Library Board Meeting — Agenda Packet

CITY OF MAYVILLE LIBRARY BOARD MEETING AGENDA AUGUST 20, 2026 5:00 PM TED & GRACE BACHHUBER MEMORIAL LIBRARY 234 N JOHN STREET 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 4. APPROVAL OF MINUTES 4.1. Approval of Minutes of the July 16, 2026, Library Board Meeting 5. UNFINISHED BUSINESS 5.1. 2027 Budget Update A. Update on Possibility of Merging Fund Types for the Library B. Discuss, with Possible Action, Retention of Maintenance Manager to Oversee Library Building Maintenance 5.2. Update on Hiring Dan Tinsley as Library Representative for Library Roofing Repair Project 6. CITY BUDGET REPORTS 6.1. Discuss with Possible Action, the City Budget Report for June 2026 7. PAYMENT OF BILLS 7.1. Discuss with Possible Action, the Payment of Bills for July 2026 8. LIBRARY TREASURER'S REPORT 8.1. Discuss with Possible Action, the Library Treasurer's Report for July 2026 9. LIBRARY DIRECTOR'S REPORT 9.1. Discuss with Possible Action, the Library Director's Report for July 2026 10. NEW BUSINESS 10.1. Discuss, with Possible Action, Bonding of Library Board Treasurer 10.2. Discuss, with Possible Action, Reclassification of Library Assistant II - Programming Assistant to Library Assistant I - Library Clerk, to Begin January 2027 10.3. Discuss, with Possible Action, After-School Tutoring with the Mayville School District 10.4. Discuss, with Possible Action, Creation and Purchase of Branding Materials 11. FUTURE AGENDA ITEMS Page 1 of 12 12. NEXT MEETING DATE AND TIME 12.1. Next Meeting Date - September 17, 2026, at 5:00 PM 13. ADJOURNMENT Pres. Becky LeBouton, Presiding Officer NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting should contact City Hall at least one (1) business day prior to the meeting. Page 2 of 12 CITY OF MAYVILLE LIBRARY BOARD ANNUAL MEETING MINUTES JULY 16, 2026 5:00 PM TED & GRACE BACHHUBER MEMORIAL LIBRARY 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 5:00 PM, with the following roll call: Present: Board Member Becky LeBouton, Board Member Lisa Neumann, Board Member Susan Smith, Board Member Tracy Heron, Board Member Katie Spear, Alderperson Ward 4 Alderperson, Nanette Gassner Excused: Absent: Staff present: Library Director Bradford Ney and Circulation Manager Kendal Lee 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited by those in attendance. 3. CITIZEN COMMENTS The board welcomed N. Gassner to the Library Board and presented her with a binder containing the Library Trustee Essentials and the last 12-months of Library Meeting Minutes. 4. APPROVAL OF MINUTES 4.1. Approval of Minutes of the June 18, 2026, Library Board Meeting The motion to approve the Minutes of the June 18, 2026 meeting was made by K. Spear and seconded by S. Smith. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: 0 Vote Count: 7-0 Motion has passed. 5. DISCUSS WITH POSSIBLE ACTION, THE CITY BUDGET REPORT FOR MAY 2026 5.1. Discuss, with Possible Action, the City Budget Report for May 2026 Page 3 of 12 The motion to Approve the City Budget Report for May 2026 was made by Lisa Neumann and seconded by Katie Spear. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 6. DISCUSS WITH POSSIBLE ACTION, THE PAYMENT OF BILLS FOR JUNE 2026 6.1. Discuss, with Possible Action, the Payment of Bills for June 2026 The motion to Approve the Payment of Bills for June 2026 was made by Tracy Heron and seconded by Susan Smith. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 7. DISCUSS WITH POSSIBLE ACTION, THE LIBRARY TREASURER'S REPORT FOR JUNE 2026 7.1. Discuss, with Possible Action, the Library Treasurer's Report for June 2026 Revised copies of the Library Treasurer's Report for May 2026 and June 2026 were provided to the Library Board. These revisions were due to an error in the City's Trial Balance Report. The motion to Approve the Library Treasurer's Report for the Revised May 2026 and June 2026 was made by Lisa Neumann and seconded by Ward 4 Alderperson. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 8. DISCUSS WITH POSSIBLE ACTION, THE LIBRARY DIRECTOR'S REPORT FOR JUNE 2026 8.1. Discuss, with Possible Action, the Library Director's Report for June 2026 Page 4 of 12 Outside the written report provided, Bradford Ney brought to the Library Board that the Friends of the Library received a donation of $4,000+ dollars from the round-up donations at the Mayville Piggly Wiggly. B. Ney also informed the Library Board that the TGBML roof repairs have been rescheduled and will begin on Thursday, August 20, 2026. The motion to Approve the Library Director's Report for June 2026 was made by Ward 4 Alderperson and seconded by Susan Smith. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed 9. UNFINISHED BUSINESS 9.1. Update on 2027 Budget Process Bradford Ney was hoping to bring some baseline information to the Library Board about the 2027 Budget Season, but without a comptroller at the City, things are moving slowly. B. Ney is hoping to have more of an update at the August 2026 Library Board meeting. No action was taken. 9.2. Reconsideration, with Possible Action, of Hiring Dan Tinsley as Library Representative for Library Roofing Repair Project It was discussed that the compensation for Dan Tinsley for the Roofing Repair Project would be 80 hours of pay and the total cost would need to include the cost of worker's comp coverage. Due to the nature of the work, it was discussed by the Library Board that the hiring of Dan Tinsley would be done as an independent contractor. Bradford Ney has asked Findorff to pay 50% of the total compensation. A response to this request has yet to be received. The motion to Approve the Hiring of Dan Tinsley as the Library Representative for Library Roofing Repair Project as an independent contractor to not exceed $5,000 was made by Ward 4 Alderperson and seconded by Katie Spear. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 10. NEW BUSINESS 10.1. Discuss, with Possible Action, Library Director Request for One-Day Director's Retreat in Franklin, WI Date: August 7, 2026 Page 5 of 12 The motion to Approve the Library Director Request for One-Day Director's Retreat in Franklin, WI was made by Susan Smith and seconded by Nanette Gassner. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed 10.2. Discuss, with Possible Action, $50,000 of Money Market Account Funds to be Placed into a Certificate of Deposit at Mayville Savings Bank The Library Board discussed putting $50,000 of the total funds held in the Mayville Savings Bank into an 11-month CD account at 3.2%. The motion to Approve $50,000 of Money Market Account Funds to be Placed into a Certificate of Deposit at Mayville Savings Bank was made by Lisa Neumann and seconded by Katie Spear. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 10.3. Introduction of Incoming Library Board Member - Nanette Gassner Kendal Lee took this time to go over the creation of the Library Board Member binder that she created for Nanette Gassner and the rest of the members of the Library Board. No action was taken. 11. ELECTION OF LIBRARY BOARD OFFICERS FOR 2026-2027 11.1. Election of President The motion to Elect Becky LeBouton as Library Board President was made by Lisa Neumann and seconded by Susan Smith. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.2. Election of Vice President Page 6 of 12 The motion to Elect Tracy Heron as Library Board Vice President was made by Lisa Neumann and seconded by Ward 4 Alderperson. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.3. Election of Treasurer The motion to Elect Sue Smith as Library Board Treasurer was made by Katie Spear and seconded by Lisa Neumann. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 11.4. Election of Secretary The motion to Elect Susan Smith as Library Board Secretary was made by Lisa Neumann and seconded by Tracy Heron. A roll vote was taken. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. 12. FUTURE AGENDA ITEMS 13. NEXT MEETING DATE AND TIME 13.1. Next Meeting Date - August 20, 2026, at 5:00 PM Next Meeting Date - August 20, 2026, at 5:00 PM. 14. ADJOURNMENT The motion to adjourn the meeting was made by Katie Spear and seconded by Tracy Heron. Ayes: Becky LeBouton, Lisa Neumann, Susan Smith, Tracy Heron, Katie Spear, Ward 4 Alderperson, Nanette Gassner Nays: None Vote Count: 7 - 0 Motion has Passed. The Library Board meeting was adjourned at 6:18 PM. Respectfully submitted by Kendal Lee - Circulation Manager Page 7 of 12 Page: 1Trial Balance - By FundCITY OF MAYVILLE Period: 06/26 (06/30/2026) Aug 06, 2026 11:41AM Account Number Title Debit Amount Credit Amount 26-11111-00-000-00 TREASURER'S CHECKING 244,271.06 26-21700-00-000-00 ACCRUED WAGES PAYABLE .33 26-34000-00-000-00 FUND BALANCES 181,988.55- 26-43570-49-000-00 DODGE CO LIBRY - LIBRARY REV 100,645.31- 26-48500-49-000-00 MISC DONATIONS 2,200.00- 26-55112-49-102-00 DODGE CO LIBRY - WAGES-PERM 32,269.94 26-55112-49-201-00 DODGE CO LIBRY - SOC SEC 2,175.93 26-55112-49-203-00 DODGE CO LIBRY - RETIREMENT 440.88 26-55112-49-205-00 DODGE CO LIBRY - LIFE INS 22.46 26-55112-49-301-00 DODGE CO LIBRY - SUBSCRIPTIONS 1,969.11 26-55112-49-325-00 DODGE CO LIBRY - SUPPLIES 3,341.69 26-55112-49-804-00 DODGE CO LIBRY - EQUIPMENT 342.46 73-11111-00-000-00 TREASURER'S CHECKING 154,003.89 73-34150-00-000-00 FUND BALANCE 169,721.83- 73-46710-79-000-00 LIBRARY TRUST - LIBRARY REVENU 1,708.59- 73-48500-79-000-00 LIBRARY TRUST - DONATIONS/MISC 850.00 73-55110-79-808-00 LIBRARY TRUST - BOOKS 16,576.53 79-11200-00-000-00 LIBRARY INVESTMENTS 82,565.32 79-34300-00-000-00 RETAINED EARNINGS 81,561.43- 79-48110-79-000-00 LIBRARY TRUST-MSB INT INVSTMNT 428.89- 79-48500-79-000-00 LIBRARY TRUST-MSB-DONATIONS 575.00- 538,829.60-538,829.60 Grand Totals: 47,568.79- Net Income: Report Criteria: Actual amounts Includes accounts with balances Includes net income totals Account.Account number = "26","73","79" Page 8 of 12 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (26) DODGE COUNTY LIBRARY Page: 1 Report dates: 7/1/2026-7/31/2026 Aug 06, 2026 11:59AM Report Criteria: Detail report. Invoices with totals above $0 included. Only paid invoices included. Invoice Detail.GL Account = "261510000000000"-"269999999999999" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 26-55112-49-325-000 DODGE CO LIBRY - SUPPLIES 26-55112-49-325-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 WALMART - STICKY NOTES,SAFARI ERASE 60.62 26-55112-49-325-000 881 DEMCO SOFTWARE 06/25/2026 7822939 BOOKMARKS, COLOR CRAZE PREHISTORIC PALS 98.56 26-55112-49-325-000 2670 PIGGLY WIGGLY 07/01/2026 JUNE 2026 #00125 LIBRARY - SNACKS, BEVERAGES 81.21 26-55112-49-325-000 2670 PIGGLY WIGGLY 07/01/2026 JUNE 2026 #00181 LIBRARY- CANDY 35.76 26-55112-49-325-000 5310 DEMCO 06/25/2026 7822939 GRAB-N-GO BOOK BIN & BOOKMARKS 98.56 26-55112-49-325-000 5508 SCHOOL LIFE 07/02/2026 200114350 TAG-DOG BOOKS 123.42 Total 26-55112-49-325-000 DODGE CO LIBRY - SUPPLIES: 498.13 26-55112-49-804-000 DODGE CO LIBRY - EQUIPMENT 26-55112-49-804-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - BATTERY, HEIGHT ADJ STANDIN 54.82 26-55112-49-804-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON -0 12 PK UNDER BED STORAGE BI 179.99 26-55112-49-804-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - (2) HEAVY DUTY STORAGE RACK 303.98 Total 26-55112-49-804-000 DODGE CO LIBRY - EQUIPMENT: 538.79 Grand Totals: 1,036.92 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 9 of 12 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (73) LIBRARY TRUST FUND Page: 1 Report dates: 7/1/2026-7/31/2026 Aug 06, 2026 12:01PM Report Criteria: Detail report. Invoices with totals above $0 included. Only paid invoices included. Invoice Detail.GL Account = "731510000000000"-"739999999999999" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 73-55110-79-808-000 LIBRARY TRUST - BOOKS 73-55110-79-808-000 1678 INGRAM LIBRARY SERVICES INC 07/14/2026 2005703-JUNE 2026 (195) ADULT/CHILDRENS BOOKS 2,376.46 Total 73-55110-79-808-000 LIBRARY TRUST - BOOKS: 2,376.46 Grand Totals: 2,376.46 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 10 of 12 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (10) GENERAL FUND PUBLIC LIBRARY Page: 1 Report dates: 7/1/2026-7/31/2026 Aug 06, 2026 11:58AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. Invoice Detail.GL Account = "105511057101000"-"105511157802000" GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 10-55110-57-301-000 PUBLIC LIBRARY - TRNG,TRVL,REG 10-55110-57-301-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 WI LIBRARY ASSOC (3) INDV MEMBER 9/9/2 210.00 Total 10-55110-57-301-000 PUBLIC LIBRARY - TRNG,TRVL,REG: 210.00 10-55110-57-304-000 PUBLIC LIBRARY - TELEPHONE-INT 10-55110-57-304-000 5922 STATE OF WISCONSIN - DOA 06/30/2026 1/2026-6/2026 TEACH SERVICES 1/1/2026-6/30/2026 600.00 Total 10-55110-57-304-000 PUBLIC LIBRARY - TELEPHONE-INT: 600.00 10-55110-57-314-000 PUBLIC LIBRARY - SUPPLIES 10-55110-57-314-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 US POSTAL SERVICE - MAILINGS 41.23 10-55110-57-314-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - 6-PACK COLORING MASKING TA 26.84 10-55110-57-314-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - 4PK STORAGE BINS, HANGING FI 65.87 10-55110-57-314-000 2775 QUILL CORPORATION 06/16/2026 49290442 AVY 55UP8 1/2" FOIL STARS 3.56 10-55110-57-314-000 2775 QUILL CORPORATION 07/10/2026 5982742-JULY 2026 INV#49554939 8.5 X 11 PAPER 43.99 10-55110-57-314-000 2775 QUILL CORPORATION 07/10/2026 5982742-JULY 2026 INV#49561122 INDEX PRINT -ON 24.98 10-55110-57-314-000 2775 QUILL CORPORATION 07/10/2026 5982742-JULY 2026 INV#49522569 TAPE BOOK SCOTCH, 2.8 MIL SHT P 35.20 10-55110-57-314-000 2775 QUILL CORPORATION 07/10/2026 5982742-JULY 2026 INV# 49456036 1 RND RING VIEW BINDER 15.96 10-55110-57-314-000 2775 QUILL CORPORATION 07/10/2026 5982742-JULY 2026 INV# 49449252 WATERPROOF 64GB 61.46 10-55110-57-314-000 5310 DEMCO 06/25/2026 7822905 FILAMENT & HINGE TAPE, DEEP BOOK SERIES 94.46 10-55110-57-314-000 5385 MARSHFIELD CLINIC HEALTH SYSTE 06/29/2026 3764-54059 H. HERON - LIBRARY PRE-EMPLOY DRUG SCREE 41.00 Total 10-55110-57-314-000 PUBLIC LIBRARY - SUPPLIES: 454.55 10-55110-57-319-000 PUBLIC LIBRARY - CONTRACTED SE 10-55110-57-319-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 CREXENDO VIP - PHONE SERVICE 241.85 10-55110-57-319-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 CANVA PRO 119.99 10-55110-57-319-000 4600 PACKERLAND RENT-A-MAT INC 07/14/2026 3330004 (3) RENT-A-MAT, CPP - MATS/MOPS 75.06 10-55110-57-319-000 5180 GFL ENVIRONMENTAL 07/19/2026 U90000334977 LIBRARY - RECYCLING 8/1/2026-8/31/2026 65.46 10-55110-57-319-000 5376 RHYME BUSINESS PRODUCTS LLC 07/07/2026 AR952300 CONTRACT BASE RATE CHRG 7/10/2026-8/9/2026 56.85 Total 10-55110-57-319-000 PUBLIC LIBRARY - CONTRACTED SE: 559.21 10-55110-57-323-000 PUBLIC LIBRARY - ELECTRIC/ GAS 10-55110-57-323-000 142 ALLIANT ENERGY/WP&L 07/24/2026 6769915759- JULY 24 202 LIBRARY - ELECTRIC 3,006.63 10-55110-57-323-000 142 ALLIANT ENERGY/WP&L 07/24/2026 6769915759- JULY 24 202 LIBRARY - GAS 267.40 Total 10-55110-57-323-000 PUBLIC LIBRARY - ELECTRIC/ GAS: 3,274.03 10-55110-57-351-000 PUBLIC LIBRARY - MAINT-BUILDIN 10-55110-57-351-000 1213 FOX DEN LANDSCAPING & NURSERY 07/13/2026 12974 COCO MULCH 760.00 Total 10-55110-57-351-000 PUBLIC LIBRARY - MAINT-BUILDIN: 760.00 10-55110-57-808-000 PUBLIC LIBRARY - COLLECTIONS 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - (5) BOOKS 55.25 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - (1) BOOKS 22.55 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - 40TH EDITION BOOK 9.95 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - (3) NOVELS 43.89 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - KIDS HEADPHONES & PORTABLE 93.97 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - (4) BOOKS 37.35 10-55110-57-808-000 484 BMO HARRIS BANK NA 06/30/2026 JUNE 2026 #0435 AMAZON - DVD 15.95 10-55110-57-808-000 644 CENGAGE GROUP 07/12/2026 999102925970 {3} EDITOR CHOICE BOOKS 98.40 10-55110-57-808-000 2328 MIDWEST TAPE LLC 06/30/2026 509082841 DIGITAL AUDIO, BINGE PASS, COMICS, EBOOK,M 677.19 Page 11 of 12 CITY OF MAYVILLE LIBRARY APPROVAL REPORT - (10) GENERAL FUND PUBLIC LIBRARY Page: 2 Report dates: 7/1/2026-7/31/2026 Aug 06, 2026 11:58AM GL Account and Title Vendor Vendor Name Inv Date Invoice No Description Amount 10-55110-57-808-000 2328 MIDWEST TAPE LLC 07/24/2026 509176898 {3} MOVIES 80.22 Total 10-55110-57-808-000 PUBLIC LIBRARY - COLLECTIONS: 1,134.72 Grand Totals: 6,992.51 Dated: _____________________________________________________ Library Board: ______________________________________________________ ______________________________________________________ Page 12 of 12