Common Council Meeting — Minutes

CITY OF MAYVILLE COMMON COUNCIL REGULAR MEETING - AMENDED MINUTES AUGUST 10, 2026 6:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 06:00 PM by Mayor Rob Boelk, with the following roll call: Present: Ald. Tony DeBaker, Ald. Bob Smith, Ald. Jason Buske, Ald. Kim Olson. Excused: Ald. Molly Henkel, Ald. Mary Winter Absent: None. Staff present: EMS Director Julie Staffin, EMS Deputy Director Devin Sellnow, TAG Director Jessica Loomans, Fire Chief Geoff Engel, and Clerk/Executive Assistant Anastasia Gonstead. 2. PLEDGE OF ALLEGIANCE TO THE FLAG The Pledge of Allegiance was recited by those in attendance. 3. CITIZEN COMMENTS None. 4. AGENDA CHANGES None. 5. REPORT OF OFFICERS 5.1. Mayor A. Mayor's Monthly Report Mayor Boelk provided his monthly report to the Council. He provided an update on the new EMS build, the City is exploring ways to fund this project. He informed the Council that the City is also finishing up road construction projects. There is an ordinance in process for Ebikes and scooters. Mayor Boelk gave an overview of his recent attendance at Kekoskee Village Board meeting to discuss potential collaborative efforts. He also met with the Mayville School District's superintendent about potential collaborative efforts as well. 5.2. City Clerk/Executive Assistant A. City Clerk/Executive Assistant's Monthly Report Clerk/Executive Assistant Gonstead provided her monthly report to the Council. She gave an overview of all the work City Hall has done to prepare for the upcoming Partisan Primary Election on August 11th, which is now finally here. She informed the Council that herself, as well as Deputy Clerk Volbright will be attending the annual Wisconsin Municipal Clerks Association conference and also provided an overview of what is expected; several days of continuing education, networking, and professional development. Clerk/Executive Assistant Gonstead also informed the Council that the City was selected to receive a grant of $12,312.00 from the State & Local Cybersecurity Grant Program, allowing the City to improve the ability to back up important data. She informed the Council of the work Cameron Sawyer is doing with Department Heads and preparing for the upcoming 2027 budgets. Lastly, she informed the Council of the hiring of the new Comptroller/Treasurer, Darlene Smith. City Hall is now back to full staffing. 5.3. Treasurer 5.3.A. August 2026 Monthly Check Register and Approval of Bills Reviewed the August 2026 monthly check register and bills. 5.3.B. Monthly Departmental Budget Reports Reviewed the monthly departmental budget reports. 6. REPORT OF COMMITTEES, COMMISSIONS AND BOARDS 6.1. Utility Commission A. Next Meeting Date - August 24, 2026, at 5:00PM 6.2. Library Board A. Next Meeting Date - August 20, 2026, at 5:00PM 6.3. Public Works Committee A. Next Meeting Date - August 24, 2026, at 6:00PM 6.4. Personnel Committee A. Next Meeting Date - August 24, 2026, at 6:00PM 6.5. Public Safety Committee A. Next Meeting Date - August 24, 2026, at 6:00PM 6.6. Finance Committee A. Next Meeting Date - August 24, 2026, at 6:00PM 6.7. Parks & Recreation Commission A. Next Meeting Date - October 7, 2026, at 3:30PM Parks & Recreation Commission special meeting on September 9th, 2026. 6.8. Planning Commission A. Next Meeting Date - August 26, 2026, at 4:00PM 6.9. Community Development Authority/Enhancements Committee A. Next Meeting Date - August 26, 2026, at 5:00PM 7. OLD BUSINESS 7.1. Discuss, with Possible Action, Ordinance 1156-2026, "To Rezone Parcel 251-1216-2213-040, Lower Portion of Theiler Park, in the City of Mayville and Amend the Zoning Map of the City of Mayville Pursuant to Section §430-32 of the Municipal Code" The motion to approve Ordinance 1156-2026, "To Rezone Parcel 251-1216-2213-040, Lower Portion of Theiler Park, in the City of Mayville and Amend the Zoning Map of the City of Mayville Pursuant to Section 430-32 of the Municipal Code" was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8. NEW BUSINESS 8.1. Approval of Minutes of the July 13, 2026, Common Council Meeting The motion to approve the minutes of the July 13, 2026, Common Council meeting was made by Ald. Smith and seconded by Ald. Buske. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None Vote Count: 4 - 0 Motion has Passed. 8.2. Approval of Minutes of the July 13, 2026, Personnel Committee of the Whole Meeting The motion to approve the minutes of the July 13, 2026, Personnel Committee of the Whole meeting was made by Ald. Smith and seconded by Ald. Buske. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.3. Approval of Minutes of the July 27, 2026, Special Common Council Meeting The motion to approve the minutes of the July 27, 2026, Special Common Council meeting was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.4. Introduction of Ordinance 1154-2026, "An Ordinance Amending §303-7 of the Municipal Code of the City of Mayville, Relating to Public Nuisance Abatement Procedures" Introcution to Ordinance 1154-2026, "An Ordinance Amending §303-7 of the Municipal Code of the City of Mayville, Relating to Public Nuisance" was provided by Ald. Smith. 8.5. Discuss, with Possible Action, Resolution 6081-2026, "Action on 2026-2027 Liquor and Fermented Malt Beverage Renewal License - Bottoms Up Pub" The motion to approve Resolution 6081-2026, "Action on 2026-2027 Liquor and Fermented Malt Beverage Renewal License - Bottoms Up Pub" was made by Ald. DeBaker and seconded by Ald. Smith. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.6. Discuss, with Possible Action, Resolution 6082-2026, "A Resolution of the City Council of the City of Mayville Authorizing the Submission of a Grant Application to the Wisconsin Economic Development Corporation Vibrant Spaces Grant Program" The motion to approve Resolution 6082-2026, "A Resolution of the City Council of the City of Mayville Authorizing the Submission of a Grant Application to the Wisconsin Economic Development Corporation Vibrant Spaces Grant Program" was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.7. Discuss, with Possible Action, Resolution 6083-2026, "A Resolution Accepting the State & Local Cybersecurity Grant Program (SLCGP) Award and Authorizing Execution of the Grant Agreement" The motion to approve Resolution 6083-2026, "A Resolution Accepting the State & Local Cybersecurity Grant Program (SLCGP) Award and Authorizing the Execution of the Grant Agreement" was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.8. Discuss, with Possible Action, Resolution 6085-2026, "A Resolution Establishing the Filing Deadline for Certain Temporary Class "B" Fermented Malt Beverage (Picnic) License Applications" Background on Resolution 6085-2026 was given by Clerk/Executive Assistant Gonstead. The motion to approve Resolution 6085-2026, "A Resolution Establishing the Filing Deadline for Certain Temporary Class "B" Fermented Malt Beverage (Picnic) License Applications" was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.9. Discuss, with Possible Action, Resolution 6086-2026, "A Resolution Designating Authorized Signatory Authority on City Bank Accounts" The motion to approve Resolution 6086-2026, "A Resolution Designating Authorized Signatory Authority on City Bank Accounts" was made by Ald. Smith and seconded by Ald. Olson. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.10. Discuss, with Possible Approval, Operator License Applications: • Melissa Lopez, 513 Edgewood Drive, Waupun • Tiffany Van Aacken, 27 N School Street, Mayville • Emily Matson, 33 Washington Street, Mayville • Ava Konrad, W992 Hochheim Road, Theresa • Casey Franke, 232 Theresa Lane, Theresa • Dakota, Varisco, 11 Fond du Lac Street, Waupun The motion to approve operator license applications en masse was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.11. Discuss, with Possible Action Zoning Code Update Proposal from Community Planning & Consulting, LLC and Inclusion in the 2027 Budget Mayor Boelk provided background information on the possible zoning code update. He explained that the Plan Commission wants to update the Zoning Code, but it is too much to take on as a Commission. Discussion was had among the Body whether a full overhaul of the zoning code is needed. Clerk/Executive Gonstead clarified that City staff cannot do the full overhaul either, just minor changes. Discussion was had amongst the Body on the potential legalities if zoning matters ended up in Court. The motion to approve the zoning code update proposal from Community Planning & Consulting, LLC and inclusion in the 2027 budget was made by Ald. Buske and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Buske Nays: Ald. Smith, Ald. Olson Vote Count: 2 - 2 Mayor Boelk voted "aye" as the tie breaker, making the vote count 3 - 2. Motion has Passed. 8.12. Discuss, with Possible Action, Quote for Filtration Backwash System Actuators and Relay Installation, for the TAG Center Pool, in the Amount of $9,235.92 Vendor: Neuman Pools Inc. TAG Director Loomans provided background on this agenda item. Discussion was had amongst the Body on the lifetime The motion to approve quote for filtration backwash system actuators and relay installation, for the TAG Center pool, in the amount of $9,235.92 to Neuman Pools Inc., to be funded by TAG Inc. was made by Ald. DeBaker and seconded by Ald. Buske. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.13. Discuss, with Possible Action, Pay Request #1 (Final), in the Amount of $36,258.34, Payable to Northeast Asphalt, Inc. Project: 2026 Oak Street Milling & Paving This project came in $18,631.36 under budget. The motion to approve pay request #1 (final), in the amount of $36,258.34, payable to Northeast Asphalt, Inc. for the 2026 Oak Street Milling & Paving project was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 8.14. Discuss, with Possible Action, Pay Request #3, in the Amount of $333,988.57, Payable to Kopplin & Kinas Co., Inc. Project: 2026 Road Reconstruction - Muzzy, Allen, and Grove Streets The motion to approve pay request #3, in the amount of $333,988.57, payable to Kopplin & Kinas Co., Inc. for the 2026 Muzzy, Allen, and Grove Streets reconstruction project was made by Ald. Buske and seconded by Ald. Smith. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson Nays: None Vote Count: 4 - 0 Motion has Passed. 8.15. Discuss, with Possible Action, Pay Request #4, in the Amount of $298,954.57, Payable to Kartechner Brothers LLC Project: River Knoll Drive Street and Utility Extension - TID #7 The motion to approve pay request #4, in the amount of $298,954.57, payable to Kartechner Brothers LLC, for the River Knoll Drive Street and utility extension — TID #7 was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote Count: 4 - 0 Motion has Passed. 9. CLOSED SESSION PURSUANT TO WIS. STATS. §19.85(1)(E) 9.1. Discussion Regarding a Potential Property Acquisition Within Tax Incremental District (TID) #6, Parcel No. 251-1216-2334-005, Including Consideration of Negotiation Strategy and Related Terms The motion to continue the meeting in closed session, pursuant to Wis. Stats. §19.85(1)(F), was made by Ald. Buske and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson. Nays: None. Vote: 4 - 0 Motion has Passed. The meeting continued in closed session at 6:25 PM. Those present in the closed session included elected Common Council members and Clerk/Executive Assistant Gonstead. 10. RECONVENE IN OPEN SESSION, WITH POSSIBLE ACTION, RELATED TO THE SUBJECT OF THE PRECEDING CLOSED SESSION The motion to reconvene in open session was made by Ald. Buske and seconded by Ald. DeBaker. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson Nays: None Vote Count: 4 - 0 Motion has Passed. The meeting continued in open session at 6:56 PM. 10.1. Discuss, with Possible Action, Potential Property Acquisition Within Tax Incremental District (TID) #6, Parcel No. 251-1216-2334-005, Including Consideration of Negotiation Strategy and Related Terms The motion to allow Mayor Boelk to negotiate pursuant to terms established in closed session was made by Ald. Buske and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. DeBaker, Ald. Smith, Ald. Buske, Ald. Olson Nays: None Vote Count: 4 - 0 Motion has Passed. 11. ADJOURNMENT The Common Council meeting was adjourned at 6:58 PM, by order of the Chair Respectfully submitted by Lexi Volbright - Deputy Clerk. Respectfully submitted, Anastasia Gonstead - City Clerk