Community Development Authority/Enhancement Committee Meeting — Agenda Packet

CITY OF MAYVILLE COMMUNITY DEVELOPMENT AUTHORITY/ENHANCEMENT COMMITTEE MEETING AGENDA SEPTEMBER 23, 2026 5:00 PM MAYVILLE CITY HALL 15 S. SCHOOL STREET 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 4. DISCUSS CDA FUND BALANCES 4.1. Monthly Facade Grant Balance 5. DISCUSS WITH POSSIBLE ACTION 5.1. Approval of Minutes of the August 26, 2026, Community Development Authority/Enhancements Committee Meeting 5.2. Discuss, with Possible Action, Reconsideration on Previous Decision on the Facade Grant Application for Open Door Coffeehouse Location: 20 S Main Street Provided Estimate: $7,852.30 50% Match: $3,926.15 5.3. Discuss, with Possible Action, Facade Grant Application for KRS Enterprise, LLC Location: 4 S. Main Street Grant Requested: $1,664.26 5.4. Discuss, with Possible Action, a Mayville Photo Contest 6. FUTURE AGENDA ITEMS 7. NEXT MEETING DATE AND TIME 7.1. Next Meeting Date - October 28, 2026, at 5:00PM 8. ADJOURNMENT Mayor Rob Boelk, Presiding Officer NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting should contact City Hall at least one (1) business day prior to the meeting. Page 1 of 26 CITY OF MAYVILLE COMMUNITY DEVELOPMENT AUTHORITY/ENHANCEMENT COMMITTEE MEETING MINUTES AUGUST 26, 2026 5:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 05:00 PM by Mayor Rob Boelk, with the following roll call: Present: Mayor Rob Boelk, Nicole Goodwin, Lisa Neumann, Ald. Molly Henkel, Rachel Smith (arrived at 5:01 PM), Tara Kennedy (Arrived at 5:01PM), LaToya Bates (arrived at 5:03 PM). Excused: None. Absent: None. Staff present: Clerk/Executive Assistant Anastasia Gonstead. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited by those in attendance. 3. CITIZEN COMMENTS None. 4. DISCUSS CDA FUND BALANCES 4.1. July 2026 Facade Grant Balance The Body reviewed the July 2026 Facade Grant balance. 5. DISCUSS WITH POSSIBLE ACTION 5.1. Approval of Minutes of the July 22, 2026, Community Development Authority/Enhancements Committee Meeting The motion to approve the minutes of the July 22, 2026, Community Development Authority/Enhancements Committee meeting was made by Ald. Henkel and seconded by L. Neumann. Ayes: Mayor Boelk, N. Goodwin, L. Bates, L. Neumann, Ald. Henkel, R. Smith, T. Kennedy. Nays: None. Vote Count: 7 - 0 Motion has Passed. 5.2. Discuss, with Possible Action, Facade Grant Application for Open Door Coffeehouse Location: 20 S Main Street Provided Estimate: $7,852.30 50% Match: $3,926.15 Page 2 of 26 Overview given by Clerk/Executive Assistant Gonstead. Discussion amongst the Body on if this project meets the guidelines of the facade grant, as it is in an alley way. No motion was made, and the application was denied. 5.3. Review and Award of 2026 Mayor's Beautification Award Winners Review of the Mayor's Beautification award nominees. 289 Brookside Drive, 257 N German Street, and 325 N German Street were selected as the winners. 5.4. Discuss, with Possible Recommendation, Window Covering Options for Vacant Downtown Buildings Window coverings would be marsh/nature themed. Discussion was had amongst the Body about cost. Possibility to bring in professionals to ask questions and get quotes on cost. Discussion was had on using a city building, 102 S Main Street, as a template. Ideas such as vinyl, ordering off of Amazon, and printing on cloth were discussed. The motion to recommend Common Council approve quotes, up to $1,000 total, for window covering options for vacant downtown buildings was made by R. Smith and seconded by Ald. Henkel. Ayes: Mayor Boelk, N. Goodwin, L. Bates, L. Neumann, Ald. Henkel, R. Smith, T. Kennedy. Nays: None. Vote Count: 7 - 0 Motion has Passed. 5.5. Discuss, with Possible Action, a Mayville Photo Contest Discussion was had on the program. Possible Main Street Bucks given to winners to keep funds downtown. Examples will be given at the next meeting of photo contests from other communities. Review again at next months meeting. 5.6. Discuss, with Possible Recommendation, Options for a Potential City-Wide App Mayor Boelk provided background information on this agenda item. He explained that communication with residents is limited. The website functions are not being robustly utilized. An overview was given on the functions of the website and what they can do for residents. Discussed the possibility of a "How to" video on how to get notifications on the website. Consensus was reached to utilize the resources we currently have before investing in a different option. L. Neumann left at 5:59 PM. 6. FUTURE AGENDA ITEMS • Christmas contest • Review guidelines for Mayor's Beautification award. 7. NEXT MEETING DATE AND TIME 7.1. Next Meeting Date - September 23, 2026, at 5:00PM 8. ADJOURNMENT The Community Development Authority/Enhancements Committee meeting was adjourned at 6:07 PM, by order of the Chair Respectfully submitted by Lexi Volbright - Deputy Clerk. Page 3 of 26 Page 4 of 26 Page 5 of 26 Page 6 of 26 Page 7 of 26 Page 8 of 26 Page 9 of 26 Page 10 of 26 Page 11 of 26 Outlook Re: Open Door Coffeehouse Grant Application and Suggestion for Program Expansion FromNicole <sulmersal@gmail.com> Date Wed 9/2/2026 4:48 PM To Anastasia Gonstead <agonstead@mayvillecity.com> 5 attachments (12 MB) ODCH1.jpg; ODCH2.jpg; GE1.jpg; GE2.jpg; GE3.jpg; Hi Anastasia, I am formally requesting reconsideration of the Open Door Coffee House grant application. To support this request, I have attached photos taken today for sharing at the next meeting. These photos include both the view of Open Door’s wall from the street and a view of the Krieser Construction Services building for comparison. My assertion is that the portion of the building proposed for improvement is clearly visible from Main Street and the adjacent sidewalk to both drivers and pedestrians, and so it directly affects the appearance of the streetscape. I also note a potential inconsistency in application of the guidelines. Krieser Construction Services received approval for the “Goose Explosion” mural on its western wall, an elevation that is not street-facing, lacks a sidewalk, and is comparable in scale to Open Door’s alley side (with the addition of some parking). Open Door’s side wall is at least as visible, if not more so, given its direct location on Main Street. Finally, the grant program language states: “Property owners in conjunction with businesses within the Downtown and Central Business District of the City of Mayville are eligible for up to $5,000 in matching grant funds for improvements to the exterior of their building and improvements visible from the exterior of the building.” The proposed work for Open Door Coffee House involves exterior improvements that are plainly visible from outside the building and, in my opinion, therefore appears to fall within the stated scope of the program. In light of the visibility evidence, the comparable precedent, and the program’s own wording, I believe reconsideration is warranted and would better ensure consistent application of the guidelines. Thank you for considering this request. Best regards, Nicole Goodwin On Wed, Sep 2, 2026 at 10:58 AM Anastasia Gonstead <agonstead@mayvillecity.com> wrote: Good morning, Nicole, Pursuant to the general guidance of Robert's Rules of Order. When a motion passes, any affirmative voting member can ask for a reconsideration of the vote. This can be done at the same meeting or the one following. We are limited on how long after this request can be made. From what I am seeing below, would I be correct in that is what you are asking to occur - that at the next meeting a Page 12 of 26 reconsideration of this action. I will need confirmation that is your intent before I add it to the agenda. As Mayor Boelk is the Chairperson of the CDA, he is cc'd in this email for awareness. Sincerely, Anastasia Gonstead City Clerk/Executive Assistant City of Mayville Population 5,296 15 S School St, PO Box 273, Mayville, WI 53050 Office: (920) 387-7900 ext. 1203 Cellular: (920) 821-6525 Upcoming Elections November 3, 2026 - Partisan General Election February 16, 2027 - Spring Primary (if needed) April 6, 2027 - Spring Election www.mayvillecity.com From: Nicole <sulmersal@gmail.com> Sent: Wednesday, September 2, 2026 10:28 AM To: Anastasia Gonstead <agonstead@mayvillecity.com> Subject: Open Door Coffeehouse Grant Application and Suggestion for Program Expansion   Good morning Anastasia, I have been thinking a lot in regards to the recent decision we have made in the last CDA meeting for the Open Door Coffeehouse grant request. As you know, the application was unanimously declined because the proposed work was determined not to qualify as facade improvements under the current guidelines, which are limited to facade beautification. However, after viewing the building in person, I am wondering if this decision could and should be reconsidered. The alley-facing side of the structure is large and clearly visible from Main Street. In its present condition, the wall in particular appears neglected and contributes to a blighted appearance that detracts from the streetscape. It is also at risk of structural failure, and as a historic building, I think this adds more to the importance of its preservation, which directly impacts the beauty, charm, and character of the city. Addressing this area would meaningfully improve the visual quality of the property as experienced by the public and align with the spirit of enhancing the downtown environment. In addition, I encourage the committee to consider expanding the grant program’s scope to support the preservation and maintenance of historical buildings in town, or perhaps we can create another grant program for this function. Many of these structures contribute significantly to the community’s character and long-term vitality, and broadening eligibility beyond strict facade work could help protect these assets while still advancing the program’s beautification goals. I know that funds are limited and careful discretion must still be made on a case by case basis, but I do think this is worth Page 13 of 26 considering and would welcome the opportunity to discuss this further in the future if you think it's relevant to add to the agenda. I appreciate you taking the time to read this. Thank you and have a great day! Nicole Goodwin Page 14 of 26 Page 15 of 26 Page 16 of 26 Page 17 of 26 Page 18 of 26 Page 19 of 26 Page 20 of 26 Page 21 of 26 Page 22 of 26 Page 23 of 26 Page 24 of 26 Page 25 of 26 Page 26 of 26