Library Board Meeting — Agenda Packet

CITY OF MAYVILLE LIBRARY BOARD MEETING AGENDA SEPTEMBER 17, 2026 5:00 PM TED & GRACE BACHHUBER MEMORIAL LIBRARY 234 N JOHN STREET 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 4. APPROVAL OF MINUTES 4.1. Approval of Minutes of the August 20, 2026, Library Board Meeting 5. UNFINISHED BUSINESS 5.1. Update on the Potential of Merging Fund Types for the Library 5.2. Update on the 2027 Library Budget 6. CITY BUDGET REPORTS 6.1. Discuss, with Possible Action, the City Budget Report for July 2026 7. PAYMENT OF BILLS 7.1. Discuss, with Possible Action, the Payment of Bills for August 2026 8. LIBRARY TREASURER'S REPORT 8.1. Discuss, with Possible Action, the Library Treasurer's Report for August 2026 9. LIBRARY DIRECTOR'S REPORT 9.1. Discuss, with Possible Action, the Library Director's Report for August 2026 10. NEW BUSINESS 10.1. Discuss, with Possible Action, Addition of a Photo Release Policy 10.2. Discuss, with Possible Action, Modifications to Mayville Library Board Bylaws Topic: Wording to be added to Article 2, Section 4, wherein the President appoints meeting chairperson in the event both the President and Vice-President cannot be in attendance. 10.3. Update on After School Tutoring with the Mayville School District 10.4. Discussion Regarding the 122nd Birthday of the Mayville Library on November 9th 11. FUTURE AGENDA ITEMS 12. NEXT MEETING DATE AND TIME 12.1. Next Meeting Date - October 15, 2026, at 5:00 PM Page 1 of 9 13. ADJOURNMENT Pres. Becky LeBouton, Presiding Officer NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting should contact City Hall at least one (1) business day prior to the meeting. Page 2 of 9 CITY OF MAYVILLE LIBRARY BOARD MEETING MINUTES AUGUST 20, 2026 5:00 PM TED & GRACE BACHHUBER MEMORIAL LIBRARY 1. CALL TO ORDER AND ROLL CALL Due to her excused absence, it was stated by Becky Lebouton "I would like to appoint Lisa to run the Library Board meeting on August 20, 2026." The meeting was called to order at 5:00 PM by Board Member Lisa Neumann, with the following roll call: Present: Board Member Lisa Neumann, Board Member Susan Smith, Board Member Katie Spear, Alderperson Ward 4 Alderperson Mary Winter, Nanette Gassner Excused: Board Member Becky LeBouton, Board Member Tracy Heron Absent: Staff present: Library Director Bradford Ney and Circulation Manager Kendal Lee. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance to the Flag was recited by those in attendance. 3. CITIZEN COMMENTS 4. APPROVAL OF MINUTES 4.1. Approval of Minutes of the July 16, 2026, Library Board Meeting S. Smith brought to the board's attention that S. Smith was elected to both Treasurer and Secretary in the July 16, 2026, meeting minutes. To correct the record, Sue Smith was elected to the position of Treasurer and Katie Spear was elected to the position of Secretary. The motion to Amend was made by Susan Smith and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. 5. UNFINISHED BUSINESS 5.1. 2027 Budget Update A. Update on Possibility of Merging Fund Types for the Library B. Discuss, with Possible Action, Retention of Maintenance Manager to Oversee Library Building Maintenance Page 3 of 9 The motion to approve the Retention of Maintenance Manager to Oversee Library Building Maintenance was made by S. Smith and seconded by K. Spear. A roll vote was taken. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. 5.2. Update on Hiring Dan Tinsley as Library Representative for Library Roofing Repair Project 6. CITY BUDGET REPORTS 6.1. Discuss with Possible Action, the City Budget Report for June 2026 The motion to Approve the City Budget Report for June 2026 was made by Katie Spear and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed 7. PAYMENT OF BILLS 7.1. Discuss with Possible Action, the Payment of Bills for July 2026 The motion to Approve the Payment of Bills for July 2026 was made by Mary Winter and seconded by Katie Spear. A roll vote was taken. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. 8. LIBRARY TREASURER'S REPORT 8.1. Discuss with Possible Action, the Library Treasurer's Report for July 2026 The motion to Approve the Library Treasurer's Report for July 2026 was made by Nanette Gassner and seconded by Katie Spear. A roll vote was taken. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. 9. LIBRARY DIRECTOR'S REPORT 9.1. Discuss with Possible Action, the Library Director's Report for July 2026 Page 4 of 9 The motion to Approve the Library Director's Report for July 2026 was made by Katie Spear and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed 10. NEW BUSINESS 10.1. Discuss, with Possible Action, Bonding of Library Board Treasurer The motion to Approve the Bonding of the Library Board Treasurer was made by Mary Winter and seconded by Nanette Gassner. A roll vote was taken. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. 10.2. Discuss, with Possible Action, Reclassification of Library Assistant II - Programming Assistant to Library Assistant I - Library Clerk, to Begin January 2027 The motion to Approve the Reclassification of Library Assistant II — Programming Assistant to Library Assistant I — Library Clerk, to Begin January 2027 was made by Katie Spear and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed 10.3. Discuss, with Possible Action, After-School Tutoring with the Mayville School District The motion to Approve After-School Tutoring with the Mayville School District to be further discussed was made by Susan Smith and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed 10.4. Discuss, with Possible Action, Creation and Purchase of Branding Materials Page 5 of 9 The motion to Table the Creation and Purchase of Branding Materials was made by Susan Smith and seconded by Katie Spear. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed 11. FUTURE AGENDA ITEMS 12. NEXT MEETING DATE AND TIME 12.1. Next Meeting Date - September 17, 2026, at 5:00 PM Next Meeting Date — September 17, 2026, at 5:00 PM. 13. ADJOURNMENT The motion to adjourn the meeting was made by Katie Spear and seconded by Mary Winter. Ayes: Lisa Neumann, Susan Smith, Katie Spear, Mary Winter, Nanette Gassner Nays: None Vote Count: 5 - 0 Motion has Passed. The Library Board meeting was adjourned at 6:44 PM. Respectfully submitted by Kendal Lee, Circulation Manager. Page 6 of 9 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (26) DODGE COUNTY LIBRARY Page: 1 Report dates: 8/1/2026-8/31/2026 Sep 09, 2026 10:31AM Report Criteria: Detail report. Invoices with totals above $0 included. Only paid invoices included. Invoice Detail.GL Account = "261510000000000"-"269999999999999" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 26-55112-49-325-000 DODGE CO LIBRY - SUPPLIES 26-55112-49-325-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 AMAZON - RHINESTONE GEMS - CRAFTS 9.99 26-55112-49-325-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 AMAZON - ADULT GAMES, INK PADS, RUBB 128.50 26-55112-49-325-000 2775 QUILL CORPORATION 08/06/2026 2026/AUG INV# 49864351 - AY 26-27 FASH - PLAN 8.5X11 19.54 26-55112-49-325-000 2775 QUILL CORPORATION 08/06/2026 2026/AUG INV# 49907171 - HERSHEY MINI BAG, MARS SUGA 37.60 26-55112-49-325-000 5310 DEMCO 08/24/2026 2026/08 INV#7842811 LABEL PROTECTOR, CONTOUR GLO 103.05 Total 26-55112-49-325-000 DODGE CO LIBRY - SUPPLIES: 298.68 26-55112-49-804-000 DODGE CO LIBRY - EQUIPMENT 26-55112-49-804-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 SP ELM USA - PRO REPAIR PAD SET 62.35 26-55112-49-804-000 2775 QUILL CORPORATION 08/06/2026 2026/AUG INV# 49864997 - MOUNT -IT CPU STAND 31.99 26-55112-49-804-000 2775 QUILL CORPORATION 08/06/2026 2026/AUG INV# 49864579 - 5W 2 USB SPEAKERS 28.49 26-55112-49-804-000 4938 ZOOLOGICAL SOCIETY 08/24/2026 2026/8 A RHINOS ROLE - KOHLS WILD THEATER 160.00 26-55112-49-804-000 5505 DODGE COUNTY MASTER GARDENE 08/25/2026 2026/8 GARDENING PROGRAM 75.00 Total 26-55112-49-804-000 DODGE CO LIBRY - EQUIPMENT: 357.83 Grand Totals: 656.51 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 7 of 9 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (73) LIBRARY TRUST FUND Page: 1 Report dates: 8/1/2026-8/31/2026 Sep 09, 2026 10:32AM Report Criteria: Detail report. Invoices with totals above $0 included. Only paid invoices included. Invoice Detail.GL Account = "731510000000000"-"739999999999999" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 73-55110-79-808-000 LIBRARY TRUST - BOOKS 73-55110-79-808-000 1678 INGRAM LIBRARY SERVICES INC 08/01/2026 2026-JULY {146} CHILDREN & ADULT BOOKS 1,598.71 73-55110-79-808-000 1678 INGRAM LIBRARY SERVICES INC 08/01/2026 2026-JULY NON-RETURN CREDIT - (1) DEFECTIVE BOOK 10.19- 73-55110-79-808-000 1678 INGRAM LIBRARY SERVICES INC 08/01/2026 2026-JULY NON-RETURN CREDIT - (1) DEFECTIVE BOOK 16.14- Total 73-55110-79-808-000 LIBRARY TRUST - BOOKS: 1,572.38 Grand Totals: 1,572.38 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 8 of 9 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (10) GENERAL FUND PUBLIC LIBRARY Page: 1 Report dates: 8/1/2026-8/31/2026 Sep 09, 2026 10:31AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. Invoice Detail.GL Account = "105511057101000"-"105511157802000" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 10-55110-57-304-000 PUBLIC LIBRARY - TELEPHONE-INT 10-55110-57-304-000 5771 AT & T MOBILITY 07/18/2026 287355199229X07262026 LIBRARY CELL PHONES 7/2026 41.86 10-55110-57-304-000 5936 T-MOBILE 07/28/2026 219148667-3 06.29.2026-07.28.2026 {2} LIBRARY CELL PHONE 2.43 Total 10-55110-57-304-000 PUBLIC LIBRARY - TELEPHONE-INT: 44.29 10-55110-57-314-000 PUBLIC LIBRARY - SUPPLIES 10-55110-57-314-000 5310 DEMCO 08/24/2026 2026/08 INV# 7834469 BOOK JACKET, BOOKMARKS 82.68 10-55110-57-314-000 5310 DEMCO 08/24/2026 2026/08 INV# 7833747 LABEL PROTECTOR, CLEAR GLOSS 106.78 Total 10-55110-57-314-000 PUBLIC LIBRARY - SUPPLIES: 189.46 10-55110-57-319-000 PUBLIC LIBRARY - CONTRACTED SE 10-55110-57-319-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 CREXENDO VIP - PHONE SERVICE 242.51 10-55110-57-319-000 4600 PACKERLAND RENT-A-MAT INC 08/11/2026 3337455 CHARCOAL CLEATED MATS, SUPER SCRAPER MA 75.06 10-55110-57-319-000 5180 GFL ENVIRONMENTAL 08/19/2026 U90000339628 LIBRARY - RECYCLING 9/1/2026-9/30/2026 66.19 10-55110-57-319-000 5376 RHYME BUSINESS PRODUCTS LLC 08/07/2026 AR960342 CONTRACT BASE RATE CHRG 08/10/2026- 09/09/20 56.85 10-55110-57-319-000 5666 OMNI TECHNOLOGIES LLC 08/18/2026 I26-2368 MILESTONE SUSP 3.1.27-2.28.28 820.00 Total 10-55110-57-319-000 PUBLIC LIBRARY - CONTRACTED SE: 1,260.61 10-55110-57-323-000 PUBLIC LIBRARY - ELECTRIC/ GAS 10-55110-57-323-000 142 ALLIANT ENERGY/WP&L 08/21/2026 6769915759 - AUG 21 20 LIBRARY - ELECTRIC 2,515.04 10-55110-57-323-000 142 ALLIANT ENERGY/WP&L 08/21/2026 6769915759 - AUG 21 20 LIBRARY - GAS 168.70 Total 10-55110-57-323-000 PUBLIC LIBRARY - ELECTRIC/ GAS: 2,683.74 10-55110-57-351-000 PUBLIC LIBRARY - MAINT-BUILDIN 10-55110-57-351-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 AMAZON - PAPER TOWELS, TP, CLNR, GAR 350.39 Total 10-55110-57-351-000 PUBLIC LIBRARY - MAINT-BUILDIN: 350.39 10-55110-57-808-000 PUBLIC LIBRARY - COLLECTIONS 10-55110-57-808-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 WI HISTORICAL SOCIETY SINGLE PASS 1- Y 500.00 10-55110-57-808-000 484 BMO HARRIS BANK NA 07/31/2026 2026-JULY #0435 AMAZON - (3) BOOKS 37.32 10-55110-57-808-000 644 CENGAGE GROUP 08/12/2026 999103009445 (2) EDITOR CHOICE BOOKS 63.20 10-55110-57-808-000 2328 MIDWEST TAPE LLC 07/31/2026 2026-JULY INV#509214578- {10} DVD'S 273.15 10-55110-57-808-000 2328 MIDWEST TAPE LLC 07/31/2026 2026-JULY INV# 509221115 - {282} ABOOK, BPASS, COMICS, E 693.15 Total 10-55110-57-808-000 PUBLIC LIBRARY - COLLECTIONS: 1,566.82 Grand Totals: 6,095.31 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 9 of 9