Common Council Meeting — Minutes

CITY OF MAYVILLE COMMON COUNCIL REGULAR MEETING MINUTES SEPTEMBER 14, 2026 6:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 06:00 PM by Mayor Rob Boelk, with the following roll call: Present: Ald. Anthony DeBaker, Ald. Bob Smith, Ald. Molly Henkel, Ald. Mary Winter, Ald Jason Buske, Ald. Kim Olson. Excused: None. Absent: None. Staff present: Police Luitenant Jeremy Johnson, DPW/Parks Director Jake Schellpfeffer, Library Director Bradford Ney, EMS Director Julie Staffin, EMS Deputy Director Devin Sellnow, Comprtoller/Treaurer Darlene Smith, TAG Director Jessica Loomans, Fire Chief Geoff Engel, and Clerk/Executive Assistant Anastasia Gonstead. 2. CITIZEN COMMENTS None. 3. PRESENTATION OF 2026 MAYOR'S BEAUTIFICATION AWARDS 3.1. 257 N German Street - Josey & Stephanie Billington Josey and Stephanie Billington were not present. 3.2. 325 N German Street - Kyle Henkel & Abigail Pitzlin Kyle Henkel and Abigail Pitzlin were present to accept their award. 3.3. 289 Brookside Drive - John & Kathie Wild John and Kathie Wild were not present. 4. AGENDA CHANGES No agenda changes. 5. CONSENT AGENDA The motion to approve the consent agenda was made by Ald. Henkel and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0. Motion has Passed. 6. REPORT OF OFFICERS 6.1. Mayor A. Mayoral Proclamation Honoring Rob Schrab and the 20th Anniversary of Monster House B. Mayor's Monthly Report Mayor Boelk provided his monthly report to the Council. He welcomed back Darlene Smith as the City's Comptroller/Treasurer. He informed the Council that the start of Audubon Days on September 17th will be celebrating Rob Schrab and showing his movie, Monster House. Discussion was had on the sewer as well as continuing discussions with Leroy and Kekoskee. Trick or Treating will be held on Saturday, October 31st, this year from 1:00 PM to 4:00 PM. Mayor Boelk expressed his gratitude to our first responders and reflected on remembering 9/11. He encouraged residents to become informed on the School District referendum. Discussion was also had on the 2027 budget; $9 million was lost in assessed value due to the tornado, which is the most difficult hurdle of this budget. C. Presentation of the Draft 2027 City of Mayville Budget Cameron Sawyer with Elevated Municipal Consulting was present. He explained to the Councill that the draft budget includes 3.5% COLA, market update, zoning update, and more. The department heads only asked for what was needed, but more revenue than anticipated was brought in, largely due to EMS. There are three to four upcoming budget meetings to discuss and refine; discussion was had on pulling EMS and the Library into their own funds to provide financial clarity for both departments. C. Sawyer answered questions from the Body, including clarification on anticipated excess funds. 6.2. City Clerk/Executive Assistant A. City Clerk/Executive Assistant's Monthly Report Clerk/Executive Assistant Gonstead provided her monthly report to the Council. She discussed the preparation for the 2027 budget and ensuring the City will have outstanding administrative matters addressed. She informed the Body that preparations for the November 3rd election are underway, absentee ballots have been mailed ahead of the September 17th deadline. She discussed the 2026 road reconstruction, special assessments, and affected property owners being placed on the 2026 tax roll. Clerk/Executive Assistant Gonstead also informed the Council the final draft of the new employee handbook has been sent to legal for final review and the updated draft will then be presented to the Personnel Committee in September for further consideration. 6.3. Treasurer A. Comptroller/Treasurer's Monthly Report No report was given. 6.3.B. September 2026 Monthly Check Register and Approval of Bills The motion to approve the monthly check register and bills was made by Ald. Buske and seconded by Ald. Henkel. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None Vote Count: 6 - 0 Motion has Passed. 7. REPORT OF COMMITTEES, COMMISSIONS AND BOARDS 7.1. Utility Commission A. Next Meeting Date - September 28, 2026, 5:00PM 7.2. Library Board A. Next Meeting Date - September 17, 2026, 5:00PM 7.3. Public Works Committee A. Next Meeting Date - September 28, 2026, 6:00PM 7.4. Personnel Committee A. Next Meeting Date - September 28, 2026, 6:00PM 7.5. Public Safety Committee A. Next Meeting Date - September 28, 2026, 6:00PM 7.6. Finance Committee A. Next Meeting Date - September 28, 2026, 6:00PM 7.7. Parks & Recreation Commission A. Next Meeting Date - October 7, 2026, 3:30PM 7.8. Planning Commission A. Next Meeting Date - September 23, 2026, 4:00PM 7.9. Community Development Authority/Enhancements Committee A. Next Meeting Date - September 23, 2026, 5:00PM 8. OLD BUSINESS None. 9. NEW BUSINESS None. 9.1. Approval of Minutes of the August 10, 2026, Common Council Meeting The motion to approve the minutes of the August 10, 2026, Common Council meeting was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.2. Approval of Minutes of the August 24, 2026, Special Common Council Meeting The motion to approve the minutes of the August 24, 2026, Special Common Council meeting was made by Ald. Buske and seconded by Ald. Winter. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.3. Discuss, with Possible Action, Memorandum of Understanding Between the City of Mayville and Mayville Cares, Inc. for the Fireman's Field and Lion's Point Improvement Project Mike Schuett with Mayville Cares present. He provided an overview of the proposed project and memorandum of understanding. The motion to approve the memorandum of understanding between the City of Mayville and Mayville Cares, Inc. for the Fireman's Field and Lion's Point improvement project was made by Ald. Buske and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None Vote Count: 6 - 0 Motion has Passed 9.4. Discuss, with Possible Action, Resolution 6089-2026, "A Resolution Authorizing a Conditional Financial Commitment for Architechtrual and Engineering Services Related to Improvements at Fireman's Field and Lion's Point Playground" Mike Schuett of Mayville Cares provided background on this agenda item. The Bachhuber Foundation was approached for a substantial amount of funding for the Fireman's Field and Lion's Point project. Mayville Cares has provided estimates, but the Foundation wants full architectural plans. The Bachhuber Foundation will pay for half of the project; they're asking the City to pay for the other half. The motion to approve Resolution 6089-2026, "A Resolution authorizing a conditional financial commitment for architectural and engineering services related to improvements at Fireman's Field and Lion's Point Playground, was made by Ald. Smith and seconded by Ald. Buske. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.5. Discuss, with Possible Action, Resolution 6084-2026, "Approve Class "B" Fermented Malt Beverage License for Lucky Tap Shed LLC, 1400 Horicon Street" The motion to approve resolution 6084-2026, "Approve Class "B" fermented malt beverage license for Lucky Tap Shed LLC, 1400 Horicon Street", was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.6. Discuss, with Possible Action, Resolution 6088-2026, "A Resolution Authorizing Participation in the Wisconsin Department of Employee Trust Funds Income Continuation Insurance Program and Terminating the City's Current Income Continuation Insurance Coverage Through Metlife" The motion to approve resolution 6088-2026 "A Resolution authorizing participation in the Wisconsin Department of Employee Trust Funds Income Continuation Insurance Program and terminating the City's current income continuation insurance coverage through MetLife" was made by Ald. Henkel and seconded by Ald. Winter. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None Vote Count: 6 - 0 Motion has Passed. 9.7. Discuss, with Possible Action, the Conditional Use Application of TriCore Forest Products Site Address: 529 Furnace Street Conditions Recommended by Plan Commission: 1.) Operations are compliant with the City noise ordinance, and 2.) Truck traffic is compliant with the established truck routes. The motion to approve, with listed conditions, the conditional use application of TriCore Forest Products was made by Ald. DeBaker and seconded by Ald. Buske. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.8. Introduction of Ordinance 1157-2026, "An Ordinance Repealing and Recreating §397-14 of the Municipal Code of the City of Mayville, Relating to Bicycles, Electric Bicycles, Play Vehicles, and Electric Micromobility Devices" Ald. Henkel introduced Ordinance 1157-2026. 9.9. Discuss, with Possible Action, Pay Request #13, in the Amount of $726,788.78, Payable to C.D. Smith Construction, Inc. Project: Water/Wastewater Treatment Facility The motion to approve pay request #13, in the amount of $726,788.78, payable to C.D. Smith Construction, Inc. for the water/wastewater project was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald, Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.10. Discuss, with Possible Action, Pay Request #14, in the Amount of $686,768.30, Payable to C.D. Smith Construction, Inc. Project: Water/Wastewater Treatment Facility The motion to approve pay request #14, in the amount of $686,768.30, payable to C.D. Construction, Inc. was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.11. Discuss, with Possible Action, Contract Renewal with Associated Appraisal Consultants, Inc. for Appraisal Services for 2027 - 2031 and Interim Market Update Revaluation for 2027 The motion to approve contract renewal with Associated Appraisal Consultants, Inc. for appraisal services for 2027 - 2031 and interim market update revaluation for 2027 was made by Ald. Smith and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.12. Discuss, with Possible Action, Proposed Contract from Vierbicher for Grant Administration Services for Mayville EMS and the Wisconsin Department of Administration Non-State Grant and FY27 Congressionally Directed Spending Application EMS Director Julie Staffin explained this agenda item is to get someone to oversee their grant paperwork. The motion to approve the proposed contract from Vierbicher for grant administration services for Mayville EMS and the Wisconsin Department of Administration Non-State Grant and FY27 Congressionally Directed Spending application was made by Ald. Buske and seconded by Ald. Winter. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.13. Discuss, with Possible Action, Quotes for Driveway Approach and Sidewalk Repairs at Police Department Garage Funding Source: 2026 Road Reconstruction Funds The motion to accept the quote from Hechimovich for the driveway approach and sidewalk repairs at the Police Department Garage was made by Ald. Smith and seconded by Ald. Henkel. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None Vote Count: 6 - 0 Motion has Passed. 9.14. Discuss, with Possible Action, Addition of a 4-Way Stop at Walnut and Bridge Streets The motion to approve the addition of a 4-way stop at Walnut and Bridge Streets was made by Ald. Smith and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.15. Discuss, with Possible Action, Simplified TAG Center Membership Option Schedule The motion to approve the simplified TAG Center membership option schedule was made by Ald. DeBaker and seconded by Ald. Buske. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.16. Discuss, with Possible Action, TAG Membership Fee Structure Allowing for Aquatics-Only and Fitness-Only Options Discussion was had between TAG Director Loomans and the Body. The Parks & Recreation Committee recommended not splitting up aquatics and fitness, while the Finance Committee recommended splitting the memberships as presented — 100% of the rate for whole-facility access, 90% of the rate for fitness-only access, and 80% of the rate for aquatics-only access. The TAG Center continues tracking numbers in the pool. Director Loomans expressed nervousness about potential financial setbacks if they decide to split up memberships. Discussion was had on membership numbers and memberships continue to decline, as well as the funds the general fund has to allocate to cover deficits at the TAG Center, and enforceability to ensure those with a specific membership type are only using the designated area. Discussion was also had on looking at increasing day passes, punch cards, and key fobs. The motion to approve TAG Center membership fee structure allowing for aquatics-only and fitness-only options, 100% of the rate for whole-facility access, 90% of the rate for fitness-only access, and 80% of the rate for aquatics-only access, was made by Ald. Henkel and seconded by Ald. Winter. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske Nays: Ald. Olson. Vote Count: 5 - 1 Motion has Passed. 9.17. Discuss, with Possible Action, Vendor Policy and Application for the TAG Center The motion to approve, pending legal review, the vendor policy and application for the TAG Center was made by Ald. Buske and seconded by Ald. Winter. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 9.18. Discuss, with Possible Action, Approval of Operator (Bartender) License Applications • Chloe Saehse, 310 N Milwaukee Street, Theresa • Nicholle McEwen, 501 Main Street, Apartment M2, Allenton • Paige Poczkalski, 118 Grove Street, Mayville • Tracy Heron, 230 Horicon Street, Mayville • Jessica Lawrence, 336 Nelson Road, Mayville • Steven Volm, 4578 County Road H, Kewaskum The motion to approve operator (bartender) license applications, as enumerated, was made by Ald. Buske and seconded by Ald. Henkel. Ayes: Ald. DeBaker, Ald. Smith, Ald. Henkel, Ald. Winter, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 6 - 0 Motion has Passed. 10. ADJOURNMENT The Common Council meeting was adjourned at 7:04 PM, by order of the Chair. Respectfully submitted by Lexi Volbright - Deputy Clerk Respectfully submitted, Anastasia Gonstead - City Clerk