Personnel

PERSONNEL COMMITTEE December 12, 2024 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:54 a.m. Members Present: Chuck Zenner , Scott Mildbrand, Jim Gebauer, Rollie Thums , Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld , Ben Stanfley (Hwy), Suzanne Stanfley (HS) and Brian Wilson (Star News). Approve the Agenda: Motion by Thums to approve the agenda with 10 items; Seconded by Gebauer. Motion carried. Approve the Minutes of the November 14, 2024 Personnel Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Gebauer. Motion carried. Job Description for Administrative Coordinator : Hager emailed the job description prior to the meeting. No discussion was held. Motion by Thums to approve the Job Description for Administrative Coordinator as presented; Seconded by Rosemeyer. Motion carried. Additional Position for Economic Support for Human Services: Hager stated the additional position was approved by the Human Services and Finance committees. Motion by Thums to approve the additional position for Economic Support for Human Services as presented; Seconded by Rosemeyer. Mildbrand voted NO. Motion carried. Review compensation plan implementation effective January 12, 2025. The Personnel Committee may convene in closed session by taking a roll call vote, pursuant to Section 19.85 (1)(c), Wisconsin State Statutes, to consider compensation of specific county employees. The Closed Session is expected to last about 3 0 minutes: Hager gave a brief history of prior years’ implementation dates and the reason for January 12, 2025 date . Motion by Mildbrand to move into Closed Session; Seconded by Gebauer. YES-Rosemeyer, Thums, Gebauer, Mildbrand, and Zenner. NO-none. Motion carried. Closed session began at 11:08 am. Motion by Mildbrand to go back into Open Session; Seconded by Gebauer. Motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session : Open Session resumed at 11:43 am. Motion by Rosemeyer to implement the recommendation of implementation of the compensation plan to prevent ‘leapfrogging’ up to the control point for identified employees as presented in Closed Session; Seconded by Mildbrand. Motion carried. HR Manager Report: Hager presented a status report to the committee. No action was taken. HR Report: • Current vacanc ies: Sheriff’s Office – one for security officer and one road (Detective Chad Kowalczyk promoted to Chief Deputy) ; Child Support Specialist; ADRC -Dementia Care Specialist. • Dept. Head meeting – discussed Strategic Plan, Secured entrance of the courthouse, Act 10, retirements of Larry Woebbeking and Michelle Kurth Future Agenda Items: None. Adjournment: Motion by Gebauer to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 11:51 a.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE November 14, 2024 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:36 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Jenn Viergutz (COA), Cathy Lemke (County Board Member), Corey Dassow (Sheriff’s Office), and Brian Wilson (Star News). Approve the Agenda: Motion by Thums to approve the agenda with 13 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of the October 14, 2024 Personnel Committee Meeting: Motion by Gebauer to approve the minutes; Seconded by Thums. Motion carried. Ordinance to Amend Section 3.03(2), Conditions of Employment, County Employment, Taylor County Code (Finance): The Payroll and Benefits Specialist position moved to the Finance Department earlier this year and works a 35 -hour week, not 40. Motion by Mildbrand to approve the ordinance to amend county code as presented; Seconded by Rosemeyer. Motion carried. Ordinance to Amend Section 3.03(2), Conditions of Employment, County Employment, Taylor County Code (ADRC)(Program Specialist & Administrative Assistant from 30 -40 hours): Jenn Viergutz and Nicole Hager presented information about the new ADRC job positions and conditions of employment descriptions. All ADRC positions work a 40 -hour week except one ADRC specialist will work a 35 -hour week. Motion by Mildbrand to approve the ordinance to amend county code as presented; Seconded by Rosemeyer. Review/approve grade recommendation for ADRC Specialist; Dementia Care Specialist; Disability Benefits Specialist: Viergutz and Hager explained the grade recommendation from Cottingham Butler for the new ADRC positions. These recommendations will be effective January 1, 2025. Motion by Mildbrand to approve the grade recommendation as presented; Seconded by Rosemeyer. Thums – NO. Motion carried. Update Departmental Authorizations for Sheriff’s Office to add 1 Deputy Sheriff Position: Corey Dassow explained the request to add a deputy sheriff position was for the recent County Board decision for additional security at the courthouse entrance. Motion by Thums to approve updating the departmental authorizations for Sheriff’s Office as presented; Seconded by Rosemeyer. Motion carried. Resolution Appointing Medical Examiner: Resolution to appoint Scott Perrin as medical examiner for 2025. No discussion was held. Motion by Thums to approve the resolution as presented; Seconded by Gebauer. Motion carried. Approve 2025 Casual & Seasonal Wage Schedule: Hager presented the 2025 Casual & Seasonal Wage Schedule. A few changes were made due to the Cottingham Butler classification changes. No discussion was held. Motion by Rosemeyer to approve the 2025 Casual & Seasonal Wage Schedule as presented; Seconded by Gebauer. Motion carried. Review/Approve Job Title Update for Human Resources Manager/Administrative Coordinator: Hager gave a brief explanation for the title change. No further discussion was held. Motion by Mildbrand to approve the title change as presented; Seconded by Rosemeyer. Motion carried. HR Manager Report: Hager presented a status report to the committee. No action was taken. HR Report: • Current vacancies: Sheriff’s Office – one for security officer and one road is expected; Highway – one patrolman posted; HS – new Ongoing/Youth Justice; Child Support Administrator – received several applications and interviews at Executive Meeting; COA – Nutrition Site Manager; ADRC – making offers to existing employees. • USI has a new account rep. for Taylor County, Geoff Verges. • Vantage Flex sold the company but remain the same for 2025, unsure the process for 2026. • Classification/Compensation letters sent to employees. • Dept. Head meeting. • Insurance – waiting for 2025 property premium bill and a claim for water damage to Treasurer’s office documents. Administrator Coordinator Report: • Ambulance subcommittee • Airport – Spending federal funds and leases • Finance – updating policies • Strategic Plan Future Agenda Items: Potential cost of security entrance for courthouse. Adjournment: Motion by Gebauer to adjourn; Seconded by Thums. Motion carried. Meeting adjourned at 11:24 a.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE October 14, 2024 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, and Lynn Rosemeyer. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig (Finance), Jenn Viergutz (COA), and Brian Wilson (Star News). Approve the Agenda: Motion by Thums to approve the agenda with 8 items; Seconded by Gebauer. Motion carried. Approve the Minutes of the September 30, 2024 Personnel Committee Meeting: Motion by Rosemeyer to approve the minutes; Seconded by Mildbrand. Motion carried. Update Departmental Authorizations for Register of Deeds to add ½ time Position: Hager explained the reason for the increase. The position was included in the 2025 budget. No further discussion. Motion by Mildbrand to approve the authorization increase for Registered of Deeds to add a ½ time position; Seconded by Gebauer. Motion carried. ADRC Positions: Jenn Viergutz and Nicole Hager presented information about the new ADRC job descriptions and job authorizations. Discussion was held about the budget, wages, hiring process, and insurance benefits to start December 29, 2024. Motion by Rosemeyer to approve the ADRC job descriptions as presented; Seconded by Mildbrand. Discussion was held regarding the number of job authorizations. It was noted the current amount did not reflect the already in place part -time positions. The total number of job authorizations would increase from 6.5 to 11 to account for all current and new positions. Rosemeyer amended the motion to approve the ADRC job descriptions and increase the job authorizations to increase to 11 as presented; Seconded by Mildbrand. Motion carried. HR Manager Report: Hager presented a status report to the committee. No action was taken. Current vacancy is Chief Deputy – a trickled effect will occur within Sheriff’s Office leading to possibly a new deputy; Open enrollment period for benefits; Employee Benefit Fair for November 14. Other Business: Thums would like to keep the meetings scheduled for 9am due to other commitments. Mildbrand suggested changing the name of this item to “Future Agenda Items”. Adjournment: Motion by Mildbrand to adjourn; Seconded by Thums. Motion carried. Meeting adjourned at 1:30 p.m. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE September 30, 2024 3rd Floor County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 1:00 p.m. Members Present: Chuck Zenner, Scott Mildbrand, Lynn Rosemeyer, and Jim Metz. Members Absent: Jim Gebauer and Rollie Thums. Other Attendees: Nicole Hager, Christina Schuld, Ben Stanfley (Hwy), Suzanne Stanfley and Kala Thompson (HS), Tracy Hartwig (Finance), and Brian Wilson (Star News). Approve the Agenda: Motion by Rosemeyer to approve the agenda with 11 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of the September 12, 2024 Joint Personnel and Finance Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Rosemeyer. Motion carried. Resolution to Approve Corporation Counsel Legal Services for 2025: Schuld presented resolution for signature. Motion by Mildbrand to approve the resolution for Corporation Counsel Legal Services for 2025 as presented; Seconded by Rosemeyer. Motion carried. Additional Position for On -Going/Youth Justice Case Manager in the Children and Family Service Unit for Human Services: Suzanne Stanfley gave a brief presentation for the need of an additional position. Motion by Mildbrand to approve the request for an additional position for On -Going/Youth Justice Case Manager as presented; Seconded by Rosemeyer. Motion carried. Update to Employee Handbook Chapter 3.5 – Highway Premium Pay: Through the classification and compensation review with Cottingham & Butler they recommended changes to the Highway Premium Pay. Cottingham & Butler also recommended removing the annual increase to the premium pay. Ben Stanfley spoke regarding the proposed premium pay changes. He stated the premium pay is a benefit for the skill sets of the employees. He also did not agree with removing the annual increase. Discussion was held regarding the overall cost versus employee retention/morale. Motion by Mildbrand to make no changes to Bridge Inspection, Working Crew Leader and Equipment Pay and change Shop Tech premium pay to $2.00 and update the Employee Handbook to state ‘Premium pay schedule is automatically increased the same amount as the employee cost of living annually.’ Changes to the Employee Handbook would be effective January 1, 2025; Seconded by Rosemeyer. Motion carried. Update to Employee Handbook Chapter 8.3 – Use of County-Owned Vehicles: Ben Stanfley presented a proposed update to the Employee Handbook based on feedback from the Highway Committee. He also discussed the proposed monitoring devices on all Highway Department vehicles and the cost associated with it. Discussion was held regarding the original intended reason behind installing the devices and what departments actually need them. Motion by Mildbrand for the handbook to remain as “may”, add “at the discre tion of each department’s oversight committees” and “ Oversight committees shall submit a recommended list of vehicles for devices to the Administrative Coordinator annually by September 1.”; Seconded by Rosemeyer. Motion carried. Review and Approve Human Resources Budget: Budget was emailed prior to meeting. No discussion was held. Motion by Rosemeyer to approve the Human Resources Budget as presented; Seconded by Mildbrand. Motion carried. HR Manager Report: Hager presented a status report to the committee. No action was taken. Current vacancies; ADRC staffing; USI to present 2025 benefits; Department Head meeting overview; Administrative Support (float) hire and duties; 2024 Benefit Fair; Attendance at WCA Conference Other Business: None Adjournment: Motion by Mildbrand to adjourn; Seconded by Rosemeyer. Motion carried. Meeting adjourned at 2:08 pm. Christina Schuld Confidential HR Assistant JOINT PERSONNEL AND FINANCE COMMITTEE September 12, 2024 County Board Room 3rd Floor Call Meeting to Order: Chuck Zenner called the meeting to order at 9:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, Cathy Lemke, Mike Bub, Lisa Carbaugh, and Jim Metz. Members Absent: Lynn Rosemeyer Other Attendees: Nicole Hager, Christina Schuld, Tracy Hartwig, Brian Wilson (Star News), and Dan Gellert, Jenn Viergutz, Ben Stanfley, Jill Scheithauer, Jaymi Kohn, Suzanne Stanfley, Sarah Holtz, Melissa Lind, Heather Dums, Shelia Sutton, Joe Svejda, Kyle Noonan, Lucas Williams, Michelle Kurth, and Melissa Moore. Approve the Agenda: Motion by Thums to approve the agenda with 9 items; Seconded by Lemke. Motion carried. Approve the Minutes of the July 23, 2024 Personnel Committee Meeting: Motion by Gebauer to approve the minutes; Seconded by Mildbrand. Motion carried. Approve the Minutes of the August 20, 2024 Joint Personnel & Finance Committee Meeting: Motion by Carbaugh to approve the minutes; Seconded by Lemke. Motion carried. Request to update Employee Handbook Chapter 3.1A Hours of Work/Work Schedules. Ben Stanfley gave a brief explanation of the on-call pay for non -salary employees, the update has specific language for Buildings and Grounds and Highway employees. Mildbrand moved to approve the update of the Employee Handbook Chapter 3.1A Hours of Work/Work Schedule as presented; Seconded by Lemke. Motion carried. Cottingham & Butler Compensation Plan update: Hager presented an additional option (Option 3) for the compensation plan. Option 3 represents the current compensation plan with a 2.5% wage increase for employees with an approx. cost of $300,000. A few job classifications moved on the scale. Those employee(s) will move to the appropriate step to maintain their current pay. Hager stated the new ADRC positions were not included at this time. Bub moved to reconsider Option 2 that was approved at the last Joint Personnel & Finance meeting; Seconded by Mildbrand. Motion carried. Bub moved to approve Option 3 as presented; Seconded by Gebauer. Motion carried. Status and update of ADRC of Taylor County: Lemke presented information regarding the status of space needed for new positions in ARDC. Discussion was held regarding $75,000 that was loaned to the ADRC of the Northwoods and repayment. No action was taken at this time. Floating Holiday for Veteran’s Office (Memorial Day): Sutton requested a floating holiday for Memorial Day for the Veterans office as currently both employees work on Memorial Day. Sutton noted they would stagger their days off so the office won’t be closed. Bub moved to approve a floating holiday for the Veteran’s Office as presented; Seconded by Mildbrand. Motion carried. Adjournment: Motion by Lemke to adjourn; Seconded by Carbaugh. Motion carried. The meeting adjourned at 9:41 am. Christina Schuld Confidential HR Assistant JOINT PERSONNEL & FINANCE COMMITTEE August 15, 2024 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Catherine Lemke, Lisa Carbaugh, Rollie Thums, Lynn Rosemeyer and Jim Gebauer. Members Absent: Michael Bub. Other Attendees: Tracy Hartwig, Nicole Hager, Sarah Holtz, Ben Stanfley, Suzanne Stanfley, Daniel Gellert, Sheila Sutton, Alyssa Branowitzer, Jill Scheithauer, Larry Brandl, Michelle Kurth, Rhonda Rudolph, Jaymi Kohn, Michelle Cahoon, Christina Schuld, Joe Svejda, Kyle Noonan, Jenna Bidwell (Cottingham & Butler), Casey Belgram and Brian Wilson – Star News. Approve the Agenda: Zenner asked the committee to remove agenda item number 9, Request to update Employee Handbook Chapter 3.1A Hours of Work/Work Schedules. Motion to approve the amended agenda to 13 items by Thums, seconded by Lemke. A unanimous vote was cast, the motion carried. Approve the minutes of the July 11, 2024, Finance Committee meeting: Motion by Carbaugh, seconded by Mildbrand, to approve the minutes of the July 11, 2024, Finance Committee meeting. A unanimous vote was cast, the motion carried. Approve the minutes of the June 11, 2024, Personnel Committee meeting: Motion by Gebauer, seconded by Thums, to approve the minutes of the July 11, 2024, Personnel Committee meeting. A unanimous vote was cast, the motion carried. Public input/correspondence: None. Meet with Cottingham & Butler (formerly Carlson Dettmann) to discuss compensation plan: Hager introduced Jenna Bidwell with Cottingham & Butler (formerly Carlson Dettmann) to discuss the compensation plan for Taylor County. Bidwell presented a slide show to committee members and explained that they look to comparable markets and pier group market data sources to determine grade levels for employees. Bidwell also stated that they are still working to finalize the grade levels. Committee members asked to see the final levels/presentation before making any decisions. Another meeting will be scheduled once the grade levels are completed. Final resolution regarding unconditional County guaranty of its pro rata share, intergovernmental agreement and taxable revenue bond financing for Bug Tussel 2, LLC project: Zenner stated that nothing has changed with the resolution since the last meeting and that it needs to be approved twice before going forward. Motion made by Thums, seconded by Gebauer, to approve the final resolution regarding unconditional County guaranty of its pro rata share, intergovernmental agreement and taxable bond financing for Bug Tussel 2, LLC project. A voice vote cast, with five (5) voting aye and two (2) voting no [Mildbrand, Rosemeyer], the motion carried. Treasurer’s Report: The Treasurer’s Report was approved as submitted. Dress Code: After much discussion regarding wearing shorts or athletic type leggings to work the committee decided to leave the dress code as is not allowing these items to be worn to work. A unanimous vote was cast, the motion carried. Review and approve the 2024 Budget Review meeting schedule and parameters for the 2025 Taylor County budget process: Hartwig explained that she is in the process of setting up budget review meetings. The meetings will be scheduled over several days in September. Finance Director’s report: Hartwig told committee members that the audits are going well and Brandl is currently helping her with budgets and non -lapsing accounts. Brandl also explained to the committee that the funds we are currently receiving from Bug Tussel are put into a debt service reserve. Warrants and Payroll as submitted: Warrants submitted were: Payroll submitted was: June 30, 2024 149891-150051 $ 292,397.80 Direct Deposit Stubs July 14, 2024 150111-150264 $ 283,987.94 Direct Deposit Stubs July 28, 2024 150325-150478 $ 290,478.29 Direct Deposit Stubs Motion by Lemke, seconded by Thums, to approve the warrants and payroll as submitted. Motion carried. Adjourn the meeting: Motion made by Lemke, seconded by Carbaugh, to adjourn the meeting at 11.37 a.m. Motion carried. Casey Belgram Taylor County Chief Deputy Clerk July 17, 2024 278307-278419 $ 11,808.25 July 19, 2024 278420-278509 $ 576,441.71 July 26, 2024 278510-278575 $ 199,571.37 August 2, 2024 278576-278648 $ 208,716.96 August 9, 2024 278649-278763 $ 394,995.51 August 12, 2024 278764-278765 $ 2,763.30 August 15, 2024 278766-278813 $ 13,344.35 PERSONNEL COMMITTEE July 23, 2024 Meeting Room 3rd Floor Call Meeting to Order: Chuck Zenner called the meeting to order at 11:14 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Nicole Hager, and Christina Schuld. Approve the Agenda: Motion by Thums to approve the agenda with 5 items; Seconded by Gebauer. Motion carried. Approve the Minutes of the July 11, 2024 Personnel Committee Meeting: Motion by Mildbrand to approve the minutes; Seconded by Thums. Motion carried. Closed Session: At approximately 1:30 p.m. the Personnel Committee may convene in closed session by taking a roll call vote, pursuant to Section 19.85(1)(g), Wisconsin State Statutes, receive advice from legal counsel concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (former VSO Shaw). The Closed Session is expected to last about 30 minutes. Motion by Mildbrand to go into Closed Session; Seconded by Thums. Roll call vote taken: YES – Zenner, Mildbrand, Gebauer, Thums, and Rosemeyer; NO – none. Motion carried. Closed Session started at 11:15 am. Motion by Mildbrand to go into Open Session; Seconded by Thums. Motion carried. Open Session began at 11:24 am. No action taken. Adjournment: Motion by Gebauer to adjourn; Seconded by Thums. Motion carried. Meeting adjourned at 11:24 am. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE July 11, 2024 County Board Room 3rd Floor Call Meeting to Order: Chuck Zenner called the meeting to order at 11:30 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Rollie Thums, Lynn Rosemeyer, and Jim Metz. Members Absent: None Other Attendees: Nicole Hager, Christina Schuld, Larry Woebbeking (Sheriff), and Brian Wilson (Star News). Approve the Agenda: Motion by Thums to approve the agenda with 7 items; Seconded by Mildbrand. Motion carried. Approve the Minutes of the June 13, 2024 Personnel Committee Meeting: Motion by Gebauer to approve the minutes; Seconded by Mildbrand. Motion carried. Review/approve update to Employee Handbook Chapter 8.3: Hager reviewed the proposed change. At the May Personnel Committee there were questions about the Sheriff’s Office vehicles falling under the proposed handbook change and monitoring system. Woebbeking was present to give an update on the five (5) vehicles in the Sheriff’s Office without GPS monitoring and stated these vehicles will be added to the Spillman system and monitored like the current marked squads. Rosemeyer moved to approve updating the Employee Handbook Chapter 8.3 as presented; Seconded by Mildbrand. Motion carried. Request to approve 40-hour workweek for Emergency Management Director. The request to increase the Emergency Management Director to 40 hours per week was approved at the Finance Committee meeting effective January 1, 2025. In 2024 the Emergency Management Director received 10 hours per week of funding through a grant with the Health Department. This allowed him to increase his hours to 40 hours per week. The new grant application deadline dates made it necessary for the duties and workload to be reviewed. The Health Department will be able to fund the additional five hours per week until the end of the year. Gebauer moved to approve the increase of the Emergency Management Director to 40 hours per week effective January 1, 2025 as presented; Seconded by Rosemeyer. Motion carried. HR Manager Update: Human Resource Director report: Hager presented a status report to the committee. No action was taken on this item. Adjournment: Motion by Gebauer to adjourn; Seconded by Thum. Motion carried. Meeting adjourned at 12:00 pm. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE June 13, 2024 County Board Room 3rd Floor Call Meeting to Order: Chuck Zenner called the meeting to order at 11:30 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Jim Gebauer, Catherine Lemke (County Board), Lynn Rosemeyer, and Jim Metz. Members Absent: Rollie Thums. Other Attendees: Nicole Hager, Christina Schuld, and Brian Wilson (Star News). Approve the Agenda: Motion by Mildbrand; Seconded by Gebauer, to approve the agenda with 8 items. Motion carried. Approve the Minutes of the May 23, 2024 Personnel Committee Meeting: Motion by Mildbrand; Seconded by Gebauer, to approve the minutes. Motion carried. Review/approve update to Employee Handbook Chapter 8.3: Hager gave a brief review of the proposed changes to the handbook. Discussion was held regarding any legal language either way for or for not monitoring ‘unmarked’ squads. Discussion will be held with Corp Counsel and brought back to the next meeting. No action was taken. Closed Session: At approximately 11:45 a.m. the Personnel Committee may convene in closed session by taking a roll call vote, pursuant to Section 19.85 (1)(g), Wisconsin State Statutes, receive advice from legal counsel concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (former VSO Shaw). The Closed Session is expected to last about 30 minutes. Motion by Mildbrand; Seconded by Rosemeyer, to go into Closed Session. Roll call vote: YES – Zenner, Mildbrand, Rosemeyer, and Gebauer. NO – none. Closed Session began at 11:40 a.m. Motion by Rosemeyer; Seconded by Mildbrand, to go back into Open Session. Motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statues, to address actions stemming from the Closed Session. Open Session began at 12:20 p.m. No action taken. HR Manager Update: Hager gave a brief update. • Christina Schuld has been hired as the new Confidential HR Assistant. • Current vacancies: o Airport Coordinator – part-time/flexible; working on recruitment o Data Records Manager – recruitment until 6/24 o Floating Administrative Support (ROD, Clerk HR) – preparing JDQ o Lead Maintenance Technician – recruitment starting next week o Highway Patrolman – one (1) position filled, one (1) still open o Deputy Sheriff – references are being done o Jail staff is currently full • The May Dept. Head meeting was not held. Next meeting is planned for the end of June. • ADRC – It is splitting, part becoming ADRC of Taylor County. This will increase positions within the County by about five (5). • Question was asked when the reclassification of jobs will be completed. Hager stated the projected timeframe is the end of July. • Question was asked about possibly starting the employees’ insurance review process earlier and potentially looking at more companies. Hager will bring the information to insurance broker as well as other ideas that have been proposed. Adjournment: Motion made by Mildbrand; Seconded by Rosemeyer, to adjourn the meeting at 12:36 p.m. Motion carried. Christina Schuld Confidential HR Assistant PERSONNEL COMMITTEE May 23, 2024 County Board Room Call Meeting to Order: Chuck Zenner called the meeting to order at 10:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Rollie Thums, Jim Gebauer and Lynn Rosemeyer Members Absent: none. Other Attendees: Jim Metz, Nicole Hager, Courtney Graff, Kristy Tlusty, Rachel Ogle and Andria Farrand. Approve the Agenda: Motion by Thums, seconded by Mildbrand, to approve the agenda with 9 items. Motion carried. Approve the minutes of the May 9, 2024, Personnel Committee meeting: Motion by Gebauer, seconded by Rosemeyer, to approve the minutes. Motion carried. Request from District Attorney’s office for four -day workweek during summer months: Kristi Tlusty was present to explain to the committee that her office wishes to work a flex schedule for the summer months, as is allowed in the handbook. The office will still be staffed and open 5 days a week, but the employees will work four days a week. There was the question of whether this needed to be approved and it was agreed that it did not, but there was some clarification provided. The handbook states that a flex schedule is allowed for a “short term” and the committee agreed that summer was considered short term. Going forward, the department head will work with Human Resources to define coverage. The Personnel Committee may convene in closed session by taking a roll call vote, pursuant to Section 19.85 (1)(c), Wisconsin State Statutes, to considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility (compensation of former Confidential Human Resource Assistant). The Closed Session is expected to last about 30 minutes: Motion by Mildbrand, seconded by Rosemeyer, to go into closed session at 10:15 a.m. A unanimous roll call vote cast, the motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session: Motion by Gebauer, seconded by Thums, to return to open session at 11:02 a.m. Motion carried. No action taken. Request to fill Confidential Human Resource Assistant position: Motion by Mildbrand, seconded by Thums, to approve filling the position. Motion carried. Review/approve grade recommendation for Confidential Human Resource Assistant: Hager stated she made some revisions to the existing job description, removing some duties, and based on that, Carlson Dettmann suggested it be moved from Grade I to Grade H. Motion by Thums, seconded by Gebauer, to approve the revised job description and new grade. Motion carried. Adjourn the meeting: Motion made by Mildbrand, seconded by Thums, to adjourn the meeting at 11:07 a.m. Motion carried. Andria Farrand County Clerk PERSONNEL COMMITTEE May 9, 2024 3rd Floor Meeting Room Call Meeting to Order: Chuck Zenner called the meeting to order at 11:00 a.m. Members Present: Chuck Zenner, Scott Mildbrand, Rollie Thums, Jim Gebauer and Lynn Rosemeyer Members Absent: none. Other Attendees: Nicole Hager, Tracy Hartwig, Jaymi Kohn, Jill Scheithauer, Andria Farrand, Michelle Cahoon, Catherine Lemke, Jim Metz, Brian Wilson – Star News. Approve the Agenda: Motion by Thums, seconded by Gebauer, to approve the agenda with 13 items. Motion carried. Approve the minutes of the April 11, 2024, Finance and Personnel Committee meeting: Motion by Mildbrand, seconded by Gebauer, to approve the minutes. Motion carried. Public Employee Recognition certificates : Chuck Zenner presented recognition certificates to Jaymi Kohn for ten years of service and Andria Farrand for five years of service. Follow-up from April 11, 2024, meeting - compensation for Clerk of Court: Nicole Hager presented information received from the labor attorney explaining statute language and case law th at prohibits the ability to change wages for elected official’s mid -cycle. Case law does permit the ability to change fringe benefits during the cycle. Jill Scheithauer explained that in Forest County the Clerk of Courts was assigned additional duties from the judge to account for the increased wages. No action was taken. Review/Approve grade recommendation from Carlson Dettman for Public Health Foundationalist position: Michelle Cahoon, Public Health Officer, explained that Taylor County Health Department will be going through a state audit in June. After a pre -meeting with the auditors, it was discovered that a Public Health Nurse requires a bachelor’s degree. Currently our nurses in Public Health carry an associate degree. Cahoon has a bachelor’s and can provide oversight to ensure compliance. With the ability to make changes due to an upcoming position vacancy Cahoon is requesting to reclassify a current Registered Nurse to the position of Public Health Foundationalist. Carlson Dettmann has recommended the position of Public Health Foundationalist be classified as Grade K. This is a lead RN position and does not require a bachelor’s degree. Motion made by Mildbrand seconded by Rosemeyer to approve reclassifying Sara Emmerich to a Public Health Foundationalist effective May 13, 2024. Review/Approve grade recommendation for Staff Registered Nurse and Public Health Nurse. The Health Department received a resignation from one of the Registered Nurses. To comply with an upcoming state audit and with the information discussed above two job descriptions were sent to Carlson Dettmann for review. They recommended Grade I for a Staff Registered Nurse (associate degree) and Grade J for a Public Health Nurse (bachelor’s degree). Depending on the candidates for the position, they will be classified accordingly. Motion made by Gebauer seconded by Mildbrand to approve the Carlson Dettmann recommendation for a Staff Registered Nurse (associate degree) and Grade J for a Public Health Nurse (bachelor’s degree), unanimous vote was taken, motion carried. Request to fill Administrative Support (float) position allocated through Human Resources, County Clerk and Register of Deeds office. Human Resources, County Clerk and Register of Deeds has position authorizations already approved in County Code for this position. Each department explained the proposed duties and responsibilities for their area. The main workspace will be in the area by the County Clerk’s office. Motion was made by Rosemeyer, seconded by Gebauer to approve an Administrative Support (float position) to be shared by Human Resources, County Clerk and Register of Deeds, unanimous vote was taken, motion carried. Approve job description of Administrative Support (float) position. The committee reviewed the job description as presented. Motion made by Mildbrand, seconded by Rosemeyer to approve the job description for the Administrative Support position to be shared by Human Resources, County Clerk and Register of Deeds, unanimous vote was taken, motion carried. Thums left the meeting at 11:25 a.m. The Personnel Committee will go into Closed Session at approximately 10:30 a.m. pursuant to Section 19.85(1)(c), Wisconsin State Statutes, for the purpose of discussing Human Resource Manager annual performance evaluation. The Closed Session is expected to last for approximately one half (1/2) hour. A roll call vote will be taken. There was a motion by Mildbrand, seconded by Rosemeyer, to go into closed session at 11:33 a.m. A roll call vote cast, 4 (four) voting aye, one absent (Thums), the motion carried. Open Session: The meeting will reconvene in Open Session pursuant to Section 19.83, Wisconsin State Statutes, to address actions stemming from the Closed Session. There was a motion by Mildbrand, seconded by Gebauer, to go into open session at 12:25. A roll call vote cast, 4 (four) voting aye, one absent (Thums), the motion carried. No action taken. HR Manager Report . Hager presented a status report to the committee. No action was taken on this item. Adjourn the meeting: Motion made by Gebauer, seconded by Mildbrand, to adjourn the meeting at 12:35 p.m. Motion carried. Secretary – Rachel Ogle/Nicole Hager