Finance of the Whole Committee — Minutes

CITY OF MAYVILLE FINANCE COMMITTEE MEETING OF THE WHOLE MINUTES SEPTEMBER 21, 2026 6:00 PM 15 S SCHOOL ST 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 06:00 PM by Ald. Bob Smith, with the following roll call: Present: Ald. Tony DeBaker, Ald. Bob Smith, Ald. Molly Henkel, Ald. Mary Winter, Ald. Jason Buske, and Ald. Kim Olson. Excused: None. Absent: None. Staff present: Police Chief Ryan Toellner, Fire Chief Geoffrey Engel, Comptroller/Treasurer Darlene Smith, and Clerk/Executive Assistant Anastasia Gonstead. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited by those in attendance. 3. CITIZEN COMMENTS None. 4. DISCUSS WITH POSSIBLE ACTION 4.1. Review of, and Recommendations for, the Proposed 2027 Police Department Budget Police Chief Toellner presented an overview of the proposed 2027 for the Police Department. He is in support of the budget as it stands, with the request that GL 10-52600-25-35-000 be increased by $350. He has now received the contract for maintenance of the tornado sirens and this increase reflects the actual cost in the contract. Chief Toellner answered questions from the Committee, including clarifying what certain account numbers are comprised of. He also provided an overview of the departmental items that will be presented with the upcoming Capital Improvement Plan discussions. The motion to recommend Common Council approve the presented 2027 Police Department budget, with the addition of $350 to GL 10-52600-25-351-000 was made by Ald. Olson and seconded by Ald. Buske. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Winter. Nays: None. Vote Count: 6 - 0 Motion has Passed. 4.2. Review of, and Recommendations for, the Proposed 2027 Fire Department Budget Fire Chief Geoffrey Engel provided an overview of the proposed 2027 Fire Department budget. He is largely on board with the presented budget, noting GL 10-52200-22-304-000 will need to be increased by $2,050 to accurately reflect phone and internet costs and requesting GL 10-52200-22- 386-000 be deferred to a later budgeting meeting, as he is trying to clarify fuel costs through existing invoicing. He answered questions from the Committee pertaining to equipment, staffing, and 2% dues. He also provided an overview of the departmental items that will be presented with the upcoming Capital Improvement Plan discussions. The motion to recommend Common Council approve the presented 2027 Fire Department budget, with the addition of $2,050 to GL 10-52200-304-000, and deferring GL 10-52200-22-386-000 to a later budget meeting was made by Ald. Buske and seconded by Ald. Winter. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 4.3. Review of, and Recommendations for, the Proposed 2027 Clerk/Executive Assistant and Elections Budgets Clerk/Executive Assistant Gonstead provided an overview of the proposed 2027 Clerk/Executive Assistant and Election budgets. She confirmed that she is in support of these budgets as presented. She took questions from the Committee, largely clarifying the restructuring and consolidations made within the budgets. She also provided an overview of the departmental items that will be presented with the upcoming Capital Improvement Plan discussions.. The motion to recommend Common Council approve the presented 2027 Clerk/Executive Assistant and Elections budgets was made by Ald. Olson and seconded by Ald. Henkel. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 4.4. Review of, and Recommendations for, the Proposed 2027 Comptroller/Treasurer Budget Comptroller/Treasurer Smith provided an overview of the proposed 2027 Comptroller/Treasurer budget. She confirmed that she is in support of the budget as presented, noting due to the timing of her onboarding, she was not largely involved with the creation of the budget. She and Clerk/Executive Gonstead took questions from the Committee, largely clarifying the restructuring and consolidations made within the budgets. The motion to recommend Common Council approve the presented 2027 Comptroller/Treasurer budget was made by Ald. Henkel and seconded by Ald. Winter. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 4.5. Review of, and Recommendations for, the Proposed 2027 City Hall Budget Clerk/Executive Assistant Gonstead provided an overview of the proposed 2027 City Hall budget. She confirmed that she is in support of the budget as presented. She took questions from the Committee, largely clarifying shortfalls in the 2026 budget for certain insurances, increasing energy costs, and the upcoming market adjustment which is slated for a 2027 capital improvement project. The Committee expressed a desire to see an energy study done for City buildings to see if there are potential costs savings. The motion to recommend Common Council approve the presented 2027 City Hall budget was made by Ald. Buske and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald., Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 5. ADJOURNMENT The motion to adjourn the meeting was made by Ald. DeBaker and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. The Finance of the Whole Committee meeting was adjourned at 7:01 PM. Respectfully submitted by Anastasia Gonstead - Clerk/Executive Assistant