC of the Northwoods. Ms. Dubiak reports on the ADRC director’s resignation. The board members discussed possibly having an acting director for a short-term until the director’s position is filled. Director Stanfley indicated that at this time the application is being completed with a draft date set for May to go back to the ad hoc committee for review. Approve filling vacancy (ies): Children and Family Services Unit Position/s: Director Stanfley requested approval to fill the Children and Family Services Unit position/s due to internal CFS staff filling CFS Coordinator position. MICHAEL BUB MADE A MOTION TO APPROVE FILLING THE CHILDREN AND FAMILY SERVICES UNIT POSITIONS AND FUTURE VACANCY. LYNN ROSEMEYER SECONDED THE MOTION. THE MOTION CARRIED. 2023 Crisis Afterhours Report Don Everhard: Don Everhard reported 168 crisis calls after hours in 2023. All after-hours calls including crisis calls: 120 diverted, 22 detentions, 32 juveniles, 2 APS, 1 chapter 51.45, 19 voluntary placement, and 2 Almost Home calls. Mr. Everhard explained Adult Protective Services are difficult due to lack of resources. He suggested one way to help with elderly services would be to educate the community on aging services. Mental health inpatient placement is becoming more difficult due to lack of locations near the Taylor County area. Approve 2024 Contracts and Amendments: Director Stanfley requested board approval of the 2024 Contracts and Revisions. Questions were asked and discussion was had. LYNN ROSEMEYER MOTIONED TO APPROVE THE 2024 CONTRACTS AND AMENDMENTS. CAHERINE LEMKE SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. Approve a resolution declaring June 15, 2024, as World Elder Abuse Awareness Day - Building Strong Support for Elders: Director Stanfley requested board approval for the resolution declaration. Protective Services Coordinator Jen Meyer read the declaration to the board. MICHAEL BUB MOTIONED TO APPROVE THE RESOLUTION DECLARING JUNE 15, 2024, AS WORLD ELDER ABUSE AWARNESS DAY. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Director’s Report: Director Stanfley shared the agency will have quite a few community outreach opportunities in the near future. Ms. Stanfley also updated that recent employment recruitment for the Account Specialist position will be reposted as offered position declined by the most recent candidate. Ms. Stanfley also shared that all department JDQ’s were sent to Nicole Hager in Human Resources for review. Peggy Kellnhofer, ES Coordinator, explained there was a recent state review of ES services. The state agency reviewed ES compliance policy and procedures and website compliance. Results of the review to be presented at the next board meeting in May. Julie Clarkson, CFS Coordinator, updated that the Children and Families Unit Youth Diversion Series are continuing, and youth have requested a group for substance use education, as well as sexual health education. Ms. Clarkson shared that the unit recently had a safety concern and threats to staff are seemingly increasing. Jen Meyer, Protective Services Unit, reported that detentions have gone up. Ms. Meyer explained the state provided the unit with a form to fill out following a suicide. The information on the form was to help the unit investigate and identify weaknesses in services and help to improve unit processes. Jasmin Skerven, Clinical Services Coordinator, shared that there is a waitlist for Mental Health Counseling again. Ms. Skerven explained that Katie Maske, Substance Abuse Counselor, is currently providing two group sessions to accommodate the need for services. Taylor Reinhardt, Community Services Coordinator, updated that Katie Voss, MSN, FNP -BC, PMHNP, has committed to filling the vacant CCS Clinical Manager roll until December 31, 2024, and at that time a new contract will be discussed. Mr. Reinhardt recruitment for that vacancy has ended due to Ms. Voss’s continued commitment. Rhonda Rudolph, Business Manager, updated that 2023 year -end is in process; final numbers will be reported at the May meeting. Ms. Stanfley gave an update on the social committee sharing that all staff will be celebrated during Public Service Appreciation Week with food and games provided by the management team. The annual pieing event will be held May 8th, 2024. The money raised from the pieing will be donated to the social committee for future events. The Human Services Board will go into Closed Session at approximately 9:58 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Directors Annual Performance Evaluation. The Closed Session is expected to last for approximately one half (1/2) hour. A roll call vote will be taken: CATHERINE LEMKE MADE A MOTION TO APPROVE THE HUMAN SERVICE BOARD GOING INTO CLOSED SESSION. SCOTT MILDBRAND SECONDED THE MOTION. ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SEVEN AYES. The Human Service Board went into Closed Session at 9:58 a.m. and ended at 10:52 a.m. MOTION WAS MADE TO GO BACK INTO OPEN SESSION BY MICHAEL BUB. CATHERINE LEMKE SECONDED THE MOTION. MOTION WAS CARRIED. SCOTT MILDBRAND MADE A MOTION TO APPROVE THE DIRECTOR’S ANNUAL PERFORMANCE EVALUATION. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED WITH SEVEN AYES. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, May 8th, 2024, at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY SCOTT MILDBRAND TO ADJOURN. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. The meeting was adjourned at 11:47 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Services Board Meeting Minutes from March 13th, 2024, Annual Report On-Calls for the Year 2023, Contracts/Addenda for April 10th, 2024, A Resolution Declaring June 15, 2024, as World Elder Abuse Awareness Day, Director’s Report, Unit Case Loads. Respectfully submitted, Paula Johnson for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD March 13, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Lynn Rosemeyer, Catherine Lemke , Paula Dubiak, Michael Bub, and Lisa Carbaugh. Members Absent: Scott Mildbrand and Lori Willner. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Tammy Dahl, Paula Johnson, and Jenn Arndt. Approve Minutes from the February 14, 2024, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE FEBRUARY 14, 2024, MEETING MINUTES. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: MICHAEL BUB MADE A MOTION TO APPROVE THE AGENDA CONTAINING 15 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update regarding the ADRC, explaining that Forest County is in agreement to separate. The ad hoc committee for the Taylor County ADRC has met to discuss costs. A letter of intent has been drafted by Director Stanfley and Jenn Viergutz, Director of Taylor County Commission on Aging. This will go before the County Board next week. Resolution to Provide Notice of Intent to Withdraw from the ADRC of the Northwoods: CATHERINE LEMKE MADE A MOTION TO APPROVE THE RESOLUTION TO PROVIDE NOTICE OF INTENT TO WITHDRAW FROM THE ADRC OF THE NORTHWOODS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve Ordinance to Amend Section 13.07, Advisory Committees, Human Services, Taylor County Code: Director Stanfley explained that the language for the Coordinated Services Team (CST) Coordinating Committee is not included in Chapter 13.07 of Taylor County Code. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE ORDINANCE TO AMEND SECTION 13.07, ADVISORY COMMITTEES, HUMAN SERVICES, TAYLOR COUNTY CODE. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve filling vacancy: Accounting Specialist and Children and Family Services Coordinator: Director Stanfley requested approval to fill the Accounting Specialist and Children and Family Services Coordinator positions. MICHAEL BUB MADE A MOTION TO APPROVE FILLING THE ACCOUNTING SPECIALIST AND CHILDREN AND FAMILY SERVICES COORDINATOR POSITIONS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve Updated Job Descriptions: Director Stanfley presented the updated job descriptions for the agency. The main changes included formatting, grammar, and keeping knowledge & ability the same for similar positions. Human Resources has reviewed and approved. Questions were asked and discussion was had. LYNN ROSEMEYER MADE A MOTION TO APPROVE THE UPDATED JOB DESCRIPTIONS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION CARRIED. Approve 2024 Contracts: Director Stanfley requested board approval of the 2024 Contracts and Revisions. Questions were asked and discussion was had. MICHAEL BUB MOTIONED TO APPROVE THE 2024 CONTRACTS. LYNN ROSEMEYER SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Director’s Report: Director Stanfley shared the February Remote Work Report. Ms. Stanfley updated that the agency will have quite a few community outreach opportunities in the near future. Ms. Stanfley also updated that recent employment recruitment efforts have failed due to the County’s insurance plan. Questions were asked and discussion was had regarding the County Board needing to investigate other options. Ms. Stanfley shared that Lincoln County has commended our CFS Unit for the exceptional way they handle truancy cases. Ms. Stanfley also shared a recent member praise for Misty Hartman, Economic Support Specialist, who handled a situation with compassion and went above and beyond for the member. Norwood Admissions staff have recently shared their appreciation of our crisis staff for their response time and care provided to consumers. Peggy Kellnhofer, ES Coordinator, explained the NIMC has been very busy, with calls being up by at least 2,000 calls per month in February 2023 (6,655 calls) compared to February 2024 (8,725 calls). Ms. Stanfley updated that the Children and Families Unit remains busy. In February, there were 8 juvenile court intake referrals, with the majority assigned to ongoing case managers. On Monday, the agency screened six CPS reports. Ms. Stanfley updated that the mental health waitlist is down, referrals are being kept up with at this time; however, the AODA waitlist is up. Jen Meyer, Protective Services Unit, updated that they are now fully staffed and working on cross -training crisis with APS. Taylor Reinhardt, Community Services Coordinator, updated that with new staff being trained, cases are being removed from waitlists; however, when all staff have full caseloads, there will still be children and adults on waitlists. Rhonda Rudolph, Business Manager, updated that 2023 year -end is still being worked on; final numbers should be available for the May meeting. Staff recognition week is planned for the first week in May. The Human Services Board will go into Closed Session at approximately 10:00 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Directors Annual Performance Evaluation. The Closed Session is expected to last for approximately one half (1/2) hour. A roll call vote will be taken: Chairman Thums requested that this agenda item be tabled until the April Human Services Board meeting to allow all members to be present. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, April 10th, 2024 at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY MICHAEL BUB TO ADJOURN. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:53 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Service Board Meeting Minutes from February 14, 2024, Director’s Report, Unit Case Loads, Expenses and Revenue Reports, Remote Work Log Report, Contracts/Addenda for March 13, 2024 Human Services Board Meeting, Updated Job Descriptions. Respectfully submitted, Jenn Arndt for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD February 14, 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Paula Dubiak, Michael Bub, Lori Willner, and Lisa Carbaugh. Members Absent: Lynn Rosemeyer and Catherine Lemke. Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Jasmin Skerven, Taylor Reinhardt, Jen Meyer, and Jenn Arndt. Approve Minutes from the January 29, 2024, Meeting: MICHAEL BUB MADE A MOTION TO APPROVE THE JANUARY 29, 2024, MEETING MINUTES. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: LISA CARBAUGH MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. Public Input: None. Discussion between Board Members and Human Services employees regarding various operational topics. No action will be taken on any of the topics discussed: Paula Dubiak provided an update regarding the ADRC, explaining that an ad hoc committee is being formed for the Taylor County ADRC. Director Stanfley requested that Human Resources, Commission on Aging, Finance Director, John Schnabel, and herself all be a part of the ad hoc committee. Taylor County will need to give notice of their separation from Forest County, and this will be placed on the next Taylor County Board of Supervisors agenda. Approve filling vacancy(ies): Director Stanfley requested approval to fill the open Administrative Assistant and Mental Health Case Manager positions. MICHAEL BUB MADE A MOTION TO APPROVE FILLING THE ADMINISTRATIVE ASSISTANT AND MENTAL HEALTH CASE MANAGER POSITIONS. LISA CARBAUGH SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION PASSED WITH SIX AYES. Approve 2023 Contracts and Amendments: There were no 2023 contracts or amendments presented. Approve 2024 Contracts: Director Stanfley requested board approval of the new 2024 Contract and Addendums. Questions were asked and discussion was had. LISA CARBAUGH MOTIONED TO APPROVE THE 2024 CONTRACTS. SCOTT MILDBRAND SECONDED THE MOTION. A ROLL CALL VOTE WAS TAKEN. THE MOTION CARRIED WITH SIX AYES. Director’s Report: Director Stanfley shared the January Remote Work Report. Ms. Stanfley updated that the agency completed boundaries and ethics training last Thursday. Ms. Stanfley and Jen Meyer, Protective Services Manager, are applying for the Gun Shop Project grant through DHS. Ms. Stanfley shared that the Health Department was applying for a Telehealth Access grant, which she wrote a letter of support for. Agency job descriptions are being reviewed and will be presented at the March meeting in preparation for the JDQ process. In January, the Children and Families Unit received 20 juvenile court intake referrals. Of the 20, 18 are anticipated to be assigned to ongoing case managers. Dr. Cullen has returned to the outpatient clinic, providing medication management until at least October of this year. Ms. Meyer updated that Almost Home Again in Gilman, WI has voluntarily chosen to not renew their license and gave notice yesterday of the upcoming closure. Taylor Reinhardt, CCS/CST/CLTS/CCOP/B-3 Administrator presented the MetaStar Children’s Long -Term Support Record Review Summary of Findings for the period January 1, 2023 -June 30, 2023. Overall, the Taylor County CLTS Program scored 96.6%, well above the statewide average of 86.4%. Mr. Reinhardt also updated that the CCS Clinical Services Manager is now being advertised as a part-time, contracted position. Rhonda Rudolph, Business Manager, updated that 2023 year - end is still being worked on; billing has gone out and revenues are pending. January placement costs were nearly $62,000, which is above the monthly average of $40,000. The Social and Wellness Committee is working to plan events for Spring. The agency has been participating in a Valentine’s Day activity and management are working to plan the staff recognition week. The Human Services Board will go into Closed Session at approximately 10:00 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Directors Annual Performance Evaluation. The Closed Session is expected to last for approximately one half (1/2) hour. A roll call vote will be taken: Chairman Thums requested that this agenda item be tabled until the March Human Services Board meeting to allow all members to be present. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, March 13th at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY PAULA DUBIAK TO ADJOURN. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 10:14 a.m. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Service Board Meeting Minutes from January 29, 2024, Director’s Report, Crisis Reports, Unit Case Loads, Expenses and Revenue Reports, Remote Work Log Report, Contracts/Addenda for February 14, 2024 Human Services Board Meeting, MetaStar Children’s Long-Term Support Record Review Summary of Findings. Respectfully submitted, Jenn Arndt for Paula Dubiak, Secretary TAYLOR COUNTY HUMAN SERVICES BOARD January, 29th 2024 Taylor County Human Services Boardroom Call Meeting to Order: Chairman Rollie Thums called the meeting to order at 9:30 a.m. Members Present: Rollie Thums, Scott Mildbrand, Paula Dubiak, Michael Bub, Lori Willner, Lisa Carbaugh, Catherine Lemke, and Lynn Rosemeyer via Microsoft Teams Members Absent: none Other Attendees: (for all or a portion of the meeting) Suzanne Stanfley, Rhonda Rudolph, Jasmin Skerven, Julie Clarkson, Taylor Reinhardt, Jen Meyer, Peggy Kellnhofer, Ashley Blasel, Jenn Arndt, Nicole Hager, Stacy Doriot, and Corporation Counsel Ruthann Koch. Approve Minutes from the December 13, 2023, Meeting: SCOTT MILDBRAND MADE A MOTION TO APPROVE THE DECEMBER 13, 2023, MEETING MINUTES. LISA CARBAUGH SECONDED THE MOTION. THE MOTION CARRIED. Approve the Agenda: CATHERINE LEMKE MADE A MOTION TO APPROVE THE AGENDA CONTAINING 12 ITEMS. PAULA DUBIAK SECONDED THE MOTION. THE MOTION CARRIED. Public Input: Introduction of Stacy Doriot, Accounting Specialist. The Human Services Board will go into closed session at approximately 9:35 a.m. pursuant to Wis. Stat 19.85(1)(g), for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The closed session is expected to last approximately one half (1/2) hour. A roll call will be taken. At 9:33 a.m . SCOTT MILDBRAND MOTIONED TO GO INTO CLOSED SESSION. CATHERINE LEMKE SECONDED THE MOTION. ROLL WAS TAKEN, THE MOTION WAS CARRIED. LYNN ROSEMEYER WAS ABSENT. The Human Services Board will go into closed session at approximately 10:05 a.m. pursuant to Wis. Stat. 19.85(1)(c), for the purposes of considering an employee’s job performance. The closed session is expected to last for one half (1/2) hour. A roll call will be taken. At 9:52 a.m. CATHERINE LEMKE MOTIONED TO GO INTO CLOSED SESSION, LISA CARBAUGH SECONDED THE MOTION. ROLL WAS TAKEN, THE MOTION WAS CARRIED Open Session: At 10:09 a.m., MIKE BUB MADE A MOTION TO GO BACK INTO OPEN SESSION, LISA CARBAUGH SECONDED THE MOTION. ROLL CALL WAS TAKEN. MOTION WAS CARRIED. ADRC Discussion: Paula Dubiak provided an update regarding the ADRC. Discussion was had about Forest County being removed from the program due to funding. Taylor County ADRC is starting discussions to move to a stand-alone agency instead of with other counties. This would include Taylor County ADRC to combine with the Commission on Aging. Approve 2023 Contracts and Amendments: Rhonda Rudolph, Business Manager, provided the board with the 2023 amendments page. Questions were asked and discussion was had. CATHERINE LEMKE MADE A MOTION TO APPROVE THE 2023 CONTRACTS AND AMMENDMENTS. LISA CARBAUGH SECONDED THE MOTION. THE MOTION WAS CARRIED, ROLL CALL WITH 8 AYES. Approve 2024 Contracts: Ms. Stanfley presenting the 2024 Contracts. Scott Mildbrand asked that with the rate increases, how will that impact the budget. Rhonda Rudolph responded that it is so varied depending on need that it would be too hard to guess. Suggested that they get a mid-year update. MIKE BUB MADE A MOTION TO APPROVE THE 2024 CONTRACTS. CATHERINE LEMKE SECONDED THE MOTION. THE MOTION WAS CARRIED, ROLL CALL WITH 8 AYES. Director’s Report: Director Stanfley shared the December Remote Work Report. No questions. Ms. Stanfley gave out an example of the performance review for herself that will be completed at the February meeting. The Clinical Unit provided AODA outreach at MAMS in December, talking to the 8 th grade classes. Peggy Kellnhofer, ES Coordinator, had no updates with the Economic Support Unit. Julie Clarkson, Children & Family Services Coordinator, reported that Juvenile Intake is up, and CPS cases continue to rise. Ms. Clarkson also touched on the Youth Diversion project and will have more of a report for the board in February. Jasmin Skerven, Clinical Coordinator, reported that, at this time, they are no longer taking external psychiatric referrals. Ms. Skerven also updated on the Connections App which gives consumers resources directly from their mobile devices. Connections App is primarily for AODA consumers but also has direct links to the Crisis Line. Jen Meyer, Protective Services Coordinator, gave an update that things have been difficult in her unit, but staff are trying to focus on the positives. Taylor Reinhardt, CCS/CLTS/CCOP/B-3 Coordinator, shared the MetaStar Summary of findings for Birth to Three (B -3). Rhonda Rudolph, Business Manager updated that 2024 contracts are done she will be submitting 2023 reporting to the State in February but probably will not have final numbers until March. Ms. Stanfley brought up how Sacred Heart closing will push resources to other facilities and impact the population in crisis. Set Next Meeting Date and Time: The next Human Services Board meeting is scheduled for Wednesday, February 14th at 9:30 a.m. in the Taylor County Human Services Boardroom. Adjourn: A MOTION WAS MADE BY CATHERINE LEMKE TO ADJOURN. SCOTT MILDBRAND SECONDED THE MOTION. THE MOTION CARRIED. The meeting adjourned at 11:05 AM. Handouts Distributed: Taylor County Human Services Department Meeting Agenda, Taylor County Human Service Board Meeting Minutes from December 13 2023, Director’s Report, Chess Health Press Release, Meta Star B-3 Summary of Findings, Expenses and Revenue Reports, Remote Work Log Report, 2023 Contract Amendments, 2024 Contracts & Unit Case Loads. Respectfully submitted: Ashley Blasel for Paula Dubiak, Secretary