Finance Committee Meeting — Agenda Packet

CITY OF MAYVILLE FINANCE COMMITTEE MEETING AGENDA SEPTEMBER 28, 2026 6:00 PM MAYVILLE CITY HALL 15 S. SCHOOL STREET 1. CALL TO ORDER AND ROLL CALL 2. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 3. APPROVAL OF MINUTES 3.1. Approval of Minutes of the August 24, 2026, Finance Committee Meeting 4. DISCUSS WITH POSSIBLE ACTION 4.1. Discuss, with Possible Recommendation, Resolution 6092-2026, "Resolution Amending and Confirming Meeting Pay Rate for City Boards, Commissions, and Committees in Chapter 22 of the City of Mayville Municipal Code" 4.2. Discuss, with Possible Recommendation, TAG Center IT Infrastructure Project, in the Amount of $14,205.00, Payable to Genesis Computer Systems Funding Source: Ted & Grace Bachhuber Foundation Grant Contribution 4.3. Discuss, with Possible Recommendation, TAG Center Rooftop Unit Replacement, in the Amount of $92,250.00, Payable to Aldag Honold Mechanical Inc. Funding Source: Ted & Grace Bachhuber Foundation Grant Contribution 4.4. Discuss, with Possible Recommendation, Pay Request #4, in the Amount of $360,665.48, Payable to Koppling & Kinas Co., Inc. Project: 2026 Road Reconstruction Project 4.5. Discuss, with Possible Recommendation, Graceland Cemetery Association's Request for $24,000.00 in City Funding For Its 2027 Maintenance Deficiency, Pursuant to Wis. Stats. §157.062(7) 4.6. Discuss, with Possible Recomendation the Proposed 2027 Stray Animal Contract Between the City of Mayville and Dodge County Humane Society, Inc. 4.7. Discuss, with Possible Recommendation, Addition of a Full-Time Advanced Emergency Medical Technician (AEMT) for Mayville EMS 5. ADJOURNMENT Ald. Bob Smith, Presiding Officer Meeting at 6:00 PM or immediately following the Public Works Committee meeting. NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting Page 1 of 34 should contact City Hall at least one (1) business day prior to the meeting. Page 2 of 34 CITY OF MAYVILLE FINANCE COMMITTEE MEETING MINUTES AUGUST 24, 2026 6:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 06:34 PM by Ald. Bob Smith, with the following roll call: Present: Ald. DeBaker, Ald. Molly Henkel, Ald. Bob Smith Excused: None. Absent: None. Staff present: DPW/Parks Director Jake Schellpfeffer, Police Cheif Ryan Toellner, Police Lieutenant Jeremy Johnson, EMS Director Julie Staffin, EMS Deputy Director Devin Sellnow, TAG Director Jess Loomans, Fire Cheif Geoff Engel, Comptroller/Treasurer Darlene Smith, and Clerk/Executive Assistant Anastasia Gonstead. 2. CITIZEN COMMENTS None. 3. APPROVAL OF MINUTES 3.1. Approval of Minutes of the July 27, 2026, Finance Committee Meeting The motion to approve the minutes of the July 27, 2026, Finance Committee Meeting was made by Ald. Henkel and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel. Nays: None. Vote Count: 3 - 0 Motion has Passed. 4. DISCUSS WITH POSSIBLE ACTION 4.1. Discuss, with Possible Recommendation, 2027 Capital Improvement Plan Projects An update was provided, the Body needs to go over operating budgets first before bringing CIP items to the Finance Committe of the Whole. The motion to table this agenda item was made by Ald. Smith and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel. Nays: None. Vote Count: 3 - 0 Motion has Passed. Page 3 of 34 4.2. Discuss, with Possible Recommendation, Contract Renewal with Associated Appraisal Consultants, Inc. for Appraisal Services for 2027 - 2031 and Interim Market Update Revaluation for 2027 Clerk/Executive Assistant Gonstead provided an overview of this agenda item. The motion to recommend Common Council approve the contract renewal with Associated Appraisal Consultants, Inc. for appraisal services for 2027 - 2031 and interim market update revaluation for 2027 was made by Ald. Henkel and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel. Nays: None. Vote Count: 3 - 0 Motion has Passed. 4.3. Discuss, with Possible Recommendation, Proposed Contract from Vierbicher for Grant Administration Services for Mayville EMS and the Wisconsin Department of Administration Non- State Grant and FY27 Congressionally Directed Spending Application An overview was provided by EMS Director Julie Staffin. This proposed contract includes their current grant and potentially one EMS is in the running for. The cost would come from non-grant state funds, who will then administer the grant. The motion to recommend Common Council approve the proposed contract from Vierbicher for grant administration services for Mayville EMS and the Wisconsin Department of Administration Non-State Grant and FY27 Congressionally Directed Spending application was made by Ald. DeBaker and seconded by Ald. Smith. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel. Nays: None. Vote Count: 3 - 0 Motion has Passed. 5. ADJOURNMENT The motion to adjourn the meeting was made by Ald. DeBaker and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel. Nays: None. Vote Count: 3 - 0 Motion has Passed. The Finance Committee meeting was adjourned at 6:43 PM. Respectfully submitted by Lexi Volbright - Deputy Clerk. Page 4 of 34 1 Resolution #6092-2026 RESOLUTION 6092-2026 RESOLUTION AMENDING AND CONFIRMING MEETING PAY RATE FOR CITY BOARDS, COMMISSIONS, AND COMMITTEES IN CHAPTER 22 OF THE CITY OF MAYVILLE MUNICIPAL CODE WHEREAS, the Common Council of the City of Mayville previously passed Resolution 5958- 2024 on December 9, 2024, confirming a historical compensation rate of $12.00 per meeting for both citizens and elected appointees to various city boards, committees, and commissions; and WHEREAS, with the adoption of the City of Mayville 2026 Annual Budget, the Common Council approved an increase in the meeting compensation rate from $12.00 per meeting to $25.00 per meeting; and WHEREAS, these commissions, committees, and boards are those enumerated in Chapter 22 of the City of Mayville Municipal Code or established via resolution; and WHEREAS, on December 12, 2024, the City of Mayville Library Board, pursuant to its governing bylaws, formally took action to decline meeting compensation for its members, and it is the intent of the Common Council that this resolution shall not override or supersede that decision; NOW, THEREFORE BE IT RESOLVED, that the Common Council of the City of Mayville does hereby approve and amend the meeting pay rate to $25.00 per meeting for both citizen and elected appointees to the boards, commissions, and committees as established in Chapter 22 of the City of Mayville Municipal Code, with the explicit exemption of the Library Board which shall remain unpaid in accordance with their board action; and NOW, THEREFORE BE IT FURTHER RESOLVED, that this annual payment will continue to be processed through payroll during the month of January in the following year. Introduced by: ________________________ Seconded by: ________________________ Vote: ____ Ayes ____ Nays Passed and approved: _________________ Rob Boelk - Mayor Attest: Anastasia Gonstead – Clerk/Executive Assistant Page 5 of 34 Page 6 of 34 Page 7 of 34 9/8/2026 This is an addendum for the TAG Center’s network upgrade project. Additional hardware may be required to provide wireless coverage in the Blue Room and Pump Room. Added to Scope: • Install and test WAPs • Verify wireless coverage • Hardware on this quote is only to be billed and installed if needed • There is to be no labor associated with the installation of hardware on this quote Added to Work Flow: • Install WAP in Blue Room • Install Switch and WAP in Pump Room • Adopt and program hardware into the network console • Test wireless coverage Additional Equipment Costs: UniFi 5-Port PoE Switch $100 Unifi U7-Outdoor Access Point $215 Unifi U7-Pro Access Point $200 Total Equipment Costs: $515 Total Labor Costs: $0 Sub Total: $515.00 Tax: $0 Grand Total: $515.00 Quote good for 15 Calendar Days from date of writing. (9/23/2026) Prepared By: Justin Yanke Genesis Computer Systems 124 N Main Street Mayville WI 53050 (920) 659-0426 Customer Signature: Signed: __________________________________________________ Date: _______________________ Page 8 of 34 Page 9 of 34 107 Parallel Street Beaver Dam, WI 53916 • 1115 S Main Street West Bend, WI 53095 • T 920-356-9447 www.kunkelengineering.com August 31, 2026 Ms. Anastasia Gonstead, City Clerk/Executive Assistant City of Mayville 15 S. School Street Mayville, Wisconsin 53050 Re: City of Mayville – 2026 Street and Utility Reconstruction Project Payment Request #4 Dear Ms. Gonstead: Please find accompanying this transmittal Request for Payment No. 4, as received from Kopplin & Kinas Co., Inc., for work efforts associated with the above -referenced project. We have reviewed this Payment Request and recommend payment to Kopplin & Kinas Co., Inc., in the amount of $360,665.48 ($64,674.90-Water; $82,420.90-Sewer; and $ 213,569.68-DPW). Please note that this is not a final payment request, as retainage remains on the project. As of today, all work associated with the project is complete, except for miscellaneous restoration work and punch list items. As of last week, Kopplin & Kinas was working to complete the topsoil & seeding along the edges of asphalt driveways on the project and address the remaining punch list items. The final completion date for the project is October 23, 2026, per the construction contract documents. Following your review, please let me know if you or the Common Council have any questions or comments about the project or the accompanying Payment Request. Sincerely, KUNKEL ENGINEERING GROUP Don Neitzel, G.M. enclosure cc: Rob Boelk, Mayor Courtney Steger, Utilities Director Jacob Schellpfeffer, Director of Parks & Public Works Mike Myers, Kopplin & Kinas Tyler Zettl, CME, WDNR Tammy Hampton, CGW, Kunkel Engineering Group Page 10 of 34 08/31/2026 360,665.48 Page 11 of 34 Page 12 of 34 Page 13 of 34 Page 14 of 34 Page 15 of 34 Page 16 of 34 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com STAFF MEMO Meeting Date: September 28, 2026 To: Finance Committee From: Anastasia Gonstead – Clerk/Executive Assistant Subject: Graceland Cemetery Association – 2027 Maintenance Funding PURPOSE This memo provides background on the City's annual funding of Graceland Cemetery and the Association's request for 2027. WHY DOES THE CITY PROVIDE FUNDING? Wisconsin law specifically allows cities such as Mayville to provide funding to a cemetery association when the association does not have enough money to cover the cost of maintaining the cemetery. Wis. Stat. § 157.062(7) allows a qualifying cemetery association to report to the City: • The amount it expects to need for cemetery maintenance; • The amount it has available to pay toward those expenses; and • The remaining deficiency. The law then allows the City to levy a tax to cover the certified deficiency and provide those funds to the cemetery association. This is the authority under which the City has provided funding to Graceland Cemetery for many years. The City's payment is therefore not simply a charitable contribution; it is a funding mechanism specifically provided for under Wisconsin law. 2027 REQUEST For 2027, Graceland Cemetery Association has certified that it has $24,250.00 available in maintenance funds and is requesting $24,000.00 from the City for its remaining deficiency. 2026 2027 Graceland funds available $24,775.00 $24,250.00 City funding requested $21,000.00 $24,000.00 The Association is requesting $3,000 more from the City in 2027 than it did in 2026. At the same time, the amount of its own funds available for maintenance has decreased by $525. Page 17 of 34 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com WHAT IF THE CEMETERY ASSOCIATION STOPS OPERATING? An important reason for maintaining a viable cemetery association is that the City could ultimately have responsibility for a cemetery if it becomes abandoned or is no longer properly cared for. Wis. Stat. § 157.115 provides that a municipality may take control of a cemetery when the cemetery authority has failed to care for it for one year or more. If the cemetery is abandoned or the cemetery authority fails to manage and care for it for five or more years, the municipality is required to take control. In other words, the City does not simply stop having an interest in the cemetery if the Association can no longer operate it. Under certain circumstances, the responsibility can ultimately fall to the City. Wisconsin law also provides a process for reorganizing a cemetery association that has dissolved, which can allow the cemetery to continue operating under an association rather than becoming a municipal responsibility. CITY'S ROLE The City's annual contribution helps Graceland Cemetery Association continue to maintain and operate the cemetery. The City is not responsible for determining the Association's entire budget, nor does the statute require the City to automatically approve whatever amount the Association requests. Rather, the law gives the Common Council the authority to consider the Association's certified deficiency and determine whether to provide funding through the City's tax levy. SUMMARY The City has provided funding to Graceland Cemetery for many years under the authority of Wis. Stat. § 157.062(7). For 2027: • Graceland has $24,250.00 available for maintenance. • Graceland has certified a $24,000.00 remaining deficiency. • The Association is requesting $24,000.00 from the City. • The Common Council has the authority to approve funding for the certified deficiency. • Continued operation of the cemetery association also helps prevent the cemetery from potentially becoming a municipal responsibility if it is abandoned or no longer properly maintained. The 2027 request is presented to the Common Council for consideration as part of the City's annual budget and tax levy process. Page 18 of 34 Page 19 of 34 Page 20 of 34 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com STAFF MEMO Meeting Date: September 28, 2026 To: Finance Committee From: Anastasia Gonstead – Clerk/Executive Assistant Subject: 2027 Stray Animal Contract – Dodge County Humane Society PURPOSE The purpose of this memorandum is to provide information regarding the proposed 2027 Stray Animal Contract between the City of Mayville and the Dodge County Humane Society, Inc. (DCHS) and to request Council consideration of the contract option for 2027. The contract provides for the care of stray and domesticated animals within the City of Mayville. The proposed contract term is January 1, 2027, through December 31, 2027. CONTRACT OPTIONS DCHS has provided four annual contract options based on the number of domestic stray animals covered: Annual Contract Animals Included Additional Animals $2,000 Up to 5 $450 per animal over 5 $3,200 Up to 10 $400 per animal over 10 $4,300 Up to 20 $350 per animal over 20 $5,800 Up to 40 $250 per animal over 40 POLICE CHIEF RECOMMENDATION The Chief of Police recommends that the City select the $4,300 option, which covers up to 20 domestic stray animals during 2027. This option provides the City with coverage for up to 20 animals while providing a lower upfront cost than the 40-animal option. If the City exceeds 20 animals during the contract year, additional animals would be charged at $350 per animal. OTHER CONTRACT COSTS The annual contract amount does not cover every potential cost associated with animal services. The City remains responsible for other fees and charges that may arise under the agreement, including pick-up/drop-off fees, after-hours pick-up fees, and applicable quarantine-related charges. These charges are billed separately on a monthly basis. DCHS may charge a $100 fee for a pick-up during normal hours if staff are available. An after- hours pick-up, if DCHS staff are available to provide the service, is subject to a $200 fee. The contract also establishes separate responsibilities and potential costs related to bite/rabies quarantines and animals seized by law enforcement. Page 21 of 34 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com SERVICES PROVIDED Upon acceptance of an animal, DCHS assumes responsibility for the animal and determines the means of its care, subject to the City's responsibility for applicable fees under the contract. DCHS is responsible for providing facilities and equipment for the humane care and treatment of the animals. The contract also provides for required stray holding periods, owner redemption procedures, and records regarding animals accepted by the shelter. RECOMMENDATION The Chief of Police recommends that the Common Council approve the $4,300 annual contract option covering up to 20 domestic stray animals for the 2027 contract year. Page 22 of 34 N6839 State Road 26 • Juneau, WI 53039 Tel: (920) 386-0000 • Fax: (920) 386-9770 • www.dchs-wi.org a 501(c) (3) not for profit organization August 26, 2026 To our Dodge County Municipal and Law Enforcement Partners, The Dodge County Humane Society remains committed to animal welfare by providing care and shelter to animals throughout Dodge County. Over the past year, DCHS has taken in nearly 300 animals through stray pick-up services and law enforcement seizure. In addition, suitable homes were found for all adoptable animals and over 100 lost pets were reunited with their owners. Attached please find the stray animal services contract offering for 2027. As we work to encourage municipalities to provide help for more animals, you will notice that the fee per animal decreases as more animals are covered. Choosing to contract with DCHS benefits your municipality with both time and cost savings. The following are a direct result of the services that we are able to provide: • Local law officials can be relieved of most of the calls and subsequent duties related to stray animals. • Area citizens need not be burdened with the health hazards and safety issues related to stray animals. • Municipalities do not have to house and feed stray animals for five days in order to be in compliance with state statutes. • Owners of lost pets have a consistent and safe place to contact to reclaim their pet. As part of this contract, we make the following commitments to you and your municipality: • We guarantee that all animals will be handled in a humane way. • We will make shelter staff accessible to you at all times. This will include use of our call system and also personal cell phone numbers of our Executive Director and other shelter staff. • We agree to be the responsible agency and quarantine facility for all domestic animal bite cases. This includes compliance with all state requirements. • We agree to assist your officers with any neglect or abuse calls including both domestic animals and livestock. The Dodge County Humane Society is also happy to work with municipalities that do not feel a contract is right for them. In an effort to provide services for as many animals as possible, we are offering a per animal option. We will accept animals from non-contracted areas at a cost of $700 per animal, as space permits. This fee helps to offset the costs of any necessary medical care the animal may need. We appreciate the opportunity to be of service to you and believe that the attached contract accurately summarizes the significant terms of our agreement. The attached contract reflects our best efforts to streamline our services and our strong desire to partner with your municipality. If you agree with the terms as described, please sign the contract and return it to us. If you have any questions, please feel free to contact me. Kensie Drinkwine, Executive Director Dodge County Humane Society Page 23 of 34 N6839 State Road 26 • Juneau, WI 53039 Tel: (920) 386-0000 • Fax: (920) 386-9770 • www.dchs-wi.org a 501(c) (3) not for profit organization 2027 STRAY ANIMAL CONTRACT WHEREAS, the City of Mayville desires to enter into a contract (“the Annual Contract”) with The Dodge County Humane Society, Inc. for the care of stray and domesticated animals; and WHEREAS, the Dodge County Humane Society is willing to agree to contract with the City of Mayville to provide such services for the term and subject to the terms and conditions described below; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City of Mayville (hereafter referenced as “the municipality”) hereby enters into the following agreement with The Dodge County Humane Society, Inc. (hereafter referenced as “the humane society”), a Wisconsin not-for-profit Corporation, organized under Chapter 181 of the Wisconsin Statutes, without stock, located at N6839 State Road 26, Juneau, WI 53039, for the care of stray and domesticated animals (referenced as “the services”). In consideration for the humane society’s agreement to provide the services during the term of this agreement, the municipality shall pay to the Dodge County Humane Society one of the following: Please choose one of the following contract options: A lump sum of $2,000. Covers up to 5 do mestic stray animals. Animals in excess of 5 will be charged $450/animal over 5. A lump sum of $3,200. Covers up to 10 do mestic stray animals. Animals in excess of 10 will be charged $400/animal over 10. A lump sum of $4,300. Covers up to 20 do mestic stray animals. Animals in excess of 20 will be charged $350/animal over 20. A lump sum of $5,800. Covers up to 40 do mestic stray animals. Animals in excess of 40 will be charged $250/animal over 40. Page 24 of 34 Please choose one of the following approval options: Humane society must have approval befo re accepting any animal. In the event that a municipal representative cannot be reached, City of Mayville authorizes the Executive Director of DCHS to act on your behalf in emergency situations. Humane society must have approval for each animal after the contract term has been reached. No pre-approval is needed before accepting animals. (Municipality must provide contact list to humane society by January 1, 2027.) 1. Other Fees and Charges. In addition to the municipality’s agreement to pay the sum(s) specified above, the municipality also agrees to pay all other fees and charges that it may incur under the terms of this agreement, including but not limited to pick-up and/or drop-off fees, after-hours drop-off fees, and all charges and fees associated with quarantines as provided in this agreement. All such fees and charges shall be billed to the municipality monthly and will be due and payable to the humane society no later than 15 days after the date of the invoice. 2. Drop-Off and Pick-Up of Animals: Days/Hours, Fees, and Manner of Delivery. a. Normal Hours. On days that are not legal holidays, the humane society agrees to accept stray and domesticated animals during the following hours, which are subject to change upon notice by the humane society: Monday/Wednesday/Friday 8:00am – 1:00pm Tuesday/Thursday 8:00am – 7:00pm Saturday 8:00am – 4:00pm b. Delivery of Animals. The animals must be either (1) brought to the humane society by an agent of the municipality at the humane society’s address as listed above; or (2) picked up by humane society staff when staff members are available to respond to requests for pick up, subject to the terms set forth in paragraph 2.c. and 2.d., below. c. Pick-Up Fee Normal Hours. The humane society may, at its sole discretion and if it has staff available, agree to pick up an animal, during the normal hours listed in paragraph 2.a., above, for a fee of $100. Staff members may not be available to respond to requests for pick up during all of the hours during which the humane society accepts animals by drop off. Page 25 of 34 d. After-Hours Pick-Up Fee. The humane society may, at its sole discretion and if it has staff available, agree to accept an animal or to pick up an animal outside of the normal hours listed in paragraph 2.a., above. Any pick-up of an animal outside of the normal hours listed in paragraph 2.a., above, shall constitute an after-hours pick-up and shall be subject to an “after-hours” pick-up fee of $200. The after-hours pick-up fee shall apply if the pick-up occurs outside of normal hours regardless of whether municipality’s request for an after-hours pick-up was made during normal hours. e. Hours for Public Redemption of Strays. The humane society shelter building will be open to the public for stray animal redemption during the following hours, subject to change upon notice: Tuesday 12:00 – 7:00pm Thursday 12:00 – 7:00pm Saturday 12:00 – 4:00pm f. Drop-Offs by Police Officers. At its sole discretion, the humane society may allow the municipality’s police officers to drop off animals from contracted areas outside normal pick-up and drop-off hours by special arrangement with the humane society, the terms are subject to change on notice at the sole discretion of the humane society. g. Canceled Pick-Ups. If an animal is reclaimed by its owner and a request for pick-up is canceled prior to the arrival of humane society staff, there will be no pick-up fee. If a humane society staff member arrives at the designated location to pick up the animal, the appropriate pick-up fee will apply even if the animal has been reclaimed by its owner prior to the staff member’s arrival. 3. Drop-Off and Pick-Up of Animals: Containment. Any stray domestic animal must be contained in some manner so as to be easily approached and apprehended. The humane society may, at its sole discretion, attempt to capture a stray animal that is running at large. 4. Care of Relinquished Animals. Upon acceptance of an animal, the humane society will have sole responsibility for the animal(s) and the sole right to determine the means of its care, relieving the municipality of any further care for the animal(s), subject to the municipality’s responsibility to pay all applicable fees owed under this contract. The humane society will furnish and maintain facilities and equipment adequate for the humane care and treatment of the animals in compliance with Wisconsin laws and regulations concerning the humane treatment of animals. The humane society will use reasonable care to employ competent persons to perform the necessary functions of its shelter. Page 26 of 34 5. Stray Holding Period. The parties understand that Wisconsin law requires that stray dogs must be held for four (4) days plus the day of impoundment prior to disposition (adoption or euthanasia) and that notice of a stray animal must be provided in the county in which the animal is apprehended. Stray cats will be held for a minimum of four (4) days plus the day of impoundment prior to disposition. The holding period may be waived if a licensed veterinarian determines that an animal is so ill or injured that housing it for the lawful period will only prolong its death. 6. Stray Redemption by Owner. If an animal is redeemed by an owner in accordance with the procedures prescribed by Wisconsin Statutes, the owner will be required to pay any and all expenses incurred and/or fees charged by the humane society, including, but not limited to, veterinary costs and daily boarding fees. If an animal is not rabies vaccinated or licensed, an owner must sign a contract agreeing to have the pet rabies vaccinated and licensed by the deadline stated in the contract. If the municipality requests, and provides the humane society with a fax number, the humane society will fax a copy of the contract to the municipality for follow-up. 7. Records. Upon request, the humane society will submit a record showing the date each animal entered the shelter, where it was originally found, and how and when the animal was disposed of. 8. Bite/Rabies Quarantine; Seizures. a. Known Owner. If an animal that is subject to a bite or rabies quarantine has a known owner, the animal will be held only if space is available at the shelter. The owner will be primarily responsible for daily boarding fees, travel time, charges incurred for veterinary checks on the animal(s), and all other fees and costs for the animal’s care, as described in Paragraph 2 of Exhibit A to this agreement; however, if the animal has a known owner and an officer of the municipality requires the animal to be quarantined at the humane society and the owner is unable to pay the daily boarding fees, travel time, charges incurred for veterinary checks, and all other fees and costs associated with the animal’s care, the municipality will be responsible for payment of all such fees and charges directly to the humane society. b. Owner Unknown/Unavailable. Animals that must be held for rabies or bite quarantine will be held by the humane society if the owner is unknown or unavailable, and if space is available. In the event the owner is unable to be found or identified, the humane society will request reimbursement from Dodge County for quarantine, travel time, and veterinary expenses pursuant to Wisconsin Statutes Section 95.21(8). Any amount not reimbursed by Dodge County will become the responsibility of the municipality. c. Policies, Fees and Charges. The humane society’s current rabies/bite policies and the amounts of fees and charges for quarantine are attached hereto as Exhibit A; Page 27 of 34 however, all policies are subject to change on notice at the humane society’s sole discretion. d. Seizures. Animals that are seized by a law enforcement officer can be housed at the humane society if space is available. If the animal has a known owner and an officer of the municipality requires the animal to be quarantined at the humane society, the municipality will be responsible for payment directly to the humane society for the daily boarding fees, travel time, charges incurred for veterinary checks, and all other fees and costs for the animal’s care. 9. General Provisions. a. Inspection. Any official of any contracted municipality shall have access to the humane society shelter building for the purposes of inspecting the conditions of the shelter. Any such visits shall be conducted during normal staffed hours as listed in paragraph 2a. b. Indemnification. Each party agrees to indemnify and save harmless the other from all suits, claims and demands and actions arising out of its own alleged actions or inactions and agrees that it is solely responsible for its own operations, employees and agents. c. Effect of Waiver. If the humane society waives any term of this contract at any time, it will not constitute a waiver of the same term for other instances in which it might apply, nor will it constitute a waiver of any of the other provisions of this contract. d. Effect of Invalidity of Provision. If any provision in this contract shall be declared invalid, the remaining provisions shall continue in full force and effect. e. Entire Agreement. This document contains the entire agreement between the parties and the municipality warrants and represents that there are no statements or representations by any humane society representatives which are contrary to or which would vary or add to the terms of this agreement. f. Limited to Stray and domesticated animals. The term “stray and domesticated animals for purposes of this agreement includes dogs, cats, rabbits, hamsters, and domesticated gerbils, mice, rats, certain snakes, and birds. It does not include any other animals, including but not limited to livestock, wild or exotic animals or birds of prey. 10. Additional Services. The humane society may, upon request by the municipality, and at the humane society’s sole discretion, agree to perform additional or ancillary services or services in extraordinary circumstances beyond those contemplated as within the Page 28 of 34 normal scope of this agreement. The municipality will pay to the humane society a reasonable or hourly reasonable and customary fee in an amount determined by the humane society as appropriate for additional services under the circumstances of each such request. 11. Term; Binding Effect. The term of this agreement shall be for a period of twelve months, commencing January 1, 2027 and expiring December 31, 2027. Therefore, services provided by the humane society to the municipality will be governed by the terms of this agreement commencing January 1, 2027 and continuing through December 31, 2027. However, this agreement shall be binding upon the parties hereto as soon as it is legally executed by resolution and approved by the municipality and when executed by the humane society. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the dates indicated below: City of Mayville By:__________________________ Title:______________________ Date: __________ By:__________________________ Title:______________________ Date: __________ The Dodge County Humane Society, Inc. By: Kensington Drinkwine Title: Executive Director Date: 8/26/26 Page 29 of 34 Exhibit A – Rabies/Bite Quarantine Polices, Fees and Charges* 1. Owned animal up to date on rabies vaccination, not vicious: Not required to be quarantined at a facility; owner can quarantine at home with the following provisions: a. THREE veterinary checks are required: one within 24 hours of bite; a second check thereafter but before 10 days elapse from the date of the bite; and a third on 10 th day after the bite. The owner is responsible for veterinary charges for all visits. b. The animal must be kept separate from other animals and have minimal human contact. This means no playing in a yard that is not securely fenced, no walking a dog outside the yard, and no playing with other dogs or cats. c. If there are multiple animals in the home, the animal must be kept in a separate room or crated. 2. Owned animal not up to date on rabies vaccination, not vicious: Must be quarantined off site (not at the home). If the animal will be quarantined at the humane society. Fee is $400.00-600.00. Owner is responsible for the applicable fees at time of drop off. 3. Owned animal considered vicious (whether up to date on rabies or not): Bite euthanasia is an option. Animal can be immediately euthanized and the head sent in to the state for evaluation. Fee is $900.00-1,200.00. Owner is responsible for the applicable fees at time of drop off. 4. Unknown owner: After applicable stray hold period is up, charges as listed in paragraphs 2-3 will apply; however, prior to billing the municipality for the charges, the humane society will attempt to bill the county, per state law. If the animal is injured or considered vicious, a veterinarian will be consulted as to whether the stray hold can be waived. *If state statute or state or local health department directive requires a course of action inconsistent with these policies, they shall be deemed modified to the extent of such statutory or health department directive only, and all remaining portions of these policies, fees and charges shall remain in full force and effect. Page 30 of 34 The City of Mayville, WI Staff Memo Meeting Date: September 28, 2026 Memo Date: September 16, 2026 To: Finance Committee From: Julie Staffin, EMS Director Subject: Hiring Additional Full-Time Staff I am requesting that the Finance Committee review and recommend moving forward to the Common Council with the authorization to hire an additional full-time AEMT in 2026. During the 2027 budget planning process, we proposed adding two additional full-time EMS positions. However, due to the continued increase in call volume and changes in the availability of several of our key paid-on-call members, our current staffing situation has become more challenging than anticipated. Three of our key members are currently unable to take on the same number of call hours they have provided in the past. As a result, we are relying more heavily on our existing staff to maintain adequate coverage and ensure we have the personnel necessary to respond to calls. I met with Cameron and the Mayor to review our current financial position and available revenue. Based on that review, we believe we can support the addition of this position within the 2026 budget without creating an additional financial burden that cannot be supported this year. Staffing and Schedule As outlined in the attached job description, this position will initially work a rotating 10-hour shift schedule, which will include weekends and holidays. As our staffing model develops, the position is anticipated to transition to a 24/48-hour shift schedule in the near future. This will provide a more consistent staffing structure and better align our full-time staffing with the operational needs of the department. Timing My goal is to begin the hiring process as soon as possible so that we can identify and hire a qualified candidate and, hopefully, have that individual start before the holidays. This request is intended to address an immediate operational need while continuing to work toward the larger staffing plan included in the 2027 budget proposal. We will still evaluate the need for the second full-time position as part of the 2027 budget process. Page 31 of 34 Mayville EMS Department Provider Manual Created on: 9.10.26 Approved on: 9.10.26 Approved by: Director/Deputy Director 1.6b AEMT Full-Time Position Description POSITION TITLE: Advanced Emergency Medical Technician-AEMT POSITION IDENTIFICATION: Reports to the EMS Director and Deputy Director. SCHEDULE: ▪ Full-time, rotating 10-hour shifts, including weekends and holidays. The agency plans to transition to a standard 24/48 schedule (24 hours on duty, 48 hours off) in the future. POSITION PURPOSE AND SUMMARY: ▪ Under the direction of the EMS Director or Deputy Director, the AEMT provides rescue services and emergency medical care in accordance with applicable laws, standards, protocols, and Mayville EMS policies. ▪ This position is subject to a six-month probationary period, which may be extended as necessary. ESSENTIAL DUTIES AND RESPONSIBILITIES: The incumbent must possess and apply knowledge and skills necessary to perform the duties of an emergency medical technician and rescuer, in a dignified and compassionate manner, including: ▪ Respond promptly and calmly to emergency and non-emergency calls. ▪ Assess patients, prioritize care, and provide authorized basic and advanced life support at the scene and during transport. ▪ Rescue and safely extricate patients using appropriate medical and rescue techniques. ▪ Communicate with dispatch, medical personnel, receiving facilities, outside agencies, patients, and the public professionally and effectively. ▪ Maintain scene safety and order, follow infection-control and bloodborne-pathogen procedures, and protect patient privacy. ▪ Complete patient care reports and other required documentation accurately and promptly. ▪ Assist with training squad personnel, EMS trainees, and the public, and perform other duties assigned by department leadership. The incumbent must perform all job responsibilities in a manner that protects patient privacy: ▪ Protect patient information in accordance with federal and state law and Mayville EMS privacy policies. Access and disclose protected health information only as necessary for authorized job duties and agency operations. ▪ Promptly report suspected privacy violations without fear of retaliation, complete required privacy training, and communicate privacy requirements as directed. Violations may result in discipline, up to and including termination of employment, membership, or association with Mayville EMS. The incumbent must possess and apply knowledge and skills necessary to perform the duties of a driver of ambulance equipment, including: ▪ Safely operate emergency vehicles in accordance with applicable laws, standards, department policy, and dispatcher instructions. ▪ Inspect, clean, restock, and maintain vehicles, apparatus, communications equipment, and medical supplies in a ready condition. ▪ Maintain radio contact, handle telephone communications professionally, complete post-run driver reports, and support rescue operations. The incumbent must perform routine tasks in and around the ambulance service building, including: ▪ Check, clean, restock, and maintain Mayville EMS apparatus and facilities. ▪ Represent Mayville EMS at public events and provide standby services as assigned. ▪ Perform other department-related duties designated by EMS leadership. Page 32 of 34 Mayville EMS Department Provider Manual Created on: 9.10.26 Approved on: 9.10.26 Approved by: Director/Deputy Director The incumbent must also: ▪ Work cooperatively as part of the EMS team and support sanitation, readiness, quality assurance, and safe operations. ▪ Remain flexible and ready to respond during assigned shifts, including nights, weekends, and holidays. ▪ Maintain knowledge of local geography, current standards of care, equipment use and controlled-substance inventory requirements. ▪ Keep all required licenses, certifications, and registrations current. ▪ Immediately report crashes, damage, mechanical problems, transport delays, patient-handling incidents, and other unusual circumstances to the EMS Director. QUALIFICATIONS Educational Requirements: ▪ High school diploma or GED; current Wisconsin AEMT license; and completion of continuing education required by Mayville EMS. Certificates, Licenses and Registrations: ▪ Maintain a valid driver’s license, Wisconsin AEMT license, CPR for Healthcare Providers certification, and any other credentials required by the department or Wisconsin DHS. Qualifying state and national RN licensure may permit practice at the AEMT level, subject to applicable requirements. Minimum Experience, Abilities Required and Special Requirements: ▪ One year of EMS field experience is required unless training was completed by Mayville EMS Training Center. The incumbent must have basic computer skills, accurately enter required data, and meet vehicle-insurance requirements. PHYSICAL REQUIREMENTS OF THE POSITION: ▪ The incumbent must be able to perform essential EMS functions in unpredictable and adverse environments. Duties require frequent standing, walking, bending, stooping, crouching, kneeling, reaching, pushing, pulling, grasping, and sitting in emergency vehicles; occasional climbing and running; and the strength and dexterity to move patients and equipment with assistance. The incumbent may be required to lift or carry more than 100 pounds, including patients, stretchers, oxygen cylinders, and medical equipment. Work may occur on stairs, uneven surfaces, confined spaces, and at emergency scenes involving weather, traffic, fire, smoke, chemicals, infectious materials, violence, and other hazards. The incumbent must maintain balance in awkward positions, respond quickly, communicate clearly in English under stress, and work effectively with others. MENTAL REQUIREMENTS OF THE POSITION ▪ Remain calm, composed, and effective during stressful or traumatic situations. ▪ Communicate with patients, coworkers, partner agencies, and the public with empathy, respect, and professionalism. ▪ Use sound judgment to assess complex situations, anticipate problems, and act within laws, protocols, policies, and orders. ▪ Work independently when assigned while supporting a cooperative, team-based environment. ▪ Remember, interpret, and apply clinical knowledge, procedures, and safety principles. Page 33 of 34 Mayville EMS Department Provider Manual Created on: 9.10.26 Approved on: 9.10.26 Approved by: Director/Deputy Director THIS SIGNATURE PAGE FOR EMPLOYEE FILE ACKNOWLEDGMENT I acknowledge that I have read and understand this position description, including its expectations, requirements, and hazards. Duties may change at the discretion of Mayville EMS. This description is not an employment contract. Employment is at will and may be ended by either Mayville EMS or the employee at any time, without notice, for any lawful reason. MEDICAL: Applicants may be required to submit to a medical examination, drug testing, TB testing, and/or Hepatitis B vaccinations prior to and during employment at the expense of the Mayville EMS Department by the order of the Director under Wisconsin statutes. BEHAVIOR AND ATTITUDE: Employees must represent Mayville EMS professionally and respectfully, treat patients and coworkers with dignity, maintain confidentiality, and uphold the department’s standards while on or off duty. DISCLAIMER: This description summarizes the general nature and level of work and is not an exhaustive list of duties, responsibilities, qualifications, or working conditions. Management may add, modify, or reassign duties at any time. This position description is not an employment agreement or contract. ________________________________ Printed Name of Incumbent ________________________________ ___________________ Signature of Incumbent Date Signed Page 34 of 34