Recycling Authority

TAYLOR COUNTY RECYCLING AUTHORITY Tuesday, October 15, 2024 County Meeting Room, Town of Ford The meeting was called to order by Acting Chairman Mayer at 6:00 PM. The Pledge of Allegiance was said. Members present/absent were: Browning: absent Chelsea: absent Cleveland: absent Deer Creek: excused absence Ford: Brad/Kim Meyer, Leonard Nichols & Deanna Boggess Goodrich: absent Grover: Ron Sromek & Amber Larson Hammel: Joe Zenner Holway: Amber Larson & Mary Eder Jump River/McKinley: Billy/Brenda Miller Little Black: excused absence Maplehurst: Amber Larson Pershing: Ron Brenner Roosevelt/Lublin: Sam Zagorski Stetsonville: Randy Mayer Taft: Del Kroeplin Also present were Kyle Noonan, Michelle Grimm and Sue Noland. Meeting Minutes: Motion by Kim Meyer and seconded by Amber Larson, to approve the May 21, 2024, minutes as mailed. Motion carried. Agenda: Motion by Joe Zenner and seconded by Ron Sromek, to approve the agenda as posted with 12 items. Motion carried. Tonnages & Expenses through September 2024: Tons: Report was reviewed through September 2024 vs. 2023 comparison. Most of the towns increased in volume, with a few going down. Overall, we are up in volume by approx. 50,000 pounds compared to last year at the same time. Expenses: Administrator reported expenses to date are $ 55,734. The current balance available is $ 63,769. It is anticipated there will be an additional $ 9500 of expenses before Year-End. An estimated balance forward to 2025 is around $54,000. Clean Sweep: The 30th Clean Sweep collection was conducted on June 5 in Medford. There were 126 participants. Collected w as 7577 pounds of hazardous waste, 2833 fluorescent tubes along with 329 pounds of ballast, 155 pounds of batteries, and 153 gallons of waste oil. Statistics show weekend events have a greater participation. There were 36 participants who had never been to a Clean Sweep before. Tire collection: The 2024 tire collection was conducted in August at 3 different sites. There was a total of 106 participants with 1820 tires collected, plus tubes. There were 8 towns that brought in tires from road ditches. Bee Line picked up 50.7 tons of tires, which included tires from the Highway Dept. Highway will reimburse their charges back to the Recycling Authority. (Melvin Company did not have tires for disposal this year. ) Summaries were reviewed for number of tires collected by site, by town, number of participants and expenses/revenues. All towns provided a worker for the collection and Bee Line picked up the tires without delay from the sites. Total expenses for the tire collection were $15,139.18 with revenue re imbursements of $ 12,531.25. Some of the advertising was paid by the Solid Waste budget as the collection is offered county-wide to residents. The remaining balance to be made up by the Recycling Authority will be $479.18. Cooperative Agreements: Cooperative agreements with Joint Rib Lake and with the City of Medford were discussed. The agreements allow all parties involved to obtain more grant dollars rather than if submitted separately. The Recycling Office prepares all the grant applications and does annual reports based on each entity’s expenses and tonnages. The Joint Rib Lake group signs an agreement annually and the City of Medford signs a 3-year agreement. Motion by Del Kroeplin and seconded by Kim Meyer, to accept both agreements with stated term length. Motion carried. Contract Bids: Recycling contract bid request was advertised in early September. There were 2 bids received from GFL Environmental and Harter’s Disposal. After reviewing with the 3 -member mini- committee it was most advantageous to pursue the bid from GFL. The base price starting 1 -1-2025 will be the same as the current price in 2024 with a 5% annual increase for a 5 - year term. A draft Service Agreement was reviewed. In comparing the draft agreement with our current contract there were a few minor areas we would like to be the same in the new agreement. Motion by Ron Sromek and seconded by Mary E der, to accept the bid from GFL and sign the Service Agreement if the Terms and Conditions can be mutually agreed upon. Motion carried. The Recycling office will continue to work out the details with GFL. Other Business: a) 202 5 grant was submitted to the DNR by the October 1st deadline. The application is requesting close to the same funds as prior years . b) 2025 recycling brochures will be prepared with updated report cards and distributed with tax bills. Any site changes were reviewed. The next meeting will be held on May 20, 2025, hosted by the Town of Goodrich at 6:00 PM. Motion by Ron Sromek and seconded by Joe Zenner, to adjourn the meeting at 6:47 PM. Motion carried. ____________________________ Susan Noland, Secretary TAYLOR COUNTY RECYCLING AUTHORITY Tuesday, May 21, 2024 Village of Stetsonville - Library The meeting was called to order by Chairman Hoffman at 6:00 PM. The Pledge of Allegiance was said. Members present/absent were: Browning: absent Chelsea: Jonathan Rief Cleveland: absent Deer Creek: Ray Sackman Ford: Brad & Kim Meyer Goodrich: absent Grover: Amber Larson Hammel: absent Holway: Amber Larson & Mary Eder Jump River/McKinley: Bill Miller Little Black: Dan Hoffman Maplehurst: Amber Larson Pershing: absent Roosevelt/Lublin: Sam Zagorski Stetsonville: Randy Mayer Taft: excused City of Medford: Joe Harris Also present were Kyle Noonan and Sue Noland. Michelle Grimm was an excused absence. Meeting Minutes: Motion by Randy Mayer and seconded by Amber Larson, to approve the October 17, 2023, minutes as mailed. Motion carried. Agenda: Motion by Ray Sackmann seconded by Jon Rief, to approve the agenda as posted. Motion carried. Tonnages/Expenses thru Year -End 2023 & Per Capita: A comparison of 2022 vs. 2023 pounds per capita was reviewed. The 2023 weights are up slightly. Year End 2023 indicates our volume was 582 tons. All municipalities in the Recycling Authority met the DNR per capita requirement of 83.7# per person; with the average being 129.5# per capita. Total expenses in 2023 were $62,820.24 with a balance of $63,028.29 carried forward to 2024. Tonnages/Expenses for 2024 to date: So far in 2024, expenses are $21,184.26. The grant dollars have been received of $88,460.50 which is $86.86 more than last year. The Recycling Authority will receive approximately $43,800 of the grant dollars for operating this year. The 2024 weights through April are up approximately 8% compared to 2023. Appliance & Electronic collections: The collections were held on Saturday, May 11 in Medford and Gilman. There were 422 participants in Medford for the electronics with over 650 TVs/monitors collected. There were 65 participants in Gilman with over 150 screens collected. We do not have the pounds of electronics at this time, but 3 semis were filled along with a few items that had to be picked up later. The appliance collection in Medford had 208 vehicles with 281 appliances collected. In Gilman, there were 36 participants with 50 appliances collected. Gilman had a low turnout compared to other years. The Administrator applied for an Electronics Grant with the DNR, and the county was awarded a $5,000 grant to be used for electronic expenses. We had great volunteers that helped with the collection. The Hazardous Waste Clean Sweep will be on Wednesday, June 5 from 10 am to 2 pm. This collection will be chemicals, pesticides, cleaners, oil base paint, stains, fluorescent tubes, etc. We have distributed posters, flyers, and advertising has started. Tire collection: Companies were contacted to obtain bids for doing a tire collection. Bee Line bid is $275/ton (up $25/ton from last year), Liberty Tires never responded back, and Tire Express was $250/ton plus fuel surcharges and would be hand loading. RA was not receptive to their bid due to travel distance for picking up. Discussed were dates, prices, size of tires, advertising, workers, etc. After discussion, motion by Randy Mayer and seconded by Kim Meyer, to go with Bee Line bid for our collection. The collection dates will be August 10 at the Medford and Gilman Highway Shops and on August 17 at the Town of Holway site. The tire prices will increase and sizes will be: up to 22” (car/SUV/pick -up) is $5/tire; 23” to 24” (includes semi) is $20/tire; 24” to 30” (tractor) is $25/tire; and over 30” (oversized, end loader, skidder, etc.) is $60/tire. Towns will be allowed some free tires if picked out of road ditches, collection hours will be from 8 AM to Noon, and towns will be charged $100 for No Show workers. Advertising and costs were reviewed and it was decided to advertise in the paper, Facebook, county website, Chamber and distribute flyers and posters. No radio advertising this year. Motion carried. Recycling Contract: Our current recycling contract with GFL will expire at the end of this year. The Recycling Dept will be seeking bids mid -September. A range of 2 years to 5 years will be requested. A subcommittee was set up consisting of Dan Hoffman, Randy Mayer and Amber Larson to review the bids along with Kyle Noonan and Michelle Grimm. A proposal will be presented at the October meeting for the Recycling Authority to take action. Other Business: a) any towns need changes in number of containers; b) report of garbage in recycling container. The next scheduled meeting will be on October 15, 2024, hosted by Town of Ford at 6:00 PM. Motion by Amber Larson to adjourn the meeting at 7:16 PM, seconded by Jon Rief. Motion carried. ____________________________ Susan Noland, Secretary