Special Common Council — Agenda Packet

CITY OF MAYVILLE COMMON COUNCIL SPECIAL MEETING AGENDA SEPTEMBER 28, 2026 6:00 PM 15 S SCHOOL ST 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 4. PUBLIC HEARING 4.1. Public Hearing on Resolution 6090-2026, "Final Resolution Levying Special Assessments for the 2026 Road Reconstruction Project a/k/a the Muzzy, Allen, and Grove Streets Project" 5. NEW BUSINESS 5.1. Discuss, with Possible Action, Resolution 6090-2026, "Final Resolution for Levying Special Assessments for the 2026 Road Reconstruction Project a/k/a the Muzzy, Allen, and Grove Streets Project" 5.2. Discuss, with Possible Action, Operator License Applications: • Sarah Hanna, 611 Mill Street, Horicon • Laura Hoover-Vossekuil, 418 Allen Street, Mayville • Randi Twardokus, 114 Rosendale Street, Beaver Dam • Deborah Ross, 341 N Clark Street, Mayville • Keith Hoover, 421A Horicon Street, Mayville 6. ADJOURNMENT Mayor Rob Boelk, Presiding Officer NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting should contact City Hall at least one (1) business day prior to the meeting. Page 1 of 7 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com STAFF MEMO Meeting Date: September 28, 2026 To: Common Council From: Clerk/Executive Assistant Anastasia Gonstead Subject: Final Resolution Levying Special Assessments – Road Reconstruction Project BACKGROUND At its December 8, 2025, meeting, the Common Council adopted a Preliminary Resolution declaring its intent to exercise the City's special assessment police powers for the road reconstruction project. A public hearing was held in conjunction with the adoption of the Preliminary Resolution. Following adoption of the Preliminary Resolution, preliminary special assessment estimates were prepared and mailed to the affected property owners on February 27, 2026. Property owners were also invited to attend a public information meeting held on March 9, 2026, to discuss the proposed assessments and the project. The project has now been completed. Kunkel Engineering has prepared the final special assessment calculations based upon the actual project costs and the applicable assessment methodology. On September 18, 2026, the City mailed notice to the affected property owners providing their final special assessment amounts and notifying them of the September 28, 2026, public hearing concerning the final assessments. FINAL RESOLUTION The Final Resolution before the Common Council will formally confirm and levy the special assessments associated with the completed project and establish the terms under which property owners may pay those assessments. The resolution provides property owners with the following payment options: 1. Pay the full special assessment in one payment. 2. Pay the assessment over three (3) annual installments through the special assessment appearing on the property's tax bill, with the unpaid balance bearing interest at 3.5% per annum. 3. Pay the assessment over five (5) annual installments through the special assessment appearing on the property's tax bill, with the unpaid balance bearing interest at 3.5% per annum. Page 2 of 7 15 South School Street, PO Box 273, Mayville WI 53050 Phone: 920.387.7900 Fax: 920.387.7919 www.mayvillecity.com Property owners who select an installment option will also have the ability to prepay the remaining balance of their assessment, subject to the applicable statutory requirements and City procedures. The 3.5% interest rate is intended to account for the administrative work and costs associated with managing the special assessments and installment payments. The rate provides property owners with an installment option while limiting the City's administrative and financing costs associated with carrying unpaid assessment balances. TAX ROLL The installment assessments are intended to be placed on the property owners' tax bills, with the first year of the assessments timed so that the initial installment should be included on the 2026 tax roll, subject to completion of the required statutory process and tax-roll timing. Following adoption of the Final Resolution, City Hall staff will complete the required statutory notices. The Final Resolution will be published as a Class 1 notice as required by Wisconsin law. City Hall will also provide the affected property owners with notice of the available payment options and the applicable deadline for selecting an option. If a property owner does not respond with a payment option by the deadline provided in the City's notice, the property owner will be placed into the five-year installment option. Page 3 of 7 1 Resolution #6090-2026 RESOLUTION 6090-2026 FINAL RESOLUTION LEVYING SPECIAL ASSESSMENTS FOR THE 2026 ROAD RECONSTRUCTION PROJECT A/K/A THE MUZZY, ALLEN, AND GROVE STREETS PROJECT WHEREAS, the Common Council of the City of Mayville, Dodge County, Wisconsin, is pursuing the construction and reconstruction of public improvements consisting of pavement, curb and gutter, sidewalks, and related improvements and expenses for the benefit of the properties identified below by their parcel numbers; and WHEREAS, the properties subject to the special assessments are identified by the following parcel numbers: 251-1216-2313-015 251-1216-2313-021 251-1216-2313-022 251-1216-2313-040 251-1216-2313-041 251-1216-2313-044 251-1216-2313-047 251-1216-2313-048 251-1216-2313-049 251-1216-2313-050 251-1216-2313-066 251-1216-2313-067 251-1216-2313-071 251-1216-2313-076 251-1216-2313-077 251-1216-2313-078 251-1216-2313-079 251-1216-2313-080 251-1216-2313-081 251-1216-2313-082 251-1216-2313-085 251-1216-2313-086 251-1216-2313-087 251-1216-2313-088 251-1216-2313-089 251-1216-2313-090 251-1216-2314-052 251-1216-2314-054 251-1216-2314-061 251-1216-2324-000 251-1216-2324-001 251-1216-2324-002 251-1216-2324-003 251-1216-2324-004 251-1216-2324-005 251-1216-2324-006 WHEREAS, on December 8, 2025, the Common Council of the City of Mayville adopted Preliminary Resolution No. 6029-2025 declaring its intention to exercise its police powers pursuant to Wis. Stat. § 66.0703 and Chapter 13-2 of the City of Mayville Municipal Code to levy special assessments upon the properties benefited by the proposed improvements; and WHEREAS, after due notice having been given, the Common Council held a public hearing at Mayville City Hall on December 8, 2025, for the purpose of hearing all interested persons concerning the proposed improvements and special assessments and heard all persons wishing to speak at the hearing; and WHEREAS, the City Engineer prepared the required report concerning the proposed improvements, including the plans and specifications, the cost of the Page 4 of 7 2 Resolution #6090-2026 improvements, the properties benefited by the improvements, and the proposed basis for assessing the cost of the improvements against the benefited properties; and WHEREAS, the improvements have been completed and the final costs of the improvements have been determined; and WHEREAS, after due notice having been given, the Common Council held a public hearing at Mayville City Hall on September 28, 2026, for the purpose of hearing all interested persons concerning the final report of the City Engineer and the proposed final special assessments, and heard all persons wishing to speak at the hearing; and WHEREAS, the Common Council has reviewed the final report of the City Engineer, including the final assessment schedule identifying the amount of the special assessment proposed for each benefited property; and WHEREAS, the Common Council finds that the improvements confer special benefits upon the properties identified in the final assessment schedule and that the final assessments are based upon a reasonable method of apportioning the cost of the improvements among the properties benefited thereby; and WHEREAS, the Common Council determines that the final assessments constitute a reasonable exercise of the City's police power pursuant to Wis. Stat. § 66.0703 and Chapter 13-2 of the City of Mayville Municipal Code. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Mayville, Dodge County, Wisconsin, as follows: 1. FINAL REPORT ADOPTED. The final report of the City of Mayville Engineer pertaining to the construction and reconstruction of the improvements described herein is hereby adopted and approved. 2. FINAL SPECIAL ASSESSMENTS CONFIRMED. The special assessments set forth in the final assessment schedule prepared by the City Engineer are hereby confirmed and levied against the properties identified therein. The final assessment schedule, including the amount assessed against each benefited property, is incorporated herein by reference and shall be maintained on file with the City Clerk/Executive Assistant. 3. BASIS OF ASSESSMENT. The special assessments shall be based upon the assessment methodology and rates established in the final report of the City Engineer. The Common Council hereby determines that the assessment methodology and resulting assessments constitute a reasonable basis for apportioning the costs of the improvements among the properties specially benefited by the improvements. Page 5 of 7 3 Resolution #6090-2026 4. EXERCISE OF POLICE POWER. The special assessments confirmed and levied by this Resolution constitute an exercise of the police power of the City of Mayville pursuant to Wis. Stat. § 66.0703. The Common Council determines that the improvements are in the best interest of the City and the benefited properties and that the assessments levied against the benefited properties are reasonable. 5. PAYMENT OF ASSESSMENTS. Pursuant to Wis. Stat. § 66.0715, the special assessments shall be payable in three (3) annual installments or five (5) annual installments, unless paid in full in accordance with applicable law. Property owners who do not communicate their repayment option in a timely manner will be defaulted to the five (5) annual installments. The unpaid principal balance of each assessment shall bear interest at the rate of three and one-half percent (3.5%) per annum. The interest rate shall remain fixed at three and one-half percent (3.5%) per annum for the duration of the installment period. 6. PREPAYMENT. A property owner may pay the remaining unpaid balance of a special assessment in full prior to the expiration of the three-year or five-year installment period, together with any interest properly due and owing through the date of payment, in accordance with Wis. Stat. § 66.0715 and the City's applicable procedures. Upon payment in full, no further installments or interest shall be due with respect to that assessment. 7. TAX ROLL. The first installment of each special assessment shall be entered upon the first tax roll prepared after the installments have been determined, pursuant to Wis. Stat. § 66.0715. Subsequent installments shall be entered upon subsequent annual tax rolls until the assessment has been paid in full. Any installment not timely paid shall be collected in the same manner as delinquent real estate taxes, as provided by law. 8. LIEN. Every special assessment levied under this Resolution shall constitute a lien against the property assessed from the date of the determination of the assessment by the Common Council, pursuant to Wis. Stat. § 66.0703. 9. NOTICE TO PROPERTY OWNERS. The City Clerk/Executive Assistant is directed to provide each affected property owner with the notices required by Wis. Stat. § 66.0715, including notice of the final assessment and the option to pay the assessment in full or in installments. 10. PUBLICATION. The City Clerk/Executive Assistant is directed to publish this Final Resolution as a Class 1 notice as required by law and to take all other actions necessary to provide notice of the final special assessments and the rights of affected property owners. Page 6 of 7 4 Resolution #6090-2026 11. PUBLIC INSPECTION. The final assessment report and assessment schedule shall be maintained by the City Clerk/Executive Assistant and shall be available for public inspection. 12. SEVERABILITY. If any provision of this Resolution is determined to be invalid or unenforceable, such determination shall not affect the validity or enforceability of the remaining provisions. BE IT FURTHER RESOLVED that the Common Council of the City of Mayville hereby approves, confirms, and levies the final special assessments described herein and directs the City Clerk and City Comptroller/Treasurer to take all actions necessary to implement this Resolution in accordance with Wis. Stat. §§ 66.0703 and 66.0715 and Chapter 13-2 of the City of Mayville Municipal Code. Introduced by: ________________________ Seconded by: ________________________ Vote: ____ Ayes ____ Nays Passed and approved: _________________ Rob Boelk - Mayor Attest: Anastasia Gonstead – Clerk/Executive Assistant Page 7 of 7