Utilities Commission Meeting — Minutes

CITY OF MAYVILLE UTILITIES COMMISSION MEETING MINUTES AUGUST 24, 2026 5:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL Meeting was called to order at 5:00 PM by Commissioner Engel with the following roll call: Present: Alderpersons Olson, Smith and DeBaker Commissioners Boelk, Engel and Frings Staff present : Utilities Director Steger and Utilities Accountant Owens 2. CITIZEN COMMENTS No citizen comments 3. APPROVAL OF MINUTES 3.1. Approval of the July 27, 2026, Utility Commission Meeting Motion by Alderperson Olson. Seconded Alderperson Henkel. Motion passed 7-0 4. APPROVAL OF BILLS 4.1. Approval of the Water Utility Bills and Wastewater Utility Bills of July 2026 Motion by Commissioner Boelk. Seconded by Commissioner Frings. Motion passed 7-0 5. WATER REPORT 5.1. Well & Distribution System Report Discussion -Large meter testing is scheduled for September. There are 14 meters due for testing. -CTW is working to clean Well #3. This includes flushing, disinfecting, altering the pre-lube feed and putting Well #3 back in service. The project was due to be completed in June. States that the valving manufacturing was the hold up. -We have some quality issues at Rumar. We've been flushing the dead end and believe this is related to the demolition of the old Mayville Metals building nearby shaking the nearby iron pipe. -A hydrant was hit last week on River Knoll across from the Dodge County building. We believe it was a semi since the hydrant flew about 20 feet off the flange. Police are looking for footage. Hydrant has been repaired and is back in service. -We had a main break at S Clark and Meadow on August 3rd. Looking back through break tracking, it is the 18th break on that stretch of S Clark over the past 6 years. Gravel is to be added where the latest repair was made. 6. WASTEWATER REPORT 6.1. Sewer System Report Discussion -Construction updates include the sludge tanks taking form, working to try to operate and divert aeration flows for work to continue, coming up with a heating plan for the old admin building, screening replacement and working to set up temp bypasses in the event of heavy rainfall while we are down pumps and aeration bays. We are currently manually raking screens and operating from one sludge pump and one scum pump. -We are down to one pump at our 4th Street lift because of a seal failure. -Jetting is completed for the upcoming televising areas and repairs to both suspension and steering components on the getter are complete. -A new work order system was put in place using the existing diamond maps program that will allow us digital tracking and reminders for maintenance items with no additional cost incurred. -Budget and CIP are underway for both departments. 7. DISCUSS WITH POSSIBLE ACTION 7.1. Monthly Update on the Water/Wastewater Facility Project -Review of progress of the treatment plant. Everything is still on track. 7.2. Discuss, with Possible Action, Request for Reduction in Usage Location: 654 N Main Street Requestors: Asher & Mandi Rosenberg -Motion for $75.00 credit by Commissioner Boelk. Seconded by Alderperson DeBaker. -Motion passed 7-0. 8. CLOSED SESSION PURSUANT TO WIS. STATS. §19.85(1)(G) 8.1. Wis. Stats. §19.85(1)(G), "Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation involving contracts with the LeRoy Sanitary District and the Village of Kekoskee in which it is or is likely to become involved." -Motion to go into close session at 5:02 pm by Alderperson Olson. Seconded by Alderperson Henkel. - 9. RECONVENE IN OPEN SESSION, DISCUSSION AND POSSIBLE ACTION, ON MATTERS RELATED TO THE SUBJECT(S) OF THE PRECEDING CLOSED SESSION -Reconvene to open session at 5:41 pm. Motion by Alderperson Henkel. Seconded by Alderperson DeBaker. 10. OLD BUSINESS 10.1. Discussion, with Possible Action, Regarding the Request of LeRoy Sanitary District for Approval of a New Sanitary Sewer Hookup NOTE: Action on this request was tabled at the Utilities Commission meeting of July 27, 2026. -Motion to table by Commissioner Boelk. Second by Alderperson DeBaker until newly formed commission meets with LeRoy Sanitary District and Kekoskee. -Motion passed 7-0. 11. NEW BUSINESS 11.1. Discussion, and Possible Action, Appointing a Commission Representative to Meet with LeRoy Sanitary District and Kekoskee for the Purpose of Discussing Contract Issues and Possible Amendment to Intermunicipal Contracts -Mayor Boelk and Alderperson DeBaker were selected to be on the newly formed committee to meet with LeRoy Sanitary District and Kekoskee to discuss issues and possible amendments to the intermunicipal contract. Director Steger will also be at the meetings. -Attorney Hammes to write up a revised agreement prior to the first meeting. 12. FUTURE AGENDA ITEMS -Discussion and possible action regarding internal audit of water rates -Discussion and possible action request for relief for water billing for 321 Evergreen Terrace -Update from newly formed committee -Discussion and possible action new sewer service application for parcel 028-1316-2612-011. W3053 Co Rd Y Lomira 13. NEXT MEETING DATE AND TIME 13.1. Next Meeting Date - September 28, 2026, at 5:00 PM 14. ADJOURNMENT -Motion to adjourn at 5:56 PM by Alderperson Henke. Seconded by Commissoner Engel. -Motion passed 7-0