Finance Committee Meeting — Agenda Packet

CITY OF MAYVILLE FINANCE COMMITTEE MEETING AGENDA JULY 27, 2026 6:00 PM MAYVILLE CITY HALL 15 S. SCHOOL STREET 1. CALL TO ORDER AND ROLL CALL 2. CITIZEN COMMENTS Citizen Comments are to be kept to a maximum of five minutes per speaker unless the chairperson allows an extension of time. Each citizen is to make comments at the podium after stating name and address. Each citizen may comment only one time per public hearing / meeting. 3. APPROVAL OF MINUTES 3.1. Approval of Minutes of the June 22, 2026, Finance Committee Meeting 4. DISCUSS WITH POSSIBLE ACTION 4.1. Quarter 2 - 2026 Budget Overview 4.2. Discuss, with Possible Recommendation, Quote for Filtration Backwash System Actuators and Relay Installation, for the TAG Center Pool, in the Amount of $9,235.92 Vendor: Neuman Pools Inc. 4.3. Discuss, with Possible Recommendation, Pay Request #1 (Final), in the Amount of $36,258.34, Payable to Northeast Asphalt, Inc. Project: 2026 Oak Street Milling & Paving 4.4. Discuss, with Possible Recommendation, Pay Request #3, in the Amount of $333,988.57, Payable to Kopplin & Kinas Co., Inc. Project: 2026 Road Reconstruction - Muzzy, Allen, and Grove Streets 4.5. Discuss, with Possible Recommendation, Pay Request #4, in the Amount of $298,954.57, Payable to Kartechner Brothers LLC Project: River Knoll Drive Street and Utility Extension - TID #7 4.6. Discuss, with Possible Recommendation, TAG Membership Fee Structure 5. ADJOURNMENT Ald. Bob Smith, Presiding Officer The Finance Committee meeting will commence at 6:00 PM or immediately following the Personnel Committee meeting. NOTE: Persons with disabilities requiring special accommodations for attendance at the meeting should contact City Hall at least one (1) business day prior to the meeting. Page 1 of 20 CITY OF MAYVILLE FINANCE COMMITTEE MEETING MINUTES JUNE 22, 2026 6:00 PM MAYVILLE CITY HALL 1. CALL TO ORDER AND ROLL CALL The meeting was called to order at 06:31 PM by Ald. Bob Smith, with the following roll call: Present: Ald. Bob Smith, Ald. Tony DeBaker, Ald. Molly Henkel Excused: None Absent: None Staff present: Clerk/Executive Assistant Anastasia Gonstead. 2. CITIZEN COMMENTS None 3. APPROVAL OF MINUTES 3.1. Approval of Minutes of the May 26, 2026, Finance Committee Meeting The motion to approve the minutes of the May 26, 2026, Finance Committee Meeting was made by Ald. Henkel and seconded by Ald. DeBaker. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed 4. DISCUSS WITH POSSIBLE ACTION 4.1. Discuss, with Possible Recommendation, Pay Request #2, to Kartechner Brothers LLC in the Amount of $354,908.94 Project: River Knoll Drive Street & Utility Extension (TID #7) The motion to recommend Council approve pay request #2, to Kartechner Brothers LLC in the amount of $354,908.94 was made by Ald. DeBaker and seconded by Ald. Henkel. A roll vote was taken. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed. 4.2. Discuss, with Possible Recommendation, Pay Request #3, to Kartechner Brothers LLC in the Amount of $89,208.05 Project: River Knoll Drive Street & Utility Extension (TID #7) Page 2 of 20 The motion to recommend Council approve pay request #3, to Kartechner Brothers LLC in the amount of $89,208.05 was made by Ald. Henkel and seconded by Ald. DeBaker. A roll vote was taken. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed. 4.3. Discuss, with Possible Recommendation, Funding Source for Workman's Compensation Coverage Invoice, in the Amount of $21,984.00 Workman's Compensation Audit for January 1, 2025 - January 2, 2026 Mayor Boelk gave an overview. Recommend Council approve the invoice be paid out of General Funds. The motion to recommend Council approve funding source for workman's compensation coverage invoice, in the amount of $21,984.00, was made by Ald. Henkel and seconded by Ald. DeBaker. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed 4.4. Discuss, with Possible Recommendation, Change Order #1, in the amount of $12,062.00 Project: Muzzy/Allen/Grove Road Reconstruction Nick Chickowski with Kunkle Engineering Group gave an overview of what prompted this change order. The motion to recommend Council approve change order #1, in the amount of $12,062.00, for the Muzzy/Allen/Grove road reconstruction project was made by Ald. Smith and seconded by Ald. DeBaker. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed 4.5. Discuss, with Possible Recommendation, Pay Request #2, in the Amount of $464,375.86, Payable to Kopplin & Kinas Co., Inc. Project: Muzzy/Allen/Grove Road Reconstruction Page 3 of 20 The motion to recommend Council approve pay request #2, in the amount of $464,375.86 to Kopplin & Kinas Co., Inc. was made by Ald. Henkel and seconded by Ald. Smith. A roll vote was taken. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed. 5. ADJOURNMENT The motion to adjourn the meeting was made by Ald. Henkel and seconded by Ald. DeBaker. Ayes: Ald. Smith, Ald. Henkel, Ald. DeBaker Nays: None Vote Count: 3 - 0 Motion has Passed. The Finance Committee meeting was adjourned at 6:41PM. Respectfully submitted by Lexi Volbright - Deputy Clerk Page 4 of 20 BUILDING YOUR IMAGINATION W9684 Beaverland Parkway | PO Box 413 | Beaver Dam, WI 53916 | 920-885-3366 | neumanpools.com SERVICE CONTRACT Date: 6/12/2026 Site Address: Tag Center 1700 Breckenridge St Mayville, WI 53050 Attn: Scott Kollmansberger Phone: 920-583-5816 Email: tagmaint@mayvillecity.com SCOPE OF SERVICES: Filtration Backwash System Actuators and Relay Installation • Remove (2) actuators on the Filtration Backwash System. (Tank #1 & #2) • Install (2) new Actuators on the Filtration Backwash System. (Tank #1 & #2) • Replace all 5 RIB Relays for the Valve Actuators. • Start up system and verify proper functioning of the new actuators. NOTES: • If any further repairs are required, they will be billed additionally. PRICING – VALID FOR 30 DAYS Price: $ 9,235.92 Tax: $ EXEMPT Total: $ 9,235.92 PAYMENT TERMS • 50% initial payment and 50% due upon completion. Page 5 of 20 Service Contract Page 2 of 3 BUILDING YOUR IMAGINATION W9684 Beaverland Parkway | PO Box 413 | Beaver Dam, WI 53916 | 920-885-3366 | neumanpools.com SIGNATURES Owner has read and understands the payment terms, conditions, and lien rights. Neuman Pools, Inc. Owner Signature: ___________________________________ Signature: ___________________________________ Kendelle Wendlandt – Commercial Service Coordinator Print Name / Title: ____________________________ Date: __________________________ Date: ____________________________ WISCONSIN LIEN RIGHTS As required by Wisconsin Construction Lien Law, NEUMAN POOLS, INC. hereby notifies the Owner that persons or companies furnishing labor or materials for construction on Owner’s land may have lien rights on Owner’s land and buildings, if not paid. Those entitled to lien rights, in addition to NEUMAN POOLS, INC., are those who contract directly with the Owner, or those who give t he Owner notice within 60 days after they first furnish labor or materials for the construction improvement. Accordingly, Owner probably will receive notices from those who furnish labor or materials for the construction improvement and should give a copy of each notice received to his mortgage lender, if any. NEUMAN POOLS agrees to cooperate with the Owner and their lender, if any, to see that all potential lien claims are duly paid. SALES TERMS AND CONDITIONS Terms and Conditions. These terms and conditions shall apply to all orders or transactions entered into by and between the buyer listed on this order (“Buyer”) and Neuman Pools, Inc. (“NPI”). NPI will accept orders, sell Products and Services (defined below), and do business only on these terms and conditions. These terms and conditions, the terms and conditions on the first page of this order and any NPI quotation accepted by Buyer, shall be collectively referred to hereinafter as the “Agreement.” As used herein, “Products and Services” shall mean all items being sold by NPI to Buyer, whether materials, products to be manufactured or delivered, services to be rendered or any combination thereof. NPI’s acceptance of Buyer's order is expressly conditioned on Buyer's unqualified acceptance of the Agreement. Buyer, upon placing an order for the purchase of Products and Services shall be deemed to have accepted all the terms and conditions of the Agreement without modification. Buyer may also accept an order in writing or electronically. Unless otherwise agreed to in a writing signed by NPI, any term or condition contained in any Buyer purchase order or other form or correspondence that purports to add to or is in any way inconsistent with the Agreement shall be inapplicable and of no force or effect whatsoever. Time of Delivery. NPI shall use commercially reasonable efforts to fill Buyer’s orders within the time stated but in no event shall NPI be liable for any damages associated with NPI’s inability to meet any such timeframes or deadlines. Price; Taxes. Unless otherwise stipulated, all prices stated in NPI’s quotations shall be good only for a period of thirty (30) days from the date of such quotation. Thereafter, the price for Products and Services sold hereunder shall be NPI’s price in effect as of the date of shipment. Unless specifically otherwise set forth in the Agreement, Buyer shall be responsible for obtaining any and all permits or other governmental approvals required in connection with the Products and Services, and prices do not include the cost of such approvals, cost of freight or handling, cost or charges for insurance or any production, sales, use, transfer, transportation , excise or other taxes, tariffs, or customs duties, or costs arising from unforeseen, concealed or un usual conditions or circumstances, and Buyer shall pay directly or be charged by NPI for all such costs and/or charges in addition to the price(s) of the Products and Services supplied hereunder and Purchaser shall be obligated to pay such charges and cost s on the same terms as apply to payment of the price(s) hereunder. NPI may make partial shipments. Shipment; Payments. As applicable, all materials and products shall be shipped F.O.B. NPI’s plant, unless otherwise agreed. Risk of loss and title to Products and Services shall pass to Buyer upon performance of the services and delivery of the material or products to the carrier for shipment. Payment of each invoice shall be due, without deduction or setoff, within thirty (30) days of the invoice date. Interest of 1.5% per month will be added to all amounts outstanding more than thirty (30) days. Specifications. NPI may make any change in design of, or in the way it manufactures or produces, any Product if, in NPI’s sole judgment, such changes are necessary or desirable to improve the safety or performance of such Product. Cancellation. Buyer may not cancel orders placed with NPI, except with NPI’s prior written consent and then only if Buyer makes payment to NPI to indemnify it against all loss and damage incurred by NPI on account of such cancellation. Page 6 of 20 Service Contract Page 3 of 3 BUILDING YOUR IMAGINATION W9684 Beaverland Parkway | PO Box 413 | Beaver Dam, WI 53916 | 920-885-3366 | neumanpools.com Inspection. Buyer shall inspect all Products and Services within ten (10) days after receipt thereof and shall notify NPI of any rejection of such Products and Services within such ten (10) day period, after which Buyer shall be deemed to have accepted s uch Products and Services. Security Interest. Buyer hereby grants to NPI and NPI hereby retains a security interest in all materials and products sold hereunder and all accessories and additions thereto, whether presently upon Buyer's premises or hereafter acquired, and all proceeds from the sale or o ther disposition of the foregoing. Buyer hereby authorizes NPI and its agents to file any financing statements and other documents necessary to create, perfect and maintain the perfection of the security interest granted hereunder LIMITED WARRANTY. NPI warrants to Buyer that (a) at the time of delivery, the Products and Services shall conform to the written specifications approved by NPI for such Products and Services; and (b) the Products and Services shall be free from defects i n material and workmansh ip. THE FOREGOING LIMITED WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. ANY AND ALL OTHER EXPRESS, STATUTORY OR IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE ARE EXPRESSLY DISCLAIMED. NO WARRANTY IS MADE WHICH EXTENDS BEYOND THAT WHICH IS EXPRESSLY CONTAINED HEREIN. Inspection and Return under Warranty. Buyer must give written notice to NPI of any suspected defect in the Products and Services within the above-described inspection period; otherwise, Buyer will be deemed to have accepted such Products and Services. Buyer must obtain a return authorization from NPI prior to returning any materials or products for warranty service under this Section. Buyer shall be responsible for all costs and expenses associated with returning the materials or products to NPI for warr anty service. NPI reserves the right to apply a restocking charge of 35% of the purchase price of the returned goods, plus freight charges to all returns. LIMITATION OF LIABILITY . THE REMEDIES OF BUYER SET FORTH HEREIN ARE EXCLUSIVE AND, IN ANY EVENT, THE TOTAL AGGREGATE LIABILITY OF NPI WITH RESPECT TO ANY CLAIMS UNDER THE AGREEMENT OR REGARDING THE EQUIPMENT, SERVICES, WORK, SPARE OR REPLACEMENT PARTS AND SERVICES INCIDENTAL THERE TO AS FURNISHED HEREUNDER, WHETHER BASED IN CONTRACT, INDEMNITY, TORT, STRICT LIABILITY OR OTHERWISE, SHALL NOT EXCEED THE PRICE PAID FOR THE PRODUCTS AND SERVICES UPON WHICH ANY SUCH CLAIM IS BASED. IN NO EVENT SHALL NPI BE LIAB LE UNDER ANY CIRCUMSTANCES FOR ANY INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES ARISING FROM ANY CAUSE WHATSOEVER, WHETHER BASED ON CONTRACT, TORT, WARRANTY OR ANY OTHER THEORY OF LIABILITY. Indemnification. Buyer shall defend, indemnify and hold NPI and its officers, directors, shareholders, affiliated companies, employees, agents and representatives harmless against any claims, losses, damages, liabilities or expenses (including, witho ut limitation, reasonable attorneys’ fees and other costs and expenses of litigation) resulting from or otherwise connected with any of the following: (a) bodily injury, death or property damage caused by Buyer’s or its agents’ acts or omissions with respect to the Products and Services; or (b) any design, specification, material or component supplied or approved by Buyer for the design, manufacture, installation, repair or services in connection with the Products and Services. Intellectual Property Rights. NPI shall retain all intellectual property rights in and to the Products and Services, including, without limitation, any rights under patents as well as any unpatented information such as trade secrets, confidential information, trademarks, trade dress or copyrights. Nothing in the Agreement shall be deemed or construed to be a transfer or license of any of NPI’s intellectual property. Buyer shall obtain rights to such intellectual property only to the extent that NPI may grant such rights in writing. Force Majeure; Remedies; Limitation of Actions . NPI shall not be liable for any delay in the performance of the Agreement by reason of strikes, shortages, riots, insurrection, fires, flood, storm, explosions, earthquakes, telecommunications outages, acts of God, war, terrorism, governmental action or any other cause which is beyond the reasonable control of NPI. In the event of any such delay, NPI’s performance hereunder shall be postponed by such length of time as may be reasonably necessary to compensate for the delay. Each of the rights and remedies of NPI under the Agreement is cumulative and in addition to any other or further remedies provided under the Agreement or at law or equity. Any action by Buyer for any loss or damage with respect to the Agreement shall be commenced within one (1) year from the earlier of the date of: initial operation, substantial completion, last date of services or date of shipment, as applicable. Miscellaneous. If any court of competent jurisdiction determines that any provision of the Agreement is invalid or unenforceable, then such invalidity or unenforceability shall have no effect on the other provisions hereof, which shall remain valid, binding and enforceable and in full force and effect, and such invalid or unenforceable provision shall be construed in a manner so as to give the maximum valid and enforceable effect to the intent of the parties expressed in the Agreement. Buyer may not assign any of its rights, duties or obligations under the Agreement without NPI’s prior written consent. The rights of all parties hereunder and the construction of every provision hereof shall be governed by the laws of the State of Wisconsin, without giving affect to principles of conflicts of law. The parties agree that any action arising out of the Agreement or in connection with the goods covered hereunder shall be brought in the federal, state or local court located in or otherwise having jurisdiction over Dodge County in the State of Wisconsin and the parties hereby consent to personal jurisdiction in such courts and waive any objection based on jurisdiction or venue of any such action. Page 7 of 20 107 Parallel Street Beaver Dam, WI 53916 • 1115 S Main Street West Bend, WI 53095 • T 920-356-9447 www.kunkelengineering.com June 30, 2026 Ms. Anastasia Gonstead, City Clerk/Executive Assistant City of Mayville 15 S. School Street Mayville, Wisconsin 53050 Re: City of Mayville – 2026 Oak Street PMP Payment Request 1 - Final Dear Ms. Gonstead: Please find attached Payment Request 1 - Final, as received from Northeast Asphalt Inc., for work efforts associated with the above-referenced project. We have reviewed this Payment Request and recommend payment in the amount of $36,258.34 to Northeast Asphalt Inc. Anastasia, as an update to both you and the City Council, all work associated with the project has been completed, including any punch list items . The final construction cost for the project was $18,631.36 below the original contract amount of $54,889.70. If you have any questions or comments regarding the project or the accompanying Payment Request, please contact me at your earliest convenience. Sincerely, KUNKEL ENGINEERING GROUP Don Neitzel General Manager enclosure cc: Rob Boelk, Mayor Jacob Schellpfeffer, Director of Parks & Public Works Jordan VandeZande, Northeast Asphalt, Inc. Page 8 of 20 FINAL $0.00 (Final Pay Request) $36,258.34 $36,258.34 $0.00 $0.00 36,258.34 36,258.34 06/30/2026 06/29/2026 Page 9 of 20 Docusign Envelope ID: 572AB497-192A-8270-80E0-14386A4872B6 Progress Estimate Contractor's Application For ( contract): C/0 Mayville 2026 Oak St Milling/Asphalt Paving Application Number: 1 Application Period: 6/4/26 - 6/15/26 Application Date: 6/29/26 A B C D E F G Item Bid Unit Bid Estimated Value Materials Total Completed % Balance to Bid Item No. Description Quantity Price Value Quantity Presently Stored and Stored to (.E) Finish Installed (not in C) Date (D + E) B (B - F) 1 EBS & Additional Sub-Base 215 47.28 10,165.20 0.00 0.00 0.00 0.00 2 Mill Asphalt Pavement 2100 1.85 3,885.00 2100 3,885.00 3,885.00 0.00 3 230 76.10 17,503.0( 4L T 58-28S, 1-3/4" Thick (Finish} 196.28 14,936.91 14,936.91 0.00 23,334.50 220.41 17,434.43 4 3L T 58-28S, 2-1/4" Thick (Binder) 295 79.10 17,434.43 0.00 5 1.00 1 1.00 1.00 0.00 Construction Erosion Control 1 1.00 6 Traffic Control & Access 1 1.00 1.00 1 1.00 1.00 0.00 Totals 36,258.34 36,258.34 54,889.7( EJCDC No. C-620 (2002 Edition) Page2aof3 Prepared by the Engineers' Joint Contract Documents Committee and endorsed by the Associated General Contractors of America and the Construction Specifications Institute. Page 10 of 20 107 Parallel Street Beaver Dam, WI 53916 • 1115 S Main Street West Bend, WI 53095 • T 920-356-9447 www.kunkelengineering.com July 13, 2026 Ms. Anastasia Gonstead, City Clerk/Executive Assistant City of Mayville 15 S. School Street Mayville, Wisconsin 53050 Re: City of Mayville – 2026 Street and Utility Reconstruction Project Payment Request #3 Dear Ms. Gonstead: Please find accompanying this transmittal Request for Payment No. 3, as received from Kopplin & Kinas Co., Inc., for work efforts associated with the above -referenced project. We have reviewed this Payment Request and recommend payment to Kopplin & Kinas Co., Inc., in the amount of $333,988.57 ($64,198.91-Water; $62,009.91-Sewer; and $207,779.75-DPW). As of today, all of the underground utility work, road base installation, and concrete work have been completed on the project. Structure adjustments and fine grading of the roadway are taking place early this week, with the binder course of asphalt to be installed late this week. Topsoil & seeding will then be completed next week, and the final course of asphalt pavement will then be installed. Based upon this, the project should be completed well in advance of the final completion date of October 23, 2026, as noted in the construction contract documents. Following your review, please let me know if you or the Common Council have any questions or comments about the project or the accompanying Payment Request. Sincerely, KUNKEL ENGINEERING GROUP Don Neitzel, G.M. enclosure cc: Rob Boelk, Mayor Courtney Steger, Utilities Director Jacob Schellpfeffer, Director of Parks & Public Works Mike Myers, Kopplin & Kinas Tyler Zettl, CME, WDNR Tammy Hampton, CGW, Kunkel Engineering Group Page 11 of 20 Page 12 of 20 Page 13 of 20 Page 14 of 20 Page 15 of 20 Page 16 of 20 Page 17 of 20 Page 18 of 20 Page 19 of 20 Page 20 of 20