Strategic Planning

STRATEGIC PLANNING COMMITTEE Monday, November 4, 2024 Third Floor Meeting Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: Sue Swiantek. Other Attendees: Ben Stanfley, Suzanne Stanfley, Kyle Noonan, Michelle Cahoon, Michelle Grimm, Daniel Gellert and Casey Belgram. Approve the Agenda: Motion by Lemke, seconded by Farrand, to approve the agenda with 8 items. Motion carried. Approve the minutes of the September 30, 2024 meeting: Motion by Mildbrand, seconded by Lemke, to approve the minutes of the September 30, 2024 meeting. Motion carried. Prioritize actions: Committee members discussed which goals they would begin working on from the Goals and Action Plan. A selection was made from each of the 4 questions within the plan and will work towards each goal before the next meeting. Identify resources: Committee members identified what resources they would be using to reach the goals within the plan. Resources include various committees, supervisors, department heads, employees and researching other counties. Timeline responsibility: A timeline was set for each of the goals members would begin working on. Those timelines will vary depending on the amount of research that needs to be done. After much discussion the committee anticipates being able to present the first complete set of goals to the spring County Board meeting. Set next Meeting date: Next meeting is set for Monday, January 6, 2025. Adjournment: Motion by Hager, seconded by Farrand, to adjourn the meeting at 1 1:20 a.m. Motion carried. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Wednesday, September 30, 2024 Third Floor Meeting Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Sue Swiantek, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Jim Metz, Ben Stanfley, Suzanne Stanfley, Kyle Noonan, Michelle Grimm, Art Lersch, Daniel Gellert and Casey Belgram. Approve the Agenda: Motion by Swiantek, seconded by Lemke, to approve the agenda with 6 items. Motion carried. Approve the minutes of the September 4, 2024 meeting: Motion by Mildbrand, seconded by Farrand, to approve the minutes of the September 4, 2024, meeting. Motion carried. Review/modify Strategic Plan: Committee members reviewed the final draft of the Strategic Plan. A motion was made by Milbrand, seconded by Lemke, to approve sending the final draft of the Strategic Plan to the County Board meeting on October 30, 2024. Motion carried. Review/modify Goals and Action Plan: After some discussion, committee members made some changes to the final draft of the Strategic Goals and Action Plan. A motion was made by Hager, seconded by Farrand, to send the revised Strategic Goals and Action Plan to the County Board meeting on October 30, 2024. Motion carried. Adjournment: Motion by Suckow, seconded by Swiantek, to adjourn the meeting at 10:45 a.m. Motion carried. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Wednesday, September 4, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 11:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Sue Swiantek, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Ben Stanfley, Kyle Noonan, Michelle Cahoon, Michelle Grimm, Art Lersch, Daniel Gellert and Casey Belgram. Approve the Agenda: Motion by Lemke, seconded by Swiantek, to approve the agenda. Motion carried. Approve the minutes of the August 19, 2024 meeting: Motion by Swiantek, seconded by Farrand, to approve the minutes of the August 19, 2024, meeting. Motion carried. Review/modify Strategic Plan: Committee members were presented with two options for the Strategic Plan. After much discussion members decided which plan would go forward. Grimm will make some changes and have the revised version for the next meeting. Review/modify issue statements and action plans: Committee members were presented with two options for the Goals and Action Plan. After much discussion members decided which plan would go forward. Members made some changes to the verbiage and Grimm will have an updated version for the next meeting. Evaluation Methods: Members discussed how goals would be accomplished in the future and how the Goals and Action plan will be the working document to do so. Additions can be made to the plan and revised going forward. Adjournment: Motion by Suckow, seconded by Lemke, to adjourn. Motion carried. The meeting was adjourned at 11:57 a.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, August 19, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Sue Swiantek, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Suzanne Stanfley, Kyle Noonan, Michelle Cahoon, Michelle Grimm, Daniel Gellert and Casey Belgram. Approve the Agenda: Motion by Swiantek, seconded by Lemke, to approve the agenda. Motion carried. Approve the minutes of the July 29, 2024 meeting: Motion by Lemke, seconded by Swiantek, to approve the minutes of the July 29, 2024, meeting. Motion carried. Review/modify issue statements and action plans: Floyd turned the meeting over to Grimm. Committee members continued to work on modifying the issue statements and action plans. After much discussion members decided that the issue statements and action plan would become a working document separate from the Strategic Plan itself as it is always evolving. Grimm will provide an updated version at the next meeting. Review/modify Strategic Plan: After much discussion committee members decided the SWOT Analysis (Strengths, Weaknesses, Opportunities & Threats) should be more generalized. Also, list the goals the Strategic Planning Committee would like to work towards in the next three to five years. Grimm will update the Strategic Plan for the committee to review at the next meeting. Evaluation Methods: Committee members continued to define the process of how each goal will be accomplished. The expectation of the committee is to have the Strategic Plan finalized to go to the County Board session in October. Adjournment: Motion by Swiantek, seconded by Lemke, to adjourn. Motion carried. The meeting was adjourned at 11:13 a.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, July 29, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Bud Suckow, Sue Swiantek, Catherine Lemke. Members Absent: Scott Mildbrand, Andria Farrand and Nicole Hager. Other Attendees: Jim Metz, Ben Stanfley, Michelle Cahoon, Michelle Grimm, Art Lersch, Daniel Gellert and Casey Belgram. Approve the Agenda: Motion by Suckow, seconded by Lemke, to approve the agenda. Motion carried. Approve the minutes of the June 17, 2024, meeting: Motion by Lemke, seconded by Suckow, to approve the minutes of the June 17, 2024, meeting. Motion carried. Review/modify issue statements and action plans: Floyd turned the meeting over to Grimm to review and modify the issue statements and action plans. Members continued to work on refining the issue statements and action plans as a group and Grimm will compile the results for the Goals and Action Plan for the next meeting scheduled on August 19, 2024. Adjournment: Motion by Lemke, seconded by Swiantek, to adjourn. Motion carried. The meeting was adjourned at 11:31 a.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, June 17, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Sue Swiantek, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Kyle Noonan, Michelle Grimm, Art Lersch, and Casey Belgram. Approve the Agenda: Motion by Swiantek, seconded by Farrand, to approve the agenda. Motion carried. Approve the minutes of the May 20, 2024, meeting: Motion by Lemke, seconded by Mildbrand, to approve the minutes of the May 20, 2024, meeting. Motion carried. Hager arrived at the meeting at 10:13 a.m. Review/refine the prioritized issue questions: Floyd turned the meeting over to Grimm to review the issue questions and asked committee members if there were any changes/additions they would like to make before dividing into four groups to begin action planning. Begin action planning: Committee members divided into four groups to continue working on action planning. Grimm will take the action plans from each group and compile them for the next meeting which will be July 29, 2024, at 10:00 a.m. Adjournment: Motion by Farrand, seconded by Swiantek, to adjourn. Motion carried. The meeting was adjourned at 11:14 a.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, May 20, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 10:00 a.m. Members Present: Lorie Floyd, Scott Mildbrand, Bud Suckow, Sue Swiantek, Catherine Lemke, Nicole Hager and Andria Farrand. Members Absent: None. Other Attendees: Michelle Cahoon, Kyle Noonan, Michelle Grimm, Art Lersch, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Mildbrand, seconded by Lemke, to approve the agenda. Motion carried. Approve the minutes of the March 12, 2024, meeting: Motion by Farrand, seconded by Lemke, to approve the minutes of the March 12, 2024, meeting. Motion carried. Review List of issue questions: Grimm asked the members to review the list of issue questions and make any changes or additions. Consolidate list of issue questions: Grimm then had the members consolidate the list of issue questions. Prioritize issue questions: Committee members then narrowed the list of issue questions down to four. • Attraction, retention, and training • Public relations and internal and external communications • Fiscal resilience • Structure, function and training Begin action planning: Committee members divided into four groups to begin action planning. Next meeting dates: The next meeting is set for June 17, 2024, at 10:00 a.m. Adjournment: Motion by Suckow, seconded by Mildbrand, to adjourn. Motion carried. The meeting was adjourned at 11:15 a.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Tuesday, March 12, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Lorie Floyd called the meeting to order at 1:00 p.m. Members Present: Lorie Floyd, Catherine Lemke, Rodney Adams, Ray Soper, Nicole Hager and Andria Farrand. Members Absent: Scott Mildbrand. Other Attendees: Suzanne Stanfley, Michelle Cahoon, Kyle Noonan, Michelle Grimm, Art Lersch, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Soper, seconded by Adams, to approve the agenda. Motion carried. Approve the minutes of the February 12, 2024, meeting: Motion by Farrand, seconded by Hager, to approve the minutes of the February 12, 2024, meeting. Motion carried. Discuss/Approve vision statements: Grimm presented draft vision statements to the committee and discussed the different options. The committee decided on the following vision statements that will go to the full county board to be voted on in April: • Option 1 – Our vision is to be responsive to the needs and concerns of our community while delivering excellent services and access to resources that create opportunities to lead healthy and productive lives. • Option 2 – To deliver excellent services with compassion and respect for people and the environment. Identify Issues based on SWOT analysis: Grimm presented the issues based on the SWOT analysis and asked the committee to identify topics that would best benefit our community for the Taylor County Strategic Plan. Adjournment: Motion by Farrand, seconded by Adams, to adjourn. Motion carried. The meeting was adjourned at 2:07 p.m. Casey Belgram-Chief Deputy County Clerk STRATEGIC PLANNING COMMITTEE Monday, February 12, 2024 County Board Room – Taylor County Courthouse Call Meeting to Order: Scott Mildbrand called the meeting to order at 1:30 p.m. Members Present: Scott Mildbrand, Lorie Floyd, Rodney Adams, Nicole Hager and Andria Farrand. Members Absent: Catherine Lemke, Raymond Soper. Other Attendees: Ben Stanfley, Suzanne Stanfley, Michelle Cahoon, Kyle Noonan, Michelle Grimm, Larry Brandl, Daniel Gellert, Casey Belgram and Brian Wilson-Star News. Approve the Agenda: Motion by Adams, seconded by Hager, to approve the agenda. Motion carried. Approve the minutes of the October 2, 2023, meeting: Motion by Adams, seconded by Farrand, to approve the minutes of the October 2, 2023, meeting. Motion carried. Explain steps and processes: Grimm provided an outline of the steps and processes for the Strategic Plan going forward. Discuss/Approve mission statements: Grimm presented draft mission statements to the committee and discussed the different options. The committee decided on the following mission statements that will go to the full county board to be voted on in March: • Option 1 – Taylor County Government strives to provide exceptional public services while continually working to promote a healthy, safe, and prosperous community for all to work, live and play. • Option 2 – Taylor County Government stives to provide exceptional public services, in a fiscally responsible way, while continually working to promote a healthy, safe and prosperous community for all to work, live and play. Adjournment: Motion by Adams, seconded by Farrand, to adjourn. Motion carried. The meeting was adjourned at 2:08 p.m. Casey Belgram-Chief Deputy County Clerk